HomeMy WebLinkAbout*CC Agenda 11-06-2001 · Agendas are posted on the City's Internet Website (www. ei. dublin, c~us)
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I. Conference with Legal Counsel- Anticipated Litigation - Initiation of litigation pursuant to
Government Code Seetion $4956.9(0 TWO potential cases
2. Conference with Legal Counsel- Anticipated Litigation - Government Code Seetion
$4956.9('o)(1) Facts and Circumstances: Government Code Section $49 5 6. 9(b) (3) (B) East
Dublin Properties Stage I Development Plan, Annexation and Draft Supplemental
Environmental Impact Report.
3. Conference with Real Property Negotiators- Government Code Section $4956.8
Agency Negotiators: Riehard C. Ambrose, City Manager and Lee Thompson, Publie Works
Director, Under Negotiation: Property Sale Prick
Property - 6851 Dublin Boulevard Negotiating Party: Bernal Investments
Property - 7017 Dublin Boulevard
Property - 6801 Dublin Boulevard
Property - 6207 Sierra Court
Property- 6300 Clark Avenue
Negotiating Party: Richard G. Burge
Negotiating Party: Greg Kent
Negotiating Party: Greg Kent & Beverly Kent
Negotiating Party: Bonanza Markets, Laura Kubinski
(Albertson's, Inc.)
Property- 6991 & 6999 Dublin Boulevard Negotiating Party: Peter & Maxine Delanoy
Property - 7035 Dublin Boulevard Negotiating Party: California State Automobile
Association
CAIJI, TO ORDER & pi,EDGE OF AIJ,EGIANCE TO THE FLAG
REPORT OF CLOSED SESSION ACTION
ORAL COMMUNICATIONS
3.1 Mayoral Vacan~c~ (File # 610~30)
On October 23 the City received written notification that effective October 18, 2001, Guy S. Houston
resigned his position as Mayor of Dublin. The Council has 30 days (until November 17z) to either
appoint someone to fill the Mayor's unexpired term (through November 5, 2002) or call a special
election to fill the unexpired term of office.
STAFF RECOMMENDATION: Discuss options and either: 1) appoint individual to fill
Mayor's unexpired term and direct Staffto administer the Oath of Office to the newly appointed
Mayor; or 2) Call a Special Election on March 5, 2002, adopt Resolutions and approve $21,000
Budget Change from Unappropriated Reserves to the Elections Account.
3.2 Draft Compact for a Sustainable Bay Area (File # 420-70)
The City Council will hear a presentation from the Bay Area alliance for a Sustainable Bay Area on
thc dra~ Compact for a Sustainable Bay Area. The Council will review the Compact and determine if
they support the draft Compact.
STAFF RECOMMENDATION: Authorize Mayor to sign and send letter to BAASD expressing
support for areas of the draft Compact and expressing concerns in the areas of regionalism in
transportation and land use planning and revenue sharing.
3.3 Letter from Concerned Business and Local Agency Interests regarding the Regional
Agencies Smart Growth Workshop (File # 420-70)
The City Council will review a letter from concerned business and local agency interests regarding the
Regional Agencies Smaxt Growth Strategy, Bay Area Alliance for Sustainable Development Regional
Livability Footprint Project and direct Staffif further action is to bc taken.
STAFF RECOMMENDATION: Direct Staffif further action is to be taken.
3.4 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take
place on any item not appearing on the posted agenda. The council may respond to statements made or questions asked, or may request Staff to
report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure
to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of.October 16, 2001
STAFF RECOMMENDATION: Approve
4.2 Agreement with County of Alameda for the purchase of an Opening Day Collection of
Library Materials for the Dublin Library (File # 600-40)
The Capital Improvement Project Budget for the new Dublin Public Library includes $1,311,860 for
the purchase of an opening day collection. Alameda County Library Staffwill select and purchase the
collection. The City Council will consider an Agreement outlining the responsibilities of each party.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
4.3 Adoption of Deficiency Plan for 1-580 Westbound from Center Street (Castro Valley) to
Interstate 238 (File 1060-90)
The City of Dublin is required to adopt the Deficiency Plan for 1-580 Westbound from Center Street
(Castro Valley) to Interstate 238, which was found deficient by the Alameda County Congestion
Management Agency based on its annual monitoring of traffic congestion. Dublin is required to
participate since the Alameda County traffic model shows that more than 10% of the traffic in the
deficient segment has origins or destinations in Dublin.
STAFF RECOMMENDATION: Adopt Resolution.
4.4 Authorization to Solicit Bids - Contract No. 01-12, 1-580/Tassajara Road Interchange
Improvement Project (File #600-35)
This improvement project is one of the traffic mitigations identified in the approval of the Eastern
Dublin Specific Plan and has been incorporated into the Eastern Dublin Traffic Impact Fee Program.
The project would increase the capacity of the interchange to accommodate future traffic demand,
including traffic generated by approved developments north of 1-580. Plans and specifications have
been completed and the project is ready to advertise for bids.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.5 Consultant Services for Landscape Architecture, Dublin Sports Grounds Renovation (File
# 600-~0)
The City Council will consider a Consultant Services Agreement with Carducci Associates to
prepare the landscape plans and specifications for the Dublin Sports Grounds Renovation
Project.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
4.6 Civic Center Library Artist Contracts (File # 600-30)
A portion of the Civic Center Library budget was set aside to include art as part of the overall
design. The artists chosen to perform the work were Robert Ellison, sculptor for the plaza,
Peter Mollica, stained glass artist for the rotunda and the muralist team, Evans & Brown for
the children's area. Staff was directed to negotiate agreements for the fabrication of the '
artists' work. The agreements reflect the scope of services for each artist.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Artist Agreements.
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
4.15
Acceptance of Improvements, Tract 6957 (Dublin Ranch Neighborhood L2, "Mayfield" by
MSSH Dublin Development LLC) (File # 600-60)
This Tract is loCated south of North Dublin Ranch Drive and east of Tassajara Road and contains 69
single-family lots. The improvemems are now complete and it is appropriate to accept these
improvements for City maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting the work completed and
approving regulatory traffic control devices installed as tract improvements.
Acceptance of Improvements, Tract 6958 (Dublin Ranch Neighborhood L3, "Carlysle" by
MSSH Dublin Development LLC) (File # 600-60)
This Tract is loCated north of South Dublin Ranch Drive and east of Tassajara Road and contains 86
single-family lots and one common recreational lot. The improvements have been completed and it is
now appropriate to accept the improvements for City maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting the work completed and
approving regulatory traffic control devices installed as tract improvements.
Project Acceptance, Dublin Heritage Center Storage Building Contract 01-07 (File # 600-35)
The City has reviewed the work on the project and has determined that the work is complete. It is now
appropriate for the City Council to accept the Heritage Center Storage Building improvements
completed by GE Capital Modular Space.
STAFF RECOMMENDATION: Accept improvements.
Acceptance of Work- Contract 01-05, Shannon Community Center Heating/Ventilating
/Air Conditioning (HVAC) Systems (File # 600-35)
This project installed seven new heating/ventilating/air conditioning (HVAC) units at the Shannon
Community Center.
STAFF RECOMMENDATION: Accept improvements and authorize final payment of $49,000
to Breeze Air Systems, Inc.
Site Agreement for Sprint PCS Facility at Shannon Park (File # 600-30)
The City Council will consider an Agreement to authorize Sprint to install and operate a personal
communications service system facility at Shannon Park.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
2001-02 Goals & Objectives Status Report & CIP Schedule (File # 100-80)
Staffhas prepared a report apprising the Council of the status of the 2001-02 Goals & Objectives as of
September 30, 2001 as well as a schedule for the City's Capital Improvement Program indicating
estimated project Start and completion dates.
STAFF RECOMMENDATION: Receive Report.
St. Patrick's Day Festival Plan and Budget (File # 950-40)
Bright Moments Event Production~ the firm that produced the 2001 St. Patrick's Day Festival, has
ceased operations. The City Council directed Staffto begin planning the 2002 St. Patrick's Day
Festival in-house and prepare an event plan and budget for the Council's approval.
STAFF RECOMMENDATION: Approve a Budget Change to increase the reVenue budgets by
$60,695 and the expenditure'budgets by $63,540.
Construction Truck Access Agreement with Windemere BLC Land Company LLC, A
California Limited Liability Company (File # 600-30)
This item is to approve a Construction Track Access Agreement between the City of Dublin and
Windemere, which would grant this developer permission to access the Windemere Ranch Phase One
Development Site (located within Contra Costa County) via Dougherty Road in Dublin to haul
equipment and materials.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute Agreement.
Approval of Agreements with Koll Dublin Corporate Center for Construction and
Maintenance of Landscape Improvements within Caltrans Right-of-Way (File # 600-30)
As conditions of approval of the Koll Center project, the Developer is required to landscape and
maintain the project's 1-580 frontage within the Caltrans fight-of-way. Agreements provide that: 1)
Koll pays the City for landscaping the frontage within the City's Tassajara Road/I-580 Interchange
Improvement Project; and 2) maintain the landscaping, once installed by the City.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.16
4.17
4.18
4.19
Establish Contract Services for Deborah Ungo-McCormick, Planning Consultant, on an as-
needed basis for overflow services in the Community Development Department (File # 600-30)
Staff is recommending adding an additional Planning Consultant due to the increase in
projects t. hat are being submitted for processing. With several large projects such as Sun,
Transit Center, Commerce One proposed GPA Study, and other developments anticipated to
begin construction, the need for this type of service continues to be necessary, therefore
requiring Staff to seek additional services in order to keep up with the construction activities.
STAFF RECOMMENDATION: Adopt ResolutiOn and authorize the Community Development
Director to sign Agreement on behalf of the City.
Approval of Right-of-Way Contracts for the Dublin Boulevard Widening Project from
Village Parkway to Sierra Court/Civic Plaza (File # 600-30)
The widening of Dublin Boulevard from 4 to 6 lanes is an improvement identified in the
City's General Plan to provide for the expected traffic from the build out of the City. These 7
right-of-way contracts would allow for the acquisitions of 7 of 10 parcels needed for this
widening of this roadway segment.
STAFF RECOMMENDATION: Approve the purchase of real property located at 6851 Dublin
Boulevard, 7017 Dublin Boulevard, 6801 Dublin Boulevard, 6207 Sierra Court, 6300 Clark
Avenue, 6991 and 6999 Dublin Boulevard and 7035 Dublin Boulevard and authorize the City
Manager to sign the Right-of-Way Contracts and issue checks in the appropriate amounts, all
payable to American Title Company for deposit into escrow.
Warrant Register ($2,264,964.22) dated November 6, 2001 (File # 300-40)
STAFF RECOMMENDATION: Approve
Budget Amendment for Promotional Marketing Brochure (File # 600-30/150-30)
Due to several revisions and additional scenarios beyond the original scope of the agreement
with ValForms to produce a City Marketing Brochure, the original contract costs of $28,500
have been exceeded by $3,651.36 for a total project cost of $32,151.36. As funds for this
project were not carried over from FY 2000-01, the Council is being asked to approve a
budget transfer of $12,636 from the General Fund Unappropriated Reserves to pay for the
remaining contractual obligations and the additional cost of the brochure.
STAFF RECOMMENDATION: Authorize City Manager to execute First Amendment to
Agreement with ValForms and approve $12,636 Budget Change.
WRITTEN COMMUNICATIONS
5.1 Request from Rotary Club of Dublin for waiver of use fees for the Shannon Community
Center (File # 210-10)
The City Council will consider waiving fees for use of the Shannon Community Center by the
Rotary Club of Dublin for a Thank You BBQ for the City Police and Fire Departments on
Sunday, November 18th.
STAFF RECOMMENDATION: Consider request.
PUBLIC HEARING
6.1 California Vehicle Code (CVC) Enforcement in Dublin Ranch Phase I including North and
South Dublin Ranch Drive, Antone Way and all public streets within Tracts 6956, 6957,
6958, 6959, 6960 and 6961 (File # 590-30)
The streets in Dublin Ranch have not yet been accepted by the City; however, many of the
homes have been occupied for quite some time. At this time, the prima facie 25 mph speed
limit for residential streets applies to'the streets in this development. Once the streets have
been accepted, speed surveys will be conducted in appropriate locations. This action will
allow Police Services to more actively enforce traffic regulations and the CVC within Dublin
Ranch.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.2 Enforcement of Police Parking Spaces at Hacienda Crossings (File # 590-30)
There are three existing parking spaces at Hacienda Crossings which are designated for police
vehicle parking. Police Services has indicated that when the shopping center is crowded,
those spaces are sometimes taken by civilian vehicles. This is the first reading of a proposed
Ordinance that would allow Police Services to issue parking citations or tow vehicles that are
parked in the designated police parking spaces.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.3 Request for Waiver of Competitive Bid - Repair of Security System for Holding Cells
(File # 200-20)
The estimated cost of the proposed work is $8,000. It is proposed to contract with McMillan
Security Systems for the work, as McMillan initially installed the security system and has
serviced the system since installation. This item requests that the City Council make the
finding that competitively bidding the repair work would not produce an advantage to the
public, as additional costs and time delays related to preparation of plans and specifications
would be incurred.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.4 Eastern Dublin Properties Supplemental Environmental Impact Report, Planned .
Development Prezone (Stage 1 Development Plan) Ordinance, Pre-Annexation Agreement
and Resolution for Reorganization Application to LAFCO PA 00-025 (File # 620-20)
The City Council will consider the following: 1) certifying the Supplemental Environmental
Impact Report; 2) the second reading of an Ordinance approving a Prezoning/Stage 1
Development Plan for an area 1,120 acres in size that is located in an unincorporated area of
Alameda County bounded by 1-580 to the south and Fallon Road to the west, and the City's
Sphere of Influence line to the east and north; 3) execution of a Pre-annexation Agreement
between the City and Braddock & Logan Group; and 4) a Resolution authorizing Staff to
submit a Reorganization Application to LAFCO to facilitate annexation of the area to the City
of Dublin and DSRSD and detach the area from Livermore Area Recreation and Park District.
STAFF RECOMMENDATION: Conduct public hearing; refer matter to Staff for further work.
6.5 Urgency Ordinance Providing Procedure for Filling Council Vacancies (File # 610-20)
Government Code Sections 36512(b) and 36512(c)(3) provide options available upon a
Councilmember vacancy on the City Council. The options basically include appointing
someone to fill the remainder of the term, calling a special election wkhin a specific number
of days, or calling a special election and appointing someone to fill the vacancy on an interim
basis until the special election. Two Urgency Ordinances are being presented: one Ordinance
would amend the Dublin Municipal Code and a second Ordinance would be applicable only
to Councilmember vacancies occurring before the General Municipal Election on November
5, 2002, and would not be codified in the Municipal Code.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and on an
urgency basis, adopt either Ordinance - OR - take no action.
UNFINISHED BUSINESS
7.1 Appointment of City Council Subcommittee to Review Energy Feasibility RFP
(File # 110-30)
At its meeting of August 21, 2001, the City Council directed Staff to prepare a Request for
Proposal (RFP) to secure the services of an independent energy consultant to help the City
identify issues related to energy production. At that meeting, the City Council selected Mayor
Houston and Cm. Oravetz to serve on a subcommittee charged with reviewing the RFP
submittals. Due to Mayor Houston' s resignation, the City Council will need to appoint
another Councilmember to serve on the review committee.
STAFF RECOMMENDATION: Appoint member to replace former Mayor Houston on the
subcommittee.
7.2
Installation of a "Right Turn On Red From right Lane Only" Sign for the right-turn
movement from northbound San Ramon Road onto eastbound Dublin Boulevard
(File # 590-40)
This proposed sign change is in response to a complaint from a bicyclist who traVels west to
east through this intersection and has conflicts from two north to eastbound lanes turning right
on red.
STAFF RECOMMENDATION: Approve installation of "Right Turn On Red From Right Lane
Only" sign.
NEW BUSINESS
8.1 Potential Council Vacancy Created by Filling Mayoral Position (File # 610-30)
If, as a result of consideration of a previous agenda item, the Council has appointed the Mayor
Pro Tempore or a Councilmember as the Mayor, a vacancy on the City Council will exist.
The Council will discuss the available options for filling this vacancy.
STAFF RECOMMENDATION: Discuss options and either: 1) Appoint individual to fill
Councilmember's unexpired term - OR - call a special election on March 5, 2002, adopt
Resolutions, and approve Budget Change of $21,000 - OR - 2) if the Council adopted the
urgency Ordinance (Item 6.5), call a special election on March 5, 2002, adopt Resolutions and
approve Budget Change of $21,000 and appoint an individual to fill the vacancy on an INTERIM
basis (until a new Councilmember is elected at the special election).
8.2 Removal of Existing Street Closure on Central Parkway at the Tassajara Creek Bridge
(File # 590-40)
This item considers removing the existing street closure on Central Parkway at the Tassajara
Creek Bridge and opening this street to traffic between Hibernia Drive and Glynnis Rose
Drive to facilitate traffic circulation in the area.
STAFF RECOMMENDATION: Approve removal of existing street closure on Central Parkway
at the Tassajara Creek Bridge, opening Central Parkway to traffic between Hibernia Drive and
Glynnis Rose Drive, and leaving the segment of Central Parkway closed between Glynnis Rose
Drive and Tassajara road.
8.3 Review of Western Dublin Extended Planning Area Open Space Implementation Report
(File # 420-20)
On October 17, 2000, the City Council approved the preparation of an Open Space
Implementation Plan for Western Dublin Extended Planning Area. Economic & Planning
systems, Inc, prepared an Implementation Report to provide the City with findings and an
action plan to preserve open space in the Western Dublin Extended Planning Area.
STAFF RECOMMENDATION: Review and comment on Implementation Report. Take no
action until after public workshops in December and January.
OTR]r.R BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
10. ADJOURNMENT
City Council Meeting # 576 K2/cc-mtgs/11-6-01agenda.doc Agenda Printed 11/1/2001 4:28 PM