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Illll - I I I Illllll I III I I I Ill I I I I
CALL T,O ORDER & CLOSED SESSION (6:30 o.mJ
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED Litigation- Initiation of Litigation
Pursuant to subdivision c of Government Code Section 84056.9 - (one potential case).
1. CALL TO ORDER ~, PL~G,E ,OF A,LI.FGiANCE TO THE,FLAG
2. REPORT OF CLOSED ~ES. SION ACTION
3. ORAL COMMUNICATIONS
3.1 update on State Budget and the Potential Impact to Local Government Finances and the
Status of the League of California Cities' Proposed Ballot Initiative (File #330-80/140-20)
A brief status update will be provided by Stacey Wells, East Bay Representative for the
League of California Cities, on the State Budget and the potential impact of local government
finances. Ms. Wells will also provide the actions taken to-date by the League of California
Cities as it relates to the proposed ballot initiation relating to preservation of local revenues
that is being proposed for November 2004.
STAFF RECOMMENDATION: Receive report and provide direction to Staff.
3.2 Acceptance of Gift to the City (File # 150-70)
The Dublin Senior Center has received a donation from Mr. Frank Inami, in memory of his
wife, the late Setsuko (Sue) Inami. Ms..Inami was a dedicated Volunteer and the official
Librarian at the Dublin Senior Center. The donation will be retained in a liability account
until such time as a project or need to expend the funds is identified.
STAFF RECOMMENDATION: Accept the gif~ and direct Staffto prepare formal
acknowledgement to the donor.
3.3 Presentation by Public Works Department on the Status of the Public Works Capital
Improvement Program (CIP) Projects (File # 330-40)
The Public Works Director will make a PowerPoint presentation on the City's Capital
Improvement Program projects. The City Council will be provided with an update of capital
projects completed in the current fiscal year, projects CUrrently under construction and
projects on which engineering work has begun.
STAFF RECOMMENDATION: Receive and accept presentation, and provide comments.
3.4 Public Comments
At this time, the public is permitted to address the City Council on non.agendized Items. Please step to the podium and clearly Mate your name for
the record. G~ENT.q SHOULD NOT E~_E~t) THREE/3) MINUTES, In accordance with State Law, no action or disCussion may take place on
any Item not appearing on the Posted agenda. The Council may respond to statements made Or questions asked, or may request Staff to report
back at a future meeting concemlng the matter, Any member of the public may contact the City Clerk's Office related to the proper procedure to
place an Item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on Iterr~ not appearing
on the agenda are contained In Government Code Section 54954.2(b)(1)(2)($).
4. CONSENT CALENDAR
Consent Calendar items are typically'non.controversial in nature and are considered for approval by the City
Counc# with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item,
4.1 Minutes of Special Joint City Council/Planning Commission Workshop of November 24,
2003 and Regular Meeting of December 2, 2003
STAFF RECOMMENDATION: Approve
4.2 Establish Contract Services with Placemakers Planning Consultants on an As-Needed
Basis for Overflow Services in the Community Development Department (File # 600-30)
It is recommended that the Community Development Department add an additional Planning
Consultant, Patricia Jeffery with Placemakers, to assist with the environmental review of large
projects submitted for processing. These projects include the Bancor/Alcosta site and
Bancor/Pak 'n Save site, and other large developments anticipated to begin processing
projects with the City. The need for this type of service has increased significantly, therefore,
requiring Staffto seek additional services in order to keep up with the planning activities.
STAFF RECOMMENDATION: Adopt Resolution approving Consultant Agreement with
Placemakers for on-call planning consultant and authorize the Community Development Director
to execute the agreement.
4.3 Surplus Printer Donation to Tri-Valley Community Television (File # 350-40)
The City Council will consider donating a surplus printer to Tri-Valley Community
Television.
STAFF RECOMMENDATION: Authorize City Manager to donate designated surplus printer to
Tri-Valley Community Television.
4.4 Consultant Services for Landscape Architecture, Emerald Glen Park Phase IH
(File # 60O-3O)
As approved in the 2002-2007 Capital Improvement Program, design of Emerald Glen Park
Phase III will begin Fiscal Year 2003-2004 and construction will commence in Fiscal Year
2004-2005. As shown in the Emerald Glen Master Plan, the primary elements of the 14.5-
acre area includes two soccer fields, a Little League field, picnic area, street frontage
improvements and parking. The scope of work for professional services will include a
parking study, topographic survey, development of three alternative designs, a preferred
conceptual plan, design development, construction documentation and bidding.
STAFF RECOMMENDATION: Approve consultant services agreement.
4.5 Warrant Register ($6,296,665.89) dated December 16, 2003 (File tt 300-40)
STAFF RECOMMENDATION: Approve
5. ,W~EN COMMJ~ICATIONS ' None
_P. UBL!C,,HEARING
6.1 Establish a Modified Right-of-Way Alignment for St. Patrick Way from Regional
Street to Golden Gate Drive (File ti 820-90)
This is the second reading of an Ordinance which will allow the City to process a minor
revision to the established right-of-way alignment for the portion of St. Patrick Way between
Golden Gate Drive and Regional Street to resolve concerns voiced by surrounding property
owners.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
VS SS
7.1 Guidelines and Criteria for Judging Nominees for Citizen of the Year and Organization of
the Year (File # 610-50)
The City Council will review guidelines and criteria for judging nominations for the City's
annual Citizen and Organization of the Year. The winners will be announced at the Volunteer
Recognition event to be held on February 26, 2004.
STAFF RECOMMENDATION: Discuss and approve timeline and criteria for selection of
Citizen of the Year and organization of the Year - OR - provide other appropriate direction to
Staff.
7.2 Agreement with Sherry L. Lund Associates for Consultant Services for the City of Dublin's
Strategic Planning Process (File # 600-30)
At its November 18, 2003, meeting, the City Council directed Staffto initiate the Strategic
Planning Consultant selection process and appointed Mayor Lockhart and Councitmember
Sbranti to serve on a Consultant Interview Ad-Hoc~ Committee with Staff. The Ad-Hoc
Committee unanimously recommends that the Council retain the services of Sherry L. Lund
Associates to assist the City in its strategic planning process. The Council will also choose a
date in January 2004 to hold the strategic planning workshop.
STAFF RECOMMENDATION: Adopt R~o!ut[on approving agreement with Sherry L. Lund
Associates; approve Budget Change in the amount of $15,000 from Unappropriated General
Fund Reserves; and choose date for the strategic planning workshop.
NEW BUSINESS
8.1 Classic Affair Event (File # 950-40)
Thc "Classic Affair" is a cultural arts event that was started in 2001 to showcase local artists
and give the City of Dublin a more formal special event~
STAFF RECOMMENDATION: Receive report and support Staffrecommendation to cancel the
event.
8.2 2004 St. Patrick's Day Artwork and Road Closure (File # 950-40)
Each year the City commissions an artist to prepare unique artwork for the event poster. Staff
will present the Council with four options for the 2004 St. Patrick's Day Festival poster. The
Council will also consider a resolution authorizing temporary street closures for the St.
Patrick's Day events.
STAFF RECOMMENDATION: Select preferred artwork for the 2004 St. Patrick's Day Festival
poster - OR - provide Staff with alternate direction, and adopt Re~o!.u. tio.n authorizing temporary
street closures for the festival, parade and fun run.
8.3 Resolution of Intention to Form an Underground Utility District - Dougherty Road from
Sierra Lane to Dublin Boulevard, and Dublin Boulevard from Dublin Court to Dougherty
Road (File # 1020-2t0)
This is the first priority underground project as identified by the City Council at the December
2, 2003, Council meeting. Much of the work on this project will be performed concurrently
with or in-lieu of utility relocations related to the Dougherty Road Improvements Project.
The cost of the work will be paid by the California Public Utilities Commission Rule 20A
funds.
STAFF RECOMMENDATION: Adopt Resolution of Intention setting public hearing dates of
January 6 and February 2, 2004, for consideration of an Ordinance establishing Underground
Utility District 2003-01.
8.4 Approval of Parcel Map 8144, City of Dublin Senior Center and Eden Housing Affordable
Senior Apartment Project (File # 410-40)
The City is proposing to subdivide the former Alameda County Library property on Amador
Valley Boulevard opposite Starward Drive to create separate parcels for the Dublin Senior
Center and for the Eden Housing Affordable Senior Apartments Project.
STAFF RECOMMENDATION: Adopt Resolution approving Parcel Map 8144.
Approve Replacement Freeway Agreement with Caltrans for Maintenance of Landscaping
Located within I-$80 Right-of-Way (File #600-50)
This agreement will require the City of Dublin to maintain the recently-installed median
landscaping on Tassajara Road located within Caltrans right-of-way and north of the overpass
bridge structure. The original 2002 Freeway Maintenance Agreement was declined by
Caltrans until the modification for the new proposed landscaping could be added.
STAFF RECOMMENDATION: Adopt Resolution approving the replacement agreement.
OTHER BUSINESS
9.1 BrieflNFORMATION ONLYreports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
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required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours tn advance of the meeting.
City Council Meeting # 638 Agenda Printed 12/9/2003 4:37 PM