HomeMy WebLinkAbout*CC Agenda 12-16-2008REGULAR MEETING
Tuesday, December 16, 2008, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
'~AGENDA'~
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CALL TO ORDER 8 CLOSED SESSION (6:30 p.m.)
1. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Government Code section
54956.9: One potential case.
Facts and Circumstances: Government Code section 54956.9, subdivision (b)(3)(E).
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Proclamation to Eagle Scout Jonathan David Ambrose Palomares (610-50)
3.2 Appointments to Citizens/Organization of the Year Ad Hoc Committee (110-30)
Each year, the City of Dublin recognizes a citizen, young citizen and organization of the year
at its Volunteer Recognition Event. As part of this process, an Ad Hoc Committee comprised
of two Dublin Councilmembers is needed to perform duties including arranging for impartial
judging and selection of winners. The City Council will consider appointment of two
Councilmembers to the Ad Hoc Committee.
STAFF RECOMMENDATION: Confirm the appointment of Vice Mayor Hildenbrand and
Councilmember Hart to the Citizens/Organization of the Year Ad Hoc Committee.
3.3 City Councilmember Dublin Pride Week Committee Appointments (110-30)
The City Council will consider appointment of two of its members to the 2009 Dublin Pride
Week Committee for a limited term beginning January 2009 and ending December 2009. The
Dublin Pride Week Committee plans and prepares this annual event, which seeks to engage
individuals and/or groups in action based activities to help improve the community.
STAFF RECOMMENDATION: Review and discuss two Councilmember appointments to the
Dublin Pride Week Committee and confirm the appointments for the limited term of January
2009 through December 2009.
December 16, 2008 City Council Agenda Page 1 of 5
3.4 Mayor's Appointments to City Commissions and Committee (110-30)
Following the City of Dublin's general municipal elections in November of even-numbered
years, terms expire on each of the City's commissions/committee. In response to 4 openings
on the Planning Commission, 9 applications were received. Nine applications were received
in response to 2 openings on the Parks & Community Services Commission; 6 applications
were received in response to 3 openings on the Heritage & Cultural Arts Commission; and 1
application was received in response to 3 openings on the Senior Center Advisory Committee.
New members will be sworn into office in January. The application period for the Senior
Advisory Committee will be extended to January 7, 2009.
STAFF RECOMMENDATION: Confirm Mayor's appointments to the Commissions and
Committee as follows: Planning Commission -Don Biddle, Bill Schaub, Doreen Wehrenberg,
Eric Swalwell Jr. (completes term vacated by Greg Tomlinson); Parks & Community Services
Commission -Steve Jones, Anthony Totaro; Heritage & Cultural Arts Commission -Kim
Halket, Dayna Tutino, Steve Minniear; and Senior Center Advisory Committee -Albert Edge.
3.5 City Council Organization/Committee Appointments/Assignments (110-30)
Each member of the City Council represents the City of Dublin on various local and regional
Boards/Committees/Commissions.
STAFF RECOMMENDATION: Review and discuss the Mayor's Appointment/Assignment
List, make any desired changes, confirm list and direct Staff to notify affected agencies, as
appropriate.
3.6 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name
for the record. COMMENTS SHOULD NOT EXCEED THREE /3) MINUTES. In accordance with State Law, no action or discussion may take
place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members
of the audience, Staff or the City Council who would like an item removed, from the Consent Calendar for purposes of public input may request the
Mayor to remove the item.
4.1 Minutes of Regular Meeting of October 21, 2008, Adjourned Regular Meeting of
November 4, 2008, Special Meeting of December 2, 2008 and Regular Meeting of
December 2, 2008.
STAFF RECOMMENDATION: Approve minutes.
4.2 Ordinance Amending Chapter 2.24 of the Municipal Code Pertaining to the City's Conflict
of Interest Code (640-40)
The Political Reform Act requires every local government agency to review its Conflict of
Interest Code biennially to determine whether amendments to the Code are required (Cal.
Gov't Code § 87306.5). The City Council will consider Staff's recommended changes. This
is the second reading of this ordinance.
STAFF RECOMMENDATION: Waive reading and adopt Ordinance Amending Chapter 2.24
of the Municipal Code Pertaining to the City's Conflict of Interest Code.
4.3 Ordinance Establishing Bus Stop on Kohnen Way (1060-20)
This is the second reading of an ordinance establishing a bus stop on Kohnen Way. The first
reading was waived and the ordinance introduced at the City Council meeting of December 2,
2008.
STAFF RECOMMENDATION: Waive reading and adopt Ordinance Establishing a Bus Stop
on Kohnen Way.
December 16, 2008 City Council Agenda Page 2 of 5
4.4 Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code
Sections 66001, 66006 and 66008 (AB 1600) (390-20)
State law requires the City to review and report on an annual basis the status of Development
fees collected to finance public improvements. The report covers activity which occurred in
these funds during Fiscal Year 2007-2008. The analysis has determined that all funds held for
more than five years are necessary to complete identified projects.
STAFF RECOMMENDATION: Accept the Annual Report of Developer Impact Fee Funds for
the Year Ended June 30, 2008; and adopt Resolution Making Findings Regarding Unexpended
Traffic Mitigation Contributions for Fiscal Year 2007-2008.
4.5 Preliminary Financial Reports for the Months of September and October 2008 (330-50)
This item provides the report of the financial statements for the months of September and
October 2008.
STAFF RECOMMENDATION: Receive reports as authorized by Section 41004 of the
California Government Code.
4.6 Warrant Register ($1,826,307.05) dated December 16, 2008 (300-40)
STAFF RECOMMENDATION: Approve.
4.7 Approval of Purchase and Sale Agreement for Real Property at 5777 Scarlett Court
Capital Improvement Program (CIP) Project No. 93570 (Maintenance Yard
Facility/Emergency Operations Center -Maintenance Facility Phase 1) (670-20)
The adopted 2008-2013 Capital Improvement Plan (CIP) identifies the need for a facility to
serve as a Maintenance Facility and Emergency Operations Center; however, no funds were
budgeted in Fiscal Year 2008-2009 for this project. However, the City Council has
established a $1.5 million reserve for this project. A site at 5777 Scarlett Court has become
available and was, formerly used by 84 Lumber. The site would be suitable for a Maintenance
Facility, which is needed to adequately serve the growing amount of infrastructure maintained
by the City. The first phase proposed is the acquisition of the property. There will be a
subsequent project presented to the City Council to address the rehabilitation of the site for
use by the City.
STAFF RECOMMENDATION: Adopt Resolution Approving a Purchase and Sale Agreement
with 84 Lumber Company for a Property Located at 5777 Scarlett Court, and authorize and
direct the City Manager to execute the agreement; and approve a budget change in the amount of
$3,975,000.
5. WRITTEN COMMUNICATIONS -None
6. PUBLIC HEARINGS
6.1 Toyota of Dublin Master Sign Program/Site Development Review for Proposed Signage at
4600 Dublin Boulevard (PA 08-043) (410-30)
Toyota of Dublin is requesting a Master Sign Program/Site Development Review for signage
at the future Toyota of Dublin dealership located at 4600 Dublin Boulevard. The Master Sign
Program/Site Development Review consists of building Signage, on-site directional signs and
three freestanding signs.
STAFF RECOMMENDATION: Conduct public hearing, deliberate, and adopt Resolution
Approving a Master Sign Program/Site Development Review for Toyota of Dublin to Allow the
Proposed Signage in the PD (Planned Development) Zoning District Located at 4600 Dublin
Boulevard (APN 986-0016-024) PA 08-043.
December 16, 2008 City Council Agenda Page 3 of 5
6.2 Shannon Community Center Facility Use Policy and Rental Fee Schedule (210-20)
The City Council will consider adopting a Facility Use Policy for the new Shannon
Community Center. The policy will establish rules, regulations, procedures and fees
governing the use of the Community Center.
STAFF RECOMMENDATION: Conduct public hearing, deliberate and adopt Resolution
Establishing a Facility Use Policy and Rental Fee Schedule for the Use of the Shannon
Community Center.
7. UNFINISHED BUSINESS
7.1 Historic Park Phase I -Award of Bid (600-35)
At its meeting of October 21, 2008, the City Council authorized Staff to advertise for bids on
Phase I of the Dublin Historic Park. After asix-week period, on December 5, 2008 the City
received six bids with a low bid from Elite Landscaping, Inc.
STAFF RECOMMENDATION: Adopt Resolution Awarding Contract No. 08-09 Dublin
Historic Park - Phase I to Elite Landscaping, Incorporated, or adopt Resolution Awarding
Contract No. 08-09 Dublin Historic Park - Phase I to Elite Landscaping, Incorporated, with
Alternates, as appropriate.
7.2 City Council Vacancy (610-30)
Upon being elected Mayor of Dublin, Mayor Sbranti's previous position as Councilmember
became vacant. As a result of the vacancy, the City Council authorized the solicitation of
applications from interested community members to fill the vacancy. The City Council will
consider the applications submitted for the vacant position, interview the applicants, and
consider appointing a Dublin resident to the City Council.
STAFF RECOMMENDATION: Staff recommends that the City Council review the applications, interview
applicants, deliberate, and appoint and swear in a Dublin resident who is registered to vote to the vacant City
Council position or defer the appointment to a Special Meeting of the City Council on Monday, December
22, 2008.
8. NEW BUSINESS
8.1 Shannon Community Center Grand Opening (210-20)
The City Council will consider the proposed event plan for the Grand Opening of the new
Shannon Community Center.
STAFF RECOMMENDATION: Approve the proposed event plan and provide input on
potential event dates, or provide additional direction.
8.2 2009 St. Patrick's Day Poster Artwork (900-50)
The City Council will be asked to select the preferred poster design for the 2009 St. Patrick's
Day Festival.
STAFF RECOMMENDATION: Select preferred artwork or provide Staff with alternate
direction.
8.3 Fiscal Year 2009-2010 Goals & Objectives and Budget Process (100-80)
The City Council will consider establishing dates for meetings associated with the City's
Fiscal Year 2009-2010 Goals & Objectives and Budget process.
STAFF RECOMMENDATION: Confirm the dates associated with the Fiscal Year 2009-2010
Goals & Obj ectives process or provide alternate dates.
8.4 City Council Disaster Training (520-30)
The City Council will consider holding a disaster preparedness training session for City
Councilmembers and consider providing Staff with a date within the week of February 16,
2009 to hold the session.
STAFF RECOMMENDATION: Provide Staff with direction on holding a disaster training
session for the City Council, and provide Staff with a date that meets the scheduling needs of the
City Council.
December 16, 2008 City Council Agenda Page 4 of 5
8.5 Fiscal Year 2009-2010 Strategic Planning Workshop (100-80)
Staff is in the process of finalizing the budget calendar for Fiscal Year 2009-2010 and
requests that the City Council provide direction on its desire to hold a Strategic Planning
Workshop.
STAFF RECOMMENDATION: Provide Staff with direction on a Fiscal Year 2009-2010
Strategic Planning Workshop and date to hold the workshop, and authorize Staff to engage
Sherry L. Lund Associates to facilitate the Strategic Planning Workshop or direct Staff to release
a Request for Qualifications for a workshop facilitator and appoint two Councilmembers to work
with Staff to interview applicants.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
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Agenda Printed 12/11/2008 9:33:15 AM
Mission
The City of Dublin promotes and supports a high quality of life that ensures a safe and secure environment, fosters new
opportunities and provides responsive fair treatment to our diverse community
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin, with its distinctive place in the region, highlights culture, diversity and civic stewardship to create a broad mosaic. This
mosaic is enriched by the integrating of cultures, races and economic diversity into villages and neighborhoods -forming a
common network that welcomes both residents and businesses alike; supporting the efforts and achievements of all.
December 16, 2008 City Council Agenda Page 5 of 5