HomeMy WebLinkAbout*CC Agenda 12-17-2002 AGENDA
DUBLI'N C'rTY COUNCI'L
R~G~OLAR~BBTIHG
Tuesday~ December 17, 2002, 7:00 p.m.
DUBLIN CI"V[C CENTER, 100 Civic Plaza
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION- Government Code
Section 54956.9 Subdivision(a) Name of Case: Miller v. Travelers Insurance, RGW
Construction, City of Dublin, Alameda Superior Court Case No. 2002056147.
CONFERENCE WITH LEGAL COUNSEL - EXISTING UTIGATION- Government Code
Section 54956.9 Subdivision(a) Name of Case: City of Dublin v. Dublin Land Co.,
Alameda Superior Court No. V. Of Sf O0-2
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of
litigation pursuant to Government Code Section 54956.9, Subdivision (c)ONE
Potential Case
4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION- Significant
exposure to litigation pursuant to Government Code Section 54956.9, Subdivision (b)
Facts and Circumstances: Government Code Section 54956.9(b)(3)(A)
1. CAI,l, TO ORDER & PI,EDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Certificate of Recognition Presented to Community Volunteer Karen Dyer (File 0610-50)
3.2 Introduce New Employee: Tim Eisler, G.I.S. Coordinator (File 0700-10)
3.3 Recognize Returning Reservist/Employee: Jonelyn Whales, Associate Planner and
Presentation by the U.S. Air Force (File 4t700-10)
3.4 Presentation by Police Services on the Traffic Unit (File 41 590-10)
Police Services Staffhas prepared a presentation on the Traffic Unit's operations and
program participation.
STAFF RECOMMENDATION: Receive presentation from Police Services.
3.5 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and cleady state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any item not
appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting
concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council
agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code
Sec~on 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the
City Council with one single action. Members of the audience, Staff or the City Council who would like an
item removed from the Consent Calendar for purposes of public input may request the Mayor to remove
the item.
4.1 Minutes of Regular Meeting of December 3, 2002
STAFF RECOMMENDATION: Approve "
4.2 Acceptance of Improvements for Tract 6956 "Chantemar", Dublin Ranch Neighborhood
L-1 (Brookfield Chantemar, Inc.) (File # 600-60)
This Tract is located in the Dublin Ranch area bounded by North Dublin Ranch Drive, Oak
Bluff Lane and the proposed Dublin Ranch Golf Course. It contains 91 single-family
detached lots. The improvements are now complete and it is appropriate for the City to accept
these improvements for maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and approving the
traffic control devices installed for Tract 6956.
4.3 Award of Bid, Traffic Sigual Battery Backup Systems, Contract 02-18 (File # 600-35)
This project would install battery backup systems at 8 of the City's more heavily traveled
intersections. The low bid received, $86,865, is within funds budgeted for the project. A
portion of the cost will be offset by a grant from the California Energy Commission.
STAFF RECOMMENDATION: Adopt Resolution awarding contract to Republic Electric.
4.4 Preliminary Financial Reports for the Month of November 2002 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.5 Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code
Sections 66001, 66006 and 66008 (AB 1600) (File # 300-20)
State law requires the City to review and report on an annual basis the status of Development
Mitigation fees collected. The report describes balances available, as well as activity which
occurred in these funds during FY 2001-02. The analysis has determined that all funds held
for more than 5 years are necessary to complete identified mitigation projects.
STAFF RECOMMENDATION: Accept Report and adopt Resolution making findings
regarding unexpended Downtown Traffic Mitigation Contributions for FY 2001-02.
4.6 Warrant Register ($1,873,062.96) dated December 17, 2002 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Amendments to the Inclusionary Zoning Regulations regarding changes to priorities used
in the selection of occupants for Inclusionary Affordable Units, the percentage of household
income allowed for housing expenses and land dedication requirements in lieu of building
affordable units PA 01-038 (File # 450-20)
The City of Dublin's Housing Task Force has recommended new priorities for various classes
of affordable housing groups who should qualify for new inclusionary housing. Staffhas also
prepared three options for new Land Dedication requirements as well as a specific
recommendation for thc Council's consideration.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance with changes to Chapter 8.68 of the Dublin Municipal code related to
household income, affordable household priorities and land dedication requirements.
7. UNFINISHED BUSINESS
7.1 Historic Underpass Mural - Amador Valley Boulevard Design (File # 600-30)
The Heritage & Cultural Arts Commission is recommending approval of the Freeway
Underpass Art Project design for Amador Valley Boulevard. The City Council will hear a
report from the Art Consultant and artist team and consider approval of the design.
STAFF RECOMMENDATION: Approve design and direct Staff to submit design to Caltrans
Art Review Committee.
8. NEW BUSINESS
8.1 Modification No. 3 to Alameda County Flood Control and Water Conservation District
(Zone 7) License Agreement of 1987 to Add Alamo Creek Segment Adjacent to Park Sierra
Apartments (File # 600-40)
This action would transfer control from Zone 7 to the City of Dublin for the final Iron Horse
Trail connection for maintenance and use. The location is approximately halfway between
Amador Valley Boulevard and Dougherty Road and is adjacent to the Alamo Creek Channel.
STAFF RECOMMENDATION: Adopt Resolution approving Modification No2 3 to the Zone 7
License Agreement of 1987.
8.2 2003 St. Patrick's Day Festival Artwork and Road Closures (File # 950-40)
The 20th Annual St. Patrick's Day Celebration is scheduled for the weekend of March 15-16,
2003. Each year, the City commissions an artist to prepare unique artwork for the event
poster and other marketing materials. Staff will present 3 different concepts for poster
artwork for the upcoming event. The Council will also consider adopting a resolution closing
the necessary streets for the 2003 St. Patrick's Day events.
STAFF RECOMMENDATION: Select preferred conceptual artwork - OR- provide Staff with
alternate direction and adopt Resolution authorizing temporary street closures
8.3 Classic Affair at the Civic (File # 950-40)
The Classic Affair at the Civic is a cultural arts event designed to showcase local artists and
give the City of Dublin a more formal special event. After two years, the event has not
reached attendance and cost-recovery goals and consequently, direction from the City Council
on the future of the event is requested. Staff will present a plan to modify and market the
event in order to reach a greater audience. -
STAFF RECOMMENDATION: Determine whether event should continue. If so, recommend
moving forward with the changes prop6sed by Staff- OR- provide alternate direction.
8.4 Memorandum of Understanding (MOLl) between the City of Dublin and the East Bay
Regional Park District (EBRPD) for funding consultant services to pursue implementation
of an Open Space Preserve in the City's Western Extended Planning Area
(File # 600-40/110-30)
In July 2002, the City Council authorized Staff and Consultant EPS to pursue implementation
of an open space preserve in the City's Western Extended Planning Area. Staff and
Consultant were directed to cooperate with the Staff of the EBRPD in preparing a draft MOU
that de£mes how the two jurisdictions could collaborate towards creating the open space
preserve. The MOU requires the City to appropriate an amount of $10,000 for professional
services incidental to completing the Preliminary Design and Feasibility Analysis portion of
the MOU.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute MOU;
appropriate $10,000 for professional services incidental to completing the terms of the MOU;
direct Staff to collaborate with EBRPD toward completing the requirements of the MOU; and
select a Councilmember to attend EBRPD Board Meeting at Shadow Cliffs on December 18,
2002 in support of this action.
8.5 Future General Plan Land Use Designation for the 19-Acre Southern Pacific Railroad and
Alameda County Parcels along the Iron Horse Trail and procedure for General Plan
Amendments (File # 420-30)
The City Council will hear a status rep°rt on the 19-acre Southern Pacific Railroad and
Alameda County parcels along the Iron Horse Trail, the procedure for making general plan
amendments, and determine if they wish to issue a statement that the City will not authorize
initiation of a GPA Study for use other than a public use.
STAFF RECOMMENDATION: Issue a Statement that the City will not authorize initiation of a
General Plan Amendment Study for any use other than a public use.
8.6 E-Commerce Project (File # 350-20)
The City Council adopted a high priority goal to investigate the feasibility of implementing an
e-commerce project for citizen use of City services. This would allow citizens to do business
with the City from their home or office and at their convenience. An E-Commerce Task
Force, made up on employees from various departments, has completed a feasibility study and
developed a project plan and timeline for the Council's consideration.
STAFF RECOMMENDATION: Adopt resolution authorizing waiver of competitive bid process
and authorizing issuance of purchase order to Class Software Solutions for e-commerce and
point of sale software, including project planning, installation and training, at a price not to
exceed $29,655.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
City Council Meeting # 608 K2/cc-mtgs/12-17-02agenda.doc Agenda Printed 12/11/2002 11:57 AM