HomeMy WebLinkAbout*CC Agenda 12-18-2001 · Agendas are Posted on the City's Internet Website (www. ei. dublin, eaus)
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
1. Conference with Legal Counsel- Existing Litigation, Government Code Section 54956.9(a) - Name
of Case: Standard Pacific Corp. v. City of Dublin, Alameda Superior Court No. V019796-6
2. Conference with Legal Counsel- Anticipated Litigation - Government Code Section 54956.9(b)(1) -
Facts and Circumstances: Significant exposure to litigation pursuant to Government Code Section
54956.9(b)(3) East Dublin Properties Stage 1 Development Plan, Annexation and Draft Supplemental
Environmental Impact Report
3. Conference with Legal Counsel- Anticipated LMgation . Significant exposure to litigation pursuant
to subdivision (b) of Government Code 54956.9 (ONE potential case) - Facts and Circumstances:
Receipt of Claims dated July 14, August 30, and October 26, 2000 from Goodland Landscape
Construction, Inc., related to Emerald Glen Park, Phase I
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THF~ FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Introduction of New Employee: Gregory Shreeve, Building Official (File # 700-10)
3.2 Proclamation declaring month of December "Tri-Valley Community Foundation Month"
(File # 610-50)
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COMMENTS SHOULD NO T EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take
place on. any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staffto
report back at a future meeting concerning the matter. Any member of the public may con{act the City Clerk's Office related to the proper procedure
to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of December 4, 2001
STAFF RECOMMENDATION: Approve
4.2 Authorization to Waive Competitive Bidding Requirements and Purchase a Replacement
Fire Patrol Vehicle from Hi-Tech Emergency Vehicle Services, Inc. (File # 350-20)
The City currently owns one 1986 4x4 fire patrol vehicle that is in active duty. Due to the age and
condition of the vehicle, it is recommended that the vehicle be moved to reserve status and the City
purchase a new front-line patrol vehicle. There is adequate funding in the fire vehicle replacement
fund to purchase a new patrol vehicle and equipment.
STAFF RECOMMENDATION: Adopt Resolution; approve Budget Change; and direct Staff to
proceed with purchase.
4.10
4.11
4.3 Road Closures for the 2002 St. Patrick's Day Celebration (File # 950-40)
The 19' Annual St. Patrick's Day Celebration is scheduled for the weekend of March 16-17, 2002.
Each year, the City Council adopts a Resolution to temporarily close the streets for the events,
including the festival, parade and fun run.
STAFF RECOMMENDATION: Adopt Resolution.
4.4 Authorization to Solicit Bids for Contract 01-17, Annual Sidewalk Safety Repair Program
(Remove and Replace) and Curb Ramp Installation (File # 600-35)
This program will repair sidewalks with offsets of %" or more that may pose a txipping hazard. Curb
ramps will also be installed as part of this contract.
STAFF RECOMMENDATION: Adopt Policy Resolution and authorize Staff to advertise for
bids.
4.5 Contract Agreement with Singer Fukushima Evans, Inc., for Downtown Streetscape
Improvement Implementation Project - Phase I (File # 600-30)
This contract ($169,895) would provide for the preparation of plans and documents for Phase I of the
Downtown Streetscape Improvement Implementation Project.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
agreement.
4.6 Annual Audit Report for Fiscal Year 2000-01 (File # 310-30)
The City of Dublin has compiled and published its ComprehenSive Annual Financial Report (CAFR),
for the FY ending June 30, 2001. This report includes financial statements prepared by Vavrinek,
Trine, Day and Co., (VTD) the independent auditors selected by the City Council.
STAFF RECOMMENDATION: Receive Reports and confirm designations of Fund Balances
for FY 2000-01.
4.7 Acceptance of Improvements, Tract 7147 (Koll Dublin Corporate Center) (File # 600-60)
This project is located at the southwest comer of Dublin Boulevard and Tassajara Road. The public
improvements required as a condition of Tract 7147 have now been completed, and it is appropriate
that the City accept these improvements for maintenance, subject to a one-year defect warranty.
STAFF RECOMMENDATION: Adopt Resolution.
4.8 Agreement with California Housing Partnership Corporation for the provision of detailed
analysis of prospective affordable housing projects as assigned by Staff (File # 600-30)
The City Council will determine if they would like m enter into a contract for specific financial and
analytical services relating to proposals presented by the Alameda County Surplus Property Authority
and/or any retained developers to determine the possibility of affordable housing at the eastern Dublin
BART station site.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize the
Community Development Director to execute.
4.9 Consultant Services Agreement with Carducci Associates for Emerald Glen Park, Phase II
(File # 600-30)
The City Council authorized Staff to solicit proposals for design and construction documents for the
second phase of Emerald Glen Park. Staff issued an RFP and 6 firms responded. Four firms were
interviewed and Carducci Associates was selected.
STAFF RECOMMENDATION: Approve Agreement $152,500)and authorize Mayor to
execute and approve Budget Change.
Approval of Funding Agreement with the City of Pleasanton for Preliminary Engineering
and Environmental Analysis of the Proposed Modifications to the 1-580 Freeway/Fallon
Road/El Charro Road Interchange (File # 600-40)
Pleasanton has requested additional engineering work and environmental analysis associated with the
design of the 1-580/Fallon Road Interchange Project. Approval of this Agreement will require
Pleasanton to fund the requested additional work.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
Agreement.
Final Financial Reports for Fiscal Year 2000-01 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
e
4.12
4.13
4.14
4.15
4.16
Financial Reports for the Month of November 2001 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
Acceptance of Work- Contract 00-14, Alamo Canal Bike Path Project from Amador
Valley Boulevard to Iron HOrse Trail Junction (File # 600-35)
This project extended the Iron Horse Trail south from Amador Valley Boulevard to
~ Dougherty Road.
STAFF RECOMMENDATION: A~cept improvements and authorize the release of retention
after 35 days if there are no subcontractor claims.
Amendment to Consulting Services Agreement with CCS Planning & Engineering, Inc., for
the 1-580/Fallon Road Interchange Improvements Project (Modification to Scope of Work
and Additional Compensation) (File # 600-30)
These additional engineering services are necessary to add a northbound to westbound loop to
the intersection. The City ofpleasanton has requested that the City of Dublin include this
work into this contract (not to exceed $94,700) and has agreed to pay the cost of the
additional services.
STAFF RECOMMENDATION: Adopt Resolution approving Amendment No. 2 and approve
Budget Change.
Amendment to Consulting Services Agreement with HQE, Inc. for the 1-580/San Ramon
Road-Foothill Road Interchange Improvements (Modification to Scope of Work and
Additional Compensation) (File # 600-30)
This project would eliminate the westbound 1-580 off-ramp loop and replace it with a
signalized tee intersection on San Ramon Road. This contract amendment provides for the
design phase of the project.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute
Amendment to Agreement.
Warrant Register ($1,432,211.71) dated December 18, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS - None
PUBLIC HEARING
6.1 Consideration of adoption of a Resolution of Necessity to condemn real property at 6465
Clark Avenue for the widening of Dublin Boulevard between Village Parkway and Sierra
Court/Civic Plaza (File # 670-30)
A portion of this parcel, located on the southeastern corner of Dublin Boulevard and Clark
Avenue is needed for the widening of Dublin Boulevard to 6 lanes. This acquisition is the last
of the 10 parcels needed to begin construction.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution (4/5 vote
required)
UNFINISHED BUSINESS
7.1 Freeway Underpass Art at Dublin Boulevard (File # 900-50)
The Freeway Underpass Art Selection Committee and the Heritage & Cultural Arts
Commission are recommending approval of the Freeway Underpass Art Project design for
Dublin Boulevard. The Art Consultant and Artist Team will present a report on the design
proposal.
STAFF~RECOMMENDATION: Approve design and direct Staff to submit design to Caltrans
Art Review Committee.
7.2 Review of Conceptual Designs for Fire Stations 17 and 18 (File # 540-70)
Staff will present the conceptual design for two new Fire Stations in order for the Council to
provide direction to the Consultant on the preferred alternative for the building faqade.
STAFF RECOMMENDATION: Receive presentation and identify preferred alternative.
NEW BUSINESS
8.1 Presentation of the Findings of the Project Report/Environmental Documentation for the I-
580/San Ramon Road-Foothill Road Interchange Improvements (File # 800-30)
This project would eliminate the westbound 1-580 off-ramp and replace it with a signalized
tee intersection on San Ramon Road. The City's consultant will present the findings of the
Project Report/Environmental Documentation at the City Council meeting.
STAFF RECO~NDATION: Accept the findings of the Project Report/Environmental
Documentation concluding that the project is Categorically Exempt under CEQA and
Categorically Excluded under NEPA~ and direct Staff to proceed with the preparation of Plans~
Specifications and Estimates (PS&E) for the Interchange Improvements on the Dublin side of the
freeway only.
8.2 2002 Goals & Objectives Meeting & Budget Study Session (File # 100-80)
The City Council annually holds a special meeting, typically in February or Marcl~ to define
the City's Goals & Objectives for the upcoming year. The decisions made at this meeting
provide a basis for the City Manager and City Staff to prepare the annual Budget. Staff is
recommending that the G&O meeting be held in April~ after certification of the election~ when
a new Councilmember will have been elected and sworn into office.
STAFF RECOMMENDATION: Determine structure of meeting and establish a date for the
special meeting during the week of April 2, 2002.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
'10.
ADJOURNMENT - The Regular City Council meeting of January 2, 2002 has been canceled.
The next Regular meeting of the Dublin City Council will be on Tuesday, January 15, 2002.
City Council Meeting # 579 K2/cc-mtgs/12-18-01agenda.doc Agenda Pdnted 12/14/2001 9:39 AM