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Home My WebLink About*05-19-2008 PCSC Agenda ' CITY OF DUBLIN PARKS & COMMUNITY SERVICES COMNIIccrniv MEETING AGENDA PUBLIC COPY DUBLIN CIVIC CENTER,100 CIVIC PLAZA MONDAY, MAY 19, 2008, 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUIVICATIONS 3.1 Brief Informational Only Reports from Senior Center and Youth Advisory Committees 3.2 Public Comments At this time, the public is permitted to address the Parkr and Community Services Commission on non- agendized items. The Commission must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Office of the Parks and Community Services Deparhnent related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Parks and Community Services Commission MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3) 4. NIINUTES OF THE REGiJLAR MEETING - Apri121, 2008 Staff Recommendation: Approve Minutes. 5. WRITTEN COMMUIVICATIONS - None 6. PUBLIC HEARING - None 7. UNF'INISHED BUSINESS - None 8. NEW BUSINESS 8.1 2008 Day on the Glen Festival Plan The Commission will receive a report on the 2008 Day on the Glen Festival plan. Staff Recommendation: Receive Report and provide input on proposed event components. 8.2 2008 Summer Special Event Preview The Commission will receive a report previewing 2008 summer special events. Staff Recommendation: Receive Report and provide input on proposed event components. 8.3 Online Registration Five-Year Summary The Commission will receive a report summarizing five years of online registration. Staff Recommendation: Receive Report. 9. OTHER BUSINESS 9.1 Brief Informationa[ Only Reports from Commissioners and/or Stafj and Reports by Commission related to Meetings Attended at City Expense (AB 1234). 10. ADJOURNMENT This NOTICE is posted in accordance with Government Code Section 54954(b)(3). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabiliries Act of 1990 (42 U.S. C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modifecation or accommodarion, please contact the Offtce of the Parks and Community Services Department (925) 833-6645 at least 72 hours in advance of the meeNng. A complete packei of information containing Staff Reports (Agenda Statements) and attachments related to each item is available for public review at least 72 hours prior to a Commission Meeting or, in the event that it is delivered to the Commission less than 72 hours prior to a Commission Meeting, as soon as it is so delivered. The packet is available in the Parks & Community Services Department at Civic Center. CITY OF DUBLIN PARKS AND CQIVIMUNITY SERVICES GOMMISSION MINUTES QF:; Apri121, 2008 The Apri121, 2008 meeting of the Parks & Community Services Commission was called to order at 7:09 p.m. at the Dublin Civic Center, Dublin, California, by Parks & Community Services Director Diane Lowart. PLEDGE OF ALLEGIANCE In the absence of Chair Flores, Cm. Guarienti was voted to Chairperson and led the Pledge of Allegiance. ROLL CALL Commissioners Present: Elias, Guarienti, Lorenzo, and Muetterties. Chair Flores arrived at 730 p.m. Commissioners Absent: Jones ORAL COMMUNICATIONS 31 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Seniar Center Advisorv Committee Ms. Delilah Vanderpool reminded the Commission about the L.I.F.E. event being held on May 17, 2008, from 10:00 a.m. - 2:00 p.m. She reported that at the last Seniar Advisory Committee meeting, Staff provided an overview of the 2008 quarterly reports, which showed that attendance at the Senior Center continues to increase. She further reported that the Committee discussed ideas to provide better identification of the Senior Center, such as installing a sign on Amador Valley Boulevard. Youth Advisorv Committee - None 3.2 PUBLIC COMMENTS - None APPROVAL OF MINUTES - FEBRUARY 14, 2008 Heritage & Cultural Arts and Parks & Communitv Services Commissions Joint Meetine Minutes On a motion by Cm. Muetterties, seconded by Cm. Elias, and by a vote of 4-0-1, with Cm. Lorenzo abstaining due to her absence during the Febnzary 14, 2008 meeting and with Cm. Jones absent, the Commission voted to approve the minutes of February 14, 2008. Patks & Community Services Commission Special MeetinQ Minutes On a motion by Cm. Muetterties, seconded by Cm. Elias, and by a vote of 4-0-1, with Cm. Lorenzo abstaining due to her absence during the February 14, 2008 meeting and with Cm. Jones absent, the Commission voted to approve the minutes of February 14, 2008. WRITTEN COMMUNICATIONS - None P&CSC Meeting Minutes - Apri121, 2008 Page 2 of 3 PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 CITY OF DUBLIN INTERGENERATIONAL GOLF TOURNAMENT Mr. Rich Jochner, Recreation Supervisor, presented the specifics of item as outlined in the Staff Report. The Commission expressed delight for the event. Cm. Guarienti asked if the putting competition would take place after the Golf Toumament. Mr. Jochner stated that the putting competition is intended to take place after the tournament and would depend on the number of non-golfing participants. Cm. Guarienti suggested that a separate price be created for those that would like to attend the putting competition and dinner only; with different price points for teens, adults, and seniors. 8.2 FALL 2007 QUARTERLY REPORT 8.3 WINTER 2008 QUARTERLY REPORT With the Commission's approval, items 8.2 and 83 were presented together. Mr. Paul McCreary, Parks & Community Services Manager, presented the specifics of the items as outlined in the Staff Reports. Cm. Muetterties asked about the Senior Center's decreasing ratio of volunteers to attendees. Mr. McCreary explained that Staff is working on backfilling volunteers, as well as increasing the numbers of substitute volunteers. Cm. Muetterties asked how additional space requirements at Dublin Elementary (due to the Nielsen Elementary transition into Dublin Elementary) would be accommodated for the after school programs. Mr. McCreary explained that Staff is working with the Dublin Unified School District to ascertain how the accommodations will be handled. Cm. Elias asked how the Department is planning for next season's programs and classes in light of the current state of the economy. Mr. McCreary explained that Staff is warking with contracted instructors on maintaining competitive rates, and is being conservative about estimated growth for program/class registrations. He further stated that Staff would place additional focus on the successful programs/classes. Cm. Elias stated that he is pleased that many of the sports clinics are very popular. He stated that Staff should also focus more attention on the sports clinics. Cm. Guarienti asked about the status of the Needs Assessment Survey. Mr. McCreary explained that results from the Survey have been returned and will be utilized to form focus groups in May 2008. 1 P&CSC Meeting Minutes - April 21, 2008 Page 3 of 3 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Elias reported that he attended the Youth Sports Liaison Committee Meeting. Cm. Guarienti reported that he attended/participated in the California Parks & Recreation Society Conference February 26-29, 2008, the Volunteer Recognition Dinner on February 24, 2008, the St. Patrick's Day Parade and Festival, the Shamrock SK Run, the City Council Meeting and Study Session on Goals & Objectives on March 31, 2008, and the Bicycle Master Plan Update Workshop on Apri16, 2008. He stated that he plans to attend the East Bay Regional Parks District Measure AA Bond Renewal Meeting on May 1, 2008. Cm. Muetterties reported that she attended the Volunteer Recognition Dinner and the St. Patrick's Day Parade and Festival. Cm. Lorenzo reported that she attended the St. Patrick's Day Parade and Festival, and the Youth Music Showcase. Chair Flores reported that she attended the Volunteer Recognition Dinner, and the St. Patrick's Day Parade and Festival. She apologized for arriving late to the meeting. Ms. Lowart, Parks & Community Services Director, reported that the Shannon Community Center construction is moving forward; Piazza Sorrento Neighborhood Square is now open; and that the Devany Squaze construction is anticipated to be completed by the end of summer 2008. Mr. McCreary reported that the California Parks & Recreation Society District III gave the Outstanding Community Partner award to World of Shoes for supporting the City's SK Fun Run for ten years. He stated that the first week of suminer camps registration increased by almost 50% from last year. ADJOURNMENT Being no further business, the meeting adjourned at 8:00 pm. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson ; 1, PARKS ANl? COM1ti1UNT=1`~ SERyIGE5 COMMISSTON ` . ; AME ADDRESS GROUP/O GANIZATION ~ ~ -'t ~ A