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Home My WebLink About*08-04-2011 SCAC Agenda 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS At this time, the public is permitted to address the Advisory Committee on non-agendized items. The Committee must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting on the matter. Any member of the public may contact the Office of the Dublin Senior Center Director relating to the proper procedure of placing an item on a future Advisory Committee agenda. The exceptions under which the Dublin Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). 4. APPROVAL OF MINUTES 4.1 MINUTES OF THE REGULAR MEETING - July 7, 2011 RECOMMENDATION: Approve minutes. 5. WRITTEN COMMUNICATIONS - None 6. UNFINISHED BUSINESS 6.1 SENIOR CENTER ADVISORY COMMITTEE SUBCOMMITTE REPORTS The Advisory Committee has established several subcommittees to work on strategic initiatives during the two year term. Each Subcommittee will provide a brief progress report. RECOMMENDATION: Receive reports and provide feedback to subcommittees. 7. NEW BUSINESS 7.1 TRIPS AND TOURS PROGRAM UPDATE Staff will provide information on the Trips and Tours Program, which was reinstated for Fiscal Year 2011-2012. RECOMMENDATION: Receive report. 8. OTHER BUSINESS BRIEF INFORMATIONAL ONLY REPORTS FROM THE DUBLIN SENIOR FOUNDATION, PARKS AND COMMUNITY SERVICES COMMISSION LIAISON, ADVISORY COMMITTEE MEMBERS AND SUBCOMMITTEES, AND/OR STAFF AND REPORTS BY COMMITTEE MEMBERS RELATED TO MEETINGS ATTENDED AT CITY EXPENSE (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. PmO4 9@[PI Call to Order Chairperson Bonetti called the meeting to order at 9:30AM. Roll Call. Committee Members (CM) Present: Diane Bonetti, Sue Cervantes, Eddie Jo Mack, Lee Sandeman Committee Members Absent: Tim Pedersen Parks and Community Services Commission Liaison Present: Connie Mack Staff Present: Anna Hudson, Recreation Coordinator; Diane Guenther, Office Assistant Oral Communications - None Public Comments - None Approval ofthe Minutes CM MACK MADE A MOTION TO APPROVE THE MAY S, 2011 MINUTES. THE MOTION WAS SECONDED BY CM SANDEMAN. THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE MAYMEETING WITH CM PEDERSEN ABSENT CM SANDEMAN MADE A MOTION TO APPROVE THE JUNE 2, 2011 MINUTES. THE MOTION WAS SECONDED BY CM MACK. THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE JUNE MEETING WITH CM PEDERSEN ABSENT Written Communication -None Unfinished Business - None New Business PICNIC IN THE PARK EVALUATION Staff discussed the outcome of the Second Annual Picnic in the Park event held at Emerald Glen Park as outlined in the agenda statement. This event meets of the Advisory Committee's strategic goals to expand outreach to older adults in the community and to promote the Senior Center. CM Cervantes noted the participants enjoyed the various class demonstrations and the entertainment. The demonstrations visually showed what the Senior Center has to offer. However, the games offered did not attract much participation. CM Sandeman stated she heard many comments that the event was better than last year's. CM Cervantes suggested that due to the parking situation, next year have two golf carts to transport seniors from the parking lot to the picnic grounds. CITY OF DUBLIN SENIOR CENTER ADVISORY Comnrm MINUTES OF JULY 7, 2011 PAGE20F3 2011 SPRING QUARTERLY REPORT Staff provided an overview of the Spring Quarterly Report as outlined in the agenda statement. CM Cervantes commented she was pleased to see how many people visit and utilize the lounge at the Dublin Senior Center. After visiting other Senior Centers, she observed people did not appear to mingle, but felt that the Dublin Senior Center provides an atmosphere which encourages people to socialize with one another. CM Bonetti agreed that Dublin Senior Center has a very welcoming atmosphere. She is impressed with how many hours the volunteers logged in during the quarter at the Dublin Senior Center. ADVISORY COMMITTEE SUBCOMMITTEES The Committee Members discussed the status of the Advisory Committee's strategic goals and updates on any subcommittee progress since the last meeting. Strategic Goal #1 - Reach out to senior groups and social networks in the community Objectives A. Recruit volunteer liaisons at senior housing complexes to serve as a "Senior Center Concierge" to promote upcoming events and programs. In progress. B. Provide off-site registration at senior housing complexes for luncheons and special events. In progress. C. Make presentations at local places of worship to promote Senior Center programs and services. This Sub-Committee plans to meet. Strategic Goal #2 - Assist Staff with planning and implementing new special events to attract new patrons to the Senior Center Objectives A. Plan and implement an annual. intergenerational event with the Youth Advisory Committee. Staff will setup a meeting for the Sub-Committee to meet with the newly appointed 2011-2012 Youth Advisory Committee Members to discuss the proposed plans for the 2012 Car Show. B. Plan and implement a Fashion Show. This activity is in progress and is planned for August. CM Mack noted that this event is sponsored by the Senior Center Advisory Committee. C. Plan and implement a Spring Boutique. CM Cervantes will talk with the Foundation to see if they are interested in participating in the Spring Boutique. The Sub-Committee plans to meet and work on the vision of this goal. Strategic Goal #3 - Educate residents about Dublin and resources available for older adults Objectives A. Conduct annual Senior Resource Fair. This event is scheduled for October 1". The Sub- Committee will meet and discuss their roles for this event. B. Create and distribute a "Welcome Wagon Packet" for older adults moving to Dublin that highlights programs, services, parks and facilities available through the City. The Sub-Committee plans to meet to develop this goal. C. Provide additional travel training programs with public transit agencies. Wheels will provide one- on-one appointments for transit training as well as offer periodic trips locally. D. Conduct a bus tour of Dublin's parks, facilities and new development in the community. Staff will develop this concept for implementation in 2012-2013. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 7, 2011 PAGE 3 OF 3 E. Create an annual discount card, for Dublin Senior Center Supporters, that is good for senior discounts at local businesses. The Sub-Committee plans to meet. The Advisory Committee engaged in a brief discussion about possible alternative members for Sub- Committees. The Sub-Committees plan to meet and report back to the Advisory Committee at the August meeting. Staff needs to be involved in sub-committee meetings. Other Business The Foundation meeting had been delayed by one week, therefore there was no report. Commissioner Mack gave a brief overview of the Parks and Community Services Commission meeting. She informed the Advisory Committee that Dublin was selected one of the top ten All America Cities by the National Civic League. CM Mack reported on the status of the upcoming fashion show. Thus far, 25 people have registered, volunteer Stan Ng will play the piano and the caterer has been arranged. Hudson reported on the grand opening of the Heritage Center. Hudson will hold the first "Lunch with the Director" on Monday, July 18 and offer an optional tour of the Heritage Center after lunch. CM Bonetti commented how beautiful the Heritage Center is, and how wonderful the Grand Opening was. Staff noted over 1,500 people attended the Grand Opening. Adjournment Being no further business, the meeting was adjourned at 11:09 AM. Respectfully submitted, Diane Guenther Office Assistant APPROVED: Diane Bonetti Chairperson