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HomeMy WebLinkAbout03-25-1991 Adopted CC MinutesREGULAR MEETING - March 25, 1991 A regular meeting of the City Council of the City of Dublin was held on Monday, March 25, 1991, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:32 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder. ABSENT: None. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. CITIZEN OF THE YEAR (610-50) Mayor Snyder read and presented a proclamation to Mary Gibbert, who was selected as Dublin's Citizen of the Year~'~' 'Mary rode in the parade on Saturday, March 16th, and a plaque was presented to her at the St. Patrick's Day dinner which was sponsored by the Sister City Association. In addition, Mary Gibbert's name has been added to the perpetual plaque on displaY in the entry way to the Council Chambers. Mary Gibbert thanked the City for this honor and stated she hoped to serve the community for many more years. ORGANIZATION OF THE YEAR (610-50) Mayor Snyder read and presented a proclamation to Jan Parker, Executive Director of Hope Hospice, the group selected as Organization of the Year. This organization provides free services to terminally ill cancer patients and their families. Mayor Snyder also indicated that representatives from this group rode in the St. Patrick's Day Parade and were presented with a plaque at the dinner sponsored by the Sister City Association. The name of Hope Hospice has been added to the perpetual plaque. Jan Parker accepted the award and thanked the City for this honor. ANNOUNCEMENT OF SENIOR CENTER ADVISORY COMMITTEE APPOINTMENT (595-20) Cm. Moffatt announced that he had recently appointed Mr. Val Hatheway to serve as his appointment on the Senior Center Advisory Committee. His former appointment, Lee North, was recently appointed to the Planning Commission and so this created an-opening on the Senior Committee. CM - VOL 10 - 125 Regular Meeting March 25, 1991 Cm, Moffatt stated he had a field of applicants who were energetic and enthusiastic about taking over this job. Mr. Hatheway is a long time resident of Dublin and graduated from the old Murray School. He served as an Officer in the U. S. Navy, and has been President of the Cemetery Association and is very active on the Children's Emergency Council. Mr. Hatheway stated he felt it is very important to keep the lines of communication open between the Dublin Seniors and the City Council and he looked forward to becoming a part of this. Criticism of Name "Gaia" (900-50) Dr. Edward Freiling, 7773 Woodren Court stated he wished to address the Council and would appreciate not being interrupted. Dr. Freiling stated that Pete Snyder is a homo and so is Paul Moffatt. Though he has never seen them kissing or holding hands, he said it with all certitude. Homo is an ancient and honorable Latin word for man or person, just as Gaia is an ancient and honorable Greek word for earth. Approximately one decade ago, James Lovelock and Lynn Margoulis came up with what is called the "Gaia Hypothesis", which is highly controversial. Dr. Freiling described the religious implications of "Gaia the Gaia and stated that his material was taken from a book, , Growth of an Idea", by Lawrence E. Joseph. There has been a rebirth of the earth goddess concept in the imagination of many. There have been many festivals and workshops and art exhibitions celebrating the goddess as a spiritual or creative inspiration. Gaia has become the focal point for the new paganism. The largest contingent of modern goddess worshipers is found in witchcraft, feminist members of the women's spirituality movement and new age enthusiasts. Dr. Freiling stated in summary that he felt it would be no more irresponsible of him to tell every voter in the City of Dublin that their City Councilmembers are a bunch of homo's, than for us to call the globe in the courtyard, Gaia. A rose by any other name would smell just as sweet. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved Minutes of Adjourned Regular Meeting of February 27, 1991 and Regular Meeting of March 11, 1991 (Cm. Moffatt abstained from voting on the March llth minutes); CM - VOL 10 - 126 Regular Meeting March 25, 1991 Received Dublin Police Services 1990 Calendar Year Report (580-60); (Cm. Burton stated he felt it should be pointed out that even though some police departments are having problems, Dublin Police Services is making good headway. The annual report shows an almost 50% decrease in burglaries and a 20% decrease in robberies. The public shoUld really appreciate what's being done by the Dublin Police. Cm. Burton felt that a lot of work went into the report and that it should be acknowledged. Chief Rose accepted the thanks on behalf of his departmen t. ) Adopted RESOLUTION NO. 28 - 91 AWARDING CONTRACT 91-02 ANNUAL STREET OVERLAY/REPAIR PROGRAM AND DOUGHERTY ROAD BIKE PATH PROJECT TO LES MCDONALD CONSTRUCTION $546,029.20 (600-30) and authorized the Mayor to execute the agreement; and authorized Staff to increase items of work related to the bike path up to the budgeted amount; Adopted RESOLUTION NO. 29 - 91 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 83-2 TRACT 4719 (STAGECOACH ROAD) 360-20 (Cm. Burton abstained from voting on this item due to a conflict of interest. ) Adopted RESOLUTION NO. 30 - 91 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 86-1 TRACT 5511 (VILLAGES @ WILLOW CREEK) 360-20 Adopted RESOLUTION NO. 31 - 91 DIRECTING PREPARATION OF ANNUAL REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 (360-50) Approved Warrant Register in the amount of $509,684.09 (300-40); Adopted RESOLUTION NO. 32 - 91 APPROVING AGREEMENT WITH BSK & ASSOCIATES FOR GEOTECHNICAL AND MATERIALS TESTING SERVICES FOR THE SAN RAMON ROAD PHASE IV PROJECT (600-30) and authorized the City Manager to execute the agreement; CM - VOL 10 - 127 Regular Meeting March 25, 1991 Accepted the Finance Report for Period Ending February 28, 1991 (0330-50) . REQUEST FROM DUBLIN ROTARY CLUB FOR USE OF DUBLIN SPORTS GROUNDS FOR 5TH ANNUAL SHAMROCK ASCOT CONCOURS D'ELEGANCE (260-20) Cm. Burton advised that he would not partiCipate in either the discussion or vote on this item due to a conflict of interest. Recreation Director Lowart advised that the Dublin Rotary Club has requested exclusive use of the Dublin Sports Grounds for the 5th Annual Shamrock Ascot Concours d'Elegance on Sunday, August 18, 1991. They are also requesting City support to waive the use fees for the Sports Grounds; to provide Public Works personnel to assist with traffic control and site maintenance; use of City Banner poles from August 5-19th; permission to place advertisements in the public right- of-way and on the baseball backstops facing 1-580 and Dublin Boulevard; permission to charge an admission fee to the event and sell food and alcohol; and permission to allow overnight camping of security personnel. Ms. Lowart explained that in previous years, the Field Use Fees were waived on the basis that the Festival and Concours combined were a collaborative effort between a variety of Dublin-based community groups. This, however, is no longer the case. Ms. Lowart advised that she understood that the Shamrock Festival will not be held this year. Ms. Lowart advised that the costs associated with providing Public Works Staff to assist with traffic control and site maintenance is approximately $600 - $800. With regard to the banner poles, Ms. Lowart explained that there is a $50 fee which cannot be waived, per Resolution No. 1-90. Staff recommended against allowing advertising in the public right-of-way. Banners placed on the backstops at the Sports Grounds are acceptable, provided they are securely fastened and do not interfere with use of the fields by other groups. Even though Ordinance No. 16-88 prohibits certain activities, the Rotary Club is requesting exceptions in order to charge admission, drive cars on the fields, allow security personnel to camp overnight, sell food and alcohol, and to use a public address system. Ms. Lowart discussed maintenance concerns and stated it is difficult to adequately assess the condition that the fields may be in by August due to the anticipated water cutbacks. Ms. Lowart summarized that the Council should consider 5 questions. These were: 1) Should the Dublin Rotary Club be granted exclusive use of the Dublin Sports Grounds from noon on August 17th until 6:00 p.m. on August 18, 1991 to conduct their event? 2) Should the Field Use Fees be waived for this event? 3) Should the City provide Public VOL 10 - 128 Regular Meeting March 25, 1991 Works personnel at no cost for this event? 4) Should advertising be allowed in the public right-of-way and at the Sports Grounds for this event? 5) Should portions of Ordinance No. 16-88 be waived in order to accommodate the request for use by Dublin Rotary Club for this event? Cm. Jeffery questioned if we distinguish between profit and non-profit groups in Ordinance No. 16-88. Cm. Moffatt pointed out that this group will not be selling articles that will necessitate collecting sales tax. Ms. Lowart advised that representatives from the group were present to answer questions. Larry Buckheit, President of the Dublin Rotary Club advised that Rotary has been in the community for 20 years, and they felt honored to participate on this project. Larry Bobbie stated that none of the issues raised by City Staff seem to be unreasonable. They will need a sizable area. The reason the date was changed was because this was the only date that is viable. They had no problem with Staff's recommendations. With regard to the issue of fees, this is not a real problem for them. Their primary concern is to lock in the date. They do not feel that City maintenance men are necessary as they have plenty of manpower to put on the event. Harold Seizler stated there are a lot of other fields in the community that could accommodate the other groups that wouldn't be able to use the Sports Grounds during this event. They put the money that is raised back into the community. A precedent has been set in the past where the advertising banners have been used. They would be happy to go along with whatever the City suggests. This event brings positive attention-to Dublin. Cm. Moffatt asked if this would be an annual ongoing event. Mr. Bobbie advised that an event of this magnitude takes years to put together. The Soroptimists, with limited participation, felt this was too much for them to handle. Mr. Seizler stated they anticipate that this will be an ongoing event which should get better each year. They had a couple of booths last year which were charged a fee. They are trying to make it a little more festive by having booths. Cm. Moffatt asked if they anticipate having booths selling things other than food and drinks. Mr. Buckheit stated they .would envision certain types of booths for the convenience of people at the event. They are trying to get more support this year. CM - VOL 10 - 129 Regular Meeting March 25, 1991 Cm. Jeffery felt the City would be setting a precedent if the Council waives the fees. If an event is sponsored by a multitude of groups, this is different than just one group. With regard to the exceptions to the Ordinance, she felt that some of the items are okay for non- profit groups. Cm. Jeffery stated further that she felt Dublin Rotary should be required to pay the fees because they are charging admission. Cm. Jeffery made a motion to allow the use of the Sports Grounds, but the City would charge them for the use of the site, plus charge them for Public Works personnel. They would be allowed the use of City banner poles from August 5-19th and would be allowed to place advertising on the baseball backstops facing 1-580 and Dublin Boulevard, but not in the public right-of-way. They would be allowed to Charge an admission fee and overnight camping of security personnel would be allowed. No one seconded this motion. Mr. Bobbie advised that most of the advertising in the public right- of-way would be directional and would direct people to the event and would be put up the night before the event. Cm. Jeffery felt that directions should be given on all the adver- tising and announcements to the various car groups. Mayor Snyder stated that as a general policy, the Council has not allowed median advertising. Once the policy is broken, problems occur and things tend to get out of hand. Cm. Moffatt stated he had no problem allowing advertising on the backstops. The fee for putting up the banners cannot be waived. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote (Cm. Burton abstained), the Council: 1) granted exclusive use of the Sports Grounds from noon on August 17th until 6:00 p.m. on August 18th and 2) waived necessary portions of Ordinance No. 16-88 to accommodate the use request. Field use fees were not waived and the City will charge for Public Works personnel to assist with traffic control and site maintenance. STATUS REPORT ON DROUGHT AND PROPOSED WATER RATIONING (1000-80) Public Works Director Thompson advised that the City has been advised by Dublin San Ramon Services District Staff that mandatory water rationing will likely occur this summer, and the City may experience a 75% reduction in irrigation water because of Zone 7's pumping limitations. Because this mandate could have a severe impact on City- owned landscaping, parks and recreational facilities, a detailed report was presented which discussed the impact, options to lessen the impact, and costs involved if such a rationing program is imposed by the District. CM - VOL 10 - 130 Regular Meeting March 25, 1991 DSRSD is proposing a phased program which will allow them to implement staged reductions, depending on the availability of water. They propose to establishmonthly limits of a specified number of gallons in order to reduce consumption. The proposed stages are: Stage 1: Voluntary 25% Reduction: Buildings 15%; Irrigation 50% Stage 2: Mandatory 40% Reduction: Buildings 25%; Irrigation 75% Stage 3: Mandatory 50% Reduction: Buildings 31%; Irrigation 92% Stage 4: Mandatory Emergency Curtailment: Stage 3 plus selected meter shutdowns to achieve minimum fire flow pressure. Mr. Thompson advised that as shown, a greater reduction is required from irrigation sources than from building sources. If the allotments are exceeded, a sliding scale of increased water charges will be imposed which can increase the cost per unit by up to 600%. Staff has proposed to DSRSD Staff to allow entities with more than one meter to pool their allocation. This would allow the City flexibility to potentially plan for some facilities to go without water while applying that allocation to a facility of higher priority. DSRSD Staff will recommend that Stage 1 drought reductions begin April 1st as a voluntary program and that mandatory Stage 2 reductions begin May 1st and end September 30th. Staff recommended that the City Council authorize a letter to be drafted to be presented at the DSRSD hearing on March 26th which would encourage allowing the pooling of allocations for customers with multiple meters and recommending that DSRSD recOnsider their allocation per meter based on City Staff's preliminary review of the data. It appears that if the current limits are imposed, reductions on City facilities will substantially exceed the projections presented by DSRSD Staff. Mr. Thompson advised that the Council may wish to identify other issues or concerns which would be appropriate to present at the DSRSD public hearing. Also, the Council may wish to consider whether an elected official should attend the hearing. Staff presented a detailed analysis of rationing Stage 1, 2, 3 and 4 impacts on City buildings and irrigation, as well as planned capital improvement projects. Mr. Thompson reviewed measures that the City can implement related to private development. Even though this is a side issue to the restrictions on City facilities, it needs to be addressed in order to complete the Citywide policy on water usage. Additional Staff research will be done on this phase of the policy and a report made to the Council at a future meeting. In summary, Mr. Thompson advised that as additional information is obtained from DSRSD and others regarding restrictions, costs of wells, and other implementation measures, the nature of impacts will become more evident. All costs figures discussed are initial estimates only and may be subject to significant change. Staff will have additional CM - VOL 10 - 131 Regular Meeting March 25, 1991 information from DSRSD following its March 26th meeting when the mandatory reduction plan is proposed to be finalized. With regard to landscaping, Cm. Jeffery questioned if we compared costs of replacement with option of using a little more water than we planned and bearing the penalties. She stated she hated to see the community's money going down the drain. Mr. Thompson advised that Staff did not do an actual comparison, but did look at costs to go in and repair/replace all those things. If we get to this severe a situation, Staff will analyze it very carefully. Cm. Jeffery stated it was her understanding that digging wells might be illegal. DSRSD had to close their last 2 because of sand. Mr. Thompson stated it is very expensive to dig wells for a single family house. The District's last 2 did fill up with sand. Even if they last only a couple of years, however, we could get our monies worth. The Council questioned the possibility of using aquifers. Mr. Ambrose advised that Staff had asked the District that same thing. This might be a legal option that should be looked into. Cm. Jeffery asked if any consideration was given to those people who already conserve. Mr. Thompson advised that it is not based on what you used last year, but rather on the meter size. Cm. Moffatt asked why there is a difference between a 1" or 2" meter. If you use 10 cubic feet of water, it should not make a difference. Mr. Thompson advised that a system is designed based on needs. You try to use the smallest meter possible to serve your needs. Cm. Moffatt indicated that recycled water cannot be used on the fields because it is somehoW bacteria laden and would therefore be dangerous. He understood that it had a high salt content. He questioned if it could be used on the median strips. He stated he understood that DSRSD is giving water to CalTrans to water their freeway median strips. Mr. Thompson advised that they are able to use secondary treatment because there is no contact with the body or the public. Mro Ambrose pointed out that the freeway runs adjacent to the treatment plant. It is very labor intensive to fill up water trucks. It's also expensive to run a separate line to the median strips. Cm. Moffatt stated he would like to find out if this water is biologically safe. CM - VOL 10 - 132 Regular Meeting March 25, 1991 Mr. Ambrose advised that they are looking at treating it one additional time before running it to the Sports Grounds. A feasibility and cost review has not been done yet. We would need to analyze the cost/benefit for utilizing this water. A rough estimate would be about $300,000, but Staff would need more time to look at this. At this point, City Staff is suggesting pooling meters. Cm. Jeffery felt the City could get more water in the l°ng run by using this water on the Sports Grounds. Mr. Ambrose stated the timing is such that it will not likely work for this drought period. Cm. Moffatt stated that it is in the CC&R's that you cannot dig a well for a single family home in Dublin. Mr. Ambrose pointed out another concern of what happens if you save 40% during the voluntary time. You get no credit for this. Cm. Burton stated he was familiar with recycled water. Trucks could run along the median strip. Recycled water is not unhealthy. All water is recycled; it is just a matter of how often and where. He felt that buying a couple*of old water trucks and using them on the medians would help. He felt the first thing is that the City must be aware of the public's perception of what we are doing. Some people have very expensive gardens and have had to let them go. He did not feel that the City can go overboard and support watering the Sports Grounds when people are having to let their lawns go dry. We have to make some sacrifices. Recycled water is important. We should let the lawns go brown, but save the trees. Grass can be recovered fairly shortly. Measuring people's use by meters is not appropriate. The District should keep track by percentage of usage. Mr. Ambrose felt a high priority of the District is maintenance of business sector jobs. Mayor Snyder stated that Roger Woodward car wash business is first on the District's list to be looked at. Mr. Ambrose pointed out that you don't have people playing soccer or football on residential lawns. If you allow a football game to be held with no maintenance there are some real concerns; one being liability. There are literally thousands of kids using the City's fields. Cm. Burton stated another option would be to not have sports. This may be the worst case scenario. Cm. Moffatt felt there would need to be a lot of discussion before the City went in this direction. Mayor Snyder advised that the state released a priority list last week and Zone 7 will get double their allocation. They gave them an additional 10% last Thursday, plus there's the possibility of an CM - VOL 10 - 133 Regular Meeting Maroh 25, 1991 additional 5%. The water board is having monthly meetings and advising where they stand on allocations. Mr. Ambrose stated the City should be asking the District to disperse the 10% during the entire rationing period. Mr. Thompson advised that Del Valle is currently full and they are using it. Cm. Burton felt we should state a policy of no more landscaping and should discontinue the project at the High School. We should close down anything we can so that we don't even discuss it further, but rather put it off for a year. Mr. Ambrose stated that the City can defer the San Ramon Road Phase IV decision until perhaps Fall. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council 1) directed Staff to take measures to address reductions requested in voluntary Stage 1 rationing; 2) reviewed input regarding proposed Staff comments to the DSRSD Board; 3) directed Staff to investigate the possibility of postponing the landscaping on San Ramon Road Phase IV; 4) deferred the Dublin High School baseball and athletic field project; 5) directed Planning and Building Inspection Staffs to pursue changes to private development landscaping requirements and to prepare a report to the City Council regarding these issues. If it appears that wells are feasible and necessary, the Council authorized Staff to prepare plans and specifications for development of wells. The Council reviewed a priority list for total irrigation shutdown and directed Staff to continue monitoring drought restrictions and to research solutions, and to report back to the City Council as changes occur. Cm. Jeffery suggested that since Mayor Snyder is so knowledgeable related to water matters, he should attend the DSRSD hearing. Mayor Snyder stated he would attend as a Council representative. Cm. Burton stated he also plans to attend the meeting. Mayor Snyder questioned if there is a level to which we can reduce and still maintain life in the turf. Maintenance Superintendent Loweree advised that using 50% we can still keep the turf usable. Mayor Snyder asked if Staff had considered some type of maintenance on a rolling basis. Mr. Loweree advised that there simply might not be enough water for this to work. CM - VOL 10 - 134 Regular Meeting March 25, 1991 Mr. Ambrose stated he wished to thank Lee Thompson, Steve Loweree and Diane Lowart for their help in putting this report together in such a short time frame. DUBLIN HIGH SCHOOL ATHLETIC FIELDS RENOVATION (600-30) Recreation Director Lowart advised that in December, the Council approved the design for the renovation of the Dublin High School athletic fields and directed Singer & Hodges to proceed with preparation of construction documents. These documents are now 90% complete, and Staff would normally be seeking City Council authorization to bid the project in April. However, due to the anticipated cutbacks in water availability due to the drought, Staff is recommending that this project be delayed until the drought restrictions are eased. Cm. Moffatt asked if this would be part of the City's or the School District's water use. Ms. Lowart responded that it would be the School District's water. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council directed that the construction documents be completed; authorized Staff to delay bidding the project until the drought restrictions are eased; and directed Staff to notify the School District of the City's intention to delay the project. REQUEST FROM DUBLIN LITTLE LEAGUE FOR CITY ASSISTANCE WITH CONSTRUCTION OF A 90' BASEBALL FIELD AT MURRAY SCHOOL (280-30) Recreation Director Lowart advised that this request was made at the March 11, 1991 Council meeting. At that time, the Council deferred the request pending further information from the Dublin Unified School District and the Dublin San Ramon Services District. Ms. Lowart advised that although the School District is amenable to the concept of a non-profit group making improvements to school property, they are concerned with the proximity of the field to homes and the uncertainty of the availability of water. In addition, they expressed concerns related to potential liability to the District due to large cracks that develop in the soil during last spring and summer, because the area is not irrigated. Ms. Lowart advised that Dublin Little League has experienced tremendous growth in enrollment, while the number of fields available for use has not increased. Staff recommended that this request be deferred to the School District. Cm. Jeffery advised that the community participated on the decision of what would be the project priorities and she felt it would be CM - VOL 10 - 135 Regular Meeting March 25, 1991 appropriate for this request to get plugged into the process through the School District. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council directed Staff to consider this request as part of the 1991-92 Update to the Five-Year Capital Improvement Program. TEN YEAR CITYHOOD CELEBRATION (950-40) Recreation Director Lowart advised that one of the 1991 Goals & Objectives adopted by the Council is to plan a 10 year celebration of Cityhood. Ms. Lowart stated that Staff proposes that a planning committee be established to develop the scope of the celebration. Staff recommended that representatives from the City Council, Park & Recreation Commission and City Staff serve on the committee. Plans developed by the committee would be reviewed by the Council in May. Cm. Burton asked if there was a reason for leaving the Chamber of Commerce off the list. They should be a part of this, as well as the service groups. Ms. Lowart advised that the list was just a means to get things started. Mayor Snyder felt that anyone should be included who wants to be a part of this. Cm. Jeffery made a motion which was seconded by Cm. Moffatt to approve Staff's recommendation and form a planning committee. Before a vote was called for on this motion, Cm. Burton requested that the make up of the committee be more precise to include other groups. Cm. Jeffery amended her motion. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the formation of a planning committee to be comprised of representatives from the City Council, Park & Recreation Commission, City Staff, Chamber of Commerce, various service clubs, and any other interested people from the community at large, and appointed Mayor Snyder and Vice Mayor Jeffery to serve as the Council representatives on the planning committee. CITY PARTICIPATION IN DUBLIN PRIDE WEEK (150-80) Assistant City Manager Rankin advised that Mayor Snyder has been working with community representatives related to Dublin Pride Week activities, April 14-20, 1991. A committee has been formed which includes representatives of the Chamber of Commerce, Dublin School District and City Staff. On Saturday, April 20th, a special residential clean-up day will be held. Proposed activities would CM - VOL 10 - 136 Regular Meeting Maroh 25, 1991 include a poster contest for grade school children; 5,000 buttons to be distributed to businesses and schools commemorating the 1991 Dublin Pride Week; purchase of perpetual plaques for each school to recognize participation; possible banner proclaiming Dublin Pride Week; and inclusion of a special notice with the quarterly garbage bill advising of the special pick-up day. The Chamber of Commerce is considering beginning a program to recognize business improvements. Mr. Rankin advised that estimated expenses total approximately $1,900. Cm. Jeffery stated she felt the buttons were a waste of time and stated she would rather see the money used for education and awareness programs. Mayor Snyder indicated that there was no real strong feeling about the buttons, but they are mainly effective with the school children. The schools have indicated that they have a lasting effect. Cm. Jeffery suggested the possibility of renting one of the large mulching machines to do demonstrations. Mayor Snyder stated the real purpose of the program is to focus on the kids~ because this is where a successful program must start. He was unaware of any thought about planting trees as part of the program this year. Mr. Rankin advised that during Earth Week, he thought that 2 trees would be planted, but this is independent of the Dublin Pride program, and the actual details have not yet been worked out. Cm. Moffatt questioned if the buttons would have the City seal on them and if the City Council authorized its use. Mr. Rankin stated that the buttons will have "Dublin Pride 1991" displayed around the City seal. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council approved participation with a City contribution not to exceed $1,900. ESTABLISH MEETING DATES FOR CONTRACT REVIEW AND ADOPTION OF 1991-92 ANNUAL BUDGET AND UPDATE TO FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-20) City Manager Ambrose advised that the City annually reviews and evaluates the City's contract services in conjunction with the City's Annual Budget and Capital Improvement Program hearings. In accordance with Council direction at the Goals & Objectives meeting, Mr. Ambrose clarified that from this point forward, Staff will only review those contracts with expiration dates this year. These contracts include: Building Inspection; Engineering Services; Traffic Engineering Services; Library; Street Sweeping; and Vector Control. Mr. Ambrose CM - VOL 10 - 137 Regular Meeting March 25, 1991 advised that Staff will provide information regarding the cost of current and different service levels of those contracts not being evaluated this year as part of the Annual Budget. Cm. Burton clarified that the multi-year contracts would not come before the Council unless there was to be changes in service levels or costs or negotiations. A time schedule of the budget process was presented in the Staff Report. Mayor Snyder indicated that he thought he would be out of the Country the last week in June. He wasn't sure of the actual dates. Following discussion, the Council tentatively selected the dates of Tuesday, June llth or Thursday, June 27th to hold the contract review meeting and budget & CIP hearings. DUBLIN BOULEVARD EXTENSION & FREEWAY AGREEMENTS (600-40) City Manager Ambrose advised that agreements have been prepared which would facilitate the construction of certain interchange improvements located at the 1-580/Hacienda Drive and 1-580/Santa Rita Road interchanges; and the construction of the extension of Dublin Boulevard and a 2-lane access road parallel to 1-580. Both agreements provide for financing and reimbursement provisions between the City of Dublin, the City of Pleasanton, the County of Alameda, and the Alameda County Surplus Authority. Mro Ambrose advised that getting this far in the process has been somewhat complicated and explained the intricacies of each of the agreements, as well as their significance to the City of Dublin. Reimbursement provisions are very complicated. The agreements have all been put together with very little exposure to the City. Cm. Moffatt asked if we had any plans or had given consideration to how we will get across the Southern Pacific Right-of-Way on Dublin Boulevard. Mr. Ambrose advised that it will be a 2-lane country road, and this will have to be determined at some future time. The Council praised Mr. Ambrose and Staff involved for the very good job done in putting this together. Discussion was held regarding the timing of the opening of the Hacienda overpass, and if the Dublin extension must be done prior to the opening. CM - VOL 10 - 138 Regular Meeting March 25, 1991 Mr. Ambrose explained that once this agreement is in place, Pleasanton will work very hard to soften this approach. This is one of the iffy parts. However, since we have an agreement, this prior requirement could be modified. On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council approved the agreements and authorized the Mayor to execute same. The Council again offered congratulations to all of Staff involved in this project. OTHER BUSINESS NLC Trip Report (140-30) Cm. Moffatt advised that while in Washington, D.C., recently, he met with Postal Authorities and felt that discussions went very well, although there were no commitments made. Conversations centered around the fact that if there will be growth, they would certainly recommend a Post Office in Dublin. Also, a policy was made by the NLC to change the way zip codes are assigned. Cm. Moffatt stated he also met with Undersecretary of the Army, Paul Johnson, who indicated he felt there should be something happening cosmetically at Camp Parks. He presented the problem, and hopefully, they understand it. Congressman Stark's Office was very cordial and helpful. DSRSD Liaison Meeting Re Sewer Concerns (960-20) Mr. Ambrose advised that due to concerns regarding what type of negotiations are occurring between DSRSD and Central Sanitation regarding export capacity to East Dublin area, a liaison meeting has been set for April 1st at 7:30 a.m., in the District Office Board Room. Apparently, they are getting very close to consummating capacities. CLOSED SESSION At 10:15 p.m., the Council recessed to a closed executive session to discuss: 1) Pending Litigation, City of Dublin vs. Alameda County Superior Court No. V-002172-8 (Measure D), 640-30 in accordance with Government Code Section 54956.9(a). CM - VOL 10 - 139 Regular Meeting March 25, 1991 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:40 p.m. * * * ATTEST: CM - VOL 10 - 140 Regular Meeting March 25, 1991