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HomeMy WebLinkAbout03-11-1991 Adopted CC MinutesREGULAR MEETING - March 11,. 1991 A regular meeting of the City Council of the City of DUblin was held on Monday, March 11, 1991, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:31 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard and Mayor Snyder. ABSENT: Councilmembers Jeffery and Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW POLICE SERVICES EMPLOYEE (700-10) Captain Rose introduced new Police Deputy Steve Brown, who has been with the Alameda County Sheriff's Department for 8 years. Last year he was awarded for bravery for removing someone from an automobile accident. The Council welcomed Deputy Brown to Dublin. CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm.'s Jeffery & Moffatt absent), the Council took the following actions: Approved Minutes of East Dublin Study Session of February 14, 1991 and Regular Meeting of February 25, 1991; (Mayor Snyder abstained from voting on approval of the minutes related to the Dublin-San Ramon Lions Club installation of handicapped playground equipment at Kolb Park (Pages 73 & 74), as he did not participate in discussions due to a conflict of interest.) Adopted RESOLUTION NO. 24 - 91 and AMENDING THE CLASSIFICATION PLAN (Part-Time Recreation Aquatics Personnel 700-20) RESOLUTION NO. 25 - 91 AMENDING THE SALARY PLAN FOR PART-TIME RECREATION PERSONNEL (Preschool Instructor & Preschool Aide) CM.- VOL 10 - 113 Regular Meeting March 11, 1991 Adopted RESOLUTION NO. 26 - 91 AWARDING CONTRACT 91-01 ANNUAL SIDEWALK REPAIR PROGRAM TO E & D SYSTEMS, INC. (,$36,987 600-30) and authorized the Mayor to execute the agreement. Accepted the City Treasurer's Investment Report for Period Ending February 28, 1991 (330-20); Authorized the City Manager to sign the City/County Mortgage Credit Certificate Agreement and authorized a $4,500 appropriation to Planning Contract Services from the Contingent Reserve (600-40); Received an informational status report on the possible impacts of the Sierra Club lawsuit on the Dublin Boulevard Improvements Capital Improvement Project (Donlon Way to Village Parkway) 820-90; Approved Warrant Register in the amount of $523,822.42; Adopted RESOLUTION NO. 27 - 91 APPROVING COOPERATIVE AGREEMENT BETWEEN THE CONTRA COSTA TRANSPORTATION AUTHORITY, THE COUNTY OF ALAMEDA, AND THE CITIES OF PLEASANTON, DUBLINAND LIVERMORE FOR FUNDING AND DEVELOPMENT OF THE TRI-VALLEY TRAVEL FORECASTING MODEL (600-40) and authorized a $24,750 budget transfer from unallocated reserves to the Engineering operating budget to pay Dublin's share of the model. Mayor Snyder pointed out that the Contra Costa group should not be confused with the Contra Costa County Transportation Authority (CCCTA) which deals with Measure C funds. The group participating in this cooperative agreement is the Contra Costa Transportation Authority (CCTA). There are 2 transit agencies in Contra Costa County. REQUEST FROM DUBLIN LITTLE LEAGUE FOR CITY ASSISTANCE WITH CONSTRUCTION OF A 90' BASEBALL FIELD (280-30) Recreation Director Lowart advised that the Dublin Little League group is requesting assistance from the City with the construction of a 90' baseball field at Murray School. There are currently 3 90' baseball fields in Dublin. The 2 fields at Dublin High School are scheduled to be renovated in the near future. The Little League group is proposing that the City and Little League work cooperatively to construct a field at Murray School. Staff prepared an estimate of the costs related to grading, installation of new baseball field mix, installation of cyclone fence, fence planks for backstop, benches and ^*^*^*A*^*^*^*^*^*A,^,^,^,^,^,^,^,^,^,^,^,^,^,^,A,^,^,^,^,A,A,A,A,^,A, CM - VOL 10 - 114 Regular Meeting March 11, 1991 bleachers, with costs ranging from $12,676 to $16,579. Funds are not available in the 1990-91 budget as this project was not previously identified. Ms. Lowart advised that funding for a complete renovation of the Murray School athletic fields is currently included in the Five-Year CIP and is scheduled for Fiscal Year 1992-93. Ms. Lowart stated that the City Council should consider the effect that the drought may have on any proposed improvements to school property as the City and the District are currently facing water cutbacks of up to 50%. The anticipated cutbacks, combined with rate increases may delay the scheduled renovation of the Dublin High School athletic fields and if this occurs, construction of an additional field at Murray School may be unnecessary. Ms. Lowart pointed out that the City does not have the right to authorize construction projects on school property and it would be necessary for Dublin Little League to obtain permission of the School District prior to proceeding with the proposed project. Ms. Lowart summarized that because the School District has not yet committed to the project, and given the uncertainty as to the availability of water, Staff recommended that the Council defer consideration of this request until such time that these issues are resolved. Cm. Burton questioned who makes the decision on whether or not to go ahead with the High School field renovation. Ms. Lowart advised that it would be a joint decision. If we proceed with the project and put money into school property, we should make sure that it is maintained so that the improvements are not lost. Cm. Burton questioned when it would be proper to make this decision in light of the drought, scheduling problems, and the fact that Murray School may need the space for other uses. He asked if there should be a decision made by both agencies that this is not a good year and say let's wait. He questioned the process. Mr. Ambrose advised that before we can proceed, we must enter into a joint facilities development agreement with the School District. There is a priority listing already and this was discussed. DSRSD has not yet taken a position on what the water cuts will be, but they expect that it will be a 50% cut. Staff is trying to come up with a game plan to deal with this cut. We don't know where this project will fit into the priority list. Also, the School District has not yet been told by DSRSD what their cutbacks will be. We don't want to put in a lot of money and then not be able to maintain it. Mr. Ambrose advised that Staff will update the Council in 2 weeks, when it will be better able to develop a window time table. It may be necessary to just complete the design process. CM - VOL 10 - 115 Regular Meeting March 11, 1991 Cm. Howard asked if Staff will be discussing the Murray School project with the School District as well as the High School project. Mr. Ambrose advised that Staff will discuss both projects. Ms. Lowart advised that since the Staff Report had been written, she had talked to School District representatives and was told that if the City or Little League came and presented this project at no cost to them, they would be willing to talk about it (with the water issue aside) . David Distad, President of Dublin Little League stated he had a contractor who wants to donate a great deal of labor toward this project and he felt it was a great bargain for the City. Now is a good time to do this, regardless of what happens with the High School fields. The Murray field is also used by Valley Christian High School and some semi-professional teams. There will be a real problem in the future with availability of fields. There are more and more kids moving into town and this whole issue is critical. Dale Skinner, Senior Vice President of Dublin Little League stated they have too few fields for the number of teams. They will need to cut off some of the senior minor teams. They are looking at renting some fields in Pleasanton and this puts an extra burden on the parents, as well as the kids who have to go to another City.to play ball. Mr. Skinner stated he is a general contractor and is more than willing to coordinate the installation of everything, plus provide insurance on his license. Chuck Scanlon, with the School District maintenance department suggested they use Murray fields. They are not completely set at having it at Murray, but are also looking at the old Dublin Elementary School. They are proposing a dirt infield, so water conservation should not hinder them. Cm. Burton asked if they could play on a field without grass. Mr. Skinner responded they could play on dirt fields, and further, we are one of the few areas that have grass. Dirt can work without any problems whatsoever. When asked, Mr. Skinner advised that last year, Little League had a 100% growth when the number of teams went from 4 to 8. This year they are up to 10 teams and need a minimum of 4 fields. Cm. Howard questioned since Murray School is scheduled for next year, could we go ahead and design it this year since they don't need irrigation. Ms. Lowart advised that this could be possible. Cm. Burton questioned the minimum conditions with which they could get by. CM - VOL 10 - 116 Regular Meeting March 11, 1991 Mr. Skinner indicated that they do not have to go with regulation size backstops, fencing could be reduced and canopy fencing could be substituted. He felt the City's estimated costs were a high and thought costs could be brought down to about $8,000. A 1" line should be trenched out to hose down the fields occasionally, and this would be the only water improvement. The infield does not require watering. Wayne Rudick, representing the Major Division stated one of the problems they are facing is the shortage of fields on which to practice. This is a problem that will continue to grow. The plans are there, but by the time the issues are addressed, there will be an additional 10,000 people in the community. He stated he would like this addressed as well as the golf course being looked at on the west side within the next 2 weeks. There are some real.problems at the schools and the general condition of the fields is deteriorating. Mayor Snyder pointed out that the City does not have maintenance responsibility for the school fields, but only scheduling. It would be appropriate for the School Board to hear from these people. Cm. Burton felt it was very important for the City COuncil to have numbers in terms of fields. This has always been a very important part of Dublin, the sports parks. Ms. Lowart advised that the parks master plan is being developed at this time. Mayor Snyder recommended that this be addressed to the School Board and that the City would need to address it from a dollars standpoint in relation to the other priorities. We need to have some agreement with the School District. He pointed out that they most likely will not have an answer in 2 weeks, as this is School District property. Cm. Burton felt that in approaching the School District, we should abandon projects requiring water maintenance. It is bad public relations because of water restrictions. We should say that we do not recommend that we proceed with the field renovations at Dublin High School at this time. Chris Campbell stated that circumstances have changed over the past few years since the priorities were set down. Since people are willing to contribute their time toward this project, she felt the City Council needed to be flexible and this must be worked out. The community's feelings should be considered. Mayor Snyder reminded Ms. Campbell that this has to be a bilateral decision. It has to be a collective decision as each body is a separate political entity with specific legal responsibilities. Cm. Burton stated what the group has done has been effective and they approached it in the correct manner. Mayor Snyder stated that Ms. Lowart will report back to the Council in 2 weeks. · · , · CM - VOL 10 - 117 Regular Meeting March 11, 1991 PUBLIC HEARING - REQUEST FOR LIMITED PARKING ZONE ON DUBLIN BOULEVARD @ GREAT WESTERN BUILDING (570-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that Dr. James Stalker of Stalker Chiropractic has requested a limited parking zone on the south side of Dublin Boulevard west of Golden Gate Drive. His office is on the northwest corner of the Great Western building at 7600 Dublin Boulevard. Mr. Thompson explained that Dr. Stalker feels that the curbside parking is logistically more convenient for his patients, in that the distance to the office from Dublin Boulevard is shorter than the distance from the parking lot at the rear of the building. Curbside parking would accommodate approximately 7 vehicles. Dr. Stalker has occupied this location for 3 years and has just signed a new 10 year lease. Mr. Thompson reported on the status of Staff observations related to the use of the on-street parking. Observations were made several times and at different times of the day. Staff felt that adequate on-street parking is available without changing the time limits. The Traffic Safety Committee considered the request twice and found that: 1) The Dublin Boulevard Capacity Improvements project, which is tentatively scheduled to be constructed in the Spring of 1992, will remove all on-street parking on Dublin Boulevard; therefore, any special parking zones installed at this time would only be available for about a year. 2) City Staff does not wish to encourage commuters to park in private parking lots. 3) If patients have limited mobility, it may be safer and easier to exit a vehicle parked in the parking lot than along a busy arterial street. The City could incur some liability exposure by providing a limited parking zone relative to a request of this type. Cm. Burton questioned the process for someone to get a handicap permit, and if it would be possible to issue some kind of a temporary 30 day permit. Captain Rose advised that handicap parking permits are issued through the Department of Motor Vehicles. His department enforces the handicap zones, even on private property, but cannot issue any type of permit. The Applicant was not present at the meeting. Mayor Snyder closed the public hearing. Cm. Burton felt it was not practical to grant this request. This was part of the doctor's consideration when he located his office there. He felt that we should have a way of making handicap parking available to his customers, however. He questioned the possibility of issuing some type of temporary interim handicap parking permits. - VOL 10 - 118 Regular Meeting March 11, 1991 Mr. Thompson pointed out that there are handicap stalls at the back of the building. Captain Rose advised that he was not aware of any way the Police Department could issue 30 day temporary permits, as they have to be issued by the Department of Motor Vehicles. They are currently issued under State Law. Mr. Thompson advised that all provisions relating to handicap parking are through the California State Vehicle Code. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (cm.'s Jeffery & Moffatt absent), the Council denied the request. PUBLIC HEARING - OVERSIZE VEHICLE PERMITS ORDINANCE AMENDING MuNICIPAL CODE CHAPTER 6.68 (650-80) Mayor Snyder opened the public hearing. Public Works Director Thompson advised this is the second reading of an Ordinance which relates to oversize vehicle permit requirements. A new law states that local jurisdictions are no longer allowed to require a bond as a condition of an oversize vehicle permit except in circumstances where unusually large or heavy loads pose a substantial risk to public facilities. AB 4228 also prohibits a local jurisdiction from requiring that the permittee submit a Certificate of Insurance with an additional insured endorsement and limits the amount of the insurance requirement to that which is required by the Public Utilities Code. No comments were made by ~members of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm.'s Jeffery & Moffatt absent), the Council waived the reading and adopted ORDINANCE NO. 4 - 91 AMENDING MUNICIPAL CODE CHAPTER 6.68 RELATING TO OVERSIZE OR OVERWEIGHT ~EHICLE PERMITS , · · , PUBLIC HEARING - PURCHASING AMENDMENT TO MUNICIPAL CODE TITLE 2 CHAPTER 36 (610-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that this is the second reading of a proposed amendment'which came abOut as a result of difficulties in obtaining a qualified janitorial service. The existing Code CM - VOL 10 - 119 Regular Meeting March 11, 1991 requires that the formal competitive bid process~be used for purchases or services with a cost in excess of $5,000. Janitorial service does not fall within any of the present categories of exempt items. Mr. Thompson explained that the intent of this change.is not to eliminate competition for City contracts, but rather to allow Staff to negotiate with a potential contractor on the basis of ability to perform the work, as well as price, similar to the Request for Proposal procedure which is used with architects and other professional services. No comments were made by members of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote (Cm.'s Jeffery & Moffatt absent), the Council waived the reading and adopted ORDINANCE NO. 5 - 91 AMENDING TITLE 2, CHAPTER 36 OF THE DUBLIN MUNICIPAL CODE RELATING TO PURCHASING PUBLIC HEARING - CHEVRON CONDITIONAL USE PERMIT/SITE DEVELOPMENT REVIEW AT 5933 DOUGHERTY ROAD PA 90-066 (410-30) Mayor Snyder opened the public hearing. Associate Planner Cirelli advised that she had just been informed that the Applicant is requesting the item be continued to the April 8th Council meeting in order to resolve certain issues with the property owner. Dale Wallen with Chevron advised that they have been working out conditions with Staff and the property owner. The amount of dedication is up to almost 5,000 square feet and this is about 3 times the amount that has been discussed. They would like to talk further about this, and therefore request the continuation. Mayor Snyder continued the public hearing to the April 8, 1991 Council meeting. * * * PROPOSED PROGRAMS SUPPORTING U. S. MILITARY PERSONNEL (585-90) Mr. Ambrose advised that Cm. Jeffery has requested that the Council consider joining cities in the Tri-Valley area in formulating a Welcome Home Celebration to honor local servicemen and women and their families. Because this celebration is in the planning stage, she has requested that the City Council appoint her to represent the City in working on this. A report will be forthcoming, once plans have been formulated. CM- VOL 10 - 120 Regular Meeting March 11, 1991 In addition, Mayor Snyder requested that a program proposed by Dublin resident, Richard Lee be considered which would provide for the formal adoption of a military unit serving in the Gulf Theater of Operation by the City. To accomplish this, the City would adopt a formal resolution establishing its own adopted military unit; establish an active citizen committee which will function as a liaisOn between the City and the adopted unit; and arrange for a symbolic gift to be presented to each member of the adopted unit from the City. The non- profit organization "America Supporting Americans", will match military units with cities. Cm. Burton stated he noted that tentative plans included a May 18th date and since the nation will be celebrating on July 4th, he thought this date was more appropriate because more of the troops would be home by then. He questioned if this just included Persian Gulf veterans, or if it was for all veterans. He stated he would like to see Korean veterans and Vietnam veterans included as part of the celebration. He asked who would select the military organization. Mayor Snyder stated he thought if we had a suggestion, we could select the military unit. There is an organized group that could help us. Cm. Burton stated he would like to see some' kind of connection locally and thought this was a good program. Mayor Snyder advised that Councilmember Jeffery had met informally and the group felt a collective effort would make more sense-, Ed Kinney, a former Mayor of Pleasanton has offered to put together a "Good Times" parade. Cm. Jeffery is asking to represent Dublin in the planning. Cm. Howard asked if this would be a conflict with Operation Valley Shield. They are talking about May and the President is talking about the 4th of July. By a Council consensus, agreement was reached to have Cm. Jeffery represent Dublin on the committee. Mayor Snyder stated we could ask someone to come to the next Council meeting to talk about adopting the military unit. Cm. Howard agreed that the unit adopted should be local. Mayor Snyder reqUested that the item be agendized for the next meeting in order to provide more information. * , * * PROVISION OF FIRE SERVICES TO ALAMEDA COUNTY SANTA RITA PROPERTY (600-40) City Manager Ambrose advised that in August 1986, the City and County entered into a Property Tax Annexation Agreement in conjunction with the annexation of the Camp Parks, Tassajara Park and Santa Rita properties. Certain provisions of the agreement require the City to CM - VOL 10 - 121 Regular Meeting March 11, 1991 transfer to the County certain revenues attributable to the Santa Rita property on a quarterly basis. Other provisions relate to the payment for services provided by the City to the County. Mr. Ambrose advised that a Side Letter Agreement has been prepared and tentatively agreed to by both City and County Staff whereby the City agrees to a payment of $55,200 plus the actual cost per call in excess of 22 calls per fiscal year as payment for fire services for the new Santa Rita Jail and all other public facilities located on the Santa Rita property. The cost for fire services of non-public buildings will be calculated as set forth in Exhibit F of the Annexation Agreement. Cm. Burton stated he was disturbed in reading the agreement and questioned why the Camp Parks property, Tassajara and Santa Rita property were all included and the County gets'the property tax on all those properties. Mr. Ambrose provided a history and explained that the annexation agreement is mandated under State Law. We have to go to the County to enter into a property tax exchange agreement. The County indicated from their view, they wanted the agreement to be really revenue neutral. They wanted to keep the revenue over and above the costs of providing services. For east and west Dublin, we will not have to go back to the County to get a property tax agreement. ~ On motion of Cm. Burton, seconded by Cm. Howard, and byl.unanimous vote (Cm.'s Jeffery & Moffatt absent), the Council approved the Side Letter Agreement for provision of Fire Services to Santa Rita property and authorized the Mayor to execute the agreement. 1990-91 MID-YEAR FINANCIAL REVIEW (330-50) City Manager Ambrose presented a detailed mid-year financial review for Fiscal Year 1990-91. Revenue and expenditure projections have been revised, based upon information from the State, the County and historical trends. Increases in certain revenues are offset by decreases in others which are primarily attributable to the downturn in the housing market and a delay in acquiring and disposing of remnant parcels associated with the Dublin Boulevard extension. Mr. Ambrose advised that certain expenditures will exceed the adopted budget. These included: 1) Legal Services incurred as a result of unanticipated litigation expenses; 2) Non-Departmental as a result of the City's purchase of FAU funds @ 80 cents on the dollar from the City of Foster City; 3) Engineering as a result of undertaking the Silvergate Drive and Nielsen School Traffic Studies and due to the extended recruitment of an in-house Engineer. It is also anticipated that Fire costs will increase as a result of pending labor nego- tiations for salaries and benefits. Another issue is the drought. Overall, water rates for the City will increase about 16%. CM - VOL 10 - 122 Regular Meeting March 11, 1991 Mr. Ambrose stated that it is anticipated that Capital Improvement expenditures will be approximately $470,302 lesS than budgeted and discussed the various projects. Mr. Ambrose advised that the City still remains well under its set Appropriations Limit. Cm. Burton commented on the criticism over the High School track project. Mr. Ambrose Stated he would provide information related to the bad press received after presenting the financial review. Mr. Ambrose stated that the bottom line is that we are in better shape than was anticipated when we put together the budget. Cm. Burton asked what EDP was. Mr. Ambrose indicated that this should have been ADP, Automated Data Processing, and included a Community Development Land Use Permit SYstem. We are not in a position to actually get this acquired this year. We will need to beef up our units next year to accommodate future growth. We presently have no one in house that has the time and technical know how to assist in installations, trouble shooting and training. A committee has been put together to come up with a proposal. We want to make sure we have continuity. ~ On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm.'s Jeffery & Moffatt absent), the Council: 1) approved a $5,640 budget transfer from Contingent Reserves to Legal Services; 2) approved a $608,000 additional appropriation to the Non-Departmental budget from new revenue; and 3) approved a budget transfer of $21,244 from the Contingent Reserve to the Engineering budget and a $45,456 additional appropriation from new revenue to the Engineering budget. Mr. Ambrose provided information related to the High School track project situation. The City contracted with Collishaw Construction to renovate the facility. There were a couple of reasons for not completing the project. One related to replacing the old pressbox with a new structure. We have gone back and forth with the State Office of Architecture. Additionally, we have had a number of punch list items which we have been holding off on because of the amount of use the facility gets. The contractor made a major push to get as much completed as possible before football began. The contractor did not want to go back onto the field until we could get them some uninterrupted time. The negative publicity was very disturbing. Apparently, 2 School District people took it upon themselves and did not communicate their concerns through the chain of command, but rather decided to go directly to the press. The School District has spoken with them about how you work as a team. School District and City Staff met shortly after the newspaper articles to make sure we are all working together. A lot of money is being put into these facilities and it was pointed out to the 2 people how important it is to work together. · · · · A*A*^*A*^*^*^*^*^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,^,A,^,^,^,^,^,^, CM - VOL 10 - 123 Regular Meeting March 11, 1991 OTHER BUSINESS Rename Existinq Part of Dublin (610-20) Cm. Burton requested that Staff to look into how to go about officially establishing existing Dublin, or downtown Dublin, or old Dublin to become known as Central Dublin. There has been concern expressed about separating East and West Dublin. He would like to look at where the lines would be proper so that it becomes distinguishable. Shannon Community Center Sound System (210-20) Cm. Burton advised that he felt the Shannon Center sound system was inadequate. Everyone must bring in their own systems. It is like a barn over there. He did not know why a sound system was not put in when the building was renovated. The City should review this. Police Personnel Conduct (580-90) Because there have been 2 serious reflections on Police~personnel conduct recently in the press, Cm. Burton stated he would like to see our Police Department make statements that this is absolutely improper conduct. He felt that ignoring it might be as bad as C.°ndoning it. We should have a way of recognizing all the good police officers out there. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:20 p.m. / Mayo~/ ATTEST-. ~ 0 Cfty lerk CM - VOL 10 - 124 Regular Meeting March 11, 1991