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HomeMy WebLinkAbout12-10-1990 Adopted CC Minutes REGULAR MEETING - December 10~ 1990 A regular meeting of the City Council of the City of Dublin was held on Monday, December 10, 1990, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:31 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt, and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff, and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW POLICE PERSONNEL Lt. Norm Gomes introduced new police personnel, Sgt. Bill Gaudinier and Deputy Dean Stavert. The Council welcomed Sgt. Gaudinier and Deputy Stavert aboard. INTRODUCTION OF NEW COMMISSION AND COMMITTEE APPOINTMENTS (110-30) Cm. Howard introduced her new appointee to the Senior Citizen Advisory committee, Rose Jurich. Cm. Howard also introduced her new appointee t© the Park and Recreation CommissiOn, Steve Lockhart. Cm. Burton introduced Ralph Rafanelli, his appointee to the Planning Commission. Cm. Burton also introduced Frank Zagarelli, his appointee to the Senior Citizen Advisory Committee. The Council welcomed all of the new appointees. PRESENTATION OF PLAQUE TO OUTGOING MAYOR Mayor Snyder presented a plaque to outgoing Mayor Paul Moffatt in recognition of his service and leadership as Mayor from 1988 to 1990. @*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 341 Regular Meeting December 10, 1990 Mayor Snyder also presented a plaque to Cm. Jeffery in recognition of her service as Mayor from 1986 to 1988. CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council took the following actions: Approved Minutes of the Special Workshop Study Session Meeting of November 15, 1990, and of the Regular Meeting of November 26, 1990; Approved an exemption from competitive bid process and authorized Staff to purchase one Mobil traffic zone radar speed trailer from Mobil Traffic Zone, Inc., at a cost of $7,587.94, and authorized a budget transfer from the Contingent Reserve in the amount of $88.00 (350-20); Adopted RESOLUTION NO. 148-90 AWARDING CONTRACT 90-11 FREDERIKSEN SCHOOL PLAY AREA IMPROVEMENTS TO MUNKDALE BROS., INC. (600-30) Approved City Treasurer's Investment Report of November 30, 1990 (320-30); Adopted RESOLUTION NO. 149-90 DECLARING PROPERTY SURPLUS (350-40) and approved the sale of four police vehicles, and directed the Finance Director to work with Nationwide to auction the vehicles; Adopted RESOLUTION NO. 150-90 ORDERING TERRITORY DESIGNATED AS "CITY OF DUBLIN ANNEXATION NO. 9 DONLAN CANYON PROJECT SITE" ANNEXED TO THE CITY OF DUBLIN (620-20) Adopted a Memorandum of Understanding (MOU) Providing for Preparation of Source Reduction and recycling Element (SRRE) (810-60); @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 342 Regular Meeting December 10, 1990 Received Financial Statements dated November 30, 1990 (330-50); Approved Warrant Register dated December 10, 1990 in the amount of $361,843.39. ALAMEDA COUNTY TRAINING AND EMPLOYMENT BOARD (ACTEB) (710-60) Cm. Moffatt requested that Item 4.4 regarding support of the Alameda County Training and Employment Board (ACTEB) be removed from the Consent Calendar for discussion. Cm. Moffatt stated thatt as delegate to ACTEB, he wanted to provide some additional information. The City of Berkeley had had an agreement with ACTEB that allowed different treatment than the rest of the members in that funds were simply passed through. The ACTEB Staff and Board felt that the City of Berkeley should adhere to the same rules and regulations as other members and no longer supported the.pass through; therefore, Berkeley vetoed the 1990-91 plan and is out of the consortium. Cm. Moffatt continued that the State had indicated the plan would be defunded if the consortium did not agree. The County pulled the funds and made the Board of Supervisors the governing board. A resolution in support of the continued existence and operation of ACTEB was adopted by the Mayors' Conference. ACTEB funds are used for a lunch program at Arroyo Vista and help with a youth employment program. On motion of Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the City Council adopted RESOLUTION NO. 151-90 SUPPORTING THE CONTINUED EXISTENCE AND OPERATION OF THE ALAMEDA COUNTY TRAINING AND EMPLOYMENT BOARD (ACTEB) FUNDING EAST DUBLIN BART STATION (1060-30) Mayor Snyder said that Mayor Mercer had asked that this item be deferred until the next meeting; therefore, no discussion was held. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 343 Regular Meeting December 10, 1990 PUBLIC HEARING: TRAFFIC CODE UPDATE (590-20) Mayor Snyder opened the public hearing. Mr. Thompson stated that this was the second reading of a proposed ordinance to bring the City's Traffic Code into conformance with existing signing and pavement markings. The proposed ordinance includes only items which are presently existing on the street. No new traffic devices are to be installed as a result of this ordinance. The City Council had no questions regarding this item, and no comments were received from the public. Mayor Snyder closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the City Council adopted ORDINANCE NO. 13-90 AMENDING THE CITY OF DUBLIN TRAFFIC CODE PUBLIC HEARING: SALE OF EXCESS RIGHT-OF-WAY TO STROUD'S PLAZA (670-80) Mayor Snyder opened the public hearing. Public Works Director Lee Thompson stated that in order to provide the required setback for a proposed new bUilding, Phillip Smith representing Stroud's Plaza Shopping Center had requested to purchase approximately 4,451.68 square feet of excess right-of-way from the City. The right-of-way is located in two parcels at the southwest corner of San Ramon Road and Amador Valley Boulevard. The proposed purchase price is $13.97 per square foot, or a total of $62,189.97. Similar right-of-way sales have been made to the Fishery, Arbor Creek, and Public Storage. Mr. Thompson continued that since the Parcel 1 property was originally purchased by the San Ramon Road Specific Plan Assessment District, the funds from the sale of that parcel would go back to the Assessment District, and the funds from the sale of Parcel 2 would go into the City's General Fund. Phillip Smith stated that he would be happy to answer any questions. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 344 Regular Meeting December 10, 1990 No other public comment was received on this issue. Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the City Council adopted RESOLUTION NO. 152-90 APPROVING SALE OF CITY PROPERTY TO STROUD'S PLAZA AND AUTHORIZING MAYOR TO EXECUTE THE DEED TRANSFERRING THE PROPERTY PUBLIC HEARING: NIELSEN SCHOOL TRAFFIC STUDY (590-50) Mayor Snyder opened the public hearing. Chris Kinzel of TJKM, the City's contract Traffic Engineer, stated that at the October 29, 1990, City Council meeting, representatives of the Nielsen School Parent-Faculty Club had presented a letter and petition expressing concern over traffic congestion on Amarillo Road at the school and requesting provision of adult crossing guards at two locations on Amarillo Road. Mr. Kinzel identified several improvements that the City has made on Amarillo Road since 1985 at the request of the School District. Meetings were held with school staff and parents, and TJKM conducted a new analysis of traffic problems on Amarillo Road. A high percentage of children are being driven to school. The school grounds has inadequate space to accommodate both staff and parents picking up or dropping off children. The deficiency is approximately 20 parking spaces. Slides of the traffic congestion and volunteer crossing guards were shown, and diagrams of existing and proposed improvements were displayed. An adult crossing guard is not warranted; however, TJKM felt that the volunteer crossing guards were beneficial. It was suggested that the School District provide some type of formal training and investigate insurance consequences. Staff concluded that an official adult crossing guard would be beneficial but that providing an unwarranted crossing guard would set a precedent for placement of crossing guards at other schools in Dublin. Closing off the school driveways with orange cones during the peak pick-up period, combined with an expanded passenger loading zone along the school frontage may eliminate some congestion. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 345 Regular Meeting December 10, 1990 Staff provided a diagram of proposed reconstruction of the school parking lot to provide more drop-off spaces on-site. was also suggested to use the parking lot at the adjacent church. It TJKM recommended installing a crosswalk across Alegre Drive and painting the curb red near a fire hydrant to discourage drivers from parking on the curb radii, blocking the fire hydrant, and impeding pedestrian circulation. No parking zones were recommended on the east side of Amarillo Road near the driveways for visibility. It was recommended that an on-street handicapped parking space which had been installed by the school be moved to a different location, also to improve visibility. It was suggested that the school provide benches at designated locations to consolidate children conveniently near where parents would pick them up. It was recommended that the existing and proposed traffic control on Amarillo Road be enforced and that the school send out yearly mailers to parents requesting that specific routes be used to avoid congestion. It was suggested that the school construct a path between San Sabana Road and the school buildings and encourage school staff to park along the Mape Park frontage. Use of the San Sabana gate as an additional student entry point was investigated and rejected because of the distance between San Sabana and the school buildings and because of the traffic impact on the neighborhood. It was suggested that the School District be encouraged to provide additional on-site parking and on-site student drop-off spaces by redesigning their parking lot and landscaped area at the front of the school. Mr. Kinzel added that he was very impressed by the volunteer crossing guards' performance. Cm. Moffatt asked whether a southbound No Left Turn had been considered at Amarillo Road and Alegre and whether there was enough room for two-way traffic in the school parking lot. Mr. Kinzel responded that there was not sufficient room for two-way traffic. The orange cones prohibit making a left turn from Amarillo into the parking lot in the afternoon; in the morning the left turns do not seem to be a problem. Cm. Burton asked how many cars had to be parked to pick up children. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 346 Regular Meeting December 10, 1990 Mr. Kinzel said that no specific survey was done on this subject. Many of the cars were parked along the curb for a long time, mainly across the street and on Alegre. More cars were parked than would fit. Cm. Burton asked how many children crossed the street. Mr. Kinzel stated that there were about 36 in the morning and about 76 in the afternoon, which was a fair amount. Some of the children were eScorted by parents. Cm. Jeffery asked if removing the loading zone in the parking lot and using that curb for regular parking had been considered. Mr. Kinzel said that this had not been considered. The first choice would be to improve the area on the grounds. The on-site passenger loading zone could be converted to about four to five parallel parking spaces; however, its use as a loading zone works effectively most of the day. Cm. Howard asked about the average speed of cars on Amarillo Road and stated that she was concerned about speeding. Mr. Kinzel said that a speed survey had not been taken but felt that many travel faster than 25 mph. During the time the Children are crossing, the congestion prevents speeding. The traffic volume is the main problem. Cm. Burton asked Mr. Kinzel to confirm that the problem only exists for 15 to 20 minutes at a time. Mr. Kinzel said that was true but that the 15 to 20 minute problem occurred several times a day. The biggest problem occurs in the afternoon when more children cross the street. The school lets children out at staggered times. A student safety patrol had been considered, but the parents were not in favor. Cm. Jeffery said that she had been involved in a school safety patrol as a child and asked whether any studies had been done with concern for the safety of children acting as crossing guards. Mr. Kinzel said that the record of school safety patrols was excellent but that it might not work in the case of Nielsen School since the children were released at so many different times of day. Mayor Snyder asked Mr. Kinzel to describe the genesis of the term "warrants" and explain its importance. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 347 Regular Meeting December 10, 1990 Mr. Kinzel said that warrants were set up for the purpose of performing an objective evaluation from location to location, to compare one situation with another, and to provide a point for financial evaluation. Mayor Snyder asked if the warrants that are used come from the State Vehicle Code. Mr. Kinzel said that the warrants were guidelines which were recommended by the State but were not required. Most jurisdictions use the State warrants. Elizabeth Adolph, Nielsen School Parent Faculty Club, said that it was important to reiterate that the warrants do not address child security, safety, or the type of traffic. She felt that the alternative for the crossing guard was the most effective. Pedestrian crossing is delayed by the frequency of the vehicles. The volunteer crossing guards have been effective. A student patrol was considered but the staggered hours present a problem. She added that drivers have a complete disregard for the person in the crosswalk. She stated that she doubted that the proposed passenger loading zone would be effective because of double parking. She also indicated that she was agreeable to the curb painting but did not feel it would be enough. Also, a person needs to monitor the cones across the drivewaybecause certain vehicles need to get in. Ms. Adolph continued that she had heard that using the church parking lot would be a problem. If providing an adult crossing guard sets a precedent, so be it. She urged the Council to go against the Staff recommendation. Cm. Burton asked how a crossing guard would change the situation. Ms. Adolph said that the volunteer crossing guards were working now but that drivers ignore someone that doesn't have an orange vest. Mayor Snyder asked about the comment that the passenger loading zone was not working. Ms. Adolph Said that she was not sure if it would work but was willing to try. Mayor Snyder commented that he understood cars were permanently parked there now and asked if Ms. Adolph had any additional questions aboUt the diagram. Ms. Adolph said that she did not. Christine Campbell, Nielsen School Parent Faculty Club, said that she coordinated the parent volunteers. She stated that if the parent volunteers are used as crossing guards, their assistance in the classroom is lost. Ms. Campbell said that she @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 348 Regular Meeting December 10, 1990 had counted cars on Amarillo Road while working as a crossing guard and that she had seen 223 cars on December 3rd. On another day, she used other persons to count and came up with a total of 304 cars and 121 pedestrians during a 35 minute period. She questioned the accuracy of TJKM's traffic counts. Ms. Campbell also stated that she was told by the police that the driver of a car in a passenger loading zone could leave the car for five minutes. Ms..campbell stated that a reason for speeding may be that drivers are impatient after being stuck in traffic. Regarding the path from Mape Park, she said that a path would disrupt the Little League diamonds and soccer field unless the path were installed as part of the scheduled field renovation. She continued that the traffic problem has not gotten any better through TJKM's previous work and that the parents had been able to solve the problem in three months. She urged that the City Council approve the crossing guard. Mayor Snyder asked for verification of Ms. Campbell's comment regarding the passenger loading zone time limit. Mr. Kinzel stated that he had not heard that interpretation before but that the ordinance could be changed. He knew of no conflicting State law. He referred to the situation of a passenger loading zone adjacent to a mailbox where a person could get out of the car to drop mail in the box. City Attorney Elizabeth Silver said that she did not think the City's traffic ordinance specified a time limit. Edward Campbell, Nielsen School Parent Faculty Club, said he was surprised the problem had been studied for five years. He said that the graphics were nice but that he felt the crosswalk and red curb should have been thought of before and that they were not unique. He added that he did not agree with TJKM's case and felt a crossing guard was needed. Mayor Snyder commented that the street had been studied for different reasons, not all related to the same issue. He added that the problem was exacerbated in the past year. Christy Gobel, Co-President of the Parent Faculty Club, said that a crossing guard would take care of the concerns of the parents. This subject was discussed at all of the Parent Faculty.Club meetings and that they had tried several things but the crossing guards work. Steve Chandler, Briarhill Homeowners' Association, asked if the issue was child safety or $8,000 per year. He asked how much had been spent on studies and improvements and said that the priority should be the children. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 349 Regular Meeting December 10, 1990 Cindy Cobb-Adams of Cresta Lane said that she had a concern if traffic was re-routed onto Silvergate Drive in that crosswalks should be installed at Silvergate and Hansen. Mayor Snyder closed the public hearing. Cm. Burton asked what amount of time was involved to do the curb painting and what the cost would be. Mr. Thompson said that the cost was approximately $500. The passenger loading zone involved adoption of an ordinance and had to come back for a second reading so the work could not be done until the ordinance was effective. The no parking and handicapped zones would be adopted by resolution and could be done within a few weeks. Cm. Burton mentioned that there was already a crossing guard on Silvergate and asked if that guard would be moved to Amarillo Road at the school. Mr. Kinzel said that Staff would wait until the stop signs had been installed and take another look. Mr. Thompson said that Staff would come back to the City Council before making any changes in regard to the crossing guard on Silvergate. Cm. Jeffery asked how many parking spaces would be available if the school lot was reconstructed. Mr. Thompson said that about 24 spaces would be added, but that the on-street parking would be eliminated in the process. Cm. Jeffery asked what the cost would be. Mr. Thompson said an estimate had not been done but that it would be expensive. Cm. Howard asked how long the volunteers could continue and stated that she felt if the City could spend $8,000 on a radar trailer, then a crossing guard could also be provided. Cm. Jeffery said there were quite a few suggestions that the City could do. She added that the parents had done a commendable job and said that she would support a motion to provide the improvements but wanted the school to also make improvements. She stated that the parents should attend the School Board meetings to encourage the school to take action. Cm. Burton asked whether a crossing guard would be for a limited period of time or would be there indefinitely. @*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 350 Regular Meeting December 10, 1990 Mayor Snyder said that if approved the crossing guard would be ongoing. He asked how long it would take to obtain the crossing guard. Mr. Thompson said that the crossing guard supervisor at the County had indicated a person is available to start right away but that the details would have to be worked out. Cm. Burton complimented the parents on the presentation of their case. On motion of Cm. Jeffery, seconded by Cm. Howard, and by unanimous vote, the City Council adopted RESOLUTION NO. 153-90 DESIGNATING A NO PARKING ZONE ON THE EAST SIDE OF AMARILLO ROAD and INTRODUCED an ordinance establishing a passenger loading zone on the east side of Amarillo Road. In the same action, the City Council also approved an adult crossing guard for Amarillo Road at Alegre Drive and the appropriate budget transfer, and directed Staff to transmit recommendations for on-site improvements to the School District. PUBLIC HEARING: ORDINANCE ENACTING A SUBDIVISION ORDINANCE AND SUPERSEDING SUBDIVISION ORDINANCE AS ADOPTED BY ORDINANCE NO. 13 (410-50) Mayor Snyder opened the public hearing. Mr. Thompson stated that the City's existing subdivision ordinance is the Alameda County Subdivision Ordinance which was adopted by reference when the City incorporated. This subdivision ordinance has beenupdated four times since adoption. The proposed ordinance is intended to supersede the existing ordinance and the four updates, which related to map submittal requirements, park dedication requirements, vesting tentative map provisions, and submittal of soils reports. Mr. Thompson continued that the proposed ordinance incorporates several major changes which are as follows: 1) An increase in the amount of park and recreation land required to be dedicated. Mr. Thompson said that Planning Director Larry Tong.w6uld comment on this item. 2) A requirement that the Park and Recreation Commission or Recreation Director report to the Planning Commission regarding proposed location of facilities and adequacy of fees or land dedications. @*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 351 Regular Meeting December 10, 1990 3) Consolidation of the three articles concerning vesting tentative maps into one article. 4) Setting the maximum grade for a street at 12%. The present ordinance has no maximum grade. 5) Addition of a definition of "developable acreage." 6) Provision for supplemental improvement capacity to allow oversizing of facilities and reimbursement agreements from future developments. Mr. Tong stated that in 1983, the parkland in existence amounted to 2.3 acres per 1,000 in population and now, the parkland amounts to 5 acres per 1,000 in population. The current requirement for single-family lots is .011 acres per dwelling unit and proposed to be raised to .016 acres per dwelling unit. The requirement for multi-family lots is .009 acres per dwelling unit and proposed to be raised to .010 acres per dwelling unit. Cm. Moffatt asked whether there was any concern or language regarding a major City park or any excess to put into the Dublin Sports Grounds. Mr. Tong said that how the City uses the fees is open for the City Council to decide; the fees may be used for a community park or a neighborhood park. Cm. Burton asked the difference between a Tentative Map and a Vesting Tentative Map. Mr. Tong said that a Vesting Tentative Map is a guarantee that a Tentative Map would be good for a number of years beyond the regular Tentative Map. Specific documents and requirements pertain to the Vesting Tentative Map. The term is relatively new. Cm. Burton asked whether the County had had a maximum grade of 15% as opposed to the 12% maximum specified in the proposed ordinance. Mr. Thompson said that the County had approved a 12% maximum for the existing subdivisions, and the City has required 12% on others except that there are short stretches at 15%. Grades steeper than 12% cause problems for fire trucks and even for stopping regular vehicles. Mr. Thompson added that Staff's recommendation was to waive the reading and introduce the ordinance, and it would be appreciated if the Council kept the copy of the draft ordinance for the second public hearing in January. @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 352 Regular Meeting December 10, 1990 There was no public comment on this issue. Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the City Council waived the reading and INTRODUCED the ordinance enacting a subdivision ordinance and superseding subdivision ordinance as adopted by Ordinance No. 13, 19-83, 33-85, 6-90, and Resolution No. 74-83. CHILD CARE NEEDS ASSESSMENT AND MASTER'PLAN (950-70) Cm. Moffatt stated that he had a conflict of interest and would not participate in discussion or any decisions regarding this item. Recreation Director Diane Lowart said that the final report of the Livermore/Pleasanton/Dublin (LPD) Child Care Task Force had been released. This report assesses the needs and current status of the child care system in the three cities and sets forth goals and strategies for improvement of the child care system. The report was divided into two sections reflecting the process followed to create it. Ms. Lowart said that the first section was Needs AsSessment. This section discusses demand, supply, and unmet need for Child care in the LPD area. Surveys were taken of LPD residents, employers, employees, and providers, to discover percentages using child care and perceived needs or deficiencies. The second section, Master Plan, recommends goals and objectives which are as follows: Goal 1: Expand the supply of general and targeted child care services and facilities. Targeted child care services and facilities should include subsidized care (for low income families), infant care, school-age care, odd-hours care, sick care, and children with special needs and disabilities. Goal 2: Strengthen the quality of all child care services and facilities for both providers and families. The Master plan identifies a number of objectives to be used to accomplish the goals. Each City is. to decide how to implement these objectives. Ms. Lowart said that, in analyzing the statistics' presented in the report, Dublin was found to have sufficient child care facilities for children 0 to 5 years of age but that there is a need for space for children ages 6 years and above. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@.@,@. CM - VOL 9 - 353 Regular Meeting December 10, 1990 Ms. Lowart added that the City currently provides preschool and after school programs. Ms. Lowart said that during the budget hearings for Fiscal Year 1990-91, the City Council had deferred a request for funding from Resources for Family Development (RFD) until completion of the Master Plan. The request for $12,500 would fund the following services: (1) assisting the City in planning for child care needs, (2) coordinating child care resources, (3) monitoring and reporting on county, state, and federal policies that impact on local ability to generate funds, and (4) advocating for increased child care services at the national, state, and county levels. Supplementary services would include increasing visibility of the City's role in child care and (2) upgrading the quality of child care. Cm. Jeffery asked whether it was possible that the parents of older children don't demand child care. Ms. Lowart stated that the statistics had come from people who wanted child care but were not able to find it and also from the schools. Three Dublin schools have child care facilities but are full. Nielsen School has been trying to implement a program. People feel comfortable with having their children stay at the school. Cm. Jeffery asked for a population estimate for the current child care program. Ms. Lowart said that there is care for about 40 children at the schools. The City program is drop-in type. An average of 25 to 40 children a day typically attend at two sites. Miriam Miller, Director of Resources for Family Development (RFD), stated that there was no statutory requirement for the City to address child care issues. The important thing was the relationship between the quality of life and quality child care. The issues are the availability of service and family prosperity. An investment in child care will pay off five to ten years from now with a decrease in juvenile delinquency. Children learn values from quality child care. Adequate child care needs to be on the community's agenda. Ms. Miller added that Pleasanton had already adopted the Master Plan. Mayor Snyder asked what licensed child care providers do to assist in the areas in which RFD would provide services. Ms. Miller said that the owners try to obtain training and to reduce their fees for the second child. She stated that the daycare operators work eleven or twelve hours a day and need community support. Ms. Miller commented further that turnover was a substantial problem. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@,@,@,@, CM - VOL 9 - 354 Regular Meeting December 10, 1990 Mayor Snyder stated that this was not a satisfactory answer and asked why the City would have to pay for the pamphlet on how to apply for licensing. Ms. Miller said that the application packet was about 1/2" thick and that the State does hold a no-cost meeting for new applicants on how to fill out the forms. She added that the process was time-consuming. Mayor Snyder asked about RFD's attempts to lobby the State. Ms. Miller said that the State was not responsive. No specific legislator was asked, however. Cm. Burton said that Dublin appeared to be doing fairly well in the figures but asked for an explanation of the statistics for the age 5 to 9 group. Ms. Miller said that child care was not cost-effective for school age children since they are not at the facility all day. She commented that one cannot have a one-parent one-space relationship because a given space may not fit a particular person's needs. She added that parents who need care on a limited basis were more likely to use a nursery school. Most child care spaces are used by parents who work. Mayor Snyder asked if a distinction was drawn between parents who had to work for economic reasons and those who just wanted to work. Ms. Miller said that 80 - 90% nationwide feel that they have to work. ~T~ lq~/_A/~/~ P~.~7-~~ ~/F~$~E T~EY T///~/K /~' ,E~ER50~2~f~ Cm. Burton asked how fundin~ RFD would help in the 5 - 9 age group. ~/9/ MS. Miller said that RFD was in touch with State and Federal p~opl~ and that there was a possibility that Dublin could g~t access to funds. RFD could se~e as an advocate to make sure Dublin gets what it needs. Funds could be used for school age care or to subsidize families with low earning power. Cm. Jeffery asked what the cost of the proposed training would be. Ms. Miller said that the program includes about 15 hours of training, which involved staff time. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@,@,@, CM - VOL 9 - 355 Regular Meeting December 10, 1990 Cm. Jeffery asked about the program to provide substitutes. Ms. Miller said that if the center provider is ill or on vacation, the registry can supply a substitute that has been pre-screened. The provider pays for the service. RFD's cost is primarily maintaining the registry and training. Cm. Jeffery said that she felt the registry was a good idea but wanted to know the specific cost to the City. Ms. Miller said that the registry cost would be $3,000 per year and added that if substitutes are not available, the provider is out of compliance with State regulations by not having the required number of persons available. Cm. Jeffery stated that she had difficulty seeing the relationship between the $3,000 annual cost for the registry vs. the $6,250 total cost for six months. Ms. Miller said that the breakdown of the $12,500 annual cost would be $6,000 to assist with the licensing process, $3,000 for the substitute registry, and $3,000 for advocacy, consumer information to businesses, and keeping the City informed for adequate planning. There were two training items involved: for the substitutes and for the providers. Cindy Cobb-Adams, resident of Cresta Lane, said that RFD offers invaluable services but cautioned the City to move slowly on the Master Plan. She stated that the Plan was good in theory bUt questioned the point at which the City should become involved. She said that she had a concern regarding the lack of concern and suggested getting more input before getting involved. Mayor Snyder asked who really needed the service of child care and which persons were using child care for their own benefit. He stated that only the ones that needed it should be funded. Ms. Cobb-Adams stated that she had the same problem but didn't know how to tell. She said the public needed to be educated. Cm. Jeffery stated that she felt it was not the City's business to consider who had to work vs. who wanted to work. Mayor Snyder said he felt people who didn't need funding shouldn't get it. Cm. Jeffery said that it was the City's business what happens to children and that she was interested in the registry aspect. She added that the advocacy part was not necessary and that the providers should have the ability to find good he~p. Mayor Snyder asked whether the providers would contribute to the substitute base. @*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 356 Regular Meeting December 10, 1990 Ruth Frieze, representing RFD, said she was also responsible for the subsitute program. She said that many private providers were out of compliance with State laws becaUse of not having enough adults to care for the number of children enrolled. She stated that the providers could not afford to keep a big staff and therefore couldn't get substitutes. She said that the private facilities contribute by paying a registration fee but that they couldn't afford the entire amount. Mayor Snyder asked how many providers had been fined. Ms. Frieze said that one had been threatened with having her license revoked. Mayor Snyder said that if fines were levied, the agencies should do something to keep it from happening. He said that he would rather use the money as a deposit than a fine. Ms. Frieze said that a benefit of using the registry was to provide a subsitute that was familiar with the setting and was not a stranger to the children. Eleanor Todd, a private daycare provider, said that her center sometimes had more children that she had planned on, and RFD was unable to send a subsitute because they were not funded by the City. She said she felt the subsitute program was worthwhile. Mayor Snyder asked if Ms. Todd felt the City was being held hostage. Ms. Todd said no, that she had wondered why the City was not interested in child care. She added that she did not feel the pamphlet was necessary to explain the application for the State license. She said that most providers get into the business because they like children and that child care was an economic need. Mayor Snyder asked if there were any alternatives to the substitute registry. Ms. Todd said that she couldn't think of any and felt that the registry was important. Ms. Cobb-Adams said that the common thread was not to repeat services and that RFD filled a regional need. Mayor Snyder said that he was concerned that RFD would not provide a substitute because the City did not contribute. Ms. Cobb-Adams said that she could use some services and that she felt the City should Contribute. @*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 357 Regular Meeting December 10, 1990 Cm. Jeffery said that the City had demonstrated its commitment through the Recreation Department. She said that she wanted to encourage child care but did not agree with all the proposals; however the registry is a good idea. Cm. Burton said that he does not have any children. He felt that the City was dealing with a business and that a business could not be supported with City funds. He added that he felt the subsidy was not necessary. Cm. Jeffery stated that she did not disagree but that she felt the registry was a regional program and wanted the providers to be able to use it. Cm. Howard asked whether RFD was a non-profit organization. Ms. Miller replied that it was. Ms. Todd said that the providers pay a $35.00 per year fee for the registry. She said that the problem is the provider's overall budget and that she operates in the red. She stated that she does not know where the idea comes from that daycare is a lucrative business. Cm. Burton asked how the daycare rates are established. Ms. Todd said that a market survey was done and that she had dropped her rates in order to get more business. She said that most people can't afford high prices and that other operators may have the same.problem. Cm. Burton asked how the City could underwrite this type of business without including all types of business. Ms. Todd said that the registry would be helpful. Ms. Lowart said that the Master Plan report is only the tip of the iceberg. There is a perceived image of people who go into the daycare business. The City's Recreation Department has a problem getting qualified people and that training needs to be looked at. The means of solving the training problem was not identified in the Master Plan. Cm. Burton asked how training could help people who were not making money. Ms. Lowart said that families need to work and that people don't want to provide child care at no profit. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 358 Regular Meeting December 10, 1990 On motion of Cm. Jeffery, seconded by Cm. Burton, and by majority vote, the City Council accepted the report, directed Staff to take a look at recommendations that could be accomplished, and determined to include $3,000 for the subsitute registry only at the time of the next budget hearings. Cm. Moffatt abstained from this item. ORGANIZATION AND COMMITTEE ASSIGNMENTS (610-40) Mr. Ambrose stated that at the November 26, 1990, City Council meeting, the City Council had requested that Staff prepare a report identifying the responsibilities, outstanding issues, and meeting information regarding each organization and committee. Cm. Moffatt said that he was the Association of Bay Area Governments (ABAG) delegate to the General Assembly. Cm. Burton suggested that if anyone had any changes from the current assignments to let it be known. He and Cm. Howard had split up the assignments of the previous Councilmembers. Cm. Moffatt asked whether those who were alternates would want to become the member on that assignment and have the new Councilmember become .the alternate; for example, for the Dougherty Regional Fire Authority, Cm. Moffatt would become the member and Cm. Howard would be the alternate. Cm. Moffatt further stated that he would like to represent Dublin on the Tri-Valley Transportation Council (TVTC). Cm. Burton said that he would like to have a voting position on the TVTC and asked the City Council to consider his request. Cm. Moffatt said that the TVTC was in the process of adopting a new Joint Powers Agreement (JPA) and that someone who knew the background should be the representative. Cm. Burton stated that he felt he knew the issues and could do the necessary research. Cm. Jeffery asked whether Georgean Vonheeder could become the alternate to the TVTC. Mayor Snyder stated that the decision on the TVTC representative could be deferred until the new JPA was ratified and asked what the timing would be. .Mr. Ambrose said that the document had not been formally transmitted but that it should be on the January 14, 1991, agenda. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM VOL 9 - 359 Regular Meeting December 10, 1990 Cm. Howard requested that she represent the City in the Alameda County Soviet Exchange Program. By consensus, the City Council deferred the decision on the assignment to the Tri-Valley Transportation Council until after the Joint Powers Agreement has been ratified and confirmed the following committee assignments: Cm. Howard: Audit Review Committee; Dougherty Regional Fire Authority alternate; Dublin Unified School District Liaison Committee; East Bay Division/League of California Cities alternate; citizen/Organization of the Year Committee; COmmunity Television Corporation; Park Masterplans Committee; Alameda County Soviet Exchange Program. Cm. Burton: Alameda CountY Library Advisory Committee; Alameda Co, Housing Authority; DSRSD Liaison Committee; East Bay Division/League of California Cities alternate; Zone 7 Liaison Committee; East Bay Regional Park District Liaison; Alameda County Transportation Commission alternate; Livermore/Amador Valley Transit Authority JPA alternate. ANNUAL ST. PATRICK'S DAY CELEBRATION (950-40) Ms. Lowart said that for the last six years, the City of Dublin has celebrated St. Patrick's Day with a parade and community celebration. The Chamber of Commerce has proposed that the City and the Chamber work together to expand the scope of the St. Patrick's Day celebration to include the business community. Ideas for the celebration include sidewalk sales, promotions, participation in special advertising supplements, and a professional arts and crafts show and sale. Dublin Place Shopping Center has offered its Parking lot for the celebration. Ms. Lowart said that since only three months remained for planning, time was very short. Cm. Moffatt said that he was in favor of the proposal. Cm. Burton asked whose arts and crafts would be displayed for sale. Ms. Lowart responded that it had not been determined but that the intent was to contract with a professional. The St. Patrick's Day celebration has not been a moneymaker in the past but was an opportunity for local clubs and organizations to raise money. The arts and crafts sale would offset costs. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 360 Regular Meeting December 10, 1990 Cm. Jeffery said that the City should look into doing something e -- e . · ma]or next year but that not enough time remained this year to arrange for the arts and crafts. Cm. Burton said that it was important for the City to retain its identity with St. Patrick's Day. Ms. Lowart said that the City did have a successful event and that she did not want to form a premature relationship with the Chamber. She asked the Council to provide.direction for 1991. Cm. Jeffery said she felt the business community would want to have the celebration in the downtown area. Cm. Moffatt agreed that the parade route should remain the same and that sidewalk sales should be discussed with the businesses. Cm. Jeffery suggested that the business community capitalize on the parade with sidewalk sales and food booths and that the children's activities be conducted at the Civic Center. The arts and crafts event wouldn't be possible this year. Mayor Snyder said that he had understood from the parade chairman that the route might change. Ms. Lowart said that some discussion had taken place with the idea that the normal route would be good if the celebration were held downtown but that perhaps the parade should end at the Civic Center if the celebration is to be held there· Mayor Snyder commented that the City would lose control by not having the events at the Civic Center. Cm. Jeffery said that it was difficult to work in a benefit for the businesses. Ms. Lowart said that it may be possible to make an exception to the Zoning Ordinance to allow sideWalk sales for resident businesses. Cm. Moffatt asked about the businesses that were not in the downtown area. Ms. Lowart stated that the intent was to benefit businesses in the parade route area, as they normally perceived the parade as detrimental. Cm. Jeffery suggested that the program start in one area and that other areas be added when the program is successful. Ms. Lowart commented that policing businesses that come in from another area might be difficult. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 361 Regular Meeting December 10, 1990 Mr. Ambrose said that this is a complicated issue and won't be completely worked out in two or three months. Cm. Jeffery commented that the venture has to be done as a partnership; the City can't take the lead. She suggested checking with the Chamber and the Park and Recreation Commission to see what is possible. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the City Council supported the concept of the major celebration for 1992 and cooperation with the Chamber of Commerce for 1991 within the existing budget. GARBAGE SERVICE AND PROPOSED RATE INCREASE (810-30) Assistant City Manager Paul Rankin stated that the City of Dublin is a member of the Joint Refuse Rate Review Committee (JRRRC), which was formed through a Joint Powers Agreement to provide rate review assistance to agencies serviced by the Oakland Scavenger Company (OSC). The joint effort allows agencies to review rate applications in a cost effective manner. Oakland Scavenger Company (OSC), which is owned by Waste Management, Inc. (WMI), holds the franchise for the City of Dublin. Local service is provided by Livermore/Dublin Disposal (LDD), which is operated as a division of OSC. The curbside recycling program is not included as a part of this rate review process. The OSC rate application covers the years 1991 through 1993. Costs are presently exceeding estimates, made two years ago. Mr. Rankin said that the later.years may require additional adjustment. The Consultant reviewed both expenses and revenues to determine whether the rate increase is accurate. The JRRRC recommends that the increase be implemented. The primary areas of increased costs impacting the amount OSC has requested were as follows: Reimbursement for lawsuit expenses: The JRRRC did not concur with this request, and the Consultant was directed to adjust the company's estimated.expenses accordingly. Dumping fees: Disposal costs have increased due to additional tipping fees levied by State and regional agencies; also, OSC is experiencing added costs to prepare landfill areas for closure. Earthquake costs: Some of the company's facilities were damaged in the 1989 earthquake necessitating relocation to temporary quarters. @*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 362 Regular Meeting December 10, 1990 Collection wages and salaries: This category contributed toward a reduction in estimated expenses. Mr. Rankin continued that five policy areas were discussed by the Rate Review Committee. Two areas will potentially need to be considered in future rate applications. These are costs associated with the Durham Road landfill and the issue of landfill closure'and post-closure costs. The Consultant recommended eliminating these costs from the current rate application. OSC requested a 16% increase for 1991, followed by 11 to 12% increases for the two succeeding years. Implementation of the 16% increase in 1991 would reduce projected unfunded expenses from $21.5 million to $8.4 million. Mr. Rankin said that the Consultant had calculated that a 28% increase would be needed to fully compensate the company for its costs at the end of 1991, not including tipping fees. It was estimated that the tipping fees would correlate to a 1% increase in rates. The cumulative impact of rate adjustments recommended by the JRRRC is 30%, including 16% for increased company expenses, 13% for Measure D County Recycling, and 1% for tipping fees. Mr. Rankin continued that the Consultant had supplied a breakdown of regulatory fees paid for disposal in Alameda County. The JRRRC recommended that OSC identify which portion of the customer's bill is associated with regulatory fees. The current Dublin residential service is considered "backyard" service, meaning that the customer does not need to move the can to the curb for pickup. Included in the rates are two special pickups which allow the customer to place large accumulations at the curb on specified Saturdays. The City provides two additional cleanups which are paid from a special fund. This fund represents excess revenues generated by OSC during a period prior to the City's assumption of the franchise agreement. It is estimated that the fund for special cleanups will be depleted by the end of 1991. Mr. Rankin said that the City has a separate agreement with LDD for provision of the residential curbside recycling program. Increases in the cost of this program are linked to changes in the consumer price index. The contractor is also required to coordinate increases with changes in the regular garbage rate. No increase is being considered at this time. The final component of the local garbage service is a surcharge for the Household Hazardous Waste Collection conducted on May 5, 1990. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 363 Regular Meeting December 10, 1990 Mr. Rankin said that Staff had had preliminary discussions with LDD regarding potential changes to the service which would reduce rates. The two options investigated were curbside service utilizing either the resident's own cans (a 10% savings) or special containers for automated pickup (a 4% savings). Cm. Moffatt asked if the 10% reduction would be 10% of the total cost or 10% of the 30% increase. Mr. Rankin said that the increase would be reduced from 30% to 20%. Cm. Moffatt asked if the increase in expense to provide automatic containers would be a one-time expense. Mary Evans of Livermore/Dublin Disposal said that the cost of the capital equipment was depreciated over eight years; so the increase to pay for the equipment would last eight years. Cm. Burton asked how much trouble it would be to show the regulatory fees as a separate item on the bill. Ms. Evans said that LDD had already considered doing that, and that the fees would be shown separately on the bill starting in January. The fees are 15.6% of the total bill. Mr. Rankin continued that the JRRRC had commissioned a survey of alternative rate structures in order to analyze options available as a method to assist in achieving the landfill diversion goals established by AB939. The report suggests that the City Council may want to consider changing the per-can rate to reduce the differential between single-can and additional-can service. The greatest opportunity for adjusting service levels typically comes in conjunction with a composting or yard waste program. Mr. Rankin said that the second portion of the Alternative Rate Structure Report is concerned with commercial rates, which are more complicated. Mr. Rankin said that Staff would take comments made in this report into consideration as the City prepares its Source Reduction and Recycling Element. In order to implement the rate increase, the City Council Would need to hold a public hearing at the January 14, 1991, meeting. Mr. Rankin said that Staff would like more input as to the preferred method of adjusting the rates in order to post the required notices for the hearing. The options are a 30% across-the-board increase, loading only 25% or 20% on the first can, or an adjustment which would penalize residents who require more than a single can. Mr. Rankin said that Staff recommended a rate adjustment which would begin to equalize the differential between service levels; i.e., loading either 25% or 20% on the first can. @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 364 Regular Meeting December 10, 1990 Mayor Snyder said that he felt there should be more equity for second cans. Cm. Jeffery said she felt the cost per can should be equal. Mr. Ambrose responded that part of the cost is pickup and billing. 59% of the residents would be impacted by an increase in the cost of the second can. Cm. Jeffery commented that charging more for the second can would encourage recycling. Mr. Ambrose said that a recycling program was needed first. Cm. Burton emphasized the use of the Bag-Its, which can be used for extra trash or clippings. The Bag-Its are available at a cost of $1.25 each at the City offices. Mr. Rankin said that different resolutions could be prepared but if the City Council had a preference, Staff would like to know. Cm. Moffatt stated that the cans should be the same price. Mayor Synder asked if the City started with Option B, whether the same level would be attained. Mr. Rankin said that it would, and that there could be a move toward equalizing the cost. Mayor Snyder said that the use of additional cans couldn't be gauged until the City was further into the recycling program. Mr. Rankin commented that the preliminary curbside recycling program was only 4% of the trash. Mr. Rankin then discussed the Hazardous Household Waste surcharge. Single-family customers are currently paying 20 cents per month" Bin service customers are charged 15 cents per cubic yard. City Staff is currently pursuing a State grant which would provide reimbursement for a portion of the May 5, 1990, HHW collection. It appears that a surplus of funds will be generated, which could be used to offset recycling program costs, used to reduce the amount of future rate increases, or applied toward future residential cleanups. Mr. Rankin asked for input regarding use for the excess funds, which amount to approximately $2,000. On motion of Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the City Council ratified the surcharge, established JanUary 14, 1991 as a public hearing date for the rate increase, and selected Option B in relation to the per-can increase, with the idea of reaching parity in the future. @*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 365 Regular Meeting December 10, 1990 Dave McDonald of LDD introduced Dan Borges, who will be the new General Manager. Mr. Borges replaces Bill Brandi, who is retiring. WEST DUBLIN FIELD TRIP (420-30) Planning Director Larry Tong said that a West Dublin field trip had been preliminarily scheduled for Saturday, January 12, 1991 from 10:00 a.m. to approximately 12:30 p.m. Participants were requested to meet in the Civic Center parking lot. Mr. Tong said that the field trip was for informational purposes only and that no action would be taken. Mr. Ambrose said that the trip would be cancelled if it rained. He added that since the number of members of the public that may attend could not be anticipated, the City would not be able to provide transportation for the public. Mr. Ambrose expressed concern for the property owner if the public provided its own four-wheel drive vehicles. By consensus, the City Council felt the proposed date and time were agreeable. Nielsen School (590-50) Mayor Snyder asked whether using an officer to help implement the programs and issue adVisory citations could be considered. Mr. Ambrose said that it could. Regarding the passenger loading zone question, Lt. Norm Gomes commented that the ordinance specifies a three-minute time limit for vehicles parked in a passenger loading zone. East DUblin Study Session (420-30) Mr. Ambrose reminded the City Council of the East Dublin study session that would be held on December lSth. It was decided to hold a regular meeting beginning at 6:00 p.m. prior to the study session in order to discuss the designs for the Dublin High School baseball and girls' athletic fields. @*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 366 Regular Meeting December 10, 1990 CLOSED SESSION At 11:52 p.m., the Council recessed to a closed executive session to discuss potential litigation in accordance with Government Code Section 54956.9(c). ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 12:41 a.m. to a special meeting on December 18, 1990 at 6:00 p.m. @*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@, CM - VOL 9 - 367 Regular Meeting December 10, 1990