HomeMy WebLinkAbout3-18-19 PCSC Meeting Agenda PacketMarch 18, 2019 Dublin Parks & Community Services Commission Agenda Page 1 of 2
REGULAR MEETING
Monday, March 18, 2019, 7:00 PM
Dublin Civic Center, 100 Civic Plaza
DUBLIN PARKS &
COMMUNITY SERVICES
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is
delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks &
Community Services Commission Meeting, as soon as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
2.2. Public Comment
At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED T HREE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services
Commission agenda. The exceptions under which the Parks & Community Services Commission MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks &
Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community
Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request
the Chair to remove the item.
3.1. Minutes of the February 25, 2019 Special Meeting of the Parks and Community
Services Commission
The Commission will consider approval of the minutes of the February 25, 2019
Special Meeting of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the February 25, 2019 Special Meeting of the Parks and
Community Services Commission.
3.2. February 2019 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of February 2019.
STAFF RECOMMENDATION:
Receive the report and provide feedback as appropriate.
4. WRITTEN COMMUNICATION - NONE
March 18, 2019 Dublin Parks & Community Services Commission Agenda Page 2 of 2
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS - NONE
7. NEW BUSINESS
7.1. Parks and Recreation Master Plan Update Status Report
The Commission will receive an informational status report on the Parks and
Recreation Master Plan Update.
STAFF RECOMMENDATION:
Receive the report.
8. OTHER BUSINESS
Brief information only reports from Commissioners and/or Staff, including committee reports and reports by
Commissioners related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovatio n in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: March 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the February 25, 2019 Special Meeting of the Parks and
Community Services Commission
Prepared by: Roel Blanco, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the February 25, 2019 Special
Meeting of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the February 25, 2019 Special Meeting of the Parks and
Community Services Commission.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the February 25, 2019 Special Meeting of the Parks and Community Services
Commission.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Parks and Community Services Commission Meeting Minutes - February 25, 2019
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, February 25, 2019
Parks & Community Services Commission February 25, 2019
Special Meeting P a g e | 1
A Special Meeting of the Dublin Parks & Community Services Commission was held on
Monday, February 25, 2019, in the Council Chamber. The meeting was called to order
at 7:00 PM, by Commissioner Matthew Giller.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Michelle Smith McDonald Commissioner Chair Absent
Matthew Giller Commissioner Present
Joseph Washington Commissioner Present
Sameer Hakim Commissioner Present
Kristin Speck Commissioner Present
Shaina Goel Student Representative Present
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior
Center Advisory Committees
None.
2.2. Public Comment
None.
3. Consent Calendar
3.1. Approve the minutes of the January 28, 2019 Special Joint Meeting of the
Parks and Community Services Commission and the Heritage and Cultural
Arts Commission.
Approved as presented.
3.2. Approve the minutes of the January 28, 2019 Special Meeting.
Approved as presented.
3.3. January 2019 Parks and Community Services Department Monthly Report.
Received as presented.
3.1.a
Packet Pg. 4 Attachment: 1. Parks and Community Services Commission Meeting Minutes - February 25, 2019 (PCS February 25, 2019 Minutes)
Parks & Community Services Commission February 25, 2019
Special Meeting P a g e | 2
3.4. Update on Parks and Recreation Master Plan.
Received as presented.
3.5. Dublin Library Quarterly Report: October – December 2018.
Received as presented.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Joseph Washington, Commissioner
SECOND: Kristen Speck, Commissioner
AYES: Giller, Goel, Washington, Hakim, Speck
ABSENT: Michelle Smith McDonald
4. Written Communication - None
5. Public Hearing - None
6. Unfinished Business - None
7. New Business
7.1. Election of Officers
La Shawn Butler, Parks and Community Services Director, presente d the
specifics of the item as outlined in the Staff Report.
Cm. Giller opened the floor to nominations for Chairperson.
ACTION:
On a motion by Cm. Hakim, seconded by Cm. Washington, with Cm. Smith
McDonald absent, and by a vote of 5-0-0, the Commission voted to elect Cm.
Smith McDonald as Chairperson of the Parks and Community Services
Commission for 2019.
Cm. Giller opened the floor to nominations for Vice Chairperson.
ACTION:
On a motion by Cm. Washington, seconded by Cm. Hakim, with Cm. Smith
McDonald absent, and by a vote of 5-0-0, the Commission voted to elect Cm.
3.1.a
Packet Pg. 5 Attachment: 1. Parks and Community Services Commission Meeting Minutes - February 25, 2019 (PCS February 25, 2019 Minutes)
Parks & Community Services Commission February 25, 2019
Special Meeting P a g e | 3
Giller as Vice Chairperson of the Parks and Community Services Commission for
2019.
7.2. Committee Assignments
Ms. Butler introduced Tegan McLane, Cultural Arts and Heritage Manager, to
present the item.
Ms. McLane presented the specifics of the item as outlined in the Staff Report.
The Commissioners discussed primary and alternate representatives for Public
Art Selection Committees for each of the following projects: Jordan Ranch Park,
Clover Park, Sean Diamond Park, Dougherty Hill Dog Park, and Tassajara Park.
ACTION:
On a motion by Cm. Hakim, seconded by Cm. Speck, with Cm. Smith McDonald
absent, and by a vote of 5-0-0, the Commission voted to select the following
Commissioners as primary and alternate representatives for the following Public
Art Committees:
Jordan Ranch Park
Selected Cm. Speck as the primary member and Cm. Washington as the
alternate member for Jordan Ranch Park.
Clover Park
Selected Cm. Hakim as the primary member and Cm. Speck as the alternate
member for Clover Park.
Sean Diamond Park
Selected Cm. Smith McDonald as the primary member and Cm. Giller as the
alternate member for Sean Diamond Park.
Dougherty Hills Dog Park
Selected Cm. Giller as the primary member and Cm. Hakim as the alternate
member for Dougherty Hills Dog Park.
Tassajara Park
Selected Cm. Washington as the primary member and Cm. Smith McDonald as
the alternate member for Tassajara Park.
8. Other Business
Commissioners provided informational reports on recent events and meetings attended.
Ms. Butler announced that a consultant has been chosen to assist with the Parks and
Recreation Master Plan. The consultant would like to schedule meetings with
3.1.a
Packet Pg. 6 Attachment: 1. Parks and Community Services Commission Meeting Minutes - February 25, 2019 (PCS February 25, 2019 Minutes)
Parks & Community Services Commission February 25, 2019
Special Meeting P a g e | 4
stakeholders starting on April 9 through April 11. The Parks and Community Services
Commissioners will be contacted to schedule a meeting time.
9. Adjournment
Being no further business, the meeting was adjourned by Cm. Giller at 7:30 PM.
Minutes prepared by Roel Blanco, Recording Secretary.
____________________________________________
Parks & Community Services Commission Chairperson
ATTEST:
______________________________________
La Shawn Butler
Parks and Community Services Director
3.1.a
Packet Pg. 7 Attachment: 1. Parks and Community Services Commission Meeting Minutes - February 25, 2019 (PCS February 25, 2019 Minutes)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: March 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
February 2019 Parks and Community Services Department Monthly
Report
Prepared by: La Shawn Butler, Parks and Community Services Director
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of February 2019.
STAFF RECOMMENDATION:
Receive the report and provide feedback as appropriate.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Department strives to develop and implement
quality programs that strengthen community image, provide recreational experiences,
and encourage healthy lifestyles. This is accomplished by offering innovative
recreational and social activities and programs. Following is a summary of the classes,
activities, and events held in the month of February 2019.
ADMINISTRATIVE
Staff continue to participate in the implementation process of the Department's new
Registration Software, Active Net. Training is scheduled for the end of March to learn
processes for the Registration, Facility Rental, Membership, Leagues, and POS
modules.
The department is currently recruiting staff in preparation for The Wave summer season
including: Aquatics Supervisor, Food Service Worker, Facility Attendant, Senior Office
Assistant, Slide Attendant, Swim Instructor, and Lifeguard. Additionally, Staff has
recently hired a new Senior Office Assistant and Aquatics Coordinator.
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In accordance with City Council direction, Staff is taking the necessary steps to notify
Cricket for Cubs regarding their termination of exclusivity for the cricket batting cages a t
Emerald Glen Park, effective January 1, 2020. Staff will begin drafting a new cricket
cage use policy, allowing the City to allocate cage space equitably amongst cricket
organizations and users. That policy will be reviewed first by the Commission to re ceive
a recommendation to the City Council.
The Parks and Recreation Master Plan project is currently underway, and Staff is in the
process of scheduling a series of public input meetings for the month of April. On April
9-10, multiple focus group meetings will be held with stakeholders, including Staff,
Parks and Community Services Commission, and Heritage and Cultural Arts
Commission. On April 11, a public forum will be held to solicit input from the general
public.
RECREATION DIVISION
On Thursday, February 21, 2019 the Preschool Session I priority registration was
conducted. Resident registration begins Thursday, March 28 and Non -Residents can
enroll on Thursday, April 25, 2019.
The following chart provides sports fields hours, facility (includes: classes, meetings and
private rentals) and picnic area rentals for the month of February:
Facility, Picnic Area and Field
Names
February
Rentals or
Rental Hours
Civic Regional Meeting Room 36
Dublin Senior Center 95
Library Community Room 53
Library Program Room 47
Heritage Park Kolb Barn 21
Shannon Community Center 50
Stager Community Gymnasium 92
Emerald Glen Park 3
Fallon Sports Park Fields 559
SENIOR CENTER AND HERITAGE PARKS & MUSEUMS
The Dublin Senior Center strives to create a rewarding social and recreational
environment that serves the needs/interests of seniors in our community. The following
is a summary of attendance and participation at the Dublin Senior Center during the
month of February 2019:
Attendance - 8,325
Programs and Activities - 2,393
Volunteer Hours - 932
Lunches Served - 641
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Trips and Tours
During the month of February, a survey regarding Trips and Tours and how people
receive information about programs happening at the Dublin Senior Cent er was
distributed to the front desk at the Dublin Senior Center, Shannon Center, Civic Center,
The Wave, and City Hall. The survey ended February 28. Survey information is being
compiled.
Services
Patrons had the opportunity to participate in the following services in the month of
February:
Service Date(s) Attendance
Deaf Support Group (NEW) 2/14 14
HICAP 2nd and 4th Wed 2
Diabetes Support Group 2/5 3
THE WAVE
The Dublin High School Swim Team rents the Sports Pool for daily practices and swim
meets until May 11, 2019.
Natatorium Birthday Party Program
The Wave birthday party package during non-waterpark months consists of admission
to Recreational Swimming, reserved space in the Natatorium Viewing Area including
tables, chairs and room divider set up, pizza order and delivery, juice, birthday plates
and napkins, and a novelty item per paid guest.
Party Package 2019 2018
Number of Parties 4 7
Recreational Swimming
The Wave offered Recreational Swimming in the Natatorium on Fridays 4:00 to 7:00
PM, Saturdays and Sundays 1:00 to 4:00 PM. Recreational Swimming is for all ages.
(Convenience Passes were sold as punch cards in 2017, so unable to track pass visits
in 2017.)
Admission Type 2019 2018
Recreational Swim Daily Visit 805 455
Rec Swim under 2 46 33
Rec Swim Pass Visits 345 N/A
Convenience Passes Sold 44 21
Private Rentals
Community groups, businesses, and individuals can rent the community room and each
amenity at The Wave individually or in any combination, including a full facility buyout.
From October through December, the Community Room and Natatorium are available
for rent. All other pools and areas are closed for winter. The Wave is available for
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private rentals during non-programmed hours. Rental attendance is determined by the
party host. Please note, the Natatorium has scheduled programming Monday through
Thursday 6:00 AM to 1:00 PM and 4:00 PM to 8:00 PM, Fridays 6:00 AM to 1:00 PM
and 4:00 to 7:00 PM, Saturdays 8:00 AM to 4:00 PM, and Sundays 12:30 PM to 7:00
PM for scheduled programming. Private pool rentals must happen outside these hours,
or in conjunction with other programming if pool space allows.
Facility Name 2019 2018
Community Room 2 0
Natatorium 0 0
Total Rentals 2 0
Swim Lessons
The Wave Swim School is open year-round in the Natatorium. Lessons are
programmed for beginning through advanced levels and are available for youth ages six
months and older and adults. The Natatorium provides a comfortable indoor swimming
environment and was specif ically designed as a teaching pool with three teaching bays,
a zero-depth gradually sloped ramp, and lap swim lane space. The swim school
curriculum is written and taught specifically for The Wave Swim School.
Level 2019 2018
Parent/Child 37 5
Preschool (Age 3-5 Years) 85 36
Youth (Age 6-12 Years) 214 81
Teen & Adult 14 6
Total Registration 350 128
Fitness Swimming (Lap Swimming, Junior Lap Swimming and Water Walking)
The Wave’s Fitness Swimming includes lap swimming for adults, Junior lap swimming
for ages 10+, and water walking. Fitness Swimming is offered Monday through
Saturday mornings, and Monday through Thursday and Sunday evenings. Lap
swimming, Junior Lap Swimming and Water Walking participants have the option to
purchase a daily admission fee, or a Fitness Convenience Pass for pre-paid admissions
at a discounted rate. Kick boards and pull buoys are available for participants during
Fitness Swimming hours. (Convenience Passes were sold as punch cards in 2017, so
unable to track pass visits in 2017.)
Admission Type 2019 2018
Lap Swim Daily Visit 151 217
Convenience Pass Visits 872 N/A
Convenience Passes 71 38
Aqua Aerobics
Aqua Aerobics is a new low impact, easy paced fitness class which improves cardio
fitness, tones’ and sculpts. The class uses the natural resistance and buoyancy of water
against one’s body to provide a wide variety of conditioning activities with no impact on
joints. No swimming required. Aqua Aerobics is offered Mondays and Wednesdays,
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7:00 PM - 7:50 PM.
Register Type 2019 2018
Resident 21 N/A
Non-Resident 15 N/A
Total Registration 36 N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: March 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Parks and Recreation Master Plan Update Status Report
Prepared by: Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The Commission will receive an informational status report on the Parks and Recreation
Master Plan Update.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
At the February 25, 2019 special meeting, the Parks and Community Services
Commission received a report on the selection of GreenPlay, LLC (GreenPlay), a parks
and recreation management consulting firm, the consultant selected to work with Staff
on the Parks and Recreation Master Plan Update project.
The project is currently underway and Staff is in the process of scheduling a series of
public input meetings for the month of April. On April 9-10, multiple focus group
meetings will be held with stakeholders, including Staff, the Parks and Community
Services Commission, and the Heritage and Cultural Arts Commission. On April 11, a
public forum will be held to solicit input from the general public.
A meeting schedule for the Focus Group, Stakehold er, and Public Forum meetings has
been prepared. Parks and Community Services Commissioners will be invited to the
Stakeholder and Public Forum meetings and are in the process of being contacted to
confirm meeting attendance. To avoid Brown Act issues, Staff is scheduling
Commissioners in groups of one or two members for each Stakeholder meeting.
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In addition to the public input meetings, a needs assessment survey will be conducted.
The results from both the public input meetings and needs assessment sur vey will be
utilized to determine the priorities for the City’s recreational facilities, activities desired
by Dublin residents, what funding sources may be available; identify potential
partnerships; and how best to support the recreational needs of the community.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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