HomeMy WebLinkAbout11-18-19 PCSC Meeting Agenda PacketNovember 18, 2019 Dublin Parks & Community Services Commission Agenda Page 1 of 2
REGULAR MEETING
Monday, November 18, 2019, 7:00 PM
Council Chamber, 100 Civic Plaza
DUBLIN PARKS &
COMMUNITY SERVICES
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is
delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks &
Community Services Commission Meeting, as soon as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
2.2. Public Comment
At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED TH REE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services
Commission agenda. The exceptions under which the Parks & Community Services Commission MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
2.3. Video Presentation
The Parks and Community Services Commission will receive a presentation in the
form of a video showcasing the departments activities and events.
STAFF RECOMMENDATION:
Receive the presentation.
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks &
Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community
Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request
the Chair to remove the item.
3.1. Minutes of the October 21, 2019 Meeting of the Parks and Community Services
Commission
The Commission will consider approval of the minutes of the October 21, 2019
meeting of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the October 21, 2019 meeting of the Parks and Community
Services Commission.
3.2. October PCS Department Monthly Report
November 18, 2019 Dublin Parks & Community Services Commission Agenda Page 2 of 2
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of October 2019.
STAFF RECOMMENDATION:
Receive the report.
3.3. Dublin Library Quarterly Report: July - September 2019
The Commission will receive a quarterly report for the Dublin Library.
STAFF RECOMMENDATION:
Receive the report.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS - NONE
7. NEW BUSINESS
7.1. Summer 2019 Contract Classes Report
The Commission will receive the Summer 2019 Report on programming for
contracted classes and camps conducted during the months of June, July, and August.
STAFF RECOMMENDATION:
Receive the report.
8. OTHER BUSINESS
Brief information only reports from the Commission and/or Staff, including committee reports and reports by
the Commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: November 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Video Presentation
Prepared by: Bridget Amaya, Assistant Parks and Community Services
Director
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will receive a presentation in the form
of a video showcasing the departments activities and events.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Parks and Community Services Department has hosted and coordinated a number
of events, activities and programs including the Family Campout, the Floating Pumpkin
Patch, the Ghosts of Dublin, The Harvest Fair, a variety of sports activities, pre-school
programs, and senior center events. This video highlights the departments offerings to
the Dublin community.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: November 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the October 21, 2019 Meeting of the Parks and Community
Services Commission
Prepared by: Roel Blanco, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the October 21, 2019 meeting
of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the October 21, 2019 meeting of the Parks and Community
Services Commission.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the October 21, 2019 meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes from the October 21, 2019 Parks and Community Services Commission
Meeting
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, October 21, 2019
Parks & Community Services Commission October 21, 2019
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Parks & Community Services Commission was held on
Monday, October 21, 2019, in the Council Chamber. The meeting was called to order
at 7:00 PM, by Chairperson Michelle Smith McDonald.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Present
Joseph Washington Commissioner Present
Sameer Hakim Commissioner Present
Kristin Speck Commissioner Present
Siri Phaneendra Student Representative Present
Vimal Pannala Alternate Commissioner Present
Cm. McDonald asked Student Rep. Phaneendra to le ad the Pledge of Allegiance.
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior
Center Advisory Committees
Student Rep. Phaneendra reported on the Youth Advisory Committee meeting
held on September 25, 2019.
Senior Center Advisory Committee Member, Christine Sevier, gave an update on
the October 3, 2019 meeting.
Cm. McDonald thanked the representatives.
2.2. Public Comment
None.
3. Consent Calendar
Cm. Speck requested items 3.2 and 3.3 be pulled for discussion.
3.1. Minutes of the September 16, 2019 Meeting of the Parks and Community
Services Commission
Approved the meeting minutes.
3.1.a
Packet Pg. 5 Attachment: 1. Minutes from the October 21, 2019 Parks and Community Services Commission Meeting (PCSC October 21, 2019 Meeting
Parks & Community Services Commission October 21, 2019
Regular Meeting P a g e | 2
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Joseph Washington, Commissioner
SECOND: Sameer Hakim, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
3.2. September PCS Department Monthly Report
Cm. McDonald opened the floor for discussion.
The Commissioners asked about and discussed facility rental details and
participation data for activities.
Staff responded to the Commissioners' questions.
ACTION:
On a motion by Cm. Speck, seconded by Cm. Giller, and by a vote of 6 -0-0, the
Commission voted to receive the report.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kristin Speck, Commissioner
SECOND: Matthew Giller, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
3.3. Clover Park Art Selection
Cm. McDonald opened the floor for discussion.
Rich Jochner, Recreation Supervisor, presented the item as outlined in the Staff
Report.
The Commissioners asked about heat resistance of the proposed artwork by
Colin Selig, annual maintenance costs, the potential of people climbing on the
proposed artwork by Colin Selig, the landscape surrounding the designate d area
for the artwork, the location of benches, and community reaction.
Staff responded to the Commissioners' questions.
ACTION:
3.1.a
Packet Pg. 6 Attachment: 1. Minutes from the October 21, 2019 Parks and Community Services Commission Meeting (PCSC October 21, 2019 Meeting
Parks & Community Services Commission October 21, 2019
Regular Meeting P a g e | 3
On a motion by Cm. Giller, seconded by Cm. Hakim, and by a vote of 6-0-0, the
Commission voted to recommend the Public Artwork proposed by Colin Selig for
City Council approval.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Matthew Giller, Commissioner
SECOND: Sameer Hakim, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
4. Written Communication - None
5. Unfinished Business - None
6. New Business
6.1. 2019 Holiday Home Decorating Contest
Rich Jochner, Recreation Supervisor, presented the item as outlined in the Staff
Report.
Cm. McDonald opened the floor for questions and discussion.
The Commissioners asked about and discussed the possibility of additional
categories, dates for Commissioners to visit and judge contestants, contest
procedures and timeline, and clarification of proposed categories.
Staff responded to Commissioners' questions.
ACTION:
On a motion by Cm. Washington, seconded by Student Rep. Phaneendra, and
by a vote of 6-0-0, the Commission voted to receive the program update with the
additional categories of Best Neighborhood and Best Apartment/Con do.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Joseph Washington, Commissioner
SECOND: Siri Phaneendra, Student Representative
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
3.1.a
Packet Pg. 7 Attachment: 1. Minutes from the October 21, 2019 Parks and Community Services Commission Meeting (PCSC October 21, 2019 Meeting
Parks & Community Services Commission October 21, 2019
Regular Meeting P a g e | 4
7. Other Business
Director Butler, Parks and Community Services Director, introduced the new
Heritage and Cultural Arts Manager, Shaun Chilkotowsky.
Mr. Chilkotowsky shared his background information.
Director Butler shared a short video on the past events at Heritage Park and
Museums.
The Commissioners provided brief informational reports about the photo shoot
event for the public artwork at Dougherty Hills Dog P ark and the annual Fall
Classic soccer tournament. Cm. McDonald also shared the concerns from
residents about nighttime activity occurring at Mape Memorial Park and
suggested installing more lighting to deter this from happening.
8. Adjournment
Being no further business, the meeting was adjourned by Cm. McDonald at 7:53 PM.
Minutes prepared by Roel Blanco, Recording Secretary.
____________________________________________
Parks & Community Services Commission Chairperson
ATTEST:
______________________________________
La Shawn Butler
Parks and Community Services Director
3.1.a
Packet Pg. 8 Attachment: 1. Minutes from the October 21, 2019 Parks and Community Services Commission Meeting (PCSC October 21, 2019 Meeting
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: November 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
October PCS Department Monthly Report
Prepared by: Bridget Amaya, Assistant Parks and Community Services
Director
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of October 2019.
STAFF RECOMMENDATION:
Receive the report.
DESCRIPTION:
The following is a summary of the classes, activities, and events conducted by the
Parks and Community Services Department in the month of October 2019.
ADMINISTRATIVE
The Parks and Community Services Department welcomed new Heritage and Cultural
Arts Manager Shaun Chilkotowsky, who will be managing the Senior Center, the
Heritage Parks and Museums, Special Events, and Public Art.
PARK MAINTENANCE
Additional trash cans were placed at Mape Memorial Park due to an increase in use and
debris. Also, some lighting issues were found and replaced. The Public Works
Department is currently evaluating the existing lighting levels across the entire park.
RECREATION DIVISION
After School Recreation and Student Union
The first session of the After-School Recreation and Student Union Programs began in
August and ended on November 8, 2019. The program operates on school days at all
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public elementary and middle schools in Dublin from school release time until 5:45 pm.
Participants engage in activities such as indoor and outdoor games, crafts, and quiet
time for homework.
Priority registration for Session II began Tuesday, October 8, 2019 and ran through
October 21, 2019. Session II will run November 12, 2019 through February 21, 2020.
The following is a summary of attendance for Sessions I and II:
School Site Session I Session II
Amador Elementary 50 49
Cottonwood Elementary 52 47
Dougherty Elementary 47 43
Dublin Elementary 49 49
Frederickson Elementary 40 36
Green Elementary 50 47
Kolb Elementary 27 29
Murray Elementary 36 31
Cottonwood Middle 18 11
Fallon Middle 46 25
Wells Middle 42 28
Total 457 395
Dublin Preschool
The first session of the Dublin Preschool program began in August and ran through
November 14, 2019. Programs operate in three classrooms (two at Shannon
Community Center and one at Dublin Elementary School). Classes are offered in the
morning for both three- and four-year-olds (with the option of two days per week or
three days per week) at Shannon Community Center and (four days per week) for four-
year-olds at Dublin Elementary School. Registration for Session II has already begun,
with the session set to run November 18, 2019 through February 20, 2020.
Preschool Programs Session
I
Session
II
Shannon 3-year-olds (Tuesdays and Thursdays) 22 9
Shannon 3-year-olds (Mondays, Wednesdays, and Fridays) 22 16
Shannon 4-year-olds (Tuesdays and Thursdays) 24 8
Shannon 4-year-olds (Mondays, Wednesdays, and Fridays) 23 15
Dublin Elementary 4-year-olds (Mondays thru Thursdays) 24 13
Total Program Participants 115 61
*still accepting
registration,
expected to fill to
capacity
Irish Dance and Adult Tap began this month and were offered at the Heritage Park
Sunday School Barn. Bombay Jam, a Unique Bollywood Dance Fitness class was held
at the Senior Center. The classes were well attended with a total of 92 participants . The
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second session of Arora Tennis & Fitness classes began this month, with over 30 tennis
classes being held at both Emerald Glen Park and Fallon Sports Park.
Shannon Community Center Rentals
The Shannon Community Center’s Ambrose Hall, Classroom and Multi -Purpose rooms
are available for rent year-round. All three rooms can be rented separately during the
weekdays or all together at any time. Most rentals are for corporate meetings, wedding
receptions, and birthday parties. Renters are invited to complete a rental survey at the
conclusion of the rental. This month 85% rated their rental as “very satisfied,” and the
other 15% rated their rental as “satisfied.”
Shannon Rental Area October 2019
Ambrose Hall 13
Classroom 3
Multi-purpose Room 2
Total Reservations 18
The following chart provides sports field hours, and facility (includes classes, meetings
and private rentals) and picnic area rentals for the month of October:
Facility Rental Location Monthly Reservations
Civic Regional Meeting Room 25 Reservations
Dublin Senior Center 32 Reservations
Library Community Room 54 Reservations
Library Program Room 58 Reservations
Shannon Community Center 23 Reservations
Stager Community Gymnasium 7 Reservations
Alamo Creek Park Picnic 2 Reservations
Heritage Park Picnic 1 Reservation
Emerald Glen Park Picnic 27 Reservations
Fallon Park Picnic 8 Reservations
Kolb Park Picnic 5 Reservations
Schaefer Ranch Park Picnic 9 Reservations
Shannon Park Picnic 2 Reservations
Dublin Sports Grounds Fields * 955.48 Hours
Fallon Sports Park Fields * 1172.06 Hours
Emerald Glen Fields * 335.84 Hours
Ted Fairfield Fields * 15 Hours
*Hours represent usage for Baseball, Cricket, and Soccer, Ultimate Frisbee, and
Football
SPECIAL EVENTS
On October 1, the City broke ground on the City’s first all-abilities playground, called
Imagine Playground at Dublin Sports Grounds. The City’s planning process included
community input plus extensive outreach to teachers and therapists who work with
special needs children. Other improvements include an all-inclusive picnic area,
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upgraded landscape, parking facilities, new pathways to improve accessibility and
connectivity to other park features such as the sports fields, and a new restroom
building.
The playground will feature a Public Art piece, “Conversations,” a sculpture by
internationally recognized Tucson-based artist Barbara Grygutis.
SENIOR CENTER
During the PG&E Public Safety Power Shutoff event, the Dublin Senior Center opened
as a resource center for residents of Dublin to charge phones, use WiFi, watch
television, and relax in a climate-controlled facility. Beginning Saturday night, October
26, and running through Monday, October 28 until 2 pm, there was an average of 10
people taking advantage of the resource center at any given time.
The Dublin Senior Center strives to create a rewarding social and recreational
environment that serves the needs and interests of seniors in our community. The
following is a summary of attendance and participation at the Dublin Senior Center
during the month of October:
Program Oct 2019 Sept 2019
General attendance, via door counter 11,609 16,168
Programs/activities attendance, via enrollment and drop -ins 2,682 2,580
Volunteer hours worked 893 865
Lunches Served 594 606
Services and Workshops Participants
First-time Visitor Tours given 12
Bread & Food Distribution 436
Diabetes Support Group 3
Finding Wellness Workshop – Dementia 101 10
Better Business Workshop 6
HICAP 10
Deaf Support Group 16
Hearing Aid Cleaning 4
Tri-Valley Rainbows 12
Senior Center Special Events
On October 5, 2019 the annual Senior Info Fair was held with 38 private organizations
and government agencies in attendance. The event was sponsored by Kaiser
Permanente and Sunrise Senior Living. Approximately 350 seniors from the Tri -Valley
area attended and received senior-based information and free services including flu
shots. Refreshments and a prize drawing opportunity were also provided free of charge
to all participants.
On October 22, 2019, 19 seniors and one volunteer trip leader attended the “All That’s
New in San Francisco” trip provided by Travel Center Trips and Tours. Renowned tour
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guide Craig Smith provided his “inside information” along the tour. Highlights included
the new Venus sculpture, Salesforce rooftop park, the leaning Millennium tower, Chase
Center, UCSF Medical School, and the Dogpatch neighborhood. The trip culminated
with a gourmet lunch at the Job Corps restaurant on Treasure Island.
On October 21, 2019 a special Halloween-themed costume contest and lunch was held.
Sunrise Senior Living of San Ramon sponsored the best costume contest prizes. Open
Heart Kitchen provided a special Halloween themed dessert.
Senior Center Rentals
Date Program/Event
10/6, 10/13, 10/20 & 10/27 Tri-Valley Youth Orchestra & Choir Practice
10/19 Birthday Party
10/26 Retirement Party
THE WAVE
The Wave Aquatic Facility was closed to the public on Sunday, October 27 – Monday,
October 28, 2019 due to the PG&E Public Safety Power Shutoff event. Impacted
programs included Swim Lessons, Recreational Swimming, Competitive Swim, and Lap
Swim.
Recreational Swimming
The Wave Natatorium is currently open for Recreational Swimming on Saturdays and
Sundays from 1:00 to 4:00pm from October through May. The pool is heated to a
comfortable 82-84 degrees making it ideal for family fun regardless of the weather
outside.
Admission Type October 2019
Recreation Swim Participants 470
Birthday Parties
The viewing area of the Natatorium can be reserved for birthday parties on Saturdays or
Sundays from 1:00pm to 4:00pm. The party package includes swim admission, a
private area with picnic table seating, pizza, snacks, drinks, plates, napkins and a
commemorative Wave favor for each guest.
Event October 2019
Natatorium Birthday Parties 6
Private Rentals
The Wave Community Room as well as the Natatorium and the Sports Pool are
available for rental year-round. Due to unforeseen high school pool closures in
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Pleasanton, the Sports Pool has seen a surge in rentals for water polo. They have
hosted team practices, dual matches, as well as a Women’s Tournament.
Rental Area October 2019
Community Room 1
Sports Pool 19
Natatorium Rentals 1
Total Reservations 21
Swim Lessons
The Wave Swim School offers year-round instruction in the Natatorium. Swim lessons
are available for beginners through advanced levels and for children ages six months up
to adult level. The Natatorium provides a comfortable indoor swimming environment
and was specifically designed as a teaching pool with three teaching bays, a gradually
sloped zero-depth ramp, and lap swim space for more advanced swimmers.
Level October 2019
Parent/Child 25
Preschool (ages 3-5 years) 67
Youth (ages 6-12 years) 172
Teen & Adult 10
Competitive Stroke 24
Total Registration 298
Fitness Swimming
The Fitness Swimming programs include lap swimming and water walking for
participants ages 14 and older. Fitness Swimming is offered Monday through Thursday
mornings from 6:00am to 9:00am, evenings from 5:00pm to 8:00pm, Saturday mornings
from 9:00am to 12:30pm and Sunday evenings from 4:00pm to 7:00pm.
Participants have three different fee options to best suit their swimming needs.
Participants may pay a daily admission fee, purchase a 30 -day Convenience Pass, or
purchase an Annual Swim Pass. Lanes for different ability levels, kick b oards and pull
buoys are provided.
Admission Type October 2019
Daily Admissions 304
Monthly Pass Admissions 426
Monthly Convenience Passes Sold 8
Total Admissions & Convenience Passes 738
Aqua Aerobics
Aqua Aerobics is a low impact, easy paced fitness class which tones, sculpts and
improves cardio fitness. No swimming is required, and the natural resistance and
buoyancy of the water is used to provide a wide variety of conditioning benefits with little
or no impact on joints. Aqua Aerobics is offered year-round in the Natatorium and for
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the month of October a total of 16 participants were registered for the Monday evening
class offered from 7:00pm - 7:50pm.
Wave Special Events
On October 26, 2019 the Wave hosted the 2 nd Annual Floating Pumpkin Patch from
1:00pm to 4:00pm in the Natatorium. This unique take on a traditional Pumpkin Patch
has proven to be very popular. Over 180 attendees participated in activities including
swimming, pumpkin decorating, a Halloween photo booth, coloring, snacks, drinks and
giveaways.
Upcoming events for the month of November 2019:
Event Date Location and Time
Hands on History Day Nov 2, 2019 Heritage Park & Museum,
1:30pm-3:30pm
Hometown Heroes-Veterans
Day
Nov 7, 2019 Shannon Community Center,
11:30am-1:00pm
Wall of Heroes Nov 1-12, 2019 For viewing during Senior
Center, regular operating
hours
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: November 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Library Quarterly Report: July - September 2019
Prepared by: Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The Commission will receive a quarterly report for the Dublin Library.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Since opening in April 2003, funding for the Dublin Public Library has been a
partnership between Alameda County Library and the City of Dublin. The Library is
currently open 51 hours per week, excluding holidays, during which the Library operates
a circulation desk and a variety of programs, activities, and events. On a quarterly basis
the Dublin Library provides a quarterly report that highlights the following:
programs and services
collaboration, partnerships, and community outreach
statistical data
upcoming events and programs
Attachment 1 provides the Library Quarterly Report for the period of July - September
2019.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
3.3
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Page 2 of 2
1. Dublin Library Quarterly Report
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Cindy Chadwick, County Librarian
Albany
Castro Valley
Centerville
Dublin
Fremont Main
Irvington
Newark
Niles
San Lorenzo
Union City
Learning Group
Dublin Library Quarterly Report
(July – September 2019)
Program and Service Highlights
In July, we held many events to celebrate Summer Reading Games. We hosted the Bubble Lady, Golden
Acorn Music, Circus of Smiles, and Uncle Jer’s Bee show. Each of these performances attracted an average
of 100 attendees.
In July, Children’s Librarian Peggy Tollefson hosted Kindergarten, Here We Come! a series of three
workshops to get kids ready for kindergarten.
Children’s staff put various family programs ranging from board games to family spaceship craft.
A total of 1,923 kids signed up for the Summer Reading Games, 1,106 finished and received the first prize,
873 continued reading and received the final prize.
Palo Alto and Concord VA mobile outreach vans continued their monthly visits, providing help with
eligibility and enrollment for veteran’s benefits and offering information and services to area veterans.
A variety of adult programs included rock painting, edible container gardening, cutting the cord with
cable, Disinheriting the IRS from your Retirement Account were offered during this quarter.
New People, Initiatives, and Activities
Librarians interviewed 60+ teens for fall volunteer positions. A total of 53 were accepted – 18 for eBook
help, 20 for Teen Advisory Group and 15 as virtual volunteers.
97 youth volunteers contributed 422.5 hours to help run Summer Reading Games and assist with various
programs and activities.
Two new ongoing programs were added: Baby bounce and Pre-School Story Time. In addition, a monthly
craft and STEM themed programs were added for younger audiences.
Teen Librarian Sigriet Ferrer started a new Teen Book Swap program where teens get to pick and keep a
book for turning in a book review.
Collaboration, Partnerships, and Community Outr each
Dublin staff set up a booth at Splatter in September, signed up for library cards and distributed program
calendars, book marks and information about the library
Sigriet connected with the City’s Youth Advisory Committee and participated in their firs t meeting in
August.
ABODE staff (a non-profit group offering housing support services) in Dublin brought ABODE families to
the library for a library tour, story time and to sign up for library cards.
DocuSign Envelope ID: D717E81C-4283-48D5-ACB5-346F2B26D957
3.3.a
Packet Pg. 18 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July - September 2019)
Megan McFarland, Dublin high school teacher and coordinator of AVID (Advancement via Individual
Determination) program visited the library and they received information about various programs and
volunteer opportunities available at the library.
Peggy and Mary Ayers-Hughes visited 4 classes at Dougherty and 5 classes at Frederickson elementary
school.
The children and families at Wexford Apartments in Dublin invited Peggy to read stories as a special guest
to celebrate their reading achievement.
Coming Up Next Quarter
Local Authors showcase is coming up in October.
Overbooked, the 7th/8th grade book discussion group will hold its first meeting in October at Wells
Middle School.
Preschoolers will get a chance to show-off their costumes during Halloween parade.
There are 22 class and school visits planned in the next quarter.
Dublin staff are planning to do an outreach to Las Positas college and do Library Card Drive on 10/16/19
There are more teen programs planned for the next quarter: DIY Zine Workshop 10/12/19, Stranger
Things Party 11/30/19, Teen Book Swap 11/5/19, DIY Flamingo Snow Globe Workshop 12/4/19.
Circus of Smiles Splatter 2019 Bubble Lady
DocuSign Envelope ID: D717E81C-4283-48D5-ACB5-346F2B26D957
3.3.a
Packet Pg. 19 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July - September 2019)
Statistical Report
Facility Use This Quarter Last Year
Number of Items Borrowed 138,572 141,946
Number of Visitors 75,451 77,343
Average Daily Visitors 980 1,004
Public Computer Use 6,426 5,889
Volunteers
Number of Adult Volunteers 27 10
Number of Youth Volunteers 97 96
Total Hours Volunteered 762.5 840
Library Programs
For Adults 56 47
For Children 27 15
For Teens 4 7
Total Programs 87 69
Total Program Attendance 2,569 1,595
____________________________________
Cindy Chadwick
County Librarian
DocuSign Envelope ID: D717E81C-4283-48D5-ACB5-346F2B26D957
3.3.a
Packet Pg. 20 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July - September 2019)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: November 18, 2019
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Summer 2019 Contract Classes Report
Prepared by: Jennifer Mendez, Management Analyst I
EXECUTIVE SUMMARY:
The Commission will receive the Summer 2019 Report on programming for contracted
classes and camps conducted during the months of June, July, and August.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The following is a summary of the programming for contracted classes and camps held
in summer 2019.
Cultural Art and Recreational Leisure Programs
Cultural art and recreational leisure programs provide positive recreational experiences
by giving community members the opportunity to enhance their health, well -being,
and/or community connection. Classes provide hands-on opportunities to learn a new
craft or refine current skills. This summer, new Enrichment and STEM camps were
offered. Amongst the most popular were camps by Communication Academy, Bricks for
Kids, and TechSplosion. A total of 1,0 50 participants registered for cultural art and
recreational leisure activities in 95 camps/classes held during the summer session
bringing in $293,700 in revenue.
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Category Enrollments
Art & Painting 173
Cooking 8
Dance/Performing Arts 336
Enrichment/STEM 533
Total 1,050
Cultural Art and Recreational Leisure
Sports and Fitness Programs
The City offers several youth sports and fitness classes held indoor at Stager gym and
outdoor at various parks. Programs offered included: tennis, basketball, soccer,
volleyball, and multi-sport classes. Participation numbers for Arora Tennis and
Skyhawks increased this summer making them the top two most popular sports
programs. A new Skateboarding Camp was held at the Emerald Glen Skate Park,
bringing in 38 youth participants. A total of 1,791 participants registered for 223 sports
and fitness camps/classes held during the summer session bringing in $400,000 in
revenue.
Camp/Program 2019 2018 2017
Arora Tennis (adult)30 29 25
Arora Tennis (youth)264 228 237
Arora Tennis (cardio fitness)9 10 6
Arora Tennis (private lessons)225 221 194
Arora Tennis (camps)353 287 339
Challenger Sports (British Soccer)21 30 15
Club VIP Volleyball 20 27 36
Dublin Basketball 214 140 137
JRSA Skateboarding Camp 38 - -
Kidz Love Soccer 165 174 159
Make Me a Pro 30 55 50
Skyhawks Sports 243 150 171
Take 1 Sports 49 42 20
Wee Hoop Inc 63 42 58
World Cup Soccer 67 31 42
Total 1,791 1,466 1,489
Sports and Fitness Registration Comparison
Fitness and Wellness Programs
The City offers several fitness and wellness classes that serve participants of all ages
and provide various fitness opportunities to the community. During the summer, the
contracted classes offered included: Aikido (beginner and advanced), Bombay
Jam®Unique Bollywood Dance Fitness Bombay, various martial arts, Zumba for Fun
and Fitness, and California Spirit Elite Gymnastics. A total of 226 participants registered
for 40 Fitness and Wellness Programs held during the summer session bringing in
$19,200 in revenue.
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Camp/Program Enrollments
Aikido 41
Bombay Jam®Unique Bollywood 42
Children's Karate 16
Martial Arts 30
Traditional Japanese Karate 26
Zumba For Fun and Fitness 14
CA Spirit Elite Gymnastics (offsite)57
Total 226
Fitness & Wellness
Aqua Fitness
Aqua Aerobics is a low-impact, easy-paced fitness class which improves cardio fitness,
tones, and sculpts. The class uses the natural resistance and buoyancy of water against
one’s body to provide a wide variety of conditioning activities with no impact on joints.
This summer, two sessions were held on Monday and Wednesday nights which
resulted in higher registrations compared to last summer bringing in $1,500 in revenue.
Camp/Program 2019 2018 2017
Aqua Aerobics 69 20 -
Total 69 20 0
Aqua Aerobics
Overview of Summer 2019 Contracted Programming
The summer season had a total of 3,136 participants enroll ed in 343 classes and
camps, bringing in over $700,000 in revenue. Sports and Fitness programs ranked the
highest in overall participation. Arora Tennis and Skyhawks both offered more variations
of programs this summer which resulted in higher enrollments. Cultural Art and
Recreational programs ranked second highest in participation, with a growing popularity
in STEM based camps. Fitness and wellness classes were primarily 4-to-8-week
sessions.
In an effort to maintain high quality programming and to continuously improve the
variety of programming offered, Staff will evaluate current programs by surveying
participants to capture quality feedback. This summer, the Department underwent a
recreation software transition and is looking to utilize the new systems capability to
directly reach out to multiple participants. The data will help to re-evaluate current
programming, prioritize class space, and shape the acquisition of future independent
contractors.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
None.
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