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Home My WebLink About12-05-19 Senior Center Advisory AgendaDecember 5, 2019 Dublin Senior Center Advisory Committee Agen da Page 1 of 2 REGULAR MEETING Thursday, December 5, 2019, 9:30 AM Dublin Senior Center, 7600 Amador Valley Boulevard DUBLIN SENIOR CENTER ADVISORY COMMITTEE A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Senior Center Advisory Committee Meeting or, in the event that it is delivered to Senior Center Advisory Committee members less than 72 hours prior to a Senior Center Advisory Committee Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Senior Center Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Senior Center Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Senior Center Advisory Committee agenda. The exceptions under which the Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the Senior Center Advisory Committee with one single action. Members of the audience, Staff or the Senior Center Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Senior Center Monthly Report October 2019 The Committee will receive a report on classes, activities, and events conducted during the month of October 2019. STAFF RECOMMENDATION: Receive the report. 3.2. Minutes of the November 7, 2019 Regular Senior Center Advisory Committee Meeting The Senior Center Advisory Commit tee will consider approval of the minutes of the November 7, 2019 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the November 7, 2019 Senior Center Advisory Committee Regular Meeting. 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS December 5, 2019 Dublin Senior Center Advisory Committee Agenda Page 2 of 2 7. NEW BUSINESS 7.1. 2020 Dublin Benefit Concert Subcommittee The Senior Advisory Committee will appoint two members to serve on a subcommittee to plan the 2020 Dublin Benefit Concert. STAFF RECOMMENDATION: Appoint two Senior Advisory Committee Members to serve on the Dublin Benefit Concert Subcommittee. 7.2. Events Ad Hoc Subcommittee Report on Ping Pong The Senior Center Advisory Committee will receive a report from the Events Ad-Hoc Subcommittee (Subcommittee) on the Subcommittee’s research and recommendations regarding a one-day ping pong tournament, will consider implementing such a tournament at the Dublin Senior Center. STAFF RECOMMENDATION: Receive the report and approve the implementation of a one-day ping pong tournament at the Dublin Senior Center. 8. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 2 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: December 5, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Senior Center Monthly Report October 2019 Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Committee will receive a report on classes, activities, and events conducted during the month of October 2019. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Resource Center During the PG&E Public Safety Power Shutoff event, the Dublin Senior Center opened as a Resource Center beginning Saturday night, October 26, and running through Monday, October 28, until 2 pm, for Dublin residents that experienced power outages at their homes. Visitors were able to charge phones, access WiFi, watch television, and relax in a climate-controlled facility. There was an average of 10 people taking advantage of the Resource Center at any given time. Senior Center Programs The following is a summary of attendance and participation at the Dublin Senior Center during the month of October: Program Oct 2019 Sept 2019 General attendance, via door counter 11,609 16,168 Programs/activities attendance, via enrollment and drop -ins 2,682 2,580 Volunteer hours worked 893 865 Lunches Served 594 606 3.1 Packet Pg. 3 Page 2 of 2 Services and Workshops Participants First-time Visitor Tours given 12 Bread & Food Distribution 436 Diabetes Support Group 3 Finding Wellness Workshop – Dementia 101 10 Better Business Workshop 6 HICAP 10 Deaf Support Group 16 Hearing Aid Cleaning 4 Tri-Valley Rainbows 12 Senior Center Special Events On October 5, 2019, the annual Senior Info Fair was held with 38 private organizations and government agencies in attendance . The event was sponsored by Kaiser Permanente and Sunrise Senior Living. Approximately 350 seniors from the Tri -Valley area attended and received senior-based information and free services including flu shots. Refreshments and a prize drawing opportunit y were also provided free of charge to all participants. On October 22, 2019, 19 seniors and one volunteer trip leader attended the “All That’s New in San Francisco” trip provided by Travel Center Trips and Tours. Renowned tour guide Craig Smith provided his “inside information” along the tour. Highlights included the new Venus sculpture, Salesforce rooftop park, the leaning Millennium tower, Chase Center, UCSF Medical School, and the Dogpatch neighborhood. The trip culminated with a gourmet lunch at the Job Corps restaurant on Treasure Island. On October 21, 2019, a special Halloween-themed costume contest and lunch was held. Sunrise Senior Living of San Ramon sponsored the costume contest and Open Heart Kitchen provided a special Halloween themed des sert. Senior Center Rentals Date Program/Event 10/6, 10/13, 10/20 & 10/27 Tri-Valley Youth Orchestra & Choir Practice 10/19 Birthday Party 10/26 Retirement Party ATTACHMENTS: None. 3.1 Packet Pg. 4 Page 1 of 1 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: December 5, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Minutes of the November 7, 2019 Regular Senior Center Advisory Committee Meeting Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Center Advisory Committee will consider approval of the minutes of the November 7, 2019 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the November 7, 2019 Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Senior Advisory Committee will consider approval of the minutes of the November 7, 2019 Regular Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Minutes from November 7, 2019 Senior Center Advisory Committee Meeting 3.2 Packet Pg. 5 SENIOR ADVISORY COMMITTEE MINUTES Thursday, November 7, 2019 Senior Advisory Committee November 7, 2019 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Senior Center Advisory Committee was held on Thursday, November 7, 2019, at the Dublin Senior Center. The meeting was called to order at 9:32 AM, by Chairperson Michele Wayland. 1. Call to Order and Pledge of Allegiance At tendee Name Title Status Michele Wayland Committee Chair Present Christine Sevier Committee Vice Chair Present Susan Miller Committee Member Absent Connie Mack Committee Member Present Susan Woods Committee Member Present Kristin Speck Commi ssion Liaison Present 2. Oral Communications 2.1 Shaun Chilkotowsky, Heritage and Cultural Arts Manager, attended the Dublin Senior Center Advisory Committee meeting. He introduced himself to the Committee, and thanked members for their important service. 3. Consent Calendar 3.1. Minutes of the October 3, 2019 Regular Meeting of the Dublin Senior Center Advisory Committee. Approved as presented in the report. 3.2. September 2019 Senior Center Monthly Report. Received the report. 4. New Business None. 3.2.a Packet Pg. 6 Attachment: 1. Minutes from November 7, 2019 Senior Center Advisory Committee Meeting (November 7, 2019 Senior Center Advisory Senior Advisory Committee November 7, 2019 Regular Meeting P a g e | 2 5. Other Business 5.1 The Advisory Committee members and Staff provided brief reports o n meetings attended and upcoming events. CM Susan Miller will attend the November Parks and Community Services Commission meeting and provide the Senior Advisory Committee report. CM Connie Mack provided an upda te on grant funding that became available for the “Go Dublin” Wheels program. CM Christine Sevier asked that information become available if the Senior Fee Assistance Program could be used for the Senior Trips and Tours program. Recreation Supervisor Rich Jochner informed the Committee about recent Senior Center trips and programs, and the City’s upcoming holiday events. Parks and Community Services Commissioner Kristin Speck attended the meeting and reported on the current activities of the Parks and Community Services Commission. 6. Adjournment Being no further business, the meeting adjourned at 10:02 AM. Minutes prepared by Mr. Jochner. ____________________________________ Senior Advisory Committee Chair ATTEST: ________________________________________ Rich Jochner Recreation Supervisor 3.2.a Packet Pg. 7 Attachment: 1. Minutes from November 7, 2019 Senior Center Advisory Committee Meeting (November 7, 2019 Senior Center Advisory Page 1 of 2 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: December 5, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: 2020 Dublin Benefit Concert Subcommittee Prepared by: Liz Ell iott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Advisory Committee will appoint two members to serve on a subcommittee to plan the 2020 Dublin Benefit Concert. STAFF RECOMMENDATION: Appoint two Senior Advisory Committee Members to serve on the Dublin Benefit Concert Subcommittee. FINANCIAL IMPACT: None. DESCRIPTION: The Dublin Benefit Concert has been an annual event since 2014. The concert showcases the talents of local youth and seniors to promote intergenerational activities. The Senior Advisory Committee will appoint two members to serve on the Subcommittee with three Youth Advisory Committee members. The Subcommittee members will assist with recruiting senior performers, screening and selecting performers, and promoting the event to the senior population in Dublin, as well as volunteering at the Benefit Concert. Donations will be accepted at the Concert to supplement the City of Dublin’s Senior Fee Assistance Program. This program provides fee assistance to qualified seniors who could not otherwise participate in the City’s recreation programs. The duties of the Dublin Benefit Concert Subcommittee will consist of: • Attending regularly scheduled meetings • Promoting the Benefit Concert • Screening and selecting performers • Assisting Staff on the day of the Concert 6.1 Packet Pg. 8 Page 2 of 2 • Assisting Staff with the duties listed below in the work plan The following is the timeline and work plan schedule: • December 5, 2019 o Two Committee members will be appointed to serve on the Dublin Benefit Concert Subcommittee • January 13, 2020 o Create Dublin Benefit Concert promotional flyer for distribution • February 14, 2020 o Dublin Benefit Concert application posted on City's website • February 14, through March 14, 2020 o Promote application at Dublin High School, Cottonwood, F allon, and Wells Middle Schools, and Dublin cultural arts businesses o Promote application on City’s social media platforms o Promote application to seniors through Senior Advisory Committee and at Dublin Senior Center • March 14, 2020, 5 p.m. o Deadline for applications • Week of March 17, 2020 o Screen and select performers o Continue to promote Concert on City’s social media platforms • Week of March 24, 2020 o Notify selected performers NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 6.1 Packet Pg. 9 Page 1 of 2 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: December 5, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Events Ad Hoc Subcommittee Report on Ping Pong Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Center Advisory Committee will receive a report from the Events Ad-Hoc Subcommittee (Subcommittee) on the Subcommittee’s research and recommendations regarding a one-day ping pong tourname nt, will consider implementing such a tournament at the Dublin Senior Center. STAFF RECOMMENDATION: Receive the report and approve the implementation of a one -day ping pong tournament at the Dublin Senior Center. DESCRIPTION: At the request of the Senior Center Advisory Committee (Committee), t he Events Ad- Hoc Subcommittee (Subcommittee) has been meeting and conducting research to explore the possibility of hosting a ping pong tournament at the Dublin Senior Center. The Subcommittee surveyed nine local Senior Centers including Castro Valley, Danville, Dublin, Fremont, Hayward, Livermore, Pleasanton, San Ramon, and Walnut Creek. The following questions were presented: • What day/time of the week brings in the most participants? • Do you offer ping pong on Saturdays? • What time of day do you offer ping pong? • How many hours per day/week do you offer ping pong? • Will a tournament in spring conflict with any large events at your center? • What is the average attendance? • What is the cost/drop-in fee per participant? Six of the senior centers offer ping pong drop-in programs. Most of these have two to three ping pong tables, with Hayward Senior Center offering four tables. Fees range from free to $1.50, $2.00, $3.00, and $15.00 per day. Three senior centers surveyed had no ping pong tables or program. 6.2 Packet Pg. 10 Page 2 of 2 Highlights from the busiest centers: • Hayward – Ping pong held 11:00am to 4:00pm Tuesday, Wednesday, and Friday; 30-40 players in attendance • Fremont – Ping pong held 1:30pm to 4:30pm Tuesday-Friday; 11-15 players in attendance • Dublin – Busiest ping pong day is Saturday; 20 people in attendance • Castro Valley – Hosts “Sizzling Summer Tournament.” The event cost is $5.00 per person and includes drawing prizes and food. The event is limited to 26 players, and players are matched up based on skill level. Subcommittee Recommendation: Based on the interest displayed in other ping pong programs for a tournament, and similar successful events including the “Sizzling Summer Tournament”, the Subcommittee recommends that the Dublin Senior Center host a ping pong tournament, and name it “Battle of the Bay”. Possible dates are the first or last Saturday in April, the first or third Saturday in May, or the first, second, or fourth Saturday in June, so as not to con flict with holidays or large events. The event would take place from approximately 9 :00am to 1:00pm depending on the number of teams and length of matches. Limiting the event to 28 participants is ideal to ensure the tournament is completed in one day. The tournament format would feature 10-minute timed matches, beginning and advanced levels, and singles and doubles categories. The Subcommittee proposes a $15 .00 entry fee to participate in the tournament which would cover the cost of all expenses, including the cost of prizes for winners in beginner and advanced levels. Other small miscellaneous expenses include the cost of snacks, flyers, and new ping pong balls. Additional staffing costs would not be required as the tournament would take place during regular facility hours when Staff is present. Current ping pong players that utilize the tables at the Dublin Senior Center have offered their help in organizing the tournament. Staff recommend that the Committee review and provide feedback on the E vents Ad- Hoc Subcommittee report and approve a one-day ping pong tournament at the Dublin Senior Center. ATTACHMENTS: None. 6.2 Packet Pg. 11