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HomeMy WebLinkAbout3-5-20 SCAC AgendaMarch 5, 2020 Dublin Senior Center Advisory Committee AgendaPage 1 of 2 REGULAR MEETING Thursday, March 5, 2020, 9:30 AM Dublin Senior Center, 7600 Amador Valley Boulevard DUBLIN SENIOR CENTER ADVISORY COMMITTEE A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Senior Center Advisory Committee Meeting or, in the event that it is delivered to Senior Center Advisory Committee members less than 72 hours prior to a Senior Center Advisory Committee Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Senior Center Advisory Committee on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Senior Center Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Senior Center Advisory Committee agenda. The exceptions under which the Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are containe d in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Senior Center Advisory Committee with one single action. Members of the audience, Staff or the Senior Center Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Minutes of the February 6, 2020 Senior Center Advisory Committee Regular Meeting The Senior Center Advisory Committee will consider approval of the minutes of the February 6, 2020 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 6, 2020 Senior Center Advisory Committee Regular Meeting. 3.2. Senior Center Monthly Report January 2020 The Committee will receive a report on classes, activities, and events conducted during the month of January 2020. STAFF RECOMMENDATION: Receive the report. 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS March 5, 2020 Dublin Senior Center Advisory Committee AgendaPage 2 of 2 7. NEW BUSINESS 7.1. Bread Distribution Program The Senior Center Advisory Committee will receive a presentation from volunteer John Sherwin regarding the Senor Center's Bread Distribution Program. STAFF RECOMMENDATION: Receive the report. 8. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act o f 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of Cit y life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: March 5, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Minutes of the February 6, 2020 Senior Center Advisory Committee Regular Meeting Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Center Advisory Committee will consider approval of the minutes of the February 6, 2020 Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 6, 2020 Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Senior Center Advisory Committee will consider approval of the minutes of the February 6, 2020 Regular Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Minutes from February 6 2020 Senior Center Advisory Committee Regular Meeting 3.1 Packet Pg. 3 SENIOR CENTER ADVISORY COMMITTEE MINUTES Thursday, February 6, 2020 Senior Advisory Committee February 6, 2020 Regular Meeting Page | 1 A Regular Meeting of the Senior Center Advisory Committee was held on Thursday, February 6, 2020, at the Dublin Senior Center. The meeting was called to order at 9:34 AM, by Chairperson Michele Wayland. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Michele Wayland Committee Chair Present Christine Sevier Committee Vice Chair Present Susan Miller Committee Member Present Connie Mack Committee Member Present Susan Woods Committee Member Present Kristin Speck Commission Liaison Absent 2. Oral Communications 2.1 A member of the public, Christine Hernandez, Director of Sales and Marketing for Elegance at Dublin, gave an update on the opening and types of services to be offered. 3. Consent Calendar 3.1. Senior Center Monthly Report for November and December 2019 CM Sevier pulled the report from consent for discussion. After discussion, the Committee approved the report as received. RESULTS: ADOPTED [UNANIMOUS] MOVED BY: Susan Miller, Committee Member SECOND: Sue Woods, Committee Member AYES: Mack, Sevier, Wayland 3.2. Minutes of the December 5, 2019 Regular Meeting of the Senior Center Advisory Committee. Approved the minutes. 3.1.a Packet Pg. 4 Attachment: 1. Minutes from February 6 2020 Senior Center Advisory Committee Regular Meeting (Minutes of the February 6, 2020 Senior Senior Advisory Committee February 6, 2020 Regular Meeting P a g e | 2 RESULTS: ADOPTED [UNANIMOUS] MOVED BY: Christine Sevier, Vice Chair SECOND: Susan Miller, Committee Member AYES: Mack, Wayland, Woods 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1 Election of Chair Person and Vice Chair Person The Senior Center Advisory Committee elected CM Michele Wayland to serve as Chairperson and CM Christine Sevier to serve as Vice Chairperson for 2020 according to the Bylaws and Rules of Procedures for the Committee. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Connie Mack, Committee Member SECOND: Susan Miller, Committee Member AYES: Sevier, Wayland, Woods 8. Other Business 5.1 The Senior Center Advisory Committee members and Staff provided brief reports on meetings attended and upcoming events. CM Susan Miller will attend the February Parks and Community Services Commission meeting and provide the Senior Advisory Committee report. Recreation Coordinator Liz Elliott informed the committee about recent Senior Center trips and programs and attended the Dublin Senior Foundation meeting. 9. Adjournment Being no further business, the meeting adjourned by CM Wayland at 10:29 AM. Minutes prepared by Recreation Coordinator, Liz Elliott. 3.1.a Packet Pg. 5 Attachment: 1. Minutes from February 6 2020 Senior Center Advisory Committee Regular Meeting (Minutes of the February 6, 2020 Senior Page 1 of 2 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: March 5, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Senior Center Monthly Report January 2020 Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Committee will receive a report on classes, activities, and events conducted during the month of January 2020. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Senior Center Programs The Dublin Senior Center strives to create a rewarding social and recreational environment that serves the needs and interests of seniors in our community. The following is a summary of attendance and participation at the Senior Center during the months of January 2020: Programs Jan 2020 Dec 2019 General attendance, via door counter 7,366 6,628 Programs/activities attendance, via enrollment and drop-ins 1,944 1,079 Volunteer hours worked 832 576 Lunches Served 790 534 Services and Workshops Participants AARP Mature Driving Course 20 Bread & Food Distribution 458 First-time Visitor Tours given 6 3.2 Packet Pg. 6 Page 2 of 2 Tri-Valley Rainbows support group 12 Classes and Activities Two new instructors have been recruited at the Senior Center to teach classes in the upcoming Spring season. Nancy Bennett, RDN is a popular senior nutrition teacher who brings years’ of experience. She is a registered dietician and has taught for Senior Support Tri-Valley and other city senior programs. Nancy will be tea ching Nutrition Toolkit: How Diet Can Keep You Young, and a series of cooking classes that will teach seniors to master the art of assembling quick, delicious and easy meals that keep seniors in top shape. Lovisa Gaasvik is another popular, enthusiastic senior instructor. She has a Master's degree in occupational therapy from Umea University, Sweden, and will be teaching Chair Aerobics for Seniors. Sponsorships and/or Donations On January 24, 2020, Michael Leung of the not-for-profit Effort Initiative donated a new ping pong table to the Senior Center. Because of the organization’s generosity, three tables are now available during ping pong drop -in program hours, allowing more people to play at once, with less wait time between games. Senior Center Rentals Date Program/Event 1/11 Graduation Party 1/19, 1/26 Tri-Valley Youth Orchestra & Choir Practice On January 27 and 28, 2020 new carpet was installed at the Senior Center in the lounge and classroom hallway. Upcoming Events Event Date Time Spring Trips Kick-Off Info Meeting February 7, 2020 10-11am St. Patrick’s Day Bingo Fling March 7, 2020 11:30am-3pm ATTACHMENTS: None. 3.2 Packet Pg. 7 Page 1 of 2 STAFF REPORT SENIOR CENTER ADVISORY COMMITTEE DATE: March 5, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Bread Distribution Program Prepared by: Liz Elliott, Recreation Coordinator EXECUTIVE SUMMARY: The Senior Center Advisory Committee will receive a presentation from volunteer John Sherwin regarding the Senor Center's Bread Distribution Program. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Bread Distribution is a drop-in program held at the Dublin Senior Center on Mondays, Wednesdays and Fridays at 9:30 a.m. The program helps to supplement groceries for seniors in the community and cuts down on food waste. The Bread Distribution program began over 15 years ago to augment the congregate Daily Lunch program and divert day-old or expiring bakery goods from local grocery stores that otherwise would discard them as waste. The program is run exclusively by volunteers who use their own vehicles and donate their time to pick up non -perishable, day-old and expiring food items from local grocery stores starting at 7:00 a.m. The food is delivered to the Dublin Senior Center by 8:00 a.m., then organized and prepared for distribution at 9:30 a.m. The program is free, and open to Tri-Valley seniors, with priority given to Dublin residents. In the beginning, the program served about 100 people per week. The distribution system was first-come first-serve, and anyone could attend any of the distribution days on Mondays, Wednesdays, and Fridays. Bread and pastries collected would be laid out on tables, allowing seniors to “shop” with no restrictions. 7.1 Packet Pg. 8 Page 2 of 2 As the popularity of the program has grown, and to increase participation, the program has begun using a more formalized registration procedure and refined distribution process. Seniors must now select one of the three days as their desired distribution day and are asked to complete a registration form. In exchange, they are given an entry pass for their day of choice and may only attend on their designated day. Additionally, to ensure the program is fair and goods are equitably distributed, Staff begins distributing food at a random place in line each day. Each person is allowed to take one item each time they pass the donation tables. The process is repeated until all items are distributed. Lastly, food donations have expanded from just bread and pastries to canned foods and other non-perishable items. Recently, through implementation of the operational efficiency measures stated above, Staff has opened more spots for each day, resulting in the elimination of a long waitlist. With these changes, and the waitlist being cleared, the program has gone from serving approximately 250 seniors a month to over 450 seniors a month. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.1 Packet Pg. 9