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Home My WebLink About03-14-2019 HCAC Regular MeetingMarch 14, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2 REGULAR MEETING Thursday, March 14, 2019, 12:00 AM 100 Civic Plaza, DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the poste d agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Heritage and Cultural Arts Commission Meeting Minutes of February 14, 2019 The Heritage and Cultural Arts Commission will consider approval of the minutes of the February 14, 2019 Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 14, 2019 Meeting of the Heritage and Cultural Arts Commission. 3.2. Heritage and Cultural Arts December 2018 Monthly Report The Commission will receive a report on February classes, activities, and events conducted. STAFF RECOMMENDATION: Receive the report. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE March 14, 2019 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 2 7. NEW BUSINESS 7.1. Parks and Recreation Master Plan Update The Commission will receive an informational report on the Parks and Recreation Master Plan Update. STAFF RECOMMENDATION: Receive the report. 8. OTHER BUSINESS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: March 14, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Heritage and Cultural Arts Commission Meeting Minutes of February 1 4, 2019 Prepared by: Roel Blanco, Recording Secretary EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the February 14, 2019 Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 14, 2019 Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: N/A DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the February 14, 2019 Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Heritage and Cultural Arts Commission Meeting Minutes - February 14, 2019 3.1 Packet Pg. 3 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, February 14, 2019 Heritage & Cultural Arts Commission February 14, 2019 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, February 14, 2019, in the Council Chamber. The meeting was called to order at 7:00 PM, by Commissioner Chair Sammy Jo Rudy. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Sammy Jo Rudy Commission Chair Present Kathy Blackburn Commission Member Present S. Tejas Peesapati Commission Member Absent Kit Lau Commission Member Present Robert Bennett Commission Member Present Steve Minniear Commission Member Present Gina Gabriell Commission Member Present 2. Oral Communications Chair Rudy opened the floor for Oral Communications. Tegan McLane, Cultural Arts and Heritage Manager, introduced the new Heritage and Cultural Arts Commissioner, Gina Gabriell. Cm. Gabriell stated that she is excited to be part of the Commission and is looking forward to contributing to the community. The Commissioners welcomed Cm. Gabriell. Ms. McLane introduced new staff members, Rich Jochner, Tyler Phillips, and Liz Elliott, of the Heritage and Cultural Arts Division of the Parks and Community Services Department. Mr. Jochner, Mr. Phillips, and Ms. Elliot gave brief introductions. The Commissioners welcomed the new staff members. 2.1. Public Comment None 3.1.a Packet Pg. 4 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes - February 14, 2019 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission February 14, 2019 Regular Meeting P a g e | 2 3. Consent Calendar Cm. Minniear requested item 3.1 be pulled for discussion. 3.2. Approve the minutes of the January 28, 2019 Special Joint Meeting of the Parks and Community Services Commission and the Heritage and Cultural Arts Commission. Approved as presented. 3.3. Heritage and Cultural Arts December 2018 Monthly Report. Received as presented. 3.4. Heritage and Cultural Arts Commission Upcoming Task List. Received as presented. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Steve Minniear, Commissioner SECOND: Kathy Blackburn, Commissioner AYES: Blackburn, Bennett, Lau, Rudy, Minniear, Gabriell ABSENT: S.Tejas Peesapati 3.1. Approve the minutes of the January 28, 2019 Special Meeting of the Heritage and Cultural Arts Commission. Chair Rudy opened discussion on item 3.1 of the Consent Calendar. Cm. Minniear stated that his name was misspelled in item 3.1 and would like corrections made before the Commission Chair signs the Heritage & Cultu ral Arts Commission Special Meeting Minutes of January 28, 2019. Approved the Heritage & Cultural Arts Commission Special Meeting Minutes of January 28, 2019 pending corrections. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Sammy Jo Rudy, Commissioner SECOND: Steve Minniear, Commissioner AYES: Blackburn, Bennett, Lau, Rudy, Minniear, Gabriell ABSENT: S.Tejas Peesapati 3.1.a Packet Pg. 5 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes - February 14, 2019 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission February 14, 2019 Regular Meeting P a g e | 3 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 7.1. Committee Assignments Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report. The Commissioners discussed primary and alternate representatives for Public Art Selection Committees for the following projects: ACTION: Jordan Ranch Park On a motion by Cm. Rudy, seconded by Cm. Blackburn, and b y a vote of 6-0-0 with Cm. Peesapati absent, the Commission selected Cm. Bennett as the primary member and Cm. Lau as the alternate member for Jordan Ranch Park. Clover Park On a motion by Cm Rudy, seconded by Cm. Bennett, and by a vote of 6 -0-0 with Cm. Peesapati absent, the Commission selected Cm. Bennett as the primary member and Cm. Blackburn as the alternate member for Clover Park. Sean Diamond Park On a motion by Cm. Rudy, seconded by Cm. Minniear, and by a vote of 6 -0-0 with Cm. Peesapati absent, the Commission selected Cm. Blackburn as the primary member and Cm. Gabriell as the alterna te member for Sean Diamond Park. Dougherty Hills Dog Park On a motion by Cm. Blackburn, seconded by Cm. Minniear, and by a vote of 6-0- 0 with Cm. Peesapati absent, the Commission selected Cm. Gabriell as the primary member and Cm. Rudy as the alternate member for Dougherty Hills Dog Park. Tassajara Park 3.1.a Packet Pg. 6 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes - February 14, 2019 (Heritage & Cultural Arts Commission Meeting Heritage & Cultural Arts Commission February 14, 2019 Regular Meeting P a g e | 4 On a motion by Cm. Rudy, seconded by Cm. Bennett, and by a vote of 6-0-0 with Cm. Peesapati absent, the Commission selected Cm. Minniear as the primary member and Cm. Lau as the alternate member for Tassajara Park. 8. Other Business Commissioners provided brief informational reports on events a nd meetings attended. Ms. McLane provided program and event updates. 9. Adjournment Being no further business, the meeting was adjourned by Chair Rudy at 7:40 PM. Minutes prepared by Roel Blanco, Recording Secretary. __________________________________________ Heritage and Cultural Arts Commission Chairperson ATTEST: ______________________________ Tegan McLane Cultural Arts & Heritage Manager 3.1.a Packet Pg. 7 Attachment: 1. Heritage and Cultural Arts Commission Meeting Minutes - February 14, 2019 (Heritage & Cultural Arts Commission Meeting Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: March 14, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Heritage and Cultural Arts December 2018 Monthly Report Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The Commission will receive a report on February classes, activities, and events conducted. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: N/A DESCRIPTION: The following report is specific to Heritage and Cultural Arts programs. The information provided reflects rentals, activities, and events during the month of February 2019. Facility Rentals The Heritage Park Sunday School Barn had one facility rental in the month of February. Class Enrollment A total of 275 students enrolled in music, dance, theater and art classes. Exhibits The ongoing temporary exhibit “The Dublin Chamber of Commerce’s First Fifty Years: 1968-2018,” is on display in the Schoolhouse Museum’s Little Classroom through March 2019. “Parks Air Force Base: 1951-1959” is on display at Dublin Camp Parks Military History Center through May 10, 2019. Special Events 3.2 Packet Pg. 8 Page 2 of 2 On Saturday, February 2, the City hosted a groundbreaking for Clover and Sunrise parks. Approximately 50 invited guests and neighbors came out for a short ceremony and refreshments. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 3.2 Packet Pg. 9 Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: March 14, 2019 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Heritage & Cultural Arts Manager SUBJECT: Parks and Recreation Master Plan Update Prepared by: Rhonda Franklin, Management Analyst EXECUTIVE SUMMARY: The Commission will receive an informational report on the Parks and Recreation Master Plan Update. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: N/A DESCRIPTION: The Parks and Recreation Master Plan (Master Plan) establishes goals, standards, guiding policies, and action plans to guide the City in the acquisition, development, management, and maintenance of Dublin parks and recreation facilities through build - out in accordance with the General Plan. The outlook for the Master Plan has typically covered a 10-year span. The Master Plan was originally adopted in 1994 with subsequent updates in 2004, 2006, and 2015. The update in 2015 provided updated parks and facilities, land acquisition, and park type inventories; however, it was limited or absent in community outreach, engagement, survey(s), and analysis. As a result, the need exist s for a more comprehensive plan that includes a fully engaged community feedback component. The 2019 Parks and Recreation Master Plan update will look at the City’s existing parks, recreational facilities, programs, and services, and determine the current and future level of services necessary for the community, based on public input. The plan will prioritize the needs and desires for upgrading and improving parks, recreational facilities, amenities, programs, and services. 7.1 Packet Pg. 10 Page 2 of 2 The City has contracted GreenPlay, LLC (GreenPlay), a parks and recreation management consulting firm, to work with Staff on the project. The project is currently underway and is expected to be completed by the end of 2019. Staff is in the process of scheduling a series of public input meetings for the month of April. On April 9-10, multiple focus group meetings will be held with stakeholders, including Staff, Parks and Community Services Commission, and Heritage and Cultural Arts Commission. On April 11, a public forum will be held to solicit input from the general public. Once the meeting times and locations are finalized , the Heritage and Cultural Arts Commission will be notified of the stakeholder and public meetings. In addition to the public input meetings, a needs assessment survey will be conducted. The results from both the public input meetings and needs assessment surv ey will be utilized to determine the priorities for the City’s recreational facilities and activities desired by Dublin residents; what funding sources may be available; identify potential partnerships; and how best to support the recreational needs of the community. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 7.1 Packet Pg. 11