HomeMy WebLinkAbout03-11-2021 HCAC Regular MeetingMarch 11, 2021 Dublin Heritage and Cultural Arts Commission Agenda 1
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, March 11, 2021 Location: Electronic Methods
Regular Meeting 7:00 PM
MEETING PROCEDURE DURING CORONAVIRUS (COVID-19) OUTBREAK • In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak,
and recommendations to follow social distancing procedures, the City of Dublin will adopt the
following practices during upcoming commission meetings:
• The Dublin Heritage and Cultural Arts Commission will hold the meetings remotely via Zoom
Video Communications.
• Please click the link below to join the webinar:
https://dublinca.zoom.us/j/89148103133?pwd=VmFpbCtFYXc5Ti9yUHplbGN1anRnZz09
Passcode: def4eW2b
Or Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1
646 558 8656 or +1 301 715 8592
Webinar ID: 891 4810 3133
Passcode: 50652513
• The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call
in using a computer/or smart phone via a link which will be provided following submission of
a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in the
waiting room, the public speaker will hear the meeting while they are connected and waiting to
speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker
will be announced in the meeting when it is his/her time to speak to the committee. The speaker
will then be moved to the meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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March 11, 2021 Dublin Heritage and Cultural Arts Commission Agenda 2
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-
agendized items. Please step to the podium and clearly state your name for the record. COMMENTS
SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Heritage & Cultural Arts
Commission may respond to statements made or questions asked, or may request Staff to report back
at a future meeting concerning the matter. Any member of the public may contact the Recording
Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts
Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval
by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff
or the Heritage & Cultural Arts Commission who would like an item removed from the Consent
Calendar for purposes of public input may request the Chair to remove the item.
3.1 February 2021 Heritage and Cultural Arts Monthly Report
The Commission will receive a report on Heritage and Cultural Arts Division activities
conducted in February 2021.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
3.2 Approval of the February 11, 2021 Regular Heritage and Cultural Arts
Commission Meeting Minutes
The Commission will consider approval of the minutes of the February 11, 2021 Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 11, 2021 Meeting.
Staff Report
Attachment 1 - February 11, 2021 Heritage and Cultural Arts Commission Meeting
Minutes
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 Update to the 2020-2025 Five-Year Capital Improvement Program
The Commission will receive an update to the 2020-2025 Five-Year Capital Improvement
Program, which includes the advancement of the Heritage Park Public Art Project.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - HCAC Staff Report from May 14, 2020
Attachment 2 - Project Description for Proposed Public Art at Heritage Park
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March 11, 2021 Dublin Heritage and Cultural Arts Commission Agenda 3
6. OTHER BUSINESS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available
in appropriate alternative formats to persons with a disability, as required by Section 202 of the
Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and
regulations adopted in implementation thereof. To make a request for disability-related
modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least
72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity
and inclusion.
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STAFF REPORT
Heritage and Cultural Arts Commission
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Agenda Item 3.1
DATE:March 11, 2021
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:February 2021 Heritage and Cultural Arts Division Monthly Report
Prepared by: Tyler Phillips, Heritage & Cultural Arts Supervisor
EXECUTIVE SUMMARY:
The Commission will receive a report on Heritage and Cultural Arts Division activities conducted
in February 2021.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with guidance from County and State officials to prevent the spread of COVID-19,
the City kept most facilities closed and cancelled many programs and activities through the month
of February 2021.
Heritage Park Activities
Museums were closed for the month of February in accordance with guidance from County and
State officials to prevent the spread of COVID-19.
Heritage Park and Museums Exhibits
In preparation for re-opening, objects from the Heritage Collection are on display in the Small
Classroom. The objects range from a series of photos showing Dublin at different stages in its
development, antique furniture from the Murray School House, a collection of paintings of St.
Raymond’s Church, and equipment used by Dublin families on the ranches. This temporary
exhibit is scheduled to run through September 2021.
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Dublin Camp Parks Military History Center Exhibits
The “75th Anniversary of Victory in Europe (V-E) Day” will be on display through September 2021.
The temporary exhibit opened in March 2020 but due to significant closure time as a result of the
COVID-19 pandemic, the exhibit will be extended to provide ample opportunity for public viewing.
This exhibit looks at the end of World War II through the objects, photographs, and writings of those
who participated in the war and spent time at Fleet City (Camp Parks, Camp Shoemaker, Shoemaker
Naval Hospital).
Virtual Recreation Center
On April 7, 2020, the City launched a Virtual Recreation Center. Heritage Park & Museums
contributed five short videos:
•Introduction of the park briefly describing its amenities.
•Tour of the Murray School House Museum and “The Journey” exhibit.
•Tour of the Kolb House and a brief description of the family history.
•Tour of St. Raymond’s Church with a brief introduction of the Dublin Cemetery.
•Tour and informational video of Dublin Camp Parks Military History Center.
These videos are a great way for the public to enjoy the site during the pandemic and allow for
those out of the area to tour these facilities. These five videos have been viewed over 850 times
combined through the end of February.
Public Art
The Utility Box Art Collection was added to the City website. The online collection includes photos,
descriptions and locations of all 33 painted utility boxes. The utility box collection can be found at:
www.dublin.ca.gov/1928/Utility-Box-Art.
On February 12, 2021, a Call for Artists was released seeking proposals for 10 more utility boxes
to be painted in Dublin in the summer of 2021.
Special Events
Staff is planning for the 37th Annual St. Patrick’s Day Celebration which will be held March 13-
March 20, 2021. This year’s celebration will feature both at-home and reservation-based events to
commemorate Dublin’s heritage, traditions, and community pride.
The Imagine Playground Grand Opening is scheduled for Saturday, March 6, 2021. The event will
feature a dedication and ribbon cutting ceremony to officially open the playground and unveil the
Public Art piece “Conversation.”
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
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ATTACHMENTS:
None.
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Heritage and Cultural Arts Commission
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Agenda Item 3.2
DATE:March 11, 2021
TO:Honorable Chair and Commission Members
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Approval of the February 11, 2021 Regular Heritage and Cultural Arts
Commission Meeting Minutes
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the February 11, 2021 Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 11, 2021 Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Commission will consider approval of the minutes of the February 11, 2021 Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) February 11, 2021 Heritage and Cultural Arts Commission Meeting Minutes
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HERITAGE & CULTURAL ARTS COMMISSION MINUTES
Thursday, February 11, 2021
Heritage & Cultural Arts Commission February 11, 2021
Regular Meeting P a g e | 1
Attachment 1
A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on
Thursday, February 11, 2021, via Zoom Communications. The meeting was called to
order at 7:02 PM., by Parks and Community Services Director La Shawn Butler.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Gina Gabriell Commission Chair Present
Shweta Agrawal Commission Vice Chair Present
Robert Bennett Commission Member Present
Steve Minniear Commission Member Present
Kathy Blackburn Commission Member Present
Margaret Liang Commission Member Present
Julia Tomtania Commission Member Present
David Hess Alternate Commissioner Absent
2. Oral Communications
2.1.Public Comment
None.
3. Consent Calendar
3.1. Approval of the December 10, 2020 Heritage and Cultural Arts Commission
Meeting Minutes
3.2. December 2020 and January 2021 Heritage and Cultural Arts Division
Monthly Report
The Commission voted to approve the Consent Calendar.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Kathy Blackburn, Commissioner
SECOND:Steve Minniear, Commissioner
AYES:Blackburn, Gabriell, Bennett, Liang, Minniear, Agrawal, Tomtania
4. Written Communication
None.
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Heritage & Cultural Arts Commission February 11, 2021
Regular Meeting P a g e | 2
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1.Update on the Lighting System and Repairs to the “Dubliner" Public Art
Piece
Shaun Chilkotowsky, Heritage and Cultural Arts Manager presented the specifics
of the item as outlined in the Staff Report.
7.2.Election of Officers
The Commission voted to elect Cm. Gabriell as Chairperson for the 2021
calendar year.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Robert Bennett, Commissioner
SECOND:Steve Minniear, Commissioner
AYES:Blackburn, Minniear, Bennett, Gabriell, Liang, Agrawal, Tomtania
The Commission voted to elect Cm. Agrawal as Vice Chairperson for the 2021
calendar year.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Kathy Blackburn, Commissioner
SECOND:Robert Bennett, Commissioner
AYES:Blackburn, Minniear, Bennett, Gabriell, Liang, Agrawal, Tomtania
8. Other Business
Commissioners gave updates on various projects.
9. Adjournment
There being no further business, the meeting was adjourned by Chair Gabriell at 7:34
PM.
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Heritage & Cultural Arts Commission February 11, 2021
Regular Meeting P a g e | 3
____________________________________
Chairperson
Heritage and Cultural Arts Commission
ATTEST:
La Shawn Butler
Parks and Community Services Director
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STAFF REPORT
Heritage & Cultural Arts Commission
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Agenda Item 5.1
DATE:March 11, 2021
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Update to the 2020-2025 Five-Year Capital Improvement Program
Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager
EXECUTIVE SUMMARY:
The Commission will receive an update to the 2020-2025 Five-Year Capital Improvement
Program, which includes the advancement of the Heritage Park Public Art Project.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
At its March 4, 2020 Strategic Planning Meeting, the City Council discussed capital improvement
projects for the upcoming five-year period, as well as identified future projects scheduled to take
place outside of the five-year period.
At its May 19, 2020 meeting, the City Council adopted a new five-year Capital Improvement
Program (CIP), which covers Fiscal Years 2020-21 through 2024-25. The CIP is updated each year
with projects classified into four areas: General Improvements, Public Art, Parks, and Streets.
Prior to City Council approval, projects within the CIP are presented to appropriate commissions.
For example, the Heritage and Cultural Arts Commission (HCAC) is presented with Public Art
Projects. At its May 14, 2020 meeting, the HCAC reviewed the 2020-2025 CIP prior to City Council
approval. The HCAC Staff Report from the May 14, 2020 meeting, including a list of Public Art
projects, is included as Attachment 1.
In June 2021, the City Council will adopt a new CIP, which can include amendments to existing
projects as well as new projects. One update to the Public Art section of the CIP is being
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considered for this next CIP update, and is required to be reviewed first by the HCAC. The Heritage
Park Public Art Project, originally slated in the CIP as a future project, is being proposed for
advancement to begin in Fiscal Year 2021-22. The advancement will help align the construction
impacts with other improvements, including the cemetery renovation, that are being undertaken
in Fiscal Year 2021-22. A copy of the project description for the Heritage Park Public Art is
included as Attachment 2.
Following HCAC review, Staff will include the Heritage Park Public Art project in the updated CIP
for City Council approval. Staff will bring project specifics, including artist selection, back to the
HCAC as the project gets under way.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission agenda was posted.
ATTACHMENTS:
1) HCAC Staff Report from May 14, 2020
2) Project Description for Proposed Public Art at Heritage Park
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: May 14, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Five-Year Capital Improvement Program 2020-2025
Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager
EXECUTIVE SUMMARY:
The Commission will receive a report on certain projects in the Five-Year Capital
Improvement Program 2020-2025.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On May 19, 2020, the City Council will consider adoption of a new Five -Year Capital
Improvement Program (CIP), which covers Fiscal Year 2020 -21 through Fiscal Year
2024-25. Before doing so, Staff provides certain portions of the draft CIP to appropriate
commissions. For example, the Planning Commission receives projects for
conformance with the City’s General Plan, while the Heritage and Cultural Arts
Commission (HCAC) is presented with Public Art projects.
The CIP is updated each year with projects classified into four areas: General
Improvements, Public Art, Parks, and Streets. The proposed projects for presentation
to the HCAC fall under the Public Art and General Improvement categories.
At the City Council’s March 4, 2020 Strategic Planning Meeting, the Council discussed
the projects for the upcoming five-year period. CIP funding reflects a combination of
City resources, grant funding, public art funds and development impact fees.
Staff has provided the proposed projects in the Public Art and General Improvement
categories in Attachment 1. No action from the commission is necessary at this time.
3.1
Packet Pg. 413
Page 2 of 2
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Fiscal Year 2020-2025 - CIP
3.1
Packet Pg. 514
3.1.aPacket Pg. 6Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)15
3.1.aPacket Pg. 7Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)16
3.1.aPacket Pg. 8Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)17
3.1.aPacket Pg. 9Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)18
3.1.aPacket Pg. 10Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)19
3.1.aPacket Pg. 11Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)20
3.1.aPacket Pg. 12Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)21
3.1.aPacket Pg. 13Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)22
Number GI0120ProgramGENERALPRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS9100 $54,640 $54,640 $109,2809200 $866,566$866,5669400$4,895,264 $4,895,2649500 $18,090$18,090$866,566 $72,730 $4,949,904 $5,889,200PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS4100 $866,566 $72,730 $4,949,904 $5,889,200$866,566 $72,730 $4,949,904 $5,889,200ANNUAL OPERATING IMPACTImprovementsFUNDING SOURCEMiscellaneousCULTURAL ARTS CENTER2020-2025 CAPITAL IMPROVEMENT PROGRAMTOTALESTIMATED COSTSTOTALPublic Facility FeesSalaries & BenefitsContract ServicesPROJECT DESCRIPTIONThis project provides for the design and improvement of an approximately 13,000-square-foot Cultural Arts Center on the first floor of the Civic Center, which was formerly occupied by Dublin Police Services. The Parks & Recreation Master Plan identifies a Cultural Arts Center that would serve as a multi-use facility that affords cultural, educational and social opportunities for the community. The Cultural Arts Center could include: an Art gallery, Black Box theater space; multi-purpose art and music classrooms; a dance studio; and restrooms.ANNUAL OPERATING IMPACT:TBDMANAGING DEPARTMENT: Public Works3.1.aPacket Pg. 14Attachment: 1. Fiscal Year 2020-2025 - CIP (Five-Year CIP Program)23
Number PKNEW01ProgramPublic ArtPRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS9100 $9,700 $9,7009200 $100,000 $100,0009400$375,000 $375,0009500 $35,000 $35,000$144,700 $375,000 $519,700PRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS2801 $144,700 $375,000 $519,700$144,700 $375,000 $519,700ANNUAL OPERATING IMPACTHERITAGE PARK PUBLIC ARTTOTALMiscellaneousESTIMATED COSTSFUNDING SOURCETOTALPublic Art Fund2020-2025 CAPITAL IMPROVEMENT PROGRAMSalaries & BenefitsContract ServicesImprovementsPROJECT DESCRIPTIONThis Public Art project will be completed at Dublin Heritage Park and Museums, located at the corner of Dublin Boulevard and Donlon Way. The project budget is based on the Public Art in-lieu contribution required by the Schaefer Ranch Development agreement. This project could include a monument piece at the northern edge of the park along Dublin Boulevard as well as sculpture benches, culture walks, diversity streams, and artifact cubes as originally outlined in the Heritage Park Master Plan. These artistic elements will represent Dublin's rich heritage, culture, and diversity. Project planning is expected to begin in Fiscal Year 2021-2022.ANNUAL OPERATING IMPACT: NoneMANAGING DEPARTMENT: Parks & Community Services24