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Home My WebLink About09-09-2021 HCAC Regular MeetingSeptember 09, 2021 Dublin Heritage and Cultural Arts Commission Agenda 1 Zoom Communications Dublin, CA 94568 Regular Meeting of the DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Thursday, September 9, 2021 Location: Electronic Methods Regular Meeting 7:00 PM MEETING PROCEDURE DURING CORONAVIRUS (COVID-19) OUTBREAK In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming commission meetings: • The Dublin Heritage and Cultural Arts Commission will hold the meetings remotely via Zoom Video Communications. • Please click the link below to join the webinar: https://dublinca.zoom.us/j/84578467524?pwd=ZCs3WWFoaUcrbjlFK1BtQ09uNkpkdz09 Passcode: jLiQAZb1 Or One tap mobile : US: +16699009128,,84578467524#,,,,*76703398# or +12532158782,,84578467524#,,,,*76703398# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 Webinar ID: 845 7846 7524 Passcode: 76703398 • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting whi le they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 1 September 09, 2021 Dublin Heritage and Cultural Arts Commission Agenda 2 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting Minutes The Commission will consider approval of the minutes of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting. Staff Report Attachment 1 - August 12, 2021 Heritage and Cultural Arts Commission Meeting Minutes 4. UNFINISHED BUSINESS 4.1 Temporary Public Art Display The Heritage and Cultural Arts Commission will receive a presentation on the City’s temporary art program and discuss possible ideas that could be incorporated into an upcoming program. STAFF RECOMMENDATION: Receive the presentation and provide feedback on the temporary art program and potential ideas for consideration. Staff Report 5. NEW BUSINESS 6. OTHER BUSINESS 2 September 09, 2021 Dublin Heritage and Cultural Arts Commission Agenda 3 Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833 -6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Heritage and Cultural Arts Commission Page 1 of 1 Agenda Item 3.1 DATE:September 9, 2021 TO:Honorable Chair and Commission Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting MinutesPrepared by:Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the August 12, 2021 Heritage and Cultural Arts Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Commission will consider approval of the minutes of the August 12, 2021 Heritage and Cultural Arts Commission Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) August 12, 2021 Heritage and Cultural Arts Commission Meeting Minutes 4 MINUTES AUGUST 12, 2021 REGULAR MEETING Heritage and Cultural Arts Commission Page 1 of 1 Attachment 1 A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,August 12, 2021, remotely viaZoomVideo Communications. The meeting was called to order at 7:00 PM, by Chairperson Gina Gabriell. 1. Call to Order and Pledge of Allegiance Attendee Name Title StatusGina Gabriell Commission Chair PresentShweta Agrawal Commission Vice Chair PresentRobert Bennett Commission Member PresentSteve Minniear Commission Member PresentKathy Blackburn Commission Member PresentMargaret Liang Commission Member PresentJulia Tomtania Commission Member PresentDavid Hess Alternate Commissioner Absent 2. Oral Communications – None. 3. Consent Calendar 3.1.Approval of the July 8, 2021 Heritage and Cultural Arts Commission Regular Meeting Minutes RESULTS:APPROVED MOVED BY:Kathy Blackburn, Commission Member SECOND:Julia Tomtania, Commission Member AYES:Agrawal, Bennett, Minniear, Tomtania, Gabriell, Blackburn, Liang ABSENT: 4. Unfinished Business – None. 5 Page 2 of 2 5. New Business 5.1 Recovered Wood Temporary Art DisplayTyler Phillips, Heritage and Cultural Arts Supervisor presented the specifics of the item as outlined in the Staff Report. On a motion by Commissioner Bennett and seconded by Commissioner Minniear, the commission voted to recommend: Priyanka Rana o Slice of Green o ECHO Rhonda Chase o Magical Forest o Forest Mushrooms It was also suggested that they be displayed inside and possibly moved to the Cultural Arts Center once it is opened. RESULTS:APPROVED MOVED BY:Robert Bennett, Commission Member SECOND:Steve Minniear, Commission Member AYES:Agrawal, Bennett, Minniear, Tomtania, Gabriell, Blackburn, Liang ABSENT: 6. Other BusinessCommissioners gave updates on various projects. 7. AdjournmentBeing no further business, the meeting was adjourned by Chairperson Gina Gabriell at 7:58PM.Minutes prepared by Senior Office Assistant, Jennifer Li Marzi. _____________________________________ Chairperson Heritage and Cultural Arts Commission ATTEST: _______________________________ La Shawn Butler Parks and Community Services Director 6 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 2 Agenda Item 4.1 DATE:September 9, 2021 TO:Honorable Chair and Commissioners FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Temporary Public Art DisplayPrepared by:Tyler Phillips, Heritage and Cultural Arts Supervisor EXECUTIVE SUMMARY:The Heritage and Cultural Arts Commission will receive a presentation on the City’s temporary art program and discuss possible ideas that could be incorporated into an upcoming program. STAFF RECOMMENDATION:Receive the presentation and provide feedback on the temporary art program and potential ideasfor consideration. FINANCIAL IMPACT:The Temporary Art Program is funded by the Public Art Fund. DESCRIPTION:On October 15, 2019 the City Council approved an annual temporary art display program. Each year, Staff works with the Heritage and Cultural Arts Commission to identify the program elements to be incorporated that year, and those items are presented to the City Council for final approval.In the first year of the temporary art program, wood Adirondack chairs were selected to be painted and put on public display. Eighteen artists were contracted to paint 20 chairs. The chairs were placed throughout the community for public viewing then sold at an online auction. At its July 8, 2021 meeting, the Commission received a presentation and began discussion on possible program elements that could be utilized for a new temporary art program. The discussion focused on the following items: Manufactured paintable monuments/sculptures Street Banners 7 Page 2 of 2 Tree trunk wraps Mural/Fence Garden or Walk Chalk art Utilization of existing street infrastructure In addition to the items listed above, the Commission expressed a desire to ensure public or community involvement in the temporary art project. Based on this initial input, Staff began researching the proposed ideas and will provide the Commission with a presentation that includes the feasibility and potential costs. The Commission is being asked to provide additional feedback to assist Staff with identifying a specific project that could be implemented. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 8