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HomeMy WebLinkAbout10-19-20 PCSC Regular MeetingOctober 19, 2020 Dublin Parks & Community Services Commission Agenda Page 1 of 3 REGULAR MEETING Monday, October 19, 2020, 7:00 PM Zoom Communications, N/A DUBLIN PARKS & COMMUNITY SERVICES COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks & Community Services Commission Meeting, as soon as it is so delivered. Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming commission meetings: • The Dublin Parks & Community Service Commission will hold the meetings remotely via Zoom Video Communications. • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the commission. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees 2.2. Public Comment At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services Commission agenda. The exceptions under which October 19, 2020 Dublin Parks & Community Services Commission Agenda Page 2 of 3 the Parks & Community Services Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. September 2020 Parks and Community Services Department Monthly Report The Commission will receive the Department Monthly Report on classes, activities, and events conducted during the month of September 2020. STAFF RECOMMENDATION: Receive the report. 3.2. Minutes of the September 21, 2020 Parks and Community Services Commission Meeting The Commission will consider approval of the minutes of the September 21, 2020 meeting of the Parks and Community Services Commission. STAFF RECOMMENDATION: Approve the minutes of the September 21, 2020 meeting of the Parks and Community Services Commission. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Holiday Home Decorating Contest 2020 The Parks and Community Services Commission will receive a program update on the 2020 Dublin Holiday Home Decorating Program. STAFF RECOMMENDATION: Receive the program update. 7.2. Cultural Arts Center - Program Operations The Parks & Community Services Commission will receive a report discussing potential program operations for the future Cultural Arts Center. STAFF RECOMMENDATION: Receive the report and provide feedback. 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of October 19, 2020 Dublin Parks & Community Services Commission Agenda Page 3 of 3 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 6 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: October 19, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: September 2020 Parks and Community Services Department Mo nthly Report Prepared by: Robert Stone, Office Assistant II EXECUTIVE SUMMARY: The Commission will receive the Department Monthly Report on classes, activities, and events conducted during the month of September 2020. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: In accordance with guidance from County and State officials to prevent the spread of COVID-19, the City closed facilities and cancelled many programs and activities beginning March 17, 2020. Activities and programs scheduled during the Fall and Winter seasons are tentative as the City adapts to this fluid situation. The following is a summary of the classes, activities, and events conducted by the Parks and Community Services Department in the month of September. ADMINISTRATIVE Review and revision of the Parks and Recreation Master Plan Update draft document continue. Staff is working on the document and anticipates the draft plan will be presented to the Parks and Community Services Commission in October or November. PARK MAINTENANCE AND PROJECTS Public Art cleaning took place at Jordan Ranch Park, along with pathway lighting replacements at Fallon Sports Park and Emerald Glen Skate Park. Shrub and ground cover trimming continued throughout the park sys tem and mowing is back on schedule 3.1 Packet Pg. 4 Page 2 of 6 after a record of consecutive Spare the Air days. Irrigation adjustments are being made to compensate for shorter days and cooler temperatures . Staff are training to perform repairs on park playground/water play area perm eable surfaces. On Thursday, September 16, a small groundbreaking ceremony was held to celebrate the start of construction on Butterfly Knoll Park located in the Tassajara Hills housing development. Attendance was limited to the Dublin City Council, pertinent City Staff and representatives from Toll Brothers, the park’s developer. The park will feature two play structures, a butterfly garden, walking paths, a stepped amphitheater and a mural painted by local artist Joey Rose. The conceptual design of the Heritage Parks and Museums Cemetery Improvements was reviewed at the September meeting of the Heritage and Parks Commission . The City Council will consider this item at their October 20 meeting. RECREATION September saw the beginning of the first fall virtual and outdoor non-contact sports classes. Castro Valley Performing Arts held new virtual sessions of Adult Tap and Toddler Ballet, Communication Academy offered new sessions of Academic Math and Public Speaking, Gurus Education started classes titled Art of Presenting and Creative Writing (Super Powers), Public Speaking, and Debate: What People Fear, We do For Fun!, and Empower Martial Arts held a Virtual Introduction to Martial Arts for a combined total of 22 participants. Arora Tennis began an afterschool camp and California Spirit Elite started new outdoor sessions of 50/50 Cheerleading & Tumbling, Intro to Tumbling, and Boys Tumbling with a combined total of 2 6 participants. Preschool Program On August 24, preschool resumed for the Fall session and will continue through November 6. Popular seasonal activities this month included apple tasting and apple pie making with glitter and playdough. Registration numbers thus far are as follows: 2020-2021 Preschool Program Session I Shannon 3-year-olds (Monday/Wednesday/Friday) 9:30 - 11:30am 4 Shannon 3-year-olds (Tuesday/Thursday) 9:30 - 11:30am 5 Shannon 4-year-olds (Monday/Wednesday/Friday) 9:00 - 12:00pm 9 Dublin Elementary 4-year-olds (Monday - Thursday) 9:00 - 12:00pm 6 Total Enrollment 24 3.1 Packet Pg. 5 Page 3 of 6 L.I.V.E. ‘n’ Rec Program The L.I.V.E. ‘n’ Rec program (Learning in a Virtual Environment) continues to provide support for working parents as children navigate distance learning in groups of no more than 14 at several City facilities including the Dub lin Library, Heritage Park and Museums, Shannon Community Center, and The Wave. Staff supervise and assist students with logging on and completing learning modules provided by Dublin Unified School District instructors. The program was extended to kindergarteners, now allowing grades kindergarten thru fifth. Once distance learning is complete, students engage in cooperative games, sports, fitness activities, arts, and crafts , all while following the guidelines of the County Shelter-in-Place Order. Parents must provide all distance learning equipment and materials (laptop computers, headphones, pens, paper, etc.), along with the specific links and passwords for students to access their schoolwork. L.I.V.E. ‘n’ Rec (Learning in a Virtual Environment) Session I 8/17 – 9/4 Session II 9/6 – 9/25 Session III 9/28 – 10/16 Shannon Center 24 25 23 Kinder Rec n/a n/a 7 Heritage Park 9 5 n/a Dublin Library 11 11 17 Wave 13 15 17 Total Participants 57 56 64 Athletic Field Reservations Per the current County Shelter-in-Place Order, the City continues to allow the permitted use of athletics fields and batting cages to youth sports organizations for practices. These groups are permitted to utilize these locations limiting their participants to 14 plus 2 adults as one time. Currently 14 user groups have been approved for soccer, baseball/softball, and cricket. The following chart provides sports field reservation hours for the month of September: Facility Rental Location Monthly Reservations Dublin Sports Grounds Fields 232.5 Hours Fallon Sports Park Fields 452 Hours Emerald Glen Park Fields 125 Hours Cricket Cages 130 Hours Total Hours 939.5 Hours THE WAVE Aquatic Camps On September 14, the Fall session of aquatic camps began with new COVID-19 safety precautions in place. Swim instructors focused on stroke refinement for freestyle, backstroke, butterfly, and breaststroke . A camp was also offered for the Junior Green Gators program. Camps run Monday-Thursday in the afternoons and Saturdays and Sundays all day. Fitness/Lap Swimming On August 28, Fitness Swimming programs including lap swimming and water walking 3.1 Packet Pg. 6 Page 4 of 6 for participants ages 14 and older resumed. The Wave welcomed 708 swimmers this month with a drastic increase in participants in comparison to this month last year. September 2019 Fitness Swim Numbers September 2020 Fitness Swim Numbers 319 708 SENIOR CENTER The following is a summary of attendance and participation at the Dublin Senior Center during the month of September. While the Senior Center was closed in accordance with the County Shelter-in-Place Order, the center continued to offer lunch service, online classes, and meeting space for Alameda County Public Agencies. Program Aug Sept Programs/activities attendance, via enrollment, drop-ins, and online classes 20 20 Lunches Served 2,731 2,868 • An average of 136 daily meals were served in September On September 5-8 and September 27-30, the Senior Center served as the City’s designated Cooling Center. Modifications were made for social distancing and proper sanitation to comply with the County Shelter-in-Place Order. On September 10, staff distributed Safety Swag Bags donated by Creating New Hope to 286 seniors at the Safety Swag Bag Drive-Thru Event. On September 25, 17 seniors joined the Zoom Social Hour for Seniors. Virtual Recreation Center - Senior Page 3.1 Packet Pg. 7 Page 5 of 6 The Department’s Virtual Recreation Center Senior page includes activities and resources for seniors to enjoy during the County Shelter -in-Place Order. These include links to comedy, opera, fitness workouts, chair aerobics, dancing lessons, and meditation. In September, the following additional content was added or provided to seniors: • How-to Zoom skills article. • Body and Mind Cleansing Chair Yoga YouTube videos online by volunteer instructor, with over 3,000 views. • Zoom Social for Seniors. • Weekly activity packets - word searches, brain games, adult coloring pages, armchair exploring, notices of upcoming virtual classes, and links to the Virtual Senior Recreation Center. SPECIAL EVENTS The Dublin Farmers’ Market held at Emerald Glen Park continued in September at its regular time of 4:00-8:00 pm with the final market held on Thursday, Septem ber 24. There was a slight decrease in market counts the first two weeks in September primarily due to poor air quality and high temperatures. The concerts that traditionally accompany the Farmers’ Market were cancelled for the year due to COVID-19. Upcoming Events Event Date Location and Time L.I.V.E ‘n’ Rec Program (Learning in a Virtual Environment) September 28-October 16 Library, Shannon, Heritage and The Wave, 7:00am – 6:00pm Fitness Swimming August 21-December 30 The Wave, Saturdays 9:00- 10:00am, 11:00am-1:00pm, 3:00-4:00pm, Sundays 4:00- 7:00pm (ends 10/25) Junior Green Gators September 14-November 15 The Wave, Monday-Thursday 6:00-8:00pm Saturday & Sunday 1:00- 3:00pm Swim Camps September 14-December 10 The Wave, Monday- Thursday, 4:00-8:00pm Saturday 9:00-4:00pm Sunday 1:00-7:00pm Zoom Social Hour for Seniors October 16 Online via Zoom, 3:00- 4:00pm Halloween Swag Bag Drive-Thru for Seniors October 29 Dublin Senior Center,12:30- 1:15pm Drive-In Movie: Hocus Pocus October 31 Dublin Iceland Parking Lot, 6:30pm 3.1 Packet Pg. 8 Page 6 of 6 Cornucopia Resource Swag Bag Drive-Thru for Seniors November 19 Dublin Senior Center, 12:30- 1:15pm Zoom Social Hour for Seniors November 20 Online via Zoom, 3:00- 4:00pm NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 3.1 Packet Pg. 9 Page 1 of 1 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: October 19, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Minutes of the September 21, 2020 Parks and Community Ser vices Commission Meeting Prepared by: Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approval of the minutes of the September 21, 2020 meeting of the Parks and Community Services Commission. STAFF RECOMMENDATION: Approve the minutes of the September 21, 2020 meeting of the Parks and Community Services Commission. FINANCIAL IMPACT: None. DESCRIPTION: The Parks and Community Services Commission will consider approval of the minutes of the September 21, 2020 meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Minutes from the September 21, 2020 Parks and Community Services Commission Meeting 3.2 Packet Pg. 10 PARKS & COMMUNITY SERVICES COMMISSION MINUTES Monday, September 21, 2020 Parks & Community Services Commission September 21, 2020 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Parks & Community Services Commission was held on Monday, September 21, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM ., by Commissioner Matthew Giller. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Matthew Giller Commissioner Chair Present Kristin Speck Vice-Chairperson Present Joseph Washington Commissioner Present Sameer Hakim Commissioner Present Michelle Smith McDonald Commissioner Present Trishala Jain Student Representative Present Vimal Pannala Alternate Commissioner Present 2. Oral Communications 2.1. Public Comment None. 3. Consent Calendar 3.1. Minutes of the June 8, 2020 meeting of the Parks and Community Services Commission. Receive the report. 3.2. August 2020 Parks and Community Services Department Monthly Report Receive the report. The Commission voted to approve the Consent Calendar. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Michelle Smith McDonald, Commissioner SECOND: Sameer Hakim, Commissioner AYES: Speck, Jain, Giller, Washington, Smith McDonald, Hakim 3.2.a Packet Pg. 11 Attachment: 1. Minutes from the September 21, 2020 Parks and Community Services Commission Meeting (PCSC September 21, 2020 Meeting Parks & Community Services Commission September 21, 2020 Regular Meeting P a g e | 2 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1. Dublin Heritage Park Cemetery Improvements - Concept Design Shaun Chilkotowsky, Heritage and Cultural Arts Manager introduced Karen Krolewski and Cathy Garrett from PGA Design to prese nt the specifics of the item as outlined in the Staff Report and then invited Commissioners’ questions. Chair Giller opened the floor for clarifying questions and the Commissioners asked clarifying questions about the design. The Commissioners voted to recommend the design as proposed to the City Council. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Michelle Smith McDonald, Commissioner SECOND: Joseph Washington, Commissioner AYES: Speck, Jain, Giller, Hakim, Smith McDonald, Washington 8. Other Business The Commissioners provided brief informational reports about other events and meetings attended. 9. Adjournment There being no further business, the meeting was adjourned by Chair Giller at 7:48 PM. 3.2.a Packet Pg. 12 Attachment: 1. Minutes from the September 21, 2020 Parks and Community Services Commission Meeting (PCSC September 21, 2020 Meeting Page 1 of 2 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: October 19, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Holiday Home Decorating Contest 2020 Prepared by: Rich Jochner, Recreation Supervisor EXECUTIVE SUMMARY: The Parks and Community Services Commission will receive a program update on the 2020 Dublin Holiday Home Decorating Program. STAFF RECOMMENDATION: Receive the program update. FINANCIAL IMPACT: All program costs will be absorbed within the current operating budget. DESCRIPTION: In 2018, Staff started a Holiday Home Decorating Contest as an addition to the already established Business Holiday Decorating Competition. The program begins with residents decorating their homes for the holidays and submitting applications to be considered in different categories. T he Parks and Community Services Commission serves as the contest judges. The event has been well received the last two years, and with it being a safe activity to conduct during the COVID-19 Pandemic, Staff is gearing up for a successful 2020 contest. Individual homes will again be judged based on the following five categories: Best Use of Lights, Best Lawn Display, Best Holiday Theme, Best Neig hborhood, and Best Condo/Apartment. The Commission will also be asked to select a Best Overall. Winners receive a yard sign, certificate of recognition from the City Council, and Staff promotes the homes via its various communication channels, including social media and the City website. 2020 Program Judging, Categories, & Criteria The Parks and Community Services Commission will once again serve as the judges. Similar to the previous year, residents will be judged on a number scale of 1 to 5, with 5 7.1 Packet Pg. 13 Page 2 of 2 being outstanding in the following categories: • Use of Lights - Unique design and creative use of lights • Lawn Display - Display and placement of decorations or animation on lawn • Theme - Story line and/or cohesive scene • Best Apartment/Condo • Best Neighborhood - A group of three homes, promoting cooperation and collaboration in their efforts. Commissioners will be responsible for judging the homes that have entered the competition and will be given an evaluation form to fill out for each submission. As part of the application, Staff will request pictures from applicants that will be shared with the Commission to assist with judging. Commissioners will return their evaluation forms to City Staff and winners will be decided at the December Commission meeting. Following the December Commission meeting, Staff will reach out to notify the winners ahead of the January City Council meeting at which they will be recognized. Program Timeline October • Begin preparing program materials. • Schedule date and time for judging. • Order yard signs. • Draft press release. • Prepare entry forms. November • Program advertisement. • Open registration and set application deadline. December • Commissioners visit participating residences and complete evaluations. • Category winners identified at the December Commission meeting. • Category winners notified, and yard signs distributed . • Photos published on the City’s website and social media platforms. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.1 Packet Pg. 14 Page 1 of 3 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: October 19, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Cultural Arts Center - Program Operations Prepared by: Andrea Mendez, Recreation Manager EXECUTIVE SUMMARY: The Parks & Community Services Commission will receive a report discussing potential program operations for the future Cultural Arts Center. STAFF RECOMMENDATION: Receive the report and provide feedback. FINANCIAL IMPACT: The Cultural Arts Center Project (CIP No. GI0120) is budgeted in the approved 2020 - 2025 Capital Improvement Program. There is no financial impact associated with this report. DESCRIPTION: In October 2019, the City Council approved an agreement with Group 4 Architecture Research and Planning, Inc. (Group 4), to develop the Police Services wing, which encompasses around 13,500 square feet, into a Cultural Arts Center that includes classrooms, dance and music studios, an art gallery, black box theatre, and a variety of other program spaces. On May 19, 2020, the City Council approved the schematic design of the proposed Cultural Arts Center (Attachment 1). Staff have begun researching possible programming that can be held in the Cultural Arts Center and are also in the early stages of designing a fee structure and policies for the rental of spaces throughout the facility. Staff are seeking feedback from the Commission on both facility programming and private rental information. Classes and Programs Recruitment for new instructors and utilization of existing contracted instructors will begin for the activities and spaces listed below for participants of all ages including pre- school, youth, adults, and seniors. Currently many instructors are utilizing existing City 7.2 Packet Pg. 15 Page 2 of 3 facilities that are inadequate for their needs. This includes art classes taking place on carpeted floors and use of temporary dance floors on top of existing flooring. The addition of program-specific rooms will allow for enhanced quality of programs. Experienced and knowledgeable contract instructors would be compensated for instructor services rendered by retaining 60% of the revenue generated. The City would keep 40% of revenue generated, to assist in covering overhead costs associated with facility maintenance, marketing and advertising, staffing, insurance, and registration software. Dance & Fitness Studio (1232 sq. ft.) Ballet, contemporary, jazz, modern, tap, tot tumbling, hip hop, cheer, tai chi, balance and agility, parent and me, Bollywood, Irish, belly, aerobics, and tai chi. Black Box Theater (2,083 sq. ft.) Musical theater, drama and acting skills, public speaking , performing arts, improv, and spoken word. Arts & Crafts Rooms (578 sq. ft. & 924 sq. ft.) Origami, poetry, calligraphy, floral, basketry, drawing, mixed media, color pencil, printmaking, portrait, painting, bookmaking, creative arts , graphite drawing, architecture and design, iPad and iPhone artistry, music theory, music composition, songwriting, digital art and photography, creative writing, science and educational classes, and arts history. Music Studio (239 sq. ft.) Private or small group lessons in vocals, guitar, bass, violin, keyboard, drums, folk instruments, and other orchestral instruments. Arts Yard (1288 sq. ft.) & Ceramics Yard (1,029 sq. ft) The arts yard is a garage-like space with a large access door leading to the ceramics yard, and the ceramics yard is a completely outdoor space. Classes below could occur in either space pending weather conditions, class materials, and class size. Acrylics, Clay, watercolors, oils, ink wash, machining, pottery, electronic art, woodworking, robotics, 3D printing, 3D modeling, coding, sculpture, tapestry, mosaic, stained glass, and pop/street art. Rentals The Parks and Community Services Department has a robust facility rental program with indoor and outdoor facilities available at Shannon Community Center, Dublin Senior Center, The Wave, Dublin Library, Heritage Park and Museums, Stage r Gym, and the Civic Center. Additional outdoor facilities at park picnic areas and ballfields are also available for rent. To align with existing policies, indoor spaces at the future Cultural Arts Center could be added to the existing facility rental p rogram. Rental of spaces allows for exclusive use that could include everything from meetings, trainings, classes, and social gatherings. Existing policies, which could translate to the future Cultural Arts Center, have a variety of rates including reduced pricing for public agencies and non-profits, with prices increased accordingly for residents, non -residents, and commercial users. 7.2 Packet Pg. 16 Page 3 of 3 When rental rates are established, pricing is generally developed taking into consideration room size, room amenities, and alignment with other City facility rental fees, and is benchmarked against agencies with similar programs. Contract class and City internal use of rooms differ from outside rentals as the City is involved in the planning and coordination of contract classes and programs. Rental of facilities would provide the “renter” with flexibility in use as long as the use aligns with facility use policies. Because of this, it is generally more cost prohibitive for a music, art, or dance teacher to rent a room versus partnering with the City. Rental use would be better suited for one-off trainings, events, and workshops where ongoing pricing is not as much of a concern. Staff is currently in the process of developing po tential room rental rates and would return to the Commission on a later date with a draft fee schedule and facility use guidelines for consideration. Next Steps At this juncture in the planning of Cultural Art Center operations, Staff deems the highest priorities to: 1) Identify how existing instructors might fit within the new facility and recruit new instructors to ensure maximum utilization of space. 2) Research Fixtures, Furniture, and Equipment (FFE) that would be needed to ensure spaces are adequate for instructor use. 3) Research possible rental rates and policies to guide the use of classrooms as a supplement to contract class instructors. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Cultural Arts Center Floor Plan - First Floor 7.2 Packet Pg. 17 UP262620202121222223232424252519191818VVWWXXZZ18.61232 SFDANCESTUDIO128239 SFMUSICSTUDIO125924 SFARTS ROOM120599 SFGALLERY10953 SF(E) FIREROOM114221 SFTRAFFICOPERATIONCENTER127110 SF(E) TELSERVERSTORAGE1302083 SFBLACK BOX104142 SFOFFICE102348 SFDRESSINGROOM &STORAGE103233 SFMEN'S RR124235 SFWOMEN'S RR123126 SFCONTROLROOM106361 SFDANCESTUDIOSTORAGE129249 SFARTSSTORAGE12156 SFELEVATOR11559 SFELEV.MACHINEROOM11685 SFELECTRICALCLOSET118223 SFARTSSTORAGE112264 SFPRE-FUNCTION/ LOUNGE1011288 SFARTS YARD1131740 SFHALLWAY /GALLERY100187 SFKITCHEN108578 SFARTS +CRAFTS111205 SFGALLERYSTORAGE11091 SFSTAIR12695 SFSTAIR10746 SFMUSICSTORAGE13279 SFJANITOR'SCLOSET1191029 SFCERAMICSYARD113A66 SFRR103A57 SFRESTROOM12285 SFTELECOM &ELEC ROOM13399 SFSTORAGE105WALL TYPE LEGENDEXISTING WALL, TO REMAINNEW WALLEXISTING CURTAIN WALLNEW CURTAIN WALLIUEIHU9AS.OAFRANCN4080HINSL11ALECRNDEN VA,NINGCRAETCEITSCSNNG R O U P7S506C07182PRAO90AEUC+ER4SHEET TITLE AND NO.ISSUEDATE PROJECT:CA REG.Project Arch.------N100 CIVIC PLAZADUBLINCA 94568DUBLIN CULTURAL ARTS CENTERCONCEPTUAL DESIGN02/28/2020CITY OF DUBLIN100 CIVIC PLAZADUBLIN, CA 94568SCHEMATIC DESIGN06/01/2020-MO/DA/YEAR-MO/DA/YEARA2.4-1AFLOOR PLAN-FIRST FLOORPRESENTATIONProject Number1/8" = 1'-0"1FP01- FIRST FLOOR PLAN PRESENTATIONKEYNOTENO. KEYNOTE TEXT7.2.aPacket Pg. 18Attachment: 1. Cultural Arts Center Floor Plan - First Floor (Cultural Arts Center - Program Operations)