HomeMy WebLinkAbout12-21-20 PCSC Regular MeetingDecember 21, 2020 Dublin Parks & Community Services Commission Agenda Page 1 of 3
REGULAR MEETING
Monday, December 21, 2020, 7:00 PM
Zoom Communications, N/A
DUBLIN PARKS &
COMMUNITY SERVICES
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is
delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks &
Community Services Commission Meeting, as soon as it is so delivered.
Meeting Procedure During Coronavirus (COVID-19) Outbreak:
In keeping with the guidelines provided by the State of California and Alameda
County Department of Public Health regarding gatherings during the coronavirus
(COVID-19) outbreak, and recommendations to follow social distancing
procedures, the City of Dublin will adopt the following practices during
upcoming commission meetings:
• The Dublin Parks & Community Service Commission will hold the
meetings remotely via Zoom Video Communications.
• https://dublinca.zoom.us/j/84516686515?pwd=L2FFYktzOGJBdXB
kdE5SbThEeU03Zz09
• Passcode: aTvyG7Nj
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public
will be able to call in using a computer/or smart phone via a link which will
be provided following submission of a speaker slip. A telephonic option will
also be available.
• Once connected, the public speaker will be placed in an on-line waiting
room. While in the waiting room, the public speaker will hear the meeting
while they are connected and waiting to speak.
• When the agenda item upon which the individual would like to comment is
addressed, the speaker will be announced in the meeting when it is his/her
time to speak to the commission. The speaker will then be moved to the
meeting for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized
items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted ag enda. The Parks & Community Services Commission may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure
to place an item on a future Parks & Community Services Commission agenda. The exceptions under which
December 21, 2020 Dublin Parks & Community Services Commission Agenda Page 2 of 3
the Parks & Community Services Commission MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks &
Community Services Commission with one single action. Members of the audience, Staff or the Parks &
Community Services Commission who would like an item removed from the Consent Calendar for purposes of
public input may request the Chair to remove the item.
3.1. Approval of the October 19, 2020 Parks and Community Services Commission
Meeting Minutes
The Commission will consider approval of the minutes of the October 19, 2020
meeting of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the October 19, 2020 meeting of the Parks and Community
Services Commission.
3.2. October 2020 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of October 2020.
STAFF RECOMMENDATION:
Receive the report.
3.3. Cricket Batting Cage Facility Rental Policy Update
The Parks and Community Services Commission will consider recommending an
update to the Cricket Batting Cage Facility Policy for City Council approval.
STAFF RECOMMENDATION:
Recommend the updated Cricket Batting Cage Facility Rental Policy for City Council
approval.
3.4. Dublin Library Quarterly Report: April - June
The Commission will receive a quarterly report on the Dublin Library.
STAFF RECOMMENDATION:
Receive the report.
3.5. November 2020 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of November 2020.
STAFF RECOMMENDATION:
Receive the report.
3.6. Youth Mini Grant Funding Recommendations
The Parks and Community Services Commission will recommend Youth Mini Grant
Program funding allocations to the City Council for approval.
STAFF RECOMMENDATION:
Review the Youth Advisory Committee’s recommended funding allocations for the
Youth Mini Grant Program and consider confirming these allocations and forwarding
them to the City Council for approval in January 2021.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS
December 21, 2020 Dublin Parks & Community Services Commission Agenda Page 3 of 3
6.1. Residential Holiday Home Decorating Program
The Parks and Community Services Commission will review the applications for the
2020 Dublin Residential Holiday Home Decorating Program and vote on winners in
each category.
STAFF RECOMMENDATION:
Review the submitted applications and select winners for each category.
7. NEW BUSINESS - NONE
8. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports and reports by City
Council related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of th e Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (9 25) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new
opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.
Page 1 of 1
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Approval of the October 19, 2020 Parks and Community Services
Commission Meeting Minutes
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the October 19, 2020 meeting
of the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the October 19, 2020 meeting of the Parks and Community
Services Commission.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the October 19, 2020 meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes from the October 19, 2020 Parks and Community Services Commission
Meeting
3.1
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, October 19, 2020
Parks & Community Services Commission October 19, 2020
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Parks & Community Services Commission was held on
Monday, October 19, 2020, remotely via Zoom Video Communications. The meeting
was called to order at 7:00 PM., by Chair Matthew Giller.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Matthew Giller Commissioner Chair Present
Kristin Speck Vice-Chairperson Present
Joseph Washington Commissioner Present
Sameer Hakim Commissioner Present
Michelle Smith McDonald Commissioner Arrived at 7:20 pm
Trishala Jain Student Representative Arrived at 7:04 pm
Vimal Pannala Alternate Commissioner Present
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior
Center Advisory Committees
Trishala Jain, Student Representative from the Youth Advisory Committee gave
a brief informational report about the September 23, 2020 Youth Advisory
Committee meeting.
2.2. Public Comment
None.
3. Consent Calendar
3.1. September 2020 Parks and Community Services Department Monthly Report
3.2. Minutes of the September 21, 2020 meeting of the Parks and Community
Services Commission Meeting
The Commission voted to approve the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kristin Speck, Vice Chair
SECOND: Sameer Hakim, Commissioner
AYES: Speck, Jain, Giller, Washington, Smith McDonald, Hakim
3.1.a
Packet Pg. 5 Attachment: 1. Minutes from the October 19, 2020 Parks and Community Services Commission Meeting (PCSC October 19, 2020 Meeting
Parks & Community Services Commission October 19, 2020
Regular Meeting P a g e | 2
4. Written Communication
None.
5. Public Hearing
None.
6. Unfinished Business
None.
7. New Business
7.1. Holiday Home Decorating Contest 2020
Shaun Chilkotowsky, Heritage and Cultural Arts Manager presented the specifics
of the item as outlined in the Staff Report.
7.2. Cultural Arts Center - Program Operations
La Shawn Butler, Parks and Community Service s Director, presented the
specifics of the item as outlined in the Staff Report.
Commissioners provided feedback on the items outlined in the Staff Report
including additional feedback to be considered.
8. Other Business
Commissioners gave updates on various projects.
9. Adjournment
Being no further business, the meeting was adjourned by Chair Giller at 8:02 PM.
Minutes prepared by Jennifer Li Marzi, Recording Secretary.
3.1.a
Packet Pg. 6 Attachment: 1. Minutes from the October 19, 2020 Parks and Community Services Commission Meeting (PCSC October 19, 2020 Meeting
Parks & Community Services Commission October 19, 2020
Regular Meeting P a g e | 3
____________________________________________
Matthew Giller
Parks & Community Services Commission Chairperson
ATTEST:
______________________________________
La Shawn Butler
Parks and Community Services Director
3.1.a
Packet Pg. 7 Attachment: 1. Minutes from the October 19, 2020 Parks and Community Services Commission Meeting (PCSC October 19, 2020 Meeting
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
October 2020 Parks and Community Services Department Monthly Report
Prepared by: Robert Stone, Office Assistant II
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of October 2020.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with guidance from County and State officials to prevent the spread of
COVID-19, the City closed facilities and cancelled many programs and activities
beginning March 17, 2020. Activities and programs scheduled during the Fall and
Winter seasons are tentative as the City adapts to this fluid situation.
The following is a summary of the classes, activities, and events conducted by the
Parks and Community Services Department in the month of October.
Administrative
Review and revision of the Parks and Recreation Master Plan Update draft document
continue. Staff is working on the document and anticipates the draft plan will be
presented to the Parks and Community Services Commission at a future meeting.
Parks Maintenance and Projects
Signs reflecting new safety rules set forth by the State and County Shelter-in-Place
Order were posted at all playgrounds reflecting maximum occupancies for the
equipment.
s
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On October 20, the City Council approved the concept plan for Heritage Park Pioneer
Cemetery Improvements. Staff and PGA Design have initiated the preparation of
construction documents.
New restroom gender signage and irrigation adjustments were completed. Staffing for
litter removal has been increased as the number of park users rises. Lighting schedules
at Emerald Glen and Fallon have been adjusted for daylight savings. Tree pruning was
conducted, and bedding areas continue to be refreshed as the schedule allows.
Construction continues at Butterfly Knoll Park, while Fallon Sports Park Phase 3 is in
the review process for the 100% construction documents submittal level.
Recreation
Fall virtual and outdoor non-contact sports classes continued in October. Castro Valley
Performing Arts held new virtual sessions of Adult Tap I and II, Hip Hop for Children,
Tween, Teens, and Adults with a combined total of 23 participants. Arora Tennis held
an afternoon camp with a total of eight participants while Wee Hoops held outdoor Jump
Shooters and Hot Shots for a combined total of 17 participants. Following the opening of
the outdoor sports pool at The Wave, Aqua Aerobics returned this month with a total of
12 participants.
Preschool Program
On August 24, preschool resumed for the Fall session and will continue through
November 6. Activities this month included play at a Pumpkin Patch and making
pumpkin volcanos. Pumpkins were donated by Lucky in Dublin.
Registration for session II began October 15 for Dublin residents and October 29 for
non-residents.
Registration numbers thus far are as follows:
2020-2021 PRESCHOOL PROGRAM SESSION I
Shannon 3-year-olds (Monday/Wednesday/Friday) 9:30 - 11:30am 4
Shannon 3-year-olds (Tuesday/Thursday) 9:30 - 11:30am 5
Shannon 4-year-olds (Monday/Wednesday/Friday) 9:00 - 12:00pm 10
Dublin Elementary 4-year-olds (Monday - Thursday) 9:00 - 12:00pm 6
Total Enrollment 25
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L.I.V.E. ‘n’ Rec Program
The L.I.V.E. ‘n’ Rec program (Learning in a Virtual Environment) continues to provide
support for working parents as children navigate distance learning in groups of no more
than 14 at several City facilities. Participants are enjoying themed daily arts and crafts,
games, and social interaction within their cohorts.
October began the new Kinder L.I.V.E. ‘n’ Rec program for five-year-old participants
who are in Kindergarten. The Kinder program features music and movement,
story/reading time, and arts and craft activities.
L.I.V.E. ‘n’ Rec
(Learning in a Virtual
Environment)
SESSION I
8/17 – 9/4
SESSION II
9/6 – 9/25
SESSION III
9/28 – 10/16
Session IV
10/19 – 11/6
Shannon Center 24 25 23 27
Kinder Rec n/a n/a 7 8
Heritage Park 9 5 n/a n/a
Dublin Library 11 11 17 12
Wave 13 15 17 18
TOTAL PARTICIPANTS 57 56 64 65
Athletic Field Reservations
Per the current County Shelter-in-Place Order, the City continues to allow the permitted
use of athletics fields and batting cages to youth sports organizations for practices.
Organizations are permitted to utilize these facilities while limiting their participation
numbers to 14 youth plus two adults/coaches. Currently 14 user groups have been
approved for soccer, baseball/softball, and cricket.
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The following chart provides sports field reservation hours for the month of October:
Facility Rental Location Monthly Reservations
Dublin Sports Grounds Fields 278 Hours
Fallon Sports Park Fields 551 Hours
Emerald Glen Park Fields 140 Hours
Cricket Cages 193 Hours
Total Hours 1,162 Hours
The Wave
Aquatic Camps
On October 12, the second Fall session of aquatic camps began with new COVID-19
safety precautions in place. Swim instructors focused on stroke refinement for freestyle,
backstroke, butterfly, and breaststroke. A camp was also offered for the Junior Green
Gators program. Camps run Monday-Thursday in the afternoons and Saturdays and
Sundays all day. Camps in the second session increased by four classes, as positive
feedback was circulated about the first session of the camp and the new curriculum
being provided.
Fitness/Lap Swimming
The Fitness Swimming program includes lap swimming and water walking for
participants ages 14 and older. This program is in its second month and has continued
to be very popular. The Wave welcomed over 1,000 fitness swim participants for the
first time in a month.
October 2019 Fitness Swim Numbers October 2020 Fitness Swim Numbers
341 1,122
Senior Center
The following is a summary of attendance and participation at the Dublin Senior Center
during the month of October. While the Senior Center was closed in accordance with
the County Shelter-in-Place Order, the center continued to offer lunch service, online
classes, and meeting space for Alameda County Public Agencies.
Program Sept Oct
Programs/activities attendance, via
enrollment, drop-ins, and online classes
20 33
Lunches Served 2,868 3,043
• An average of 138 daily meals were served in October
From October 1-2, the Senior Center served as the City’s designated Cooling Center.
Modifications were made for social distancing and proper sanitation to comply with the
County Shelter-in-Place Order.
On October 3, Staff distributed swag bags to 256 seniors at a Senior Drive -Thru Info
Fair. The bag contained informational flyers and pamphlets, water bottle, reusable
shopping bag, reusable mask, key chain, chap stick, pens, pencils, post-its, pill
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organizer, hand sanitizer, snacks, and other swag and resources for seniors from 19
vendors. Four vendors were on hand to cheer and wave to seniors from afar. The
event was modified for social distancing in accordance with County Shelter-in-Place
Order.
On October 8, an all-time high of 160 diners were served a nutritious, take -away lunch
by Open Heart Kitchen in partnership with the City of Dublin. The Senior Center was
serving 25-40 diners daily before the County Shelter-in-Place Order and now averages
138 meals per day.
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On October 16, six seniors joined the Zoom Social Hour for Seniors.
On October 29, the “Halloween Swag Bag Spooktacular Drive Thru for 50 and Better”
was sponsored by Aetna at the Senior Center. Staff and Aetna volunteers were on
hand with signs of encouragement and 265 seniors received goody bags with health
information and resources for seniors, a small pumpkin, stickers, and other decorations
to use at home.
Virtual Recreation Center - Senior Page
The Department’s Virtual Recreation Center Senior page includes activities and
resources for seniors to enjoy during the County Shelter-in-Place Order. These include
links to comedy, opera, fitness workouts, chair aerobics, dancing lessons, and
meditation.
In October, the following additional content was added or provided to seniors:
• Community Task Force flyer and application.
• Aging Friendly Alameda website link www.agingfriendly.acgov.org The website
lists senior resources available in Alameda County.
• Body and Mind Cleansing Chair Yoga YouTube videos online by volunteer
instructor, with over 3,500 total views.
• Weekly activity packets - word searches, brain games, adult coloring pages,
armchair exploring, notices of upcoming virtual classes, and links to the Virtual
Senior Recreation Center.
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Additional Facility Usage
Date Event
October 8, 9, 10, 14, 15, 22, 23,
27 and 28
Alameda County Voter Volunteers
Training
October 16 and 20 Alameda County Fire Department
Recruit Training
October 31-November 3 Alameda County Polling Location
Special Events
On October 24, a small Grand Opening event was held to celebrate the opening of
Clover and Sunrise Parks in the Irongate Neighborhood. Attendance was limite d to the
Dublin City Council, the Dublin Parks and Community Services Commission, the Dublin
Heritage and Cultural Arts Commission, pertinent City Staff, representatives from the
developer that constructed the park, and the public art artist. Clover Park features two
play areas, an adult fitness station, picnic areas, restrooms, and the art piece
Arachnicat by artist Colin Selig. Clover and Sunrise Park are connected by a paved
walking path. Sunrise Park features a small play area and hilltop overlook with views of
Dublin and the Tri-Valley.
On October 31, a Halloween Drive-in Movie event was held in the Dublin Iceland
parking lot. The event featured the family-friendly Halloween favorite, Hocus Pocus. The
event sold out with 40 cars in attendance and $750 was collected in sponsorships.
Attendees were encouraged to wear their Halloween costumes and decorate their cars.
All children in attendance were given a sealed treat bag that included a small pumpkin
donated by Lucky’s. All guidelines set forth by the County Shelter-in-Place Order were
followed to ensure the safety of the attendees and City Staff.
Upcoming Events
Event Date Location and Time
Cornucopia Resource
Swag Bag Drive-Thru for
Seniors
November 19 Dublin Senior Center, 12:30-
1:15pm
Zoom Social Hour for
Seniors
November 20 Online via Zoom, 3:00-
4:00pm
Blood Drive December 4 Dublin Senior Center, 10am-
4pm
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Drive Thru Santa
Experience
December 5 Civic Center, TBD
Imagine Playground
Grand Opening
December 12 Dublin Sports Grounds, TBD
Holiday Resources and
Craft Drive-Thru for
Seniors
December 17 Dublin Senior Center, 12:30-
1:15pm
Zoom Social Hour for
Seniors – Crafting
December 18 Online via Zoom, 3:00-
4:00pm
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
3.2
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Cricket Batting Cage Facility Rental Policy Update
Prepared by: Bridget Amaya, Asst. Parks and Community Services
Director
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will consider recommending an
update to the Cricket Batting Cage Facility Policy for City Council approval.
STAFF RECOMMENDATION:
Recommend the updated Cricket Batting Cage Facility Rental Policy for City Council
approval.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Background
At its March 5, 2019 meeting, the City Council approved termination of an agreement
between the City of Dublin and Cricket for Cubs for exclusive use of the Emerald Glen
cricket batting cages, effective January 1, 2020. Staff was directed to develop policies
and fees for the cricket batting cage facility.
At its August 20, 2019 meeting, the City Council expressed concern with the amount of
time allotted for unorganized community use and wished to avoid the monopolization of
cage use by organized groups. After discussion, the City Council approved the Cricket
Batting Cages Facility Reservation Policies, Rules and Fee Schedule, with a change to
reflect an increase from three to four hours as the maximum hours any organized group
can rent per day. The City Council also authorized Staff to make exceptions to the
maximum hours rule if an organized group does request to reserve cage time in excess
of the maximum and the cages are sitting unused. Staff were asked to return in
approximately one year to provide a review on batting cage operations and recommend
changes to the policy if necessary.
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Review of Cage Operation
The cricket batting cages are open every day from 7 :00 a.m. to sunset. From January 2
through December 15, 2020 the facility was rented approximately 1,130 hours to three
cricket organizations. Typically, the cages were rented for two to six hours per day on
weekdays and two to 10 hours per day on weekends depending on the season.
Average hours the cages were rented are summarized as follows:
Season
Average
rental time
Available hours for walk-ons/casual user
Fall/Winter Weekdays
(Early Sunset)
3pm-5pm Minimal for working adults and youth in
school
Fall/Winter Weekends
(Early Sunset)
8am-5pm Minimal for working adults and youth in
school
Summer Weekdays 9am – 10am
5pm-8pm
Youth 10am – 5pm
Minimal for working adults
Summer Weekends 8am-5pm 5pm – 8pm
Although hours available for walk-ons/casual users were minimal in the Fall/Winter
season, Staff received no complaints from residents unable to utilize the facility. In
addition, while organizations have expressed an interest in seeing an i ncrease to the
rental maximum of four hours per day, no such official rental requests have been
received as of the preparation of this report. Accordingly, and given that Phase 3 of
Fallon Sports Park will add five new cricket cages to the parks inventory, Staff does not
recommend any major revisions to the existing policy . There are, however, minor
changes Staff desires to make to the policy that will provide consistency with the City’s
Field Reservation Policy and will formalize the City Council’s direction given at the
August 20, 2019 meeting.
Minor Changes Recommended
The following administrative changes have been made to the policy:
• Facility Use Permits cannot be transferred, assigned, or sublet.
• No refund or credit will be issued for a cancellation of pre-booked hours
within 10 business days of the rental date.
• Adding or reducing hours fewer than 10 business days prior to the rental will
only be accepted with Department approval.
• Requests for exceptions to the policy must be submitted in writing to the
Parks and Community Services Director or designee. Approval or denial of
the request will be issued in writing.
Staff request that the Parks Community Services Commission recommend the updated
Cricket Batting Cages Facility Reservation Policies, Rules and Fee Schedule, including
minor changes for consistency, to the City Council for approval.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to cricket organizations utilizing the cage
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facility.
ATTACHMENTS:
1. Cricket Batting Cages Facility Rental Policy
3.3
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City of Dublin
Cricket Batting Cages Facility
Reservation Policies, Rules and Fee Schedule
1. Rental Categories
• Public Agencies: Agencies serving the City of Dublin including Alameda County, Dublin San Ramon Services
District (DSRSD), Dublin Unified School District, etc.
• Dublin Sports League Organizations: Organized sports league groups with current IRS non-profit status, whose
membership is open to the public, and are sanctioned by the City of Dublin. The submission and approval of a
“Dublin Sports League Organization Verification Form” must be on file with the City. The organization’s participants
residency status must coincide with residency rates below and must provide current team rosters:
o Youth Sports League Organizations – at least 75% Dublin residents.
o Adult Sports League Organization – at least 51% Dublin residents.
• Non-Profit Organizations: Organized non-profit groups with current 501(c) (3) or 501(c)(4) IRS status. The
submission and approval of a “Non-Profit Organization Verification Form” must be on file with the City.
o Groups applying under the Non-Profit Organization classification must have an “Organization Verification
Form” on file and include the following documents:
1) Bylaws
2) Current I.R.S. Tax Exemption Letter
• Resident: Individuals must reside or own property within Dublin City Limits.
• Non-Resident: Individuals not residing or owning property within Dublin City Limits.
• Commercial Use: Companies or individuals whose events have an admission fee or include the sale of goods and/or
services.
2. Insurance Certificate
For rentals that are for Public agencies, Dublin Sports League Organizations, Non-Profit Organizations and commercial
uses, all applicants shall provide the City of Dublin with a valid Certificate of Liability including the endorsement page
written through carriers acceptable to the City of Dublin. Such certificate shall provide bodily injury and property damage
liability protection at a minimum of $1,000,000 per occurrence. The applicant must be specified as the insured. The
certificate shall name the “City of Dublin, its officers, employees, agents and volunteers” as an “additional insured” in
conformance with the hold harmless agreement and the applicant’s insurance shall be primary to any insurance carried by
the City of Dublin and/or the Dublin Unified School District. The certificate shall be properly executed with the original
signature of the authorizing agent of the insurance company. Note: Please contact your insurance provider to check if your
homeowner’s policy may be extended to cover your facility rental.
3. Cancellations, Changes and Refunds
• Refunds and credits are not issued for unused rental hours.
• Occasionally, it may be necessary for the City to reschedule or cancel a request previously approved. In this
event, the group or individual will be given as much advance notice as possible.
• Cancellation requests must be made in writing by the applicant and sent via email to
parksandcommunityservices@dublin.ca.gov.
• Refunds for cancellation requests will be handled as follows:
30 days or more before rental date 29 days to 11 days before rental date Rainouts
Full rental fees refunded, less $5
processing fee.
50% of rental fees will be refunded,
less $5 processing fee.
Credit will be issued for cancellations
due to rain if the office is notified
within 48 hours (via phone or email)
after scheduled rental date.
• No refund or credit will be issued for a cancellation of pre-booked hours within ten (10) business days of the
rental date.
• Adding or reducing hours fewer than ten (10) business days prior to the rental will only be accepted with
Department approval. In each case, an administrative fee of $5 will apply for each addition.
3.3.a
Packet Pg. 19 Attachment: 1. Cricket Batting Cages Facility Rental Policy (Cricket Batting Cage Facility Rental Policy Update)
4. General Rules
• Each renter must provide their own equipment.
• Rental hours of use must include the amount of time needed, including set up and clean up.
• Renter must vacate by the time specified on the Cricket Batting Cages Facility rental receipt.
• Batting cages are open to walk-on users on a first come, first serve basis, if not previously reserved.
• For walk-on use, there is a 1-cage, 1-hour limit per user or user group when players are waiting.
• Walk-on users must vacate the batting cages for a permitted renter upon proof or rental receipt.
• The consumption, serving and/or selling of alcoholic beverages is not permitted in City of Dublin parks.
• All garbage or other waste must be properly disposed of prior to vacating the cage facility.
• Requests for exceptions to the policy must be submitted in writing no less than ten (10) business days prior to the
rental date and receive written approval from the Parks and Community Services Director, or designee.
• Prohibited:
o Facility Use Permits cannot be transferred, assigned or sublet.
o Use of generators.
o SMOKING in City of Dublin parks.
o Paste, tack, glue or posting of any sign, placard, advertisement or inscription, or to erect any sign.
o Selling, vending, or peddling items.
o Use of amplification equipment.
o Bikes, skateboards and other uses unrelated to batting use.
o Hitting of balls against the cage fences inside or outside.
Cricket Batting Cages Facility Rules
• Cage facility is for cricket only.
• Only molded rubber cleats, synthetic turf shoes, or other athletic shoes are allowed in the cage facility.
• Only balls and bats, usually associated with cricket are allowed in the cage facility.
• All batters must wear a helmet at all times while in the cage facility.
• Only one (1) batter is allowed in each tunnel at any time.
• Spectators or batters on-deck must stay outside the cage facility.
• No practice swings or swinging of bats is allowed outside the cage facility at any time.
• No unauthorized persons shall enter the cage facility while it is reserved.
• Renters are responsible for the cage facility during their reservation.
5. Location
• The Cricket Batting Cages Facility is located at Emerald Glen Park (backside of the Cricket field).
6. Cricket Batting Cages Facility Priority Use
• Dublin Sports League Organization, Public Agencies, Non-profits- Reservations accepted up to twelve (12) months
in advance, with priority over all other groups.
• Resident-Reservations accepted up to twelve (12) months in advance of requested use.
• Non-Residents, Commercial Users-Reservations accepted up to ten (10) months in advance of requested use.
7. Cricket Batting Cages Facility Rental Process
• Cricket Batting Cages are available to rent online at www.dublinrecguide.com.
Payment is required, in full upon reservation.
8. Cricket Batting Cages Facility Rental Availability
• Daily from 7:00 AM to Sunset
o Minimum of 1 hour to rent per day.
o Maximum of 4 hours to rent per day.
9. Cricket Batting Cages Facility Rental Fee Schedule
Rental Category Hourly Fee Per Facility
Public Agencies, Dublin Sports Organizations, Non-profit Organizations $15.00
Residents $18.00
Non-residents, Commercial Uses $22.00
3.3.a
Packet Pg. 20 Attachment: 1. Cricket Batting Cages Facility Rental Policy (Cricket Batting Cage Facility Rental Policy Update)
10. Parks and Community Services Director Approval
• Requests for exceptions to the Cricket Batting Cages Facility Reservation Policies, Rules and Fee Schedule must be
submitted in writing to the Parks and Community Services Director or designee. Approval or denial of the request will
be issued in writing.
The City of Dublin reserves the right to refuse to grant use of the City’s cricket batting cages facility to any person or group if
such use is deemed to be contrary to the best interest of the City and/or its residents.
3.3.a
Packet Pg. 21 Attachment: 1. Cricket Batting Cages Facility Rental Policy (Cricket Batting Cage Facility Rental Policy Update)
Page 1 of 2
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Library Quarterly Report: April - June
Prepared by: Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The Commission will receive a quarterly report on the Dublin Library.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Since opening in April 2003, funding for the Dublin Public Library has been provided via
a partnership between Alameda County Library and the City of Dublin. On March 17,
2020 the Library closed to the public in accordance with Alameda Counter Shelter -in-
Place Order and remained closed during this quarter. During this time the Library
expanded and created new online resources and services and introduced a “No Contact
Pickup Service.”
On a quarterly basis the Dublin Library provides a report that highlights the following:
• Programs and services
• Collaboration, partnerships, and community outreach
• Statistical data
• Upcoming events and programs
Attachment 1 provides the Library Quarterly Report for the period of April – June 2020.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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Page 2 of 2
ATTACHMENTS:
1. Dublin Library Quarterly Report: April - June 2020
3.4
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Cindy Chadwick, County Librarian
Albany
Castro Valley
Centerville
Dublin
Fremont Main
Irvington
Newark
Niles
San Lorenzo
Union City
Learning Group
Dublin Library Quarterly Report
(April – June 2020 )
As a result of County and State response to the COVID-19 pandemic, all AC Libraries closed to the public
beginning Monday, March 16th. The response limited staff to performing essential functions . Throughout the
current quarter, AC Library has moved gradually towards reopening facilities and introducing remote services
while also completing some long-awaited projects.
Program and Service Highlights
No Contact Pickup Service by appointment is now available at the following libraries: Albany, Castro
Valley, Centerville, Dublin, Fremont Main, Newark, San Lorenzo, and Union City.
Live Chat Service connects members with library staff for research help, assistance with online resources,
account help, and more. Live Chat is available 51 hours per week – Monday-Saturday from 8:30am-5pm.
Virtual Programs offer fun virtual activities to learn together and stay connected during this time of
physical distancing.
Kind, Connected Summer is our new Summer Reading program with activities you can do from the safety
of your home.
Kind, Connected Conversations are 1-on-1 conversations you can schedule with a library staff member.
Online Resources, including eBooks and more can be accessed with your library card. Online checkouts
are up over 75% this quarter from last year. This quarter we added a hoopla subscription to increase the
availability and breadth of our online collection.
Book Match provides members with personalized reading recommendations from our librarians.
Collaboration, Partnerships, and Community Outreach
During this quarter more than 25 AC Library staff, including two Dublin staff, served as Disaster Service
Workers through Alameda County. Library staff served at the Alameda County Community Food Bank
packing and distributing food and completed phone banking work in support of the Alameda County
Complete Count Committee (U.S. Census).
New People, Initiatives and Activities
AC Library Staff participated in 10 Action Teams:
o Inventory was completed on the entire physical collection. Over 800,000 items were counted.
o Staff made over 3,000 face masks, mask extenders, and kits.
o Staff are now providing greater online readers advisory, programming, and live chat services.
DocuSign Envelope ID: 9A444D02-3351-4561-925B-26ACA6D84EC2
3.4.a
Packet Pg. 24 Attachment: 1. Dublin Library Quarterly Report: April - June 2020 (Dublin Library Quarterly Report: April - June 2020)
Statistical Report*
* Onsite service resumed with No Contact Holds Pickup on June 3rd at 16 hours per week. On June 22nd this
expanded to 27 hours per week. We are planning to increase these hours to 29 as of July 11th.
Use of our electronic materials had a steep increase this quarter, up about 75%. While electronic use is no t tracked
by City, it accounts for about 25% of total borrowing.
Online service hours and programs served all of Alameda County in this quarter. Starting next quarter, some
programs will target Dublin specifically.
Coming Up Next Quarter
Reopening our libraries safely and smoothly is our top priority. Our phased re-entry plan will be shared with
stakeholders in July. Also coming soon:
Virtual volunteering options.
New Mobile Library and agile sprinter van will replace our old Blue Bird Bookmobile.
Launchpad tablets for kids arrive at all libraries.
Brand-new Tech-it-Out Laptops and desktop computers.
New online resources including Gale Presents: Udemy and AtoZ World Food
____________________________________
Cindy Chadwick
County Librarian
Facility Use This Quarter
Number of physical items Borrowed 5,140
Public Wifi Use 2,248
Service Hours
Open Hours 0
No Contact Holds Pickup Hours 82
Onsite Telephone Hours 188
Online Service Hours 654
Library Programs
Total Programs 62
Total Program Attendance 416
DocuSign Envelope ID: 9A444D02-3351-4561-925B-26ACA6D84EC2
3.4.a
Packet Pg. 25 Attachment: 1. Dublin Library Quarterly Report: April - June 2020 (Dublin Library Quarterly Report: April - June 2020)
Page 1 of 5
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
November 2020 Parks and Community Services Department Monthly
Report
Prepared by: Robert Stone, Office Assistant II
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of November 2020.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with guidance from County and State officials to prevent the spread of
COVID-19, the City closed facilities and cancelled many programs and activities
beginning March 17, 2020. Activities and programs scheduled during the Fall and
Winter seasons are tentative as the City adapts to this fluid situation.
The following is a summary of the classes, activities, and events conducted by the
Parks and Community Services Department in the month of November.
Administrative
Review and revision of the Parks and Recreation Master Plan Update draft document
continue. Staff is working on the document and anticipates the draft plan will be
presented to the Parks and Community Services Commission within the upcoming
months.
Park Maintenance and Projects
On November 23, seam separations were repaired on all -weather surfaces (synthetic
turf) at Fallon Sports Park.
3.5
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Page 2 of 5
Shrub pruning took place at Positano, Sean Diamond, and Jordan Ranch Parks while
tree pruning took place at Fallon Sports Park. Mulching of ornamental beds occurred at
Emerald Glen and Fallon Sports Parks.
The bid packet for construction of Fallon Sports Parks Phase III is scheduled for release
in December.
Recreation
Fall virtual and outdoor non-contact sports and fitness classes continued in November.
New virtual sessions of Confident Debate: SPAR by Communication Academy began
with a total of four participants. Kidz Love Soccer began new virtual sessions with three
participants. Four new outdoor sessions of Irish Dance began with a combined total of
27 participants. Other outdoor non-contact sports classes taking place in November
included Skyhawks Multi-Sport Camps, Intro to Tumbling by California Spirit Elite, Arora
Tennis Camps, and Aqua Aerobics with a combined total of 39 participants.
Preschool Program
On November 9, preschool Session II began and will continue through February 11. On
November 19 and 20, youth participated in a Thankful Festival. Activities included
making costumes and painting with feathers.
Registration numbers thus far are as follows:
2020-2021 PRESCHOOL PROGRAM SESSION II
Shannon 3-year-olds (Monday/Wednesday/Friday) 9:00 - 11:30am 6
Shannon 3-year-olds (Tuesday/Thursday) 9:00 - 11:30am 5
Shannon 4-year-olds (Monday/Wednesday/Friday) 9:00 - 12:00pm 10
Dublin Elementary 4-year-olds (Monday - Thursday) 9:00 - 12:00pm 6
Total Enrollment 27
3.5
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Page 3 of 5
L.I.V.E. ‘n’ Rec Program
The L.I.V.E. ‘n’ Rec program (Learning in a Virtual Environment) continues to provide
support for working parents as children, kindergarten through fifth grade, navigate
distance learning in groups of no more than 14 at several City facilities . Participants are
also enjoying daily themed arts and crafts, games, and social interaction within their
cohorts.
L.I.V.E. ‘n’ Rec
(Learning in a Virtual
Environment)
SESSION I
8/17 – 9/4
SESSION II
9/6 – 9/25
SESSION III
9/28 – 10/16
SESSION IV
10/19 – 11/6
SESSION V
11/9 – 11/25
Shannon Center 24 25 23 27 32
Kinder Rec n/a n/a 7 8 8
Heritage Park 9 5 n/a n/a n/a
Dublin Library 11 11 17 12 n/a
Wave 13 15 17 18 13
TOTAL PARTICIPANTS 57 56 64 65 53
Athletic Field Reservations
Per the current County Shelter-in-Place Order, the City continues to allow the permitted
use of athletics fields and batting cages to youth sports organizations for practices.
Organizations are permitted to utilize these facilities while limiting their participation
numbers to 14 youth plus two adults/coaches. Currently 14 user groups have been
approved for soccer, rugby, baseball/softball, and cricket.
The following chart provides sports field reservation hours for the month of November:
Facility Rental Location Monthly Reservations
Dublin Sports Grounds Fields 142 Hours
Fallon Sports Park Fields 502 Hours
Emerald Glen Park Fields 38 Hours
Cricket Cages 162 Hours
Total Hours 844 Hours
The Wave
Aquatic Camps
On November 16, the third Fall session of aquatic camps began with new safety
guidelines in accordance with the County Shelter-in-Place Order. Swim instructors
focused on stroke refinement for freestyle, backstroke, butterfly, and breaststroke. A
camp was also offered for the Junior Green Gators program. Camps run Monday -
Thursday in the afternoons and Saturdays and Sundays all day. The Junior Green
Gators fall camps had been slated to end the second week of November, but due to
their popularity an additional camp session was added.
3.5
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Page 4 of 5
Fitness/Lap Swimming
The Fitness Swimming program includes lap swimming and water walking for
participants ages 14 and older. This program is in its third month and has continued to
be very popular. The Wave welcomed over 1 ,000 swimmers in a month for the first time
in October and broke 1,000 again for the month of November.
November 2019
Fitness Swim Numbers
November 2020
Fitness Swim Numbers
303 1,090
Senior Center
While the Senior Center is closed in accordance with the County Shelter-in-Place Order,
the center continued to offer lunch service, online classes, and meeting space for
Alameda County Public Agencies.
Program Oct Nov
Programs/activities attendance, via
enrollment, drop-ins, and online classes
33 30
Lunches Served 3,043 2,900
• An average of 135 daily meals were served in November
From October 31 through November 3, the Senior Center served as the County’s
designated Accessible Polling Location. Modifications were made for social distancing
and proper sanitation to comply with the County Shelter-in-Place Order.
On November 19, Staff distributed swag bags to 253 seniors at the "Cornucopia of
Resources" Swag Bag Drive-Thru for Dublin's 50 and Over Crowd. The bag contained
informational flyers and pamphlets with tips on how to navigate the holidays safely, plus
fun swag donated by Elegance at Dublin to help keep seniors warm this winter including
a reusable mask and snacks. Staff were on hand to cheer and wave to seniors from
afar. The event was modified for social distancing in accordance with the County
Shelter-in-Place Order.
On November 20, eight seniors joined the Zoom Social Hour for Seniors.
Virtual Recreation Center - Senior Page
The Department’s Virtual Recreation Center Senior page includes activities and
resources for seniors to enjoy during the County Shelter-in-Place Order. These include
links to comedy, opera, fitness workouts, chair aerob ics, dancing lessons, and
meditation.
In November, the following additional content was added or provided to seniors:
• Senior Center Advisory Committee recruitment flyer and application.
• Online classes flyer.
• Zoom Social for Seniors flyer.
• Four Activity Packets, with brain games, word searches, coloring pages,
and other activities.
3.5
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Page 5 of 5
Special Events
Staff solicited sponsorships and prepared for the Santa Drive-thru Meet and Greet to be
held on Saturday, December 5 in the Civic Center Parking Lot and t he Imagine
Playground at Dublin Sports Grounds Grand Opening event originally planned for
Saturday, December 12. The latter event has been postponed; Staff are working to
reschedule it on a date in January 2021.
Upcoming Events
Event Date Location and Time
Community Blood Drive December 4 Dublin Senior Center, 10am-
4pm
Santa Drive-thru Meet
and Greet Experience
December 5 Dublin Civic Center Parking
Lot, 5:00-8:00pm
Holiday Resources and
Craft Swag Bag Drive-
Thru for Seniors
December 17 Dublin Senior Center, 12:30-
1:15pm
Zoom Social Hour for
Seniors – Crafting
December 18 Online via Zoom, 3:00-
4:00pm
“Deck the Homes”
Holiday Decorating
Contest
December 10 - 21 Throughout Dublin, 5:00-
9:00pm
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
3.5
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Page 1 of 3
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Youth Mini Grant Funding Recommendations
Prepared by: Bridget Amaya, Asst. Parks and Community Services
Director
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will recommend Youth Mini Grant
Program funding allocations to the City Council for approval.
STAFF RECOMMENDATION:
Review the Youth Advisory Committee’s recommended funding allocations for the
Youth Mini Grant Program, and consider confirming these allocations and forwarding
them to the City Council for approval in January 2021.
FINANCIAL IMPACT:
The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the
amount of $2,500 for Fiscal Year 2020-21.
DESCRIPTION:
The Youth Advisory Committee (YAC) established the Mini Grant Program in Fiscal
Year 2012-13 to support youth organizations that offer programs f or middle and high
school students other than those offered by the Parks and Community Services
Department. Each year, Dublin-based youth organizations/clubs have an opportunity to
apply for grant funding to assist them in offering activities to the community including
performing arts, sports, multicultural awareness, health awareness, or other activities
that support projects benefiting Dublin youth. Funding is recommended annually by the
YAC, confirmed by the Parks and Community Services Commission, and awarded by
the City Council to the organizations/clubs that best meet the needs of Dublin youth.
The Youth Mini Grant application was placed online Friday, October 2, 2020, with a
submittal deadline of November 13, 2020. The program was advertised via soci al
media, the City’s website, and a City newsflash, and was sent to Committee members
to assist with publicity.
3.6
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Page 2 of 3
At its Special Meeting on December 9, 2020, the YAC received presentations and used
a criteria form (Attachment 1) to review, rate, and develop funding recommendations for
each of the following applicants:
1. Dublin High School Seniors
2. Dublin High School Patch Club
3. Quarry Lane Economic and Financial Literacy Club
4. Dublin HOSA (Health Occupation Students of America)
5. Gardeners of the Galaxy
6. Quarry Lane Environmental Club
After the presentations, the Committee members deliberated and recommended funding
amounts for each of the six organizations as follows:
Organization
Grant Amount
Requested
FY20-21
Grant Proposal YAC Funding
Recommendation
YAC Committee
Members' Points
Average
DHS Senior $1,000 Senior Ball $700 11.7
DHS Patch Club $450
Child Abuse
Awareness & Blanket
Making
$380 13.0
Economic &
Financial Literacy
Club
$1,000
Educational Material
pertaining to financial
Literacy
$400 12.0
Dublin HOSA $250 Science experiments
@ home $200 12.6
Gardeners of the
Galaxy $1,500 Trays, soil, seeds to
grow Microgreens $480 11.4
Quarry
LaneEnvironmental
Club
$700
Environmental
Magazine & Podcast
& Earth Day
$340 12.2
Totals $4,900 $2,500
TOTALS
Upon completion of their projects, grant recipients will have two weeks from the
conclusion of their project to complete a brief project report on how the funds were used
and the number of youths the funds impacted. Grantees are encouraged to provide
photos, testimonials, and/or flyers used to promote their project. Those who do not
submit a report in a timely fashion may not be considered for future Youth Mini Grants.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
1. Mini Grant Application Rating Sheet
2. FY 2020-21 Mini Grant Applications and Proposals
3.6
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Page 3 of 3
3.6
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City of Dublin
Youth Advisory Committee
Mini Grant Rating F orm
Organization: ______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
Total Requested Total Recommended
RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE).
SCHOOL CLUB SPORT ORGANIZATION PERFORMING ARTS CULTURAL AWARENESS
HEALTH AWARENESS OTHER YOUTH ACT IVITY/ORGANIZATION___________________
THE WORD “PROGRAM” IS USED BELOW ON THI S FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
⬧ Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle
school or high school age.
⬧ The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes.
⬧ The youth organization/group has completed all required aspects of the application process.
⬧ The youth organization/group has an adult sponsor that assists in the management or oversight of the
organization/group.
(Maximum of 5) ______
2. Needs/Benefit
⬧ The recipients are the appropriate target group (75% Dublin youth).
⬧ The applicant provides an activity to Dublin residents that other organizations do not provide.
⬧ Applicant’s proposed activity supports projects and programs serving or benefitting Dublin youth.
⬧ The applicant collaborates with other youth-oriented organizations.
(Maximum of 5) ______
3. Funding/ Budget
⬧ The youth organization/group described in detail what the funds will be used for.
⬧ The youth organization/group described how they will provide verification to the YAC that the funds were
used as proposed.
(Maximum of 5) ______
3.6.a
Packet Pg. 34 Attachment: 1. Mini Grant Application Rating Sheet (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3880
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3880 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:* Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Dublin High School Senior
Dublin California 94568
Dilsher Singh, Senior Class President
Michael D'Ambrosio, Activities Director
$1000
735
95
3.6.b
Packet Pg. 35 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3880
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3880 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
Michael D'Ambrosio 11/13/2020
3.6.b
Packet Pg. 36 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Youth Mini-Grant Proposal 2020: Dublin High School Senior Class Funds
We are the Senior Class of 2021 at Dublin High School, consisting of 735 Dublin
students. We are in charge of keeping our class updated with any news along with planning a
variety of class events, including but not limited to fundraisers, bonding events, senior ball,
graduation, and baccalaureate. This year, we had to start running things a little differently due to
COVID-19. However, we have already had one fundraiser and one bonding event, and we are
currently planning to hold a social-distanced movie night for our seniors. Our senior bonding
event was hosted at Meadowlark Dairy which had one of the largest turnout rates for a
customized Senior class cone out of all neighboring school’s bonding events.
As the senior class officers, we understand that many students in our class are currently
experiencing a lot of despair and sorrow due to a lack of human connection. Not being together
to go through our final year of high school has dented our bond as a class, and we hope that with
this money, we can help uplift all of our spirits. We have grown up with a lot of classmates and
to think that we may not even graduate together is something that we hope won’t happen. Even if
this happens to be the case a few months from now, we hope that our class still could have had
some relaxing yet exciting events, especially during the stressful season of college applications.
With the funds we receive and all the money we raise, we hope that the money will not just
impact the senior class but also Dublin High and our community. We would be able to leave a
lasting impact on the school by setting a precedent for future officers and classes. These are
unparalleled times, but the money granted by the Youth Advisory Committee can allow the
senior class to set an example for the underclassmen at DHS by showing them that anything is
possible.
3.6.b
Packet Pg. 37 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Our class has lost the opportunity to participate in many events such as Senior sunrise,
homecoming, and attending football games. The lack of school spirit and school events has
resulted in lower funds for our senior class. We are trying to recover from our losses, so we hope
to utilize the funds from the Youth Advisory Committee to formalize a budget that allows for an
eventful second-semester senior year. We’re currently trying to raise enough money for our
senior ball, which is an event that we seniors have been looking forward to since we first entered
high school. Because junior prom was canceled, we aspire to create a senior ball that is
unforgettable to help make up for our lost junior and senior memories. Aside from just having
enough funds for our senior ball, hopefully, the funds awarded will permit us to have safer and
social-distanced events to help bring not only the Dublin High seniors but also the community
along with it.
In order to ensure that we are using the funds appropriately, we look forward to keeping
in contact with the Youth Advisory Committee to make sure that they are updated with where the
funds are going. If money from the grant will be used towards our senior ball, we will make sure
to show the Committee all the decorations and other items we purchase using the money. If
money from the grant will be used in the near future, then it will most likely be used for bonding
events. For all these events, we will send pictures to the Committee, demonstrating proof that the
money was used for the event and to show proof that we are socially distanced and wearing
masks. Additionally, all pictures will be given permission to publicly post in order to show the
community what we are doing for our seniors.
3.6.b
Packet Pg. 38 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3879
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3879 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Dublin High School Plushies Aimed to Comfort Hearts (PATCH) Club
Dublin CA 94568
Caitlyn Loo - President
Julianne Sundstrom
$450
60
100%
3.6.b
Packet Pg. 39 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3879
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3879 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
Since its establishment in 2016, PATCH has collected and donated over 2,000 stuffed animals to a local child abuse center,
hosted Blanket and Scarf Making projects and three child abuse awareness campaigns (Wear Blue Thursday, Speak Up, and
Take a Stand) and assembled care packages for victims of child abuse. With our YAC grant of $500 during the 2017-2018
school year, PATCH hosted a Child Abuse Awareness Campaign at DHS - “Take a Stand.” $250 was used to purchase
stickers for a fundraiser, and the rest of the grant was used for printing awareness materials. The campaign was a huge
success. All of our project objectives and goals were met - we were able to directly benefit Dublin teens by building awareness
of child abuse and by giving them opportunities to help serve and give back to the community. We even had a few teens (and
even a few adults) come forward and share with us that they had been abused and that they appreciated what we were doing
because it gave them hope, strength, and comfort for the future. Our club has received lots of support from civic leaders,
school faculty members, business owners, family, and friends. We are so thankful that the YAC grant enabled us to make such
an impact and look forward to expanding that impact through our upcoming projects. In 2019, PATCH was again awarded with
a generous YAC grant, but due to the COVID-19 pandemic, we were unfortunately unable to follow-through with our 2019
Blanket Making Project.
Julianne Sundstrom 11/13/2020
3.6.b
Packet Pg. 40 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
November 13, 2020
Dear City of Dublin and Youth Advisory Committee,
Dublin High School’s PATCH (Plushies Aimed to Comfort Hearts) Club respectfully
requests a Youth Mini Grant of $450 for our 2021 Child Abuse Awareness Campaign and
Blanket Making Project in April.
My name is Caitlyn Loo, and I am the President of the PATCH Club at Dublin High
School. The purpose of PATCH is to help raise awareness about children in crisis in our
community and to help abused children by providing them with a “comfort item.” The club was
founded at DHS in 2016 by my older sister, Ally Loo, who herself was a victim of sexual abuse
as a child. When she was seven, she was given a stuffed animal by a worker at a local abuse
agency, which provided her great comfort and security at the time. She started PATCH to
provide the same love and kindness she received as a child and to stand up and be a voice for
other victims. With the help of my peers at Dublin High School, I hope to continue my sister’s
vision to support and comfort victims of abuse through PATCH.
Even though it is rarely talked about, child abuse is still a huge problem in today’s
society, even within our own community. There has been a national increase in abuse cases
during the COVID-19 pandemic, and it is more important than ever for us to bring awareness to
this important issue. PATCH provides Dublin teens with awareness of the issues at hand and
opportunities for them to serve our community through service projects to help victims of abuse.
Since its establishment in 2016, PATCH has collected and donated over 2,000 stuffed
animals to a local child abuse center, hosted Blanket and Scarf Making projects and three child
abuse awareness campaigns (Wear Blue Thursday, Speak Up, and Take a Stand) and assembled
care packages for victims of child abuse. With our YAC grant of $500 during the 2017-2018
3.6.b
Packet Pg. 41 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
school year, PATCH hosted a Child Abuse Awareness Campaign at DHS - “Take a Stand.” $250
was used to purchase stickers for a fundraiser, and the rest of the grant was used for printing
awareness materials. The campaign was a huge success. All of our project objectives and goals
were met - we were able to directly benefit Dublin teens by building awareness of child abuse
and by giving them opportunities to help serve and give back to the community. We even had a
few teens (and even a few adults) come forward and share with us that they had been abused and
that they appreciated what we were doing because it gave them hope, strength, and comfort for
the future. Our club has received lots of support from civic leaders, school faculty members,
business owners, family, and friends. We are so thankful that the YAC grant enabled us to make
such an impact and look forward to expanding that impact through our upcoming projects. In
2019, PATCH was again awarded with a generous YAC grant, but due to the COVID-19
pandemic, we were unfortunately unable to follow-through with our 2019 Blanket Making
Project.
Building on the successes of our past campaigns and various projects, which were made
possible by YAC Mini Grants, PATCH is excited to initiate our fourth annual Child Abuse
Awareness Campaign at Dublin High in April 2021 for National Child Abuse Prevention Month.
Our plan is to distribute waterproof child abuse awareness stickers that can be used on water
bottles or laptops and ask for a $1 donation for each sticker to generate funds for future projects.
In addition, the grant will help us purchase fabric to make 40 fleece blankets for a local abuse
shelter.
Along with bringing comfort to abused children, the April campaign project will directly
benefit Dublin teens by building their awareness of child abuse and by helping them develop
compassion for others who are hurting. The pandemic has limited our face to face gatherings.
3.6.b
Packet Pg. 42 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
However, this project will provide teens with an opportunity to still work together to serve our
community and make a positive impact in the lives of hurting children. For anyone who wants to
volunteer and participate in this project, materials and supplies will be dropped off at each
participating student’s home, along with a tutorial on how to assemble the fleece blankets. This
will allow students to continue to participate in hands-on club activities while even at home.
Finished blankets can be dropped off at a designated location or scheduled for a porch pick-up.
Our club respectfully requests a $450 grant for our Child Abuse Awareness Campaign
and Blanket Project in April 2021. The funds will allow us to purchase the following items for
our campaign and project:
1)100 stickers (printing = $50)
2)40 yds of fleece for 40 blankets @ Joann Fabrics (approx $10/yd x 40 = $400)
Total: $50 + $400 = $450
PATCH will keep records of all expenditures. Pictures will be taken throughout the
whole campaign to post on our social media sites to create more interest and participation among
Dublin High School students. A full report of the project can be presented to the Youth Advisory
Committee after the event.
Thank you for your time and consideration of our request. I hope to hear from you soon.
Sincerely,
Caitlyn Loo
PATCH President
3.6.b
Packet Pg. 43 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3865
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3865 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
The Economic and Financial Literacy Club
Dublin CA 94568
Amita Grewal, Club President and Founder
Sehr Sheikh, Club Mentor
$1000
25
80%
3.6.b
Packet Pg. 44 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3865
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3865 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
Sehr Sheikh 11/12/2020
3.6.b
Packet Pg. 45 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Dear Youth Advisory Committee,
The Economic and Financial Literacy Club (EFLC) of the Quarry Lane School is a
community-based club that aims to provide students of all ages with opportunities to become
literate in basic finance and economic concepts. Students often wish that they are taught
necessary finance skills needed in adult life, but many are not given the option to do so in the
classroom. Our organization was created with the purpose to close this gap.
I.Our Project and Impact
In the state of California, high school financial literacy instruction received an “F” grade
by the Center for Financial Literacy at Champlain College in Vermont. When a basic financial
literacy test was administered by the National Financial Educator’s Council (NFEC), only
61.46% of California students aged 15 to 18 years old passed, citing a strong need for the
implementation of financial education into schools. While every school is not equally able to
provide instruction in economic and financial literacy, our organization aims to deliver a
grassroots method of education to Dublin students outside of the classroom.
Our project begins by administering NFEC’s 30-question basic financial literacy test to
interested Dublin Youth. This provides a metric for not only our organization, but the city of
Dublin, to monitor and measure the effectiveness of our program in improving the quality of
education for economic and financial literacy. By the end of the academic school year (June
2021), the students will be retested to assess their then-current financial literacy.
Our program is entirely free to students and will include monthly workshops on financial
literacy, live and recorded student-run finance lessons, and multi-medium activities. Topics of
instruction focus on decision-making and goals, income and careers, savings, investing,
retirement planning, and principles of money management. All instructional material is
3.6.b
Packet Pg. 46 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
developed upon state and non-profit organization curricula. While our program is designed
specifically for high-school students, interested Dublin youth who are currently in middle-school
are also welcome to participate.
Additionally, we aim for the scores of the reassessment of the NFEC financial literacy
test to meet and exceed the 2019 national average of 64.94% and/or increase by at least 10 points
after the completion of our program. Our fundamental purpose is to foster financial literacy in
Dublin youth in preparation for life after secondary education and beyond.
II.Use of Funds
The Economic and Financial Literacy Club of the Quarry Lane School requests $1,000 in
funding from the Dublin Youth Advisory Committee to provide quality interactive education
material pertaining to economic and financial literacy to Dublin students. 25% of these funds
would be used in purchasing original educational material from suppliers, such as Teachers Pay
Teachers. 50% of these funds would go towards presentation resources, such as a premium Zoom
subscription for hosting meetings that includes additional online tools, and a PearDeck
subscription, which is an online application that allows for presentations to be interactive in
real-time between educators and students. The remaining 25% of the proposed budget would be
used for classroom supplies and to distribute activities, such as worksheets, to students. This
percentage of the funds would cover expenses for paper, financial literacy books, printing, as
well as any mailing costs needed in order to deliver lessons to students.
III.Proof of Correct Use of Funds
To provide proof that all funds are used appropriately, a Google Drive folder will be
shared with the Youth Advisory Committee. In this folder, a sheet will detail which items were
purchased using the grant, how much of the funds were used on each particular item, the reason
3.6.b
Packet Pg. 47 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
for the purchase of this item, and receipts of purchase. As this folder will act as a living
document, it will ensure that at any given moment, the committee will be able to see how funds
are presently being used.
The proposed funds will allow the Economic and Financial Literacy Club of QLS to grow
from just a single school to a community-wide project across the City of Dublin, improving not
only individual outreach, but financial literacy education which will support Dublin youth for
years to come.
Sincerely,
Amita K. Grewal
(Club Founder & President)
3.6.b
Packet Pg. 48 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3847
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3847 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
Dublin HOSA (Health Occupations Students of America - Future Health Professionals)
Dublin CA 94568
Ryan Wong/Aanika Bedi (Co-presidents)
Dr. Julianne Sundstrom (Chapter Advisor)
$250
177
100% are youth in Dublin
3.6.b
Packet Pg. 49 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3847
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3847 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
We were lucky enough to get a grant from YAC two years ago, involving transportation costs to a large state conference. The
money was spent by making HOSA members pay less for transportation to and from the conference. With the funds given to
us by YAC, we were able to make prices of the trip more affordable and several more members were able to come to the trip.
This conference was beneficial and a positive impact to those members as it allowed them to network with HOSA members
from all over the state and dove deep into different medicine and science topics.
Julianne Sundstrom 11/12/2020
3.6.b
Packet Pg. 50 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
3.6.b
Packet Pg. 51 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
3.6.b
Packet Pg. 52 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3840
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3840 2/3
Name of Organization/Club:*
Address1*
City*State*Zip*
Phone:*
Primary Contact Person (Name & Title):*
Phone:*Email:*
Adult Sponsor (Name & Title):*
Phone: *Email:*
Amount Requesting:*Number of People in
Organization:*
Percent of Dublin Youth Participants:*
GARDENERS OF THE GALAXY
Dublin CA 94568
Arjun Karur-Parekh
Frank Castro, Child Nutrition DIrector, DUSD
1500
20-50(anticipated, modt
likely 20 by next week)
100%
3.6.b
Packet Pg. 53 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3840
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3840 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
Frank Castro 11/10/2020
3.6.b
Packet Pg. 54 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Dear Ms.Bridget,
Here is my proposal for the Dublin Youth Grant.
My name is Arjun Karur-Parekh and I am a freshman at Dublin
High school . I have been gardening since I was in 5th grade and I want
to start a club called the “Gardeners of the Galaxy” . The intent is to
introduce others to gardening, grow and donate food so we can all do our
part in contributing to relief efforts during the COVID-19 pandemic.
Our club will be focusing on growing microgreens for the students
at DUSD. It will consist of 20 to 50 students who will be growing and
delivering them to the DUSD school kitchens.
The addition of microgreens to the menu will enhance the
nutritional value because the number of minerals and vitamins are more
densely compacted in the baby greens than the full-grown ones. One tray
of microgreens has about 4 servings. If 20 club members are growing 10
trays/week, we can grow 800 servings which will feed 160
3.6.b
Packet Pg. 55 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
students/day/school week! If we get 50 club members that number goes
up to 2000 servings, or 400 students fed every school day!
If we wish to sustain this project, funding is crucial and will be used
to buy trays, soil, and seeds. The cost of growing 1 tray is about $8.50
with the materials we have identified on the open market. With further
research, we hope to reduce the cost by a considerable amount and plan
on reaching out to local businesses who can give us bulk pricing.
For proving that the funds were used as proposed, pictures will be
sent at certain milestones, ie. first zoom meeting, first growth, first delivery
to school among others. Additionally, we will create a website to motivate
more people to join us and to log our progress. The website will have
information on our club, videos on how to grow and a materials list, along
with other useful information. Lastly, we will keep receipts as proof of all
purchases made and maintain all accounts.
In order to ensure the safety of the food we are growing , I am
currently communicating with the supervisor at the Alameda County
Department of Environmental Health. She has been very encouraging and
we are in the process of applying for necessary licenses to ensure food
safety.
3.6.b
Packet Pg. 56 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
We hope to secure your support with this grant in order to help the
hundreds of students affected by food insecurity and to do our part in
helping to make the COVID-19 pandemic easier for those most in need.
Sincerely,
Arjun Karur-Parekh
3.6.b
Packet Pg. 57 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
3.6.b
Packet Pg. 58 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
11/17/2020 https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3832
https://dublin.ca.gov/Admin/FormCenter/Submissions/Print/3832 3/3
Yes
No
Did the Youth Organization/Club receive grant funding
in the past?*
If yes, please explain how the funding from the Youth Mini Grants was used; if the goals were met; and the impact on the
program.
I have reviewed the proposal, and to the best of my knowledge, the funds requested from the City of Dublin will be used to
provide the services described in this Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's Acknowledgement *Date: *
The Youth Mini Grant was awarded to the Quarry Lane Environmental Club in the past. A large portion of the money from
previous years has been dedicated towards creating a Rain Garden on our school campus. The Rain Garden provides the
Dublin community with countless benefits such as reducing pollution, replenishing groundwater, providing a habitat for native
wildlife, and filtering surface water runoff. However, above all, it allowed the youth to come together in solidarity to be a part of
the solution to climate change. Since the creation of the Rain Garden, the Quarry Lane Environmental Club has expanded it
by adding solar-powered lights and extending the garden. It has also been used for organizing the large Earth Day
celebrations, but since last year we could not hold the event in person, we used the funding to create a program for a virtual
Earth Day celebration that still placed an emphasis upon educating the youth of Dublin on various environmental issues. The
money was also used to organize park and creek cleanups in the Dublin area, which allowed the beautification of the city as
well as provided the youth with an enriching activity where they received the opportunity to have a hands-on experience of
taking steps towards preserving the planet. Lastly, the remaining money was dedicated towards holding workshops for
elementary schoolers in the city of Dublin. With the funding from the YAC Mini Grant, the Quarry Lane Environmental Club was
able to meet most of our goals and accomplish all of our projects. The projects and events that we completed/organized would
not have been possible without the funding from the Youth Mini Grant, so the program was very beneficial in bringing our ideas
about environmentalism to fruition.
Mr. Art Squillante 11/7/2020
3.6.b
Packet Pg. 59 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Youth Mini Grant Proposal
The Quarry Lane Environmental Club is a student-driven club that is focused on creating
an increased awareness of environmental issues with an emphasis on educating and empowering
students to be more involved in maintaining the well-being of our environment. The
Environmental Club is one of the most popular clubs on the Quarry Lane School campus and has
an instrumental role in coordinating events and seminars throughout the school year to ensure a
greener future.
Identifying environmental illiteracy as a key issue in our community, the Quarry Lane
Environmental Club is launching the first environmental educational magazine at our school.
Through this effort, we strive to educate the youth of Dublin on the pressing environmental
issues and highlight why combating these should be our top priority. We have already published
two editions of our environmental magazine called “Wild & Wondrous” that is available to
everyone (not just our school community) for free. Each magazine edition is focused on a
different topic so that students gain a comprehensive understanding of the importance of action.
Given our current circumstances, it has become difficult to organize in-person events during the
school year that can encourage students to take steps towards preserving our planet, so we
believe that creating this magazine is a unique outlet to inspire the youth of Dublin and instill in
their minds the necessity of environmentalism. In addition, the Quarry Lane Environmental Club
will continue to organize and hold environmental seminars/workshops (virtually for now) that
will help enrich the Dublin youth by fostering a love for community service and leadership in
students and empowering individuals to lead their own initiatives.
3.6.b
Packet Pg. 60 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
The Quarry Lane Environmental Club is also creating a podcast to supplement our
magazine efforts that will be publicly available for free. We are inviting renowned environmental
changemakers onto the podcast so that they can speak about their actions and how they witness
first-hand the drastic consequences of various environmental issues. This podcast will allow the
youth of Dublin to listen to the advice of environmental trailblazers and will equip them with a
new lens to view the world around them, ultimately ridding the youth cohort of ignorance and
inspiring them to take steps towards creating a healthier environment.
Lastly, the Quarry Lane Environmental Club organizes an annual Earth Day celebration
that is open to all Dublin residents. The Earth Day celebration is a fun-filled event that features
live entertainment, informative speakers, local sustainable vendors, as well as various student-
driven efforts and talents on/off campus. The primary goal of this event is to promote local
solidarity and increase environmental awareness, while showing the students how even small
changes in our everyday lives can help make a difference.
The funds from the Youth Mini Grant will be used to help further our goals to educate the
youth in Dublin by dedicating more resources towards our recent projects. In particular, the grant
money will be used to invite prestigious speakers onto our podcast so that the youth can connect
to the movement of environmentalism on a more personal level and hear the nuanced
perspectives that these environmental leaders have to offer. In addition, the grants will be
extremely useful for allowing our magazine to reach a wider audience, for conducting
environmental workshops and seminars in the city, and for putting together the grand Earth Day
celebration that our club hosts annually. In order to provide proof of how the funds were used,
the Quarry Lane Environmental Club will send all episodes of our podcast as well as all of our
environmental magazine editions to the city. In addition, for the other educational seminars that
3.6.b
Packet Pg. 61 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
we put on (virtually or in-person) and the Earth Day celebration, we will send numerous pictures
to show the scale of the event as well as invoices from vendors.
The Youth Mini Grant was awarded to the Quarry Lane Environmental Club in the past.
A large portion of the money from previous years has been dedicated towards creating a Rain
Garden. The Rain Garden provides the Dublin community with countless benefits such as
reducing pollution, replenishing groundwater, providing a habitat for native wildlife, and
filtering surface water runoff. However, above all, it allowed the youth to come together in
solidarity to be a part of the solution to climate change. Since the creation of the Rain Garden,
the Quarry Lane Environmental Club has expanded it by adding solar-powered lights and
extending the garden. The funds have also been used for organizing the large Earth Day
celebrations and conducting park and creek cleanups in the Dublin area, which allowed the
beautification of the city as well as provided the youth with an enriching activity where they
received the opportunity to have a hands-on experience of taking steps towards preserving the
planet.
3.6.b
Packet Pg. 62 Attachment: 2. FY 2020-21 Mini Grant Applications and Proposals (Youth Mini Grant Funding Recommendations)
Page 1 of 2
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 21, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Residential Holiday Home Decorating Program
Prepared by: Tyler Phillips, Recreation Supervisor
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will review the applications for the
2020 Dublin Residential Holiday Home Decorating Program and vote on winners in
each category.
STAFF RECOMMENDATION:
Review the submitted applications and select winners for each category.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Background
The Dublin Residential Holiday Home Decorating Program is intended to encourage
and celebrate those residents who decorate their homes for the holidays. The Parks
and Community Services Department organizes the program and utilizes the Parks and
Community Services Commissioners as the judges.
Individual homes are judged in five categories. Winners receive a yard sign and
certificate of recognition from the City Council, and Staff promote the homes via various
communication channels including social media platforms and the City website.
Due to the positive feedback the program received in 2018 and 2019, Staff implemented
the program again for the 2020 Holiday season.
2020 Program Judging & Criteria
The deadline for submissions was December 10, 2020, and the judging took place from
December 12 - 17, 2020.
6.1
Packet Pg. 63
Page 2 of 2
Twenty-four applications were received totaling 42 different entries.
Applications were judged by Commissioners on a number scale of 1 to 5, with 5 being
outstanding, in the following categories:
13 entries Best Use of Lights - Unique design and/or creative use of lights.
15 entries Best Lawn Display - Placement of lawn decorations and/or animation.
8 entries Best Holiday Theme - Story line and/or cohesive scene.
3 entries Best Condo/Apartment - Best use of limited space.
3 entries Best Neighborhood - A group of three or more homes (either directly
next door or across the street in the same block), promoting cooperation
and collaboration in their efforts.
The “Best Overall” winner will also be selected by the Commission following the
selection of category winners.
At this meeting the Commissioners will review the scores, engage in discussion, and
vote on the winners in each category. Winners that are not present at the meeting will
be notified on December 22, 2020.
All award winners will receive a certificate of recognition and a yard sign to display in
front of their home and will be recognized by the City Council at the January 12, 2021
regular meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was provided to all applicants.
ATTACHMENTS:
1. 2020 Home Holiday Decorating Contest Flyer
6.1
Packet Pg. 64
Do you have the most festive home or apartment/condo in your neighborhood with the
best holiday decorations?
The City of Dublin invites Dublin residents to participate in the City’s Holiday Home Decorating Contest.
One winner will be chosen for Best Use of Lights, Best Lawn Display, Best Holiday Theme, Best Apartment/Condo,
and Best Neighborhood (three homes, either directly next door or across the street in the same block,
promoting cooperation in their efforts). In addition to these categories, the judging committee will select a
Best Overall award, based on curb appeal.
All winners will receive a special Best Holiday Decoration yard sign.
Entry forms are available at:
Online at www.dublin.ca.gov/holidayhappenings or by request from tyler.phillips@dublin.ca.gov
The deadline to enter is Thursday, December 10 at 5:00 p.m.
Judging will take place December 12-17.
Winners will be notified on December 21.
“decK THE HOMES”
IN OUR NEW AMERICAN BACKYARD
City of Dublin2020 Holiday Home Decorating Contest
6.1.a
Packet Pg. 65 Attachment: 1. 2020 Home Holiday Decorating Contest Flyer (Residential Holiday Home Decorating Program 2020)