HomeMy WebLinkAbout05-07-2020 HSC Agenda PacketMay 7, 2020 Dublin Human Services Commission Agenda Page 1 of 3
SPECIAL MEETING
Thursday, May 7, 2020, 7:00 PM
Council Chamber, 100 Civic Plaza
DUBLIN HUMAN
SERVICES COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Human Services Commission Meeting or, in the event that it is delivered to
Human Services Commission members less than 72 hours prior to a Human Services Commission Meeting, as
soon as it is so delivered.
Meeting Procedure During Coronavirus (COVID-19) Outbreak:
In keeping with the guidelines provided by the State of California and Alameda County
Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak,
and recommendations to follow social distancing procedures, the City of Dublin will adopt the
following practices during upcoming commission meetings:
• The Dublin Human Services Commission will hold the meetings remotely via Zoom
Video Communications.
• The meeting will begin at 7:00 p.m.
• Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to
call in using a computer/or smart phone via a link which will be provided following
submission of a speaker slip. A telephonic option will also be available.
• Once connected, the public speaker will be placed in an on-line waiting room. While in the
waiting room, the public speaker should watch or listen to the meeting via the outlets above,
as they will not see or hear the meeting while they are connected and waiting to speak.
• When the agenda item upon which the individual would like to comment is addressed, the
speaker will be announced in the meeting when it is his/her time to speak to the
commission. The speaker will then be moved to the meeting for comment.
SPECIAL MEETING 7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1. Public Comment
At this time, the public is permitted to address the Human Services Commission on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED
THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Human Services Commission may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of
the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a
future Human Services Commission agenda. The exceptions under which the Human Services Commission
MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
May 7, 2020 Dublin Human Services Commission Agenda Page 2 of 3
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Human
Services Commission with one single action. Members of the audience, Staff or the Human Services
Commission who would like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
4.1. Minutes of the January 23, 2020 Human Services Commission Meeting
The Human Services Commission will consider approval of the January 23, 2020
Regular Meeting Minutes.
STAFF RECOMMENDATION:
Approve the minutes of the Human Services Commission January 23, 2020 Regular
Meeting.
5. WRITTEN COMMUNICATION
6. PUBLIC HEARING
7. UNFINISHED BUSINESS
8. NEW BUSINESS
8.1. City of Dublin Fiscal Year 2020-21 Human Services Grants Program Funding
Recommendations
On an annual basis, the Human Services Commission reviews Human Services Grant
Program applications for the upcoming fiscal year. The Commission will receive a
presentation from Staff regarding community non-profit organizations applying for
grant program funding, discuss the grant applications, review preliminary
recommendations, and make final funding recommendations to the City Council.
STAFF RECOMMENDATION:
Receive Staff recommendation on funding levels, deliberate, and make funding
recommendations to the City Council for consideration at the June 2, 2020 City
Council meeting.
9. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee reports and reports by
the commission related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda sha ll be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation there of. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensur es a safe and secure environment, and fosters
new opportunities.
Vision
May 7, 2020 Dublin Human Services Commission Agenda Page 3 of 3
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings t hrough
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
Page 1 of 1
STAFF REPORT
HUMAN SERVICES COMMISSION
DATE: May 7, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the January 23, 2020 Human Services Commission Meeting
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Human Services Commission will consider approval of the January 23, 2020
Regular Meeting Minutes.
STAFF RECOMMENDATION:
Approve the minutes of the Human Services Commission January 23, 2020 Regular
Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Commission will consider approval of the January 23, 2020 Regular Meeting
Minutes.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the January 23, 2020 Human Services Commission
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HUMAN SERVICES COMMISSION MINUTES
Thursday, January 23, 2020
Human Services Commission January 23, 2020
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Human Services Commission was held on Thursday,
January 23, 2020, in the Human Services Commission Council Chamber. The meeting
was called to order at 7:00 PM., by Commissioner Shawn Costello.
1. Call to Order
Attendee Name Title Status
Alan Brown Commission Chair Absent
Shawn Costello Commissioner Vice-Chair Present
Janet Songey Commissioner Present
Ankita Sharma Commissioner Present
Candy Velasco Commissioner Present
Nelia Soares Alternate Commissioner Present
Michael McCorriston Alternate Commissioner Present
2. Pledge of Allegiance – Vice-Chair Costello led the Pledge of Allegiance.
3. Oral Communications
3.1. Public Comment
None
4. Consent Calendar
4.1. Approve the minutes of the Human Services Commission November 21, 2019
Regular Meeting.
The commissioners voted to approve the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Janey Songey, Commissioner
SECOND: Shawn Costello, Commissioner
AYES: Ankita Sharma, Candy Velasco, Nelia Soares (alternate)
ABSENT: Alan Brown
5. Written Communication
None
4.1.a
Packet Pg. 5 Attachment: 1. Minutes of the January 23, 2020 Human Services Commission (Minutes of the January 23, 2020 Human Services Commission
Human Services Commission January 23, 2020
Regular Meeting P a g e | 2
6. Public Hearing
None
7. Unfinished Business
None
8. New Business
8.1. Overview of Human Services Grant Process for Fiscal Year 2020 -21
Staff liaison Shaun Chilkotowsky provided an ov erview of the Human Services
Grants Program, including the grant application process, the priority areas for
funding, and the sources of funding for the Program.
In response to a question from commissioners, Mr. Chilkotowsky confirmed that it
would be okay for an individual commissioner to visit organizations to learn more
about that organization.
8.2. Election of Officers
Staff liaison Shaun Chilkotowsky provided information on the term and duties of
the Chair and Vice-Chair.
Cm. Costello expressed interest in serving as Chair.
The Commission voted to elect Cm. Sharma as Chairperson for the 2020
calendar year.
The Commission voted to elect Cm. Velasco as Vice -Chairperson for the 2020
calendar year.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Janet Songey, Commissioner
SECOND: Candy Velasco, Commissioner
AYES: Shawn Costello, Ankita Sharma, Nelia Soares (alternate)
ABSENT: Alan Brown
9. Other Business
The Commissioners provided brief informational reports about other events and
meetings attended.
10. Adjournment
4.1.a
Packet Pg. 6 Attachment: 1. Minutes of the January 23, 2020 Human Services Commission (Minutes of the January 23, 2020 Human Services Commission
Human Services Commission January 23, 2020
Regular Meeting P a g e | 3
Being no further business, the meeting was adjourned by Cm. Costello at 7:49 PM.
Minutes prepared by Jennifer Li Marzi, Recording Secretary.
4.1.a
Packet Pg. 7 Attachment: 1. Minutes of the January 23, 2020 Human Services Commission (Minutes of the January 23, 2020 Human Services Commission
Page 1 of 8
STAFF REPORT
HUMAN SERVICES COMMISSION
DATE: May 7, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
City of Dublin Fiscal Year 2020-21 Human Services Grants Program
Funding Recommendations
Prepared by: Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
On an annual basis, the Human Services Commission reviews Human Services Grant
Program applications for the upcoming fiscal year. The Commission will receive a
presentation from Staff regarding community non-profit organizations applying for grant
program funding, discuss the grant applications, review preliminary recommendations,
and make final funding recommendations to the City Council.
STAFF RECOMMENDATION:
Receive Staff recommendation on funding levels, deliberate, and make funding
recommendations to the City Council for consideration at the June 2, 2020 City Council
meeting.
FINANCIAL IMPACT:
The Human Services Grants Program is supported by several funding sour ces including
the federally-funded Community Development Block Grant (CDBG) Fund, the General
Fund, and the Inclusionary Housing Fund. Table 1 shows the estimated Fiscal Year
2020-21 Program funding by source:
Table 1: Estimated Human Services Grants Program Funding by Source
Source Amount
CDBG (estimated) $99,571
City General Fund $160,000
Inclusionary Housing Fund $8,000
Total $267,571
The CDBG amount is currently estimated since the allocations from the Department of
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Housing and Urban Development (HUD) are not final. The initial Commission review
was based off an estimated allocation of $94,000 , however; on April 10, 2020, the
estimated allocation presented to Dublin from HUD totaled $99,571. This could be
adjusted again in May or June prior to approval of the final City budget. As described
below and included in Attachment 4, Staff adjusted the additional funding equitability
among the requesting organizations.
Also, at its March 4, 2020 Strategic Planning Session, the City Council requeste d the
General Fund contribution to be increased from $130,000 to $160,000 annually.
DESCRIPTION:
Fiscal Year 2020-21 marks the 16th year of Dublin’s Human Services Grants Program
which provides financial support to local non-profit organizations serving the Dublin
community.
Between December 26, 2019 and January 13, 2020, the City accepted applications via
an online platform, ZoomGrants. The City received 21 applications by the deadline, 18
of which qualified.
Prior to the deadline, in November and De cember 2019, Staff conducted outreach and
education efforts as part of the Human Services Grants Program application process
that included:
Providing notice of funding availability and upcoming community workshops
to non-profit organizations.
Advertising the funding availability in East Bay Times newspaper.
Providing information on the City website.
Holding two Grant Application Workshops to review the online application
process and discuss program guidelines for the upcoming fiscal year.
Attendance at one of these workshops was a requirement of applicants.
Analysis of Grant Applications and Grant Program Priorities
Each year, the Commission provides a recommendation to the City Council which then
awards funding to organizations that best meet the community’s needs in support of the
City’s adopted Mission and Vision (Attachment 1), needs identified in the Tri -Valley
Needs Assessment (Attachment 2), and previously identified priorities.
At the October 20, 2015 City Council Meeting, the City Council discussed funding
priorities for future grants cycles. The discussion resulted in City Council direction that
the Grants Program should emphasize funding programs specifically directed towards
core human service needs. The City Council decided that, going forward, grants would
not be awarded to arts or school-based programming or events, but would be focused
on the most critical human services needs such as health care, food and nutrition,
homelessness, childcare, etc.
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For the past ten years, the City Council has emphasized basic life needs such as food,
shelter, health care, and mental health services in their grant funding decisions. Further,
the Human Services Commission’s preference in recent years has been to address
needs in the areas of Behavioral Health (mental health and substance abuse), Health
Care (including dental), and Senior Services.
With this guidance, Human Services Commissioners were asked to review all
applications and consider a number of factors to determine their rating and
recommended funding amounts. The review and rating by Commissioners was used to
develop the final Staff recommendation. Factors considered (in no specific order)
include:
Grant Rating Criteria Worksheet (Attachment 3).
Determination if the request meets the adopted Program guidelines and
qualifications.
Compliance with Program’s request limits ($3,500 minimum to $25,000
maximum).
Whether the project addresses one or more of the 14 Key Areas of Concern
identified in the 2011 Tri-Valley Needs Assessment Report.
Whether the project addresses basic life needs such as food, shelter, health
care, and mental health services.
Past performance of projects that received grant funds in prior years.
Whether City funds are used to leverage other funding sou rces.
The number of Dublin residents served and cost per participant.
Compliance with grant application requirements including attendance at grant
workshops, presentations to the Human Services commission, and reporting
deadlines.*
• The eligible uses for each of the three funding sources.
City funding for homeless services (due to anticipated requirement for City to
spend local funds in Fiscal Year 2020 -21 on homeless services as part of
match for receiving State Homeless Emergency Aid Program (“HE AP”)
funding)
For CDBG only: Compliance of proposed programs and service providers to
ensure the activities comply with HUD/CDBG guidelines.
*In the past, each organization was required to make a short presentation to the Human
Services Commission in addition to submitting an application. Due to the COVID -19
pandemic, the presentation requirement was waived.
During this year’s application period, the City of Dublin received 18 qualifying
applications from 14 organizations (four organizations each submitted applications for
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two different projects).
Table 2 summarizes the total funding requests and Staff recommendations for the
Fiscal Year 2020-21 Human Services Grants Program by funding source :
Table 2: Funding Requests and Staff Recommendations by Source
FY 2020-21
Funding Source
Funding
Requests
Available
Funds/Staff
Recommendation
CDBG Fund* $131,510 $99,571
General Fund $190,053 $160,000
Inclusionary Housing Fund $8,000 $8,000
Total $329,563 $267,571
* Includes allocation to the Axis Community Health Facility Project Loan Obligation. The
initial estimated allocation as of December 2019, was $94,000. In April 2020, this was
updated to $99,571. This allocation is still an estimate until HUD budgets are
approved, and minor adjustments may be necessary in June before the new Fiscal
Year starts.
CDBG Funding
The Community Development Block Grant (CDBG) fund is provided by the U.S.
Department of Housing and Urban Development (HUD). The City of Dublin works with
Alameda County’s Urban County CDBG Program to allocate funds and to assure that all
CDBG funded activities are in compliance with Federal regulations.
The City of Dublin has participated in Alameda County’s Urban -County CDBG Program
since 1982. The City of Dublin, along with the c ities of Albany, Emeryville, Newark, and
Piedmont (cities with a population below or near 50,000 residents), are called the
“Urban County Cities,” along with the unincorporated areas of Alameda County.
Estimated CDBG Funding Allocation and Committed Uses
The City’s total estimated CDBG funding allocation for Fiscal Year 2020 -21 is $99,571.
This is the projected amount available to the City for distinct community programs or
uses as shown in Table 3.
Table 3: Dublin Use of CDBG Funds
Program
Fiscal Year 2020-21
Estimated Amount
Human Services Grant Program $85,984.46
Existing Facility Project Loan Obligation
(Axis Community Health - Health Center)
$13,586.54
Total estimated CDBG allocation $99,571.00
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Background on Existing Facility Project Loan Obligation
On May 6, 2014, the City Council approved a resolution authorizing the City to enter into
a Public Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton,
Livermore, and the County of Alameda for repayment of a HUD loan to suppo rt Axis
Community Health’s Health Center expansion in Pleasanton. The PPJ allowed the
agencies, with City of Pleasanton acting as lead agency, to borrow $1.25 million to
support Axis Community Health’s facility construction.
The Axis Community Health Facility Project Loan Obligation agreement was executed in
July 2015 and is a 20-year loan repayment commitment, through 2035, with payment
remitted annually with CDBG funds. The funding allocation for repayment of the loan is
identified as part of the Staff recommendation since it is a project funded with CDBG
funds.
The Health Center opened in May 2016. As a result of the agreement, the City of Dublin
is required to repay its portion of the loan. In Fiscal Year 2020-21, the estimated
payment due is $13,586.54. Dublin’s total obligation (through 2035) is estimated at
$217,674 based on the latest projection of interest rates.
CDBG Project Type: Public Service Project vs. Capital Project
Each year, the County limits the use of CDBG funds by each Urban Coun ty City to
approximately 15% of the CDBG allocation for service -based organizations and
projects, with the remaining 85% for capital projects. The County’s past practice has
been to review all applications received from each Urban County City to determine if the
overall request for service-based projects exceeds the 15% limit.
In recent years, the County has requested that the City adjust the service -based project
allocation when the County was projected to exceed the 15% limit. If adjustments are
needed for Fiscal Year 2020-21, Staff will work with eligible grant applicants and the
County to adjust as necessary, including implementation of a prorated reduction for all
CDBG awards, if necessary.
This year the City did not receive any capital project applications. The City typically
receives far more service project requests than capital project requests.
Staff Recommendations
Grant applicants requested more funds than are available in the Program. The overall
funding amount requested exceeded the amount available by approximately 21%,
making it a very competitive process. Staff’s recommendations are based on the factors
identified previously in this report and summarized in Attachment 4. The results are as
follows:
• Of the 21 applications received, 18 are being recommended to receive
funding.
Three projects are not being recommended for funding. These are:
Association of the United States Army/Dean Chapter’s application for
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Reading Programs at Frederiksen Elementary School is not being
recommended for funding as the project does not provide direct human
service needs, and the school-based project may be eligible for
educational related grants from other sources.
Association of the United States Army/Dean Chapter’s application for
the Sea Cadet Program included activities that Staff determined were
not direct human service needs, such as supplemental childcare
support.
Valley Children’s Museum’s application for Play Based STEAM
Programming is not being recommended for funding as the project does
not provide direct human service needs, and the project may be eligible
for educational related grants from other sources.
• Eight applicants qualified and indicated they were willing to meet the strict
federal guidelines for use of CDBG funds including meeting the CDBG
program’s national objectives of benefiting income qualified persons,
homeless persons or persons with disabilities.
One organization is being recommended for funding through the City’s
Inclusionary Housing Fund: Tri-Valley Haven Homeless Service Program.
This program is also eligible for, and being recommended to receive, CDBG
funding and is one of the eight applications stated previously.
The remaining ten applications are eligible for, and are recommended to
receive, a percentage of the General Fund allocation
The Program is a competitive grant process. Since requests exceeded the funds
available, this year, the City is unable to fully fund all the application requests.
Table 4: STAFF RECOMMENDATIONS FOR
FISCAL YEAR 2020-21 GRANT PROGRAM
Organization Name and
Proposal Title
Requested
Amount
Recommended
Amount
Recommended
Source(s)
Axis Community Health - Loan
Obligation*
NA $13,586.54 CDBG
Axis Community Health - Low
Income Dental Care
$9,000 $6,216 CDBG
Axis Community Health -
Ensuring Appropriate and Timely
Access to Care with Triage Call
Nurse
$9,135 $8,334 CDBG
CALICO Center - Dublin Child
Abuse Intervention
$15,000 $11,806 CDBG
Community Resources for
Independent Living - Housing
and Independent Living Skills
$14,779 $11,931 CDBG
Legal Assistance for Seniors - $7,500 $6,268 CDBG
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Legal Services, Medicare
Counseling and Education for
Dublin Seniors
Open Heart Kitchen - Dublin
Meal Programs
$24,000 $21,211 CDBG
Spectrum Community Services -
Meals on Wheels for Dublin's
Homebound Elderly
$13,500 $12,140 CDBG
Tri-Valley Haven - Homeless
Services Program
$25,000 $16,078.46 CDBG/Housing
TOTALS $117,914 $107,571** CDBG/Housing
Chabot-Las Positas Community
College District/Tri-Valley Career
Center - Dublin Career &
Employer Services
$9,952 $9,488 General Fund
Chabot-Las Positas Community
College District/Tri-Valley Career
Center - Dublin VITA Program
$7,497 $7,284 General Fund
City Serve of the Tri-Valley -
Homelessness Prevention/Crisis
Intervention Services
$23,000 $21,260 General Fund
Easter Seals Bay Area -
Kaleidoscope Community Adult
Program
$25,000 $16,273 General Fund
Hively - Behavioral Healthcare
Services
$25,000 $21,298 General Fund
Hively - Diaper Pantry $15,000 $10,780 General Fund
Hope Hospice - Grief Support
Center and Hospice Volunteer
Program
$18,000 $17,769 General Fund
Senior Support Program of the
Tri Valley - Case Management
$16,604 $15,593 General Fund
Sunflower Hill - Program Support
for Adults with Developmental
Disabilities
$25,000 $16,177 General Fund
Tri-Valley Haven - Domestic
Violence Services Program
$25,000 $24,078 General Fund
TOTALS $190,053 $160,000
GRAND TOTALS $307,967 $267,571
*The Axis Community Health Facility Project Loan Obligation agreement was
executed in July 2015 and is a 20-year loan repayment commitment, through 2035, with
payment remitted annually with CDBG funds.
**The $107,571 total includes $99,571 in CDBG Funding and $8,000 from the
Inclusionary Housing Fund.
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Next Steps
After the Commission deliberates and makes a recommendation, Staff will present the
final recommendation to the City Council for consideration at the June 2, 2020 City
Council meeting.
Since the CDBG allocation is still estimated, if adjustments are necessary to comply
with the 15% service-based project cap, Staff will work with the organizations and the
County to bring grant allocations into compliance.
Approved grant amounts will be incorporated into the Fiscal Year 2020 -21, after which
all grant awardees be required to enter into an agreement with the City of Dublin.
Organizations receiving funds will be required to submit insurance documents, timely
invoices and quarterly (if CDBG-funded) or twice-yearly reports on their progress in
reaching projected goals. CDBG-funded organizations will also be required to
participate in annual site monitoring visits.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. City of Dublin Mission and Vision
2. Tri-Valley Needs Assessment 14 Areas of Concern
3. Grant Rating Criteria Worksheet
4. Staff Funding Recommendations Summary
5. Fiscal Year 2020-21 Applications
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8.1.a
Packet Pg. 16 Attachment: 1. City of Dublin Mission and Vision (Human Services Grants Program Funding Recommendations FY20-21)
Page 14 of 17 – Grant Application Instructions
2011 Tri ‐Valley Needs Assessment
Findings by Area of Concern *
1
Behavioral health (mental
health and substance abuse)
8
Disabilities
2 Affordable housing 9 Food and nutrition
3
Health care
10
Senior services
4
Workforce development
11
Youth services
5
Homelessness
12
Child care,early childhood
development and education
6
Transportation services and
access
13
Changing demographics and
growing diversity
7
Domestic violence and child
abuse
14
Financial assistance
*Page 33 Eastern Alameda County Human Services Needs Assessment
8.1.b
Packet Pg. 17 Attachment: 2. Tri-Valley Needs Assessment 14 Areas of Concern (Human Services Grants Program Funding Recommendations FY20-21)
1
Criteria Rating Sheet
CITY OF DUBLIN
UNIVERSAL GRANT RATING SHEET
TO BE FILLED OUT BY CITY STAFF
Organization:
Program:
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
FUNDING SOURCE CDBG Comm. Grant Incl. Fund
Total Requested Total Recommended
IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS
DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE).
CAPITAL PROJECTS PUBLIC SERVICE HOUSING ECONOMIC DEVELOPMENT
THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
⬧ The organization previously received funding from Dublin, and has fully complied with the City’s management
procedures, including invoice and report deadlines.
⬧ The organization, as presented in the application, is able to achieve the stated goals and outcomes.
⬧ The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit
status, resumes for staff, a Board of Directors, information on clients served).
⬧ The organization has completed all required aspects of the application process.
⬧ The proposed program has a successful proven track record (not a new program).
(Max im um of 5) ______
2. Needs/Benefit
⬧ The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.)
⬧ The organization provides an activity to Dublin residents that other organizations do not provide.
⬧ Applicant’s activity: (choose a or b)
a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR
b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy
Priorities.
⬧ The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda
County Needs Assessment Report
⬧ The organization collaborates with other agencies to enhance services.
(Max imum of 5) ______
8.1.c
Packet Pg. 18 Attachment: 3. Grant Rating Criteria Worksheet (Human Services Grants Program Funding Recommendations FY20-21)
2
Criteria Rating Sheet
3. Funding/ Budget
⬧ The amount of funding requested compared to the number of Dublin residents served is reasonable.
⬧ Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses*
(or equivalent) that could jeopardize other funding.
⬧ Program and administrative budget covers the cost to provide for the program.
⬧ The organization leverages other funding sources to provide activities/services/improvements.
⬧ The organization charges a fee and/or produces other income that may be used to support this program
(review submitted fee schedule if applicable).
(Max imum of 5) ______
*Standardized accounting audit statements
1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a
control does not allow management or employees, in the normal course of performing their assigned functions,
to prevent or detect misstatements on a timely basis.
2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely
effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with
the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s
financial statement that is more than inconsequential which will not be prevented or detected by the
organization’s established internal controls.
3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements which will not be
prevented or detected by the organization’s established internal controls.
❖ Rating Criteria is subject to change from time to time to reflect the current industry
or to address the type of applications received.❖
8.1.c
Packet Pg. 19 Attachment: 3. Grant Rating Criteria Worksheet (Human Services Grants Program Funding Recommendations FY20-21)
City of Dublin Human Services Commission - Grant Funding for Fiscal Year 2020-21
Organization Grant Proposal Funding Amount Received
FY19-20
Grant Amount
Requested FY20-21
Human Services
Commissioners'
Recommended Funding
Staff Adjusted Funding
Recommendation
Human Services
Commissioners' Points
Average
Funding Type
Axis Loan Obligation $16,932.00 N/A N/A $13,586.54 N/A CDBG
Axis Low Income Dental Care New $9,000.00 $5,950.00 $6,216.00 13.0 CDBG
Axis Triage Call Nurse $9,135.00 $9,135.00 $7,977.00 $8,334.00 14.0 CDBG
CALICO Center Child Abuse Prevention $13,490.00 $15,000.00 $11,300.00 $11,806.00 14.6 CDBG
Community Resources for
Independent Living
Housing and Independent Living
Skills $11,523.00 $14,779.00 $11,420.00 $11,931.00 13.6 CDBG
Legal Assistance for Seniors
Legal Services, Medicare
Counseling and Education for
Dublin Seniors
$7,500.00 $7,500.00 $6,000.00 $6,268.00 14.2 CDBG
Open Heart Kitchen Dublin Meal Program $22,390.00 $24,000.00 $20,303.00 $21,211.00 14.6 CDBG
Spectrum Community
Services
Meals on Wheels for Dublin's
Homebound Elderly $13,000.00 $13,500.00 $11,620.00 $12,140.00 14.6 CDBG
Tri-Valley Haven Homeless Services Program $11,449.23 $25,000.00 $15,390.00 $16,078.46 13.8 CDBG / Inclusionary
Housing
Total Total *
$117,914.00 $107,571.00
Organization Grant Proposal Funding Amount Received
FY19-20
Grant Amount
Requested FY20-21
Human Services
Commissioners'
Recommended Funding
Staff Adjusted Funding
Recommendation
Human Services
Commissioners' Points
Average
Funding Type
Chabot Las Positas Career and Employer Services $8,474.23 $9,952.00 $9,488.33 $9,488.00 12.6 GF
Chabot Las Positas VITA Program $5,160.01 $7,497.00 $7,284.00 $7,284.00 12.0 GF
City Serve of the Tri-Valley Homelessness Prevention/Crisis
Intervention Services $19,824.23 $23,000.00 $21,259.50 $21,260.00 13.0 GF
Easter Seals Bay Area Kaleidoscope Community Adult
Program $8,736.73 $25,000.00 $16,273.17 $16,273.00 12.8 GF
Hively Behavioral Healthcare Services $9,474.23 $25,000.00 $21,297.83 $21,298.00 12.8 GF
Hively Diaper Pantry $6,474.23 $15,000.00 $10,780.50 $10,780.00 12.6 GF
Hope Hospice Grief Support Center and
Hospice Volunteer Program $12,974.23 $18,000.00 $17,768.83 $17,769.00 13.6 GF
Senior Support Program of
the Tri-Valley Case Mgmt.$12,099.23 $16,604.00 $15,593.17 $15,593.00 13.6 GF
Sunflower Hill Program Support for Adults
with Developmental Disabilities $5,324.23 $25,000.00 $16,176.50 $16,177.00 12.8 GF
Tri-Valley Haven Domestic Violence Services
Program $14,974.23 $25,000.00 $24,078.17 $24,078.00 13.6 GF
Total Total
$190,053.00 $160,000.00
* Includes $99,571 of CDBG funding plus
$8,000 of Inclusionary Housing funding
8.1.d
Packet Pg. 20 Attachment: 4. Staff Funding Recommendations Summary (Human Services Grants Program Funding
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Packet Pg. 21 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 22 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 55 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 60 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 63 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 64 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 65 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 66 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 67 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 68 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 81 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 82 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 83 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 85 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 87 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 88 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 89 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 90 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 91 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 92 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 93 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 94 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 95 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 96 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 201 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
8.1.e
Packet Pg. 202 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 203 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
8.1.e
Packet Pg. 204 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
8.1.e
Packet Pg. 205 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 206 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 207 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 208 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 209 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 210 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 211 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 212 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 213 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 214 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 215 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 216 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 217 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 218 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 219 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 220 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
8.1.e
Packet Pg. 221 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 222 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 223 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 224 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 225 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 226 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 227 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 228 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 229 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 230 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 231 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 232 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 233 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 234 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 235 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 236 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 237 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 238 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 239 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 240 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 241 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 242 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
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Packet Pg. 243 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)
8.1.e
Packet Pg. 244 Attachment: 5. Fiscal Year 2020-21 Applications (Human Services Grants Program Funding Recommendations FY20-21)