The URL can be used to link to this page

Home My WebLink About05-20-2021 HSC Agenda PacketMay 20, 2021 Dublin Human Services Commission Agenda 1 Zoom Communications www.dublin.ca.gov Regular Meeting of the DUBLIN HUMAN SERVICES COMMISSION Thursday, May 20, 2021 Location: Electronic Methods Regular Meeting 7:00 PM MEETING PROCEDURE DURING CORONAVIRUS (COVID -19) OUTBREAK: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming commission meetings: • The Dublin Human Services Commission will hold the meetings remotely via Zoom Video Communications. • Please click the link below to join the webinar: https://dublinca.zoom.us/j/85043408488?pwd=M09yazhxNDBJaFJvTDFzdWNiQVpEdz09 Passcode: 5Ma6bF3E Or One tap mobile: US: +16699009128,85043408488#,*47121479# or +12532158782,,85043408488#,,,,*47121479# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 850 4340 8488 Passcode: 47121479 • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the committee. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 1 May 20, 2021 Dublin Human Services Commission Agenda 2 3.1 Public Comment At this time, the public is permitted to address the Human Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Human Services Commission with one single action. Members of the audience, Staff or the Human Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the March 25, 2021 Human Services Commission Regular Meeting Minutes The Commission will consider approval of the minutes of the March 25, 2021 Human Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 25, 2021 Human Services Commission Regular Meeting. Staff Report Attachment 1 - March 25, 2021 Meeting Minutes of the Human Services Commission 5. WRITTEN COMMUNICATION 6. PUBLIC HEARING 7. UNFINISHED BUSINESS 7.1 Updated City of Dublin Fiscal Year 2021-22 Human Services Grant Program Funding Recommendations At its March 25, 2021 meeting, the Human Services Commission made funding recommendations to the City Council for the Fiscal Year 2021-22 Human Services Grants Program. Since that meeting, additional funding has become available through the American Rescue Plan Act and allocated by the City Council to certain eligible Human Services Grants applicants. Before the City Council approves the final funding amounts, the Commission will re-evaluate the original recommendation for potential adjustments and make a final funding recommendation. STAFF RECOMMENDATION: Review the initial Commission recommendation, consider additional funding allocations, deliberate, and make a revised recommendation to the City Council for final approval. Staff Report 2 May 20, 2021 Dublin Human Services Commission Agenda 3 Attachment 1 - Human Services Grant Funding Staff Report from the Human Services Commission March 25th, 2021 Meeting (without attachments) Attachment 2 - Reallocated Grant Recommendations including Commissioner Rating Scores, Number of Dublin Residents Served, Additional Funding Source, and Average Cost per Resident 8. NEW BUSINESS 9. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Human Services Commission Page 1 of 1 Agenda Item 3.1 DATE:May 20, 2021 TO:Honorable Chair and Commission Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the March 25, 2021 Human Services Commission Regular Meeting Minutes Prepared by: Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approval of the minutes of the March 25, 2021 Human Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the March 25, 2021 Human Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the minutes of the March 25, 2021 Human Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Minutes of the March 25, 2021 Human Services Commission Regular Meeting 4 MINUTES OF THE HUMAN SERVICES COMMISSION Regular Meeting: March 25, 2021 HUMAN SERVICES COMMISSION MINUTES 1 REGULAR MEETING MARCH 25, 2021 A Regular Meeting of the Human Services Commission was held on Thursday, March 25, 2021, remotely via Zoom Video Communications. The meeting was called to order at 7:02 PM, by Commission Chair Janet Songey. 1. Call to Order Attendee Name Title Status Janet Songey Commission Chair Present Shawn Costello Commissioner Vice-Chair Present Ankita Sharma Commissioner Present Regis Harvey Commissioner Present Adam Lumia Commissioner Present Rose Hunt Alternate Commissioner Present Baljeet Sangha Alternate Commissioner Present 2. Pledge of Allegiance The pledge of allegiance was led by Chair Songey and recited by the Commission and Staff. 3. Oral Communications 3.1. Public Comment – None. 4. Consent Calendar 4.1.Approval of the Minutes of January 28, 2021 Regular Human Services Commission Meeting. RESULT:APPROVED [UNANIMOUS] MOVED BY:Shawn Costello, Vice Chair SECOND:Ankita Sharma, Commissioner AYES:Songey, Costello, Sharma, Harvey, Lumia 5. Written Communication – None. 5 HUMAN SERVICES COMMISSION MINUTES 2 REGULAR MEETING MARCH 25, 2021 6. Public Hearing – None. 7. Unfinished Business – None. 8. New Business 8.1.City of Dublin Fiscal Year 2021 – 22 Human Services Grant Program Funding Recommendations Tyler Phillips, Heritage and Cultural Arts Supervisor introduced grant recipients to make a presentation, then presented the specifics of the item as outlined in the Staff Report and invited commissioners’ questions. The following organizations that are new to the grants process presented: Organization Presenter NARIKA Bindu Fernandes Centro Monique Berlanga RESULT:APPROVED [UNANIMOUS] MOVED BY:Ankita Sharma, Commissioner SECOND:Shawn Costello, Vice Chair AYES:Songey, Costello, Sharma, Harvey, Lumia 9. Other Business Commissioners gave updates on various projects. 10.Adjournment The meeting was adjourned at 7:36 p.m. ____________________________________ Human Services Commission Chair ATTEST: ____________________________________ La Shawn Butler Parks and Community Services Director 6 HUMAN SERVICES COMMISSION MINUTES 3 REGULAR MEETING MARCH 25, 2021 7 STAFF REPORT Human Services Commission Page 1 of 5 Agenda Item 7.1 DATE:May 20, 2021 TO:Honorable Chair and Commissioners FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Updated City of Dublin Fiscal Year 2021-22 Human Services Grant Program Funding Recommendations Prepared by: Tyler Phillips, Heritage & Cultural Arts Supervisor EXECUTIVE SUMMARY: At its March 25, 2021 meeting, the Human Services Commission made funding recommendations to the City Council for the Fiscal Year 2021-22 Human Services Grants Program. Since that meeting, additional funding has become available through the American Rescue Plan Act and allocated by the City Council to certain eligible Human Services Grants applicants. Before the City Council approves the final funding amounts, the Commission will re-evaluate the original recommendation for potential adjustments and make a final funding recommendation. STAFF RECOMMENDATION: Review the initial Commission recommendation, consider additional funding allocations, deliberate, and make a revised recommendation to the City Council for final approval. FINANCIAL IMPACT: The annual Human Services Grants Program is supported by three funding sources including the federally funded Community Development Block Grant (CDBG) Fund, the City’s General Fund, and the City’s Affordable Housing Fund. For Fiscal Year 2021-22, the City Council has directed that additional funding from the American Rescue Plan Act (ARPA) funds allocated to the City of Dublin be used to fund eligible grantees providing COVID-19 response programs. The total funding available to the Human Services Grants Program is summarized below. 8 Page 2 of 5 Table 1: HUMAN SERVICES GRANTS PROGRAM FUNDING BY SOURCE Source Amount CDBG (estimated)*$99,183 City General Fund $160,000 Affordable Housing Fund $8,000 ARPA Funding**$163,251 Total $430,434 *Initial Commission review and recommendation was based off a $92,000 estimate. This allocation has increased to $99,183 and Staff has adjusted all allocations proportionately. **ARPA Funding was not originally included as an available funding source. DESCRIPTION: Fiscal Year 2021-22 marks the 17th year of Dublin’s Human Services Grants Program which provides financial support to local non-profit organizations serving the Dublin community. A detailed breakdown of the program was included as part of the Commission’s March 25, 2021 meeting. The Staff Report from this meeting is included as Attachment 1. Preliminary Recommendation At the Commission’s March 25, 2021 meeting, a grant funding recommendation was made based on known factors at the time. That recommendation, plus Staff adjustments for final CDBG funding, is reflected in Table 2 below. Table 2: STAFF ADJUSTED INITIAL COMMISSION RECOMMENDATION FOR FISCAL YEAR 2021-22 HUMAN SERVICES GRANT PROGRAM Organization Name and Proposal Title Requested Amount Recommended Amount Recommended Source(s) Axis Community Health - Loan Obligation* $15,575 $15,575 CDBG Axis Community Health – Triage Call Nurse $9,135 $8,840 CDBG CALICO Center - Dublin Child Prevention $15,000 $10,870 CDBG Community Resources for Independent Living - Housing and Independent Living Skills $15,000 $11,300 CDBG Legal Assistance for Seniors - Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500 $6,320 CDBG Open Heart Kitchen - Dublin Meal Programs $25,000 $18,270 CDBG Spectrum Community Services - Meals on Wheels for Dublin's Homebound Elderly $20,000 $12,138 CDBG Centro Legal de la Raza $22,984 $10,870 CDBG 9 Page 3 of 5 Tri-Valley Haven – Homeless Services $24,000 $16,600 CDBG/General Fund/Housing Fund Chabot-Las Positas Community College District/Tri-Valley Career Center – Job Support Expansion $14,308 $9,400 General Fund Chabot-Las Positas Community College District/Tri-Valley Career Center – EITC Support Program $9,240 $7,960 General Fund City Serve of the Tri-Valley - Homelessness Prevention/Crisis Intervention Services $25,000 $18,800 General Fund Easter Seals Bay Area - Kaleidoscope Community Adult Program $24,420 $10,830 General Fund Hively – Community Resources $25,000 $15,940 General Fund Hively – Early Childhood Literacy $15,000 $9,810 General Fund Hively – Strengthening Families Through Trauma Informed Care $25,000 $11,855 General Fund Hope Hospice - Grief Support Center and Hospice Volunteer Program $20,000 $10,830 General Fund Narika – Culturally Responsive Domestic Violence Support Services $25,000 $10,930 General Fund Senior Support Program of the Tri Valley - Case Management $16,505 $15,020 General Fund Sunflower Hill - Program Support for Adults with Developmental Disabilities $20,100 $13,790 General Fund Tri-Valley Haven – Domestic Violence Services $24,000 $21,235 General Fund GRAND TOTALS $397,767 $267,183 *The Axis Community Health Facility Project Loan Obligation agreement was executed in July 2015 and is a 20-year loan repayment commitment, through 2035, with CDBG funds. New Funding Source Since the March Commission meeting, and before the City Council has approved the final grant funding, an additional funding source has become available via the American Recovery Plan Act (ARPA), that can be used to cover programs or activities that provide relief from the impacts of COVID-19. At its April 20, 2021 meeting, the City Council authorized the allocation of $163,251 in ARPA funding to support the Human Services Grants Program where applicable. Twenty-one programs are being recommended for funding as part of the Fiscal Year 2021-22 Human Services Grants Program, comprising the Axis Loan obligation and 20 non-profit programs that submitted qualifying applications. Of these 20 programs, 10 have been determined to be eligible for ARPA funding related to COVID-19 response. 10 Page 4 of 5 Accordingly, Staff has adjusted the allocation to provide each ARPA-eligible grantee’s requested amount using ARPA funds. Table 3 summarizes the allocation of all funding sources thus far. TABLE 3: FUNDING SOURCE SUMMARY WITH ARPA Funding Sources FY 2021-22 Funds Requested FY 2021-22 Fund Allocation (pre-APRA) FY 2021-22 Adjusted Allocation CDBG Fund $154,194 $99,183 $99,183 General & Affordable Housing Fund $243,573 $168,000 $80,610 ARPA Supplement NA NA $163,251 Total $397,767 $267,183 $343,044 This new ARPA allocation means that $79,390 remains in available funding from the City’s General Fund and $8,000 in the Affordable Housing Fund (combined total of $87,390), as shown in Table 4. TABLE 4: REMAINING FUNDING Funding Sources FY 2021-22 Funds Available FY 2021-22 Adjusted Allocation FY 2021-22 Remaining Funding CDBG Fund $99,183 $99,183 $0 General & Affordable Housing Fund $168,000 $80,610 $87,390 ARPA Supplement $163,251 $163,251 $0 Total $430,434*$343,044 $87,390 *The funding amount available exceeds the amount requested; however, grant criteria limits funding to not exceed the amount requested. Action Requested The Commission is being asked to review again the non-CDBG, non-ARPA grant applications (highlighted in blue in Attachment 2) and determine if any merit additional funding from the General Fund and/or the Affordable Housing Fund. While this money is available, the City Council made it clear at its April meeting that additional City funding of non-COVID-related grant requests should not be made unless truly warranted. It should be further noted that ARPA is a limited-term funding source, available only through December 2024. Without this supplemental source, grants will be made from the typical three sources (CDBG, General Fund, and Affordable Housing Fund). Therefore, care should be taken to avoid awarding funding that might create unrealistic expectations by grantees for future funding for annual programs and services. Included with this Staff Report is a breakdown of revised funding allocations, cumulative Commissioner rating scores, number of residents served, and cost per resident (Attachment 2). Grant applications should be scrutinized for these criteria during the Commission’s deliberations. 11 Page 5 of 5 Next Steps After the Commission deliberates and makes a recommendation, Staff will present the final recommendation to the City Council for consideration. This is tentatively scheduled for June 1, 2021. Approved grant amounts will be incorporated into the Fiscal Year 2021-22 budget, after which all grant awardees are required to enter into an agreement with the City of Dublin. Organizations receiving funds will be required to submit insurance documents, timely invoices and quarterly (if CDBG-funded) or twice-yearly reports on their progress in reaching projected goals. CDBG-funded organizations will also be required to participate in annual site monitoring visits. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted with copies provided to grant applicants. ATTACHMENTS: 1) Human Services Grant Funding Staff Report from the Human Services Commission March 25 th, 2021 Meeting (without attachments) 2) Reallocated Grant Recommendations including Commissioner Rating Scores, Number of Dublin Residents Served, Additional Funding Source, and Average Cost per Resident 12 STAFF REPORT Human Services Commission Page 1 of 8 DATE:March 25, 2021 TO:Honorable Chair and Commissioners FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:City of Dublin Fiscal Year 2021-22 Human Services Grant Program Funding Recommendations Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY: On an annual basis, the Human Services Commission reviews Human Services Grant Program applications for the upcoming fiscal year. The Commission will receive a presentation from Staff regarding community non-profit organizations applying for grant program funding, discuss the grant applications, review preliminary recommendations, and make final funding recommendations to the City Council. STAFF RECOMMENDATION: Receive the preliminary recommendation on funding levels, deliberate, and make a recommendation to the City Council for final approval. FINANCIAL IMPACT: The Human Services Grants Program is supported by several funding sources including the federally funded Community Development Block Grant (CDBG) Fund, the General Fund, and the Affordable Housing Fund. Table 1 shows the estimated Fiscal Year 2021-22 Program funding by source: Table 1: Estimated Human Services Grants Program Funding by Source Source Amount CDBG (estimated)$92,000 City General Fund $160,000 Affordable Housing Fund $8,000 Total $260,000 8 Attachment 1 13 Page 2 of 8 The CDBG amount is currently estimated since the allocations from the Department of Housing and Urban Development (HUD) are not final. The initial Commission review was based on an estimated allocation of $92,000. This could be adjusted again in May or June prior to approval of the final City budget. DESCRIPTION: Fiscal Year 2021-22 marks the 17th year of Dublin’s Human Services Grants Program which provides financial support to local non-profit organizations serving the Dublin community. Between December 10, 2020 and January 11, 2021, the City accepted applications via an online platform, ZoomGrants. The City received 21 qualified applications by the deadline. Prior to the deadline, in November and December 2020, Staff conducted outreach and education efforts as part of the Human Services Grants Program application process that included: Providing notice of funding availability and upcoming community workshops to non-profit organizations. Advertising the funding availability in East Bay Times newspaper and on the City website. Holding two Grant Application Workshops to review the online application process and discuss program guidelines for the upcoming fiscal year. Attendance at one of these workshops was a requirement of applicants. Analysis of Grant Applications and Grant Program Priorities Each year, the Commission provides a recommendation to the City Council which then awards funding to organizations that best meet the community’s needs in support of the City’s adopted Mission and Vision (Attachment 1), needs identified in the Tri-Valley Needs Assessment (Attachment 2), and previously identified priorities. At the October 20, 2015 City Council Meeting, the City Council discussed funding priorities for future grants cycles. The discussion resulted in City Council direction that the Grants Program should emphasize funding programs specifically directed towards core human service needs. The City Council decided that, going forward, grants would not be awarded to arts or school-based programming or events, but would be focused on the most critical human services needs such as health care, food and nutrition, homelessness, childcare, etc. For the past ten years, the City Council has emphasized basic life needs such as food, shelter, health care, and mental health services in their grant funding decisions. Further, the Human Services Commission’s preference in recent years has been to address needs in the areas of Behavioral Health (mental health and substance abuse), Health Care (including dental), and Senior Services. With this guidance, Human Services Commissioners were asked to review all applications and 9 Attachment 1 14 Page 3 of 8 consider a number of factors to determine their rating and recommended funding amounts. The review and rating by Commissioners were used to develop the final recommendation. Factors considered (in no specific order) include: Grant Rating Criteria Worksheet (Attachment 3). Determination if the request meets the adopted Program guidelines and qualifications. Whether the project addresses one or more of the 14 Key Areas of Concern identified in the 2011 Tri-Valley Needs Assessment Report. Whether the project addresses basic life needs such as food, shelter, health care, and mental health services. Past performance of projects that received grant funds in prior years. Whether City funds are used to leverage other funding sources. The number of Dublin residents served and cost per participant. Compliance with grant application requirements including attendance at grant workshops, presentations to the Human Services commission, and reporting deadlines. The eligible uses for each of the three funding sources. City funding for homeless services (due to the anticipated requirement for the City to spend local funds in Fiscal Year 2021-22 on homeless services as part of a match for receiving State Homeless Emergency Aid Program (“HEAP”) funding) For Community Development Block Grant (CDBG) only: Compliance of proposed programs and service providers to ensure the activities comply with Department of Housing and Urban Development (HUD)/CDBG guidelines. During this year’s application period, the City of Dublin received 20 qualifying applications from 16 organizations (three organizations each submitted applications for multiple projects). Table 2 summarizes the total funding requests and recommendations for the Fiscal Year 2021- 22 Human Services Grants Program by funding source: Table 2: Funding Requests by Source FY 2021-22 Funding Source Funding Requested Available Funding CDBG Fund*$114,619 $92,000 GeneralFund $267,573 $160,000 Affordable Housing Fund $0**$8,000 Total $382,192 $260,000 10 Attachment 1 15 Page 4 of 8 *This allocation is still an estimate until HUD budgets are approved, and minor adjustments may be necessary in June before the new Fiscal Year starts. **Specific requests for the $8,000 from the Affordable Housing Fund are not solicited. Staff identifies and allocates this funding to eligible applications as part of the overall allocation. CDBG Funding, Estimated Allocations, and Committed Uses CDBG funds are provided by HUD. The City of Dublin works with Alameda County’s Urban County CDBG Program to allocate funds and to assure that all CDBG funded activities are in compliance with Federal regulations. The City of Dublin has participated in Alameda County’s Urban-County CDBG Program since 1982. The City of Dublin, along with the Cities of Albany, Emeryville, Newark, and Piedmont (cities with a population below or near 50,000 residents), are called the “Urban County Cities,” along with the unincorporated areas of Alameda County. The City’s total estimated CDBG funding allocation for Fiscal Year 2021-22 is $92,000. This is the estimated amount available to the City for community programs or uses as shown in Table 3. Table 3: Dublin Use of CDBG Funds Program Fiscal Year 2021-22 Estimated Amount Human Services Grant Program $76,425.00 Existing Facility Project Loan Obligation (Axis Community Health - Health Center) $15,575.00 Total estimated CDBG allocation $92,000.00 Background on Existing Facility Project Loan Obligation On May 6, 2014, the City Council approved a resolution authorizing the City to enter into a Public Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Livermore, and the County of Alameda for repayment of a HUD loan to support Axis Community Health’s expansion of a Health Center in Pleasanton. The PPJ allowed the agencies, with the City of Pleasanton acting as lead agency, to borrow $1.25 million to support Axis Community Health’s facility construction. The Axis Community Health Facility Project Loan Obligation agreement was executed in July 2015 and is a 20-year loan repayment commitment, through 2035, with payment remitted annually with CDBG funds. The funding allocation for repayment of the loan is identified as part of the Staff recommendation since it is a project funded with CDBG funds. The Health Center opened in May 2016. As a result of the agreement, the City of Dublin is required to repay its portion of the loan. In Fiscal Year 2021-22, the estimated payment due is $15,575. Dublin’s total obligation (through 2035) is estimated at $217,674 based on the latest projection of interest rates. 11 Attachment 1 16 Page 5 of 8 CDBG Project Type: Public Service Project vs. Capital Project Each year, the County limits the use of CDBG funds by each Urban County City to approximately 15% of the CDBG allocation for service-based organizations and projects, with the remaining 85% for capital projects. The County’s past practice has been to review all applications received from each Urban County City to determine if the overall request for service-based projects exceeds the 15% limit. In recent years, the County has requested that the City adjust the service-based project allocation when the County was projected to exceed the 15% limit. If adjustments are needed for Fiscal Year 2021-22, Staff will work with eligible grant applicants and the County to adjust as necessary, including implementation of a prorated reduction for all CDBG awards, if necessary. This year the City did not receive any capital project applications. The City typically receives far more service project requests than capital project requests. Preliminary Recommendation Grant applicants requested more funds than are available in the Program. The overall funding amount requested exceeded the amount available by approximately $130,000, making it a very competitive process. Staff’s recommendations are based on the factors identified previously in this report and summarized in Attachment 4. The results are as follows: Of the 20 applications received, all 20 are being recommended to receive funding. Eight applicants qualified and indicated they were willing to meet the strict federal guidelines for use of CDBG funds including meeting the CDBG program’s national objectives of benefiting income qualified persons, homeless persons,or persons with disabilities. One organization is being recommended for funding through the City’s Affordable Housing Fund: Tri-Valley Haven Homeless Service Program. This program is also eligible for, and being recommended to receive, CDBG funding and is one of the eight applications stated previously. The remaining twelve applications are eligible for, and are recommended to receive, a percentage of the General Fund allocation. The Program is a competitive grant process. Since requests exceeded the funds available this year, the City is unable to fully fund all the application requests. Table 4: RECOMMENDATIONS FOR FISCAL YEAR 2021-22 GRANT PROGRAM Organization Name and Proposal Title Requested Amount Recommended Amount Recommended Source(s) Axis Community Health - Loan Obligation* NA $15,575 CDBG Axis Community Health – Triage Call Nurse $9,135 $8,592 CDBG CALICO Center - Dublin Child $15,000 $10,572 CDBG 12 Attachment 1 17 Page 6 of 8 Abuse Intervention Community Resources for Independent Living - Housing and Independent Living Skills $15,000 $10,978 CDBG Legal Assistance for Seniors - Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500 $6,153 CDBG Open Heart Kitchen - Dublin Meal Programs $25,000 $17,758 CDBG Spectrum Community Services - Meals on Wheels for Dublin's Homebound Elderly $20,000 $11,800 CDBG Centro Legal de la Raza $22,984 $10,572 CDBG TOTALS $114,619 $92,000 CDBG Chabot-Las Positas Community College District/Tri-Valley Career Center – Job Support Expansion $14,308 $9,132 General Fund Chabot-Las Positas Community College District/Tri-Valley Career Center – EITC Support Program $9,240 $7,639 General Fund City Serve of the Tri-Valley - Homelessness Prevention/Crisis Intervention Services $25,000 $18,265 General Fund Easter Seals Bay Area - Kaleidoscope Community Adult Program $24,420 $10,522 General Fund Hively – Community Resources $25,000 $15,486 General Fund Hively – Early Childhood Literacy $15,000 $9,530 General Fund Hively – Strengthening Families Through Trauma Informed Care $25,000 $11,515 General Fund Hope Hospice - Grief Support Center and Hospice Volunteer Program $20,000 $10,523 General Fund Narika – Culturally Responsive Domestic Violence Support Services $25,000 $10,623 General Fund Senior Support Program of the Tri Valley - Case Management $16,505 $14,594 General Fund Sunflower Hill - Program Support for Adults with Developmental $20,100 $13,401 General Fund 13 Attachment 1 18 Page 7 of 8 Disabilities Tri-Valley Haven – Homeless Services $24,000 $16,137 General Fund/Housing Tri-Valley Haven – Domestic Violence Services $24,000 $20,633 General Fund TOTALS $267,573 $168,000** GRAND TOTALS $382,192 $260,000 *The Axis Community Health Facility Project Loan Obligation agreement was executed in July 2015 and is a 20-year loan repayment commitment, through 2035, with payment remitted annually with CDBG funds. **The $168,000 total includes $160,000 from the General Fund and $8,000 from the Affordable Housing Fund. Next Steps After the Commission deliberates and makes a recommendation, Staff will present the final recommendation to the City Council for consideration. This is tentatively scheduled for April 20, 2021. Since the CDBG allocation is still estimated, if adjustments are necessary to comply with the 15% service-based project cap, Staff will work with the organizations and the County to bring grant allocations into compliance. Approved grant amounts will be incorporated into the Fiscal Year 2021-22 budget, after which all grant awardees are required to enter into an agreement with the City of Dublin. Organizations receiving funds will be required to submit insurance documents, timely invoices, and quarterly (if CDBG-funded) or twice-yearly reports on their progress in reaching projected goals. CDBG-funded organizations will also be required to participate in annual site monitoring visits. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted with copies provided to grant applicants. ATTACHMENTS: 1) City of Dublin Mission and Vision 2) Tri-Valley Needs Assessment 14 Areas of Concern 3) Grant Rating Criteria Worksheet 4) Staff Funding Recommendations Summary 14 Attachment 1 19 Page 8 of 8 5) Fiscal Year 2021-22 Applications 15 Attachment 1 20 CDBG ARPAAffordable Housing FundGeneral FundAxis Loan Axis Section 108 Loan Obligation$16,932.00 $15,575.00 $15,575.00 NA NA NA NA$15,575.00Chabot Las Positas Dublin Community Jobs Support ExpansionNew $14,308.00 $9,400.00 14.3 750 $12.53 No$9,400.00Legal Assistance for SeniorsLegal Services, Medicare Counseling and Education for Dublin Seniors$6,268.00 $7,500.00 $6,320.00 14.0 142 $44.51 No$7,500.00Hively Community Resources$10,780.00 $25,000.00 $15,940.00 14.0 525 $30.36 Yes$25,000.00Axis Triage Call Nurse$9,135.00 $9,135.00 $8,840.00 13.7 1000 $8.84 Yes$3,124.00 $6,011.00CALICO Center Child Abuse Prevention$11,806.00 $15,000.00 $10,870.00 13.7 18 $603.89 No$15,000.00Community Resources for Independent LivingHousing and Independent Living Skills$11,931.00 $15,000.00 $11,300.00 13.7 30 $376.67 No$15,000.00HivelyStrengthening Families through Trauma Informed CareNew $25,000.00 $11,855.00 13.7 125 $94.84 Yes$25,000.00Chabot Las Positas Dublin EITC Support Program 2021‐22New $9,240.00 $7,960.00 13.7 75 $106.13 Yes$9,240.00Open Heart Kitchen Dublin Senior Meal Program$21,211.00 $25,000.00 $18,270.00 13.7 500 $36.54 Yes$25,000.00Hope Hospice Grief Support Center and Hospice Volunteer$17,690.00 $20,000.00 $10,830.00 13.3 336 $32.23 No$10,830.00Senior Support Program of the Tri‐Valley Case Management$15,593.00 $16,505.00 $15,020.00 13.3 50 $300.40 No$15,020.00Tri‐Valley Haven Homeless Services Program$16,878.46 $24,000.00 $16,600.00 13.3 425 $39.06 Yes$24,000.00Tri‐Valley Haven Domestic Violence Services Program$24,087.00 $24,000.00 $21,235.00 13.0 75 $283.13 Yes$24,000.00City Serve of the Tri‐Valley Homelessness Prevention / Family Stabilization$21,260.00 $25,000.00 $18,800.00 13.0 30 $626.67 Yes$25,000.00Spectrum Community ServicesMeals on Wheels for Dublin's Homebound Elderly$13,000.00 $20,000.00 $12,138.00 12.7 60 $202.30 Yes$20,000.00Sunflower Hill Program Support for Adults with Developmental Disabilites$16,177.00 $20,100.00 $13,790.00 12.3 45 $306.44 No$13,790.00Hively Early Childhood LiteracyNew $15,000.00 $9,810.00 12.3 240 $40.88 No$9,810.00Centro Legal de la Raza Fair and Secure Housing ProjectNew $22,984.00 $10,870.00 12.3 60 $181.17 Yes$22,984.00NarikaCulturally Responsive Domestic Violence Surge Support ServicesNew $25,000.00 $10,930.00 11.0 125 $87.44 No$10,930.00Easter Seals Bay Area Kaleidoscope Community Adult Program$16,273.00 $24,420.00 $10,830.00 10.7 22 $492.27 No$10,830.00Totals: $397,767.00 $267,183.00$99,183.00 $163,251.00 $0.00 $80,610.00City of Dublin Human Services Grant Program ‐ Grant Funding for Fiscal Year 2021‐22 Organization Grant ProposalFunding Amount Received FY20‐21Grant Amount Requested FY21‐22Average Cost Per Unduplicated ResidentStaff Adjusted HSC Initial Recommendation for City CouncilHuman Services Commissioners' Points AverageUnduplicated Residents ServedCOVID Response Impacting ProgramsUpdated Allocation ‐ May 20, 202121