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HomeMy WebLinkAbout01-22-2015 Approved HSC MinutesHUMAN SERVICES COMMISSION REGULAR MEETING Minutes CITY OF CITY OF DUBLIN DUBLIN January 22, 2016 The January 22, 2015 Human Services Commission (HSC) was called to order at 6:05:26 PM at the Dublin Civic Center, Dublin, California, by Chair Lockhart. Administration of Oath of Office by Deputy City Clerk Gloria McCafferty to newly appointed Human Services Commissioners Melissa Sladden and Melissa Strah. jama 0 Lei 1- -no 0001, IT, "I MOT M11 El 1061. 1 ROLL CALL Commissioners (Cm.) Present: Vice Chair (Vc.) Brown, it Lockhart, McCormick, Sladden, Strah Commissioners Absent: on ORAL COMMUNICATIONS Chair Lockhart opened the floor for public comments with no responders, Election of Officers for Chairperson and Vice -Chairperson. Amy Cunningham, Assistant to the City Manager, reviewed the Bylaws and Rules of Procedure with the Commissioners specific to the election of the Chairperson and Vice -Chairperson terms. On a motion by Vc. Brown and seconded by Cm. McCormick, on a vote of 5-0-0, the HSC i5lected Cm. Lockhart as Chairperson. On a motion by Cm. McCormick and seconded by Chair Lockhart Vc. Brown was elected as Vice Chair Person of the HSC, on a vote of 5-0-0. MINUTES OF PREVIOUS MEETINGS 4. October 23, 2014 On a motion by Cm. McCormick and seconded by Vc. Brown, on a vote of 2-0-3, the HSC approved the minutes of the October 23, 2014 meeting. Cm. Sladden and Cm. Strah abstained from voting since their appointments as Commissioners started tonight and they were not present at that meeting. Vc. Brown also abstained as he was not present at the meeting. NEW BUSINESS City of Dublin Fiscal Year 2015-2016 Community Grants Program Funding Recommendations Chair Lockhart introduced the to presentation. WON IIIIIIIIIIIZ«121 Ms. Cunningham presented the Community Grants Program guidelines and funding recommendations as outlined in the staff report. Chair Lockhart briefed the organizations of the presentation and meeting process and outlined expectations of the meeting tonight. Cm. Strah read a statement to the audience- "I wanted to publicly state that I will recuse myself from making and participating in making any decisions involving grant funding to Dublin High Parent Faculty Student Organization (PFSO). I will do so because I currently serve as a board member for this organization. I understand that this organization is seeking grant funding today and the applications may eventually make their way to the City Council. I will remove myself from the room when this organization presents to the Commission and will again remove myself during Commission deliberation relating to this organization. I would ask that my statement is included in the minutes." Chair Lockhart read a statement to the audience: "I wanted to publicly state that I will recuse myself from making and participating in making any decisions involving grant funding to Dublin Partnerships in Education (DPIE), the School of Imagination, and Valley Children's Museum. I will do so because I currently serve as either staff or as a board member for these organizations. I understand that each of these organizations is seeking grant funding today and some of those applications may eventually make their way to the City Council. I will remove myself from the room when each of these organizations presents to the Commission and will again remove myself during Commission deliberation relating to these organizations. I would ask that my statement is included in the minutes." 7--mr-TOW Zach Lupton, representing Easter Seals Bay Area (Easter Seals), presented program services and requested funding for support of the Kaleidoscope Program. The HSC had no questions. Cm. Strah recused herself from the meeting for the Dublin High School PFSO (PFSO) presentation. Jean Josey and Terri Dyer, representing PFSO, presented program services and requested funding for support of the Every 15 Minutes Program. Chair Lockhart asked if the videography is provided by a private company and if they had thought about using a public foundation like TV30. Ms. Josey explained that the crash scene is recorded all night long, so there is extensive taping involved. Ms. Dyer explained that the company that handles the video graphy was also used in 2008 and 2012 because they have a fast turnaround when videotaping and editing. Chair Lockhart asked if this video is shown to all high school students in Dublin, HSC Meeting Minutes, January 22, 2015 Page 2 of 20 Ms. Josey confirmed that the entire student body is at the assembly and sees the video and confirmed that it is not practical to use TV30. The discussion for PFSO concluded, Cm. Strah returned to the dais. Vickie Thompson, representinri-Valley Haven (the Haven), presented program services and requested funding for support of the Tri-Valley Haven's Homeless Services Program. Cm. Strah asked if this is a six on program. Ms. Thompson explained that the shelter stay is up to six months and negotiated on a week by week basis with the assistance of a case manager who evaluates the situation. Cm. Strah asked if the Haven follows up on the success rate ofthose who leave the shelter. Ms. Thompson explained that follow up is difficult. They have initiated follow up in the past, and clients indicated housing was sustained. Linda McKeever and Clair Gomes, representing Open Heart Kitchen (OHK), presented program services and requested funding for support of the Dublin Meal Programs. Cm. lad en asked how many children's meals are served. Ms. McKeever responded 37,373 meals were served in the year 2014. Chair Lockhart recur ed herself from the meeting for the Valley Children's Museum presentation. Dawn Benson, representing Valley Children's Museum, presented program services and requested funding for support of the Mobile Museum Children's Activities 15-16, Vc. Brown asked if the museum is open year round. Ms. Benson stated that the museum is open the third Saturday of every month and is present at the farmers market every week. Cm. Sladden verified that four -thousand (4,000) kids are served annually. Ms. Benson replied yes. Cm. Strah asked about the fourth grader field trips, Ms. Benson explained that they are taken to the California Mission History exhibit in the mobile museum. The discussion for Valley Children's Museum concluded. Chair Lockhart returned to the is. Sarah Holtzclaw and Mike Alvarez, representing Chabot -Las Positas Community College District/Tri-Valley One Stop Career Center (Chabot -Las Positas), presented program services and requested funding for support of Project Dublin. Chair Lockhart asked for Chabot -Las Positas' new address. Ms. Holtzclaw responded that the address is 6300 Village Parkway, Dublin, CA. Chair Lockhart asked if Phase One of the workshop includes searching for job listings. HSC Meeting Minutes, January 22, 2015 Page 3 of 20 Ms. Holtzclaw explained that Phase One includes the use of computers, fax machines, and printers to enable a job seeker to search for jobs and print out resumes. Chair Lockhart asked if Chabot -Las Positas offers resume support. Mr. Alvarez explained that they provide a two-hour workshop called Dynamic Resume where people are assisted in writing customized resumes for specific occupations. A career counselor is available to assist people with selecting a career at and recommend training to help them achieve their goal. Chair Lockhart asked if people are helped by appointment only. Mr. Alvarez stated they have an open door policy, but do recommend making an appointment to be assisted by a career counselor. Vickie Thompson, representing the Haven, presented program services and requested funding for support of Tri-Valley Haven's Domestic Violence Services Program. Chair Lockhart asked if the Haven uses Alameda County's language line. Ms. Thompson responded yes. It allows staff to assist other language groups who call in on the crisis line or who come into the shelter to receive case management. Sue Compton, representing Axis Community Health (ACH), presented program services and requested funding for support of the Improving Patient are with Facilitated Medication Review Program. Cm. Strah asked how any patients ACH serves each day. Ms. Compton explained that each doctor serves twehty-five (25) patients, each day or forty - thousand (40,000) medical visits per year, Cm. McCormick asked if a medication nurse is preventative or reactive to medication incidents with seniors. Ms. Compton responded that a medication nurse is needed to alleviate administrative duties from the doctors. This position allows the doctors to assist more patients each day. She explained that the nurse provides medication education, which can prevent medication incidents. Vc. Brown asked for clarification that the medication nurse follow-up has not been handled this way in the past. Ms. Compton responded no. The doctors have followed up with medication refills in the past. Cm. Strap asked if patients are permitted to follow-up with the medication nurse to refresh their memories or if they have further questions. Ms. Compton stated that a nurse is always available to speak with a patient. Rick Snowden, representing Children's Emergency Food Bank (Food Bank), presented program services and requested funding for support of a New Building. Chair Lockhart asked if the building will belong to the Food Bank. HSC Meeting Minutes, January 22, 2015 Page 4 of 20 Mr. Snowden explained that the Food Bank is a tenant on the property of John Knox Presbyterian Church (the Church). To obtain, discounted insurance, the Food Bank was considering donating the new building to the Church. He explained that if this is a concern, the new building does not have to be given tot Church. Cm. lad en asked out other funding sources the Food Bank will receive. Mr. Snowden replied that they have internal funds, funds from Dublin San Ramon Women's Club annual fund raiser, and corporate donations. Michael GaIvan, representing Community Resources for Independent Living (CRIL), presented program services and requested funding for Independent Living, Housing & Employment Services for People with Disabilities. The HSC had no questions. Donnamarie Fuller, representing Child Care Links, presented program services and requested funding for support of Early Childhood Education. The HSC had no questions. Kim Sato and Camille Hernandez, representing Kidango, Inc. (Kidango), presented program services and requested funding for support of the Emerald Vista Enrichment Program. Cm. Strah asked how many hours the subjects are taught and if they are taught weekly or bi- weekly. Ms. Sato explained it depends on the topic and trainer. The goal is to provide a series of continuous workshops and the City's funding would support eight workshops. Chair Lockhart clarified that the workshops are for kids ages three -to -five and asked if the information in the workshops is incorporated into the everyday programing. Ms. to stated yes to both questions. She further explained that the funding would supplement activity kits that are taken home to encourage parent involvement. She stated that specialists are brought in to speak with the kids, such as representatives from Lawrence Hall of Science. Chair Lockhart asked to clarify if the workshop brings visitors into the program. Ms. Sato stated that specialized trainers are brought to the kids to discuss various topics. Cm. Sladn asked for clarification on the fifty (50) students who are in the program but not Dublin residents. She asked whether their parents or in Dublin, Ms. Sato answered that the parents may work in Dublin or reside in the Tri-Valley. Chair Lockhart asked if the waiting list includes Dublin families. Ms. Hernandez responded yes. Cm. Strah asked how many Dublin families are on the waitlist. Ms. Hernandez explained that she does not have that information, but her enrollment specialist would. HSC Meeting Minutes, January 22, 2015 Page 5 of 20 Chair Lockhart asked if residents at Emerald Vista are given preference into the program, since they are located onsite. Ms. to stated she does not believe they receive preference into the program, but they are informed of the program through outreach. Victoria Gwiasda, representing CALICO Center (CALICO), presented program services and requested funding for support of Dublin Child Abuse Intervention. Cm. Sladden asked by the District Attorney (DA) is not paying for the forensic interviews. Ms. Gwiasda responded that the forensic interviews service both the criminal side of the investigation and the child welfare side. This ensures child safety at home in determining if the child should be taken into custody for their protection. CALICO Staff receive specialized training and serve the entire County. They conduct over one -hundred (100) interviews a year with kids. Dublin detectives may conduct two (2) interviews a year and do not have the specialized training. Cm. Lockhart reiterated the question as to why the government is not paying for a service used in prosecution. Ms. Gwiasda clarified that CALICO does request a contribution from all law enforcement agencies and receives funding from the DA's office and County Social Services. These contributions cover half of the operating budget. Cm. McCormick asked where the interviews take place, Ms. Gwiasda explained that the interviews for Dublin families take place in the San Leandro office. Cm. McCormick asked if the parent is responsibility to take the child to the interview. Ms. Gwiasda stated that although it is the parent's responsibility, a police officer or child welfare worker can take them to the interview. Alison eJung, representing Eden I & R, Inc. (Eden I & R), presented program services and requested funding for support of 2-1-1 Alameda County Communications System. The HSC had no questions. Cm. Lockhart recused herself from the meeting for the DPIE presentation. Susan Campbell, representing DPIE, presented program services and requested funding for support of the DPIE City of Dublin Community Grant. The HSC had no questions. The discussion for DPIE concluded, Chair Lockhart returned to the is. Hope Hospice was asked to provide a presentation on their funding request in support of the Grief Support Center and Volunteer Programs. No representative attended the HSC meeting to present on behalf of the organization. Gloria Gregory, representing CityServe of the Tri-Valley (CityServe), presented program services and requested funding for support of City erne of the Tri-Valley. 113MM The HSC had no questions. Collaborating Agencies Responding to Disasters (CARD) was asked to provide a presentation on their funding request in support of Helping Dublin Prepare to Prosper! No representative attended the HSC meeting to present on behalf of the organization. Marlene Peterson, representing Senior Support Program of the Tri-Valley (Senior Support), presented program services and requested funding for support of Case Management. Vc. Brown asked if Senior Support provides job training or job assistance, Ms. Peterson explained that they do not provide direct job training, but do offer counseling that can assist a senior to be in a position to work and use resources within the community to help with job training, Chair Lockhart stated that Senior Support is the eyes in the community to assist seniors in remaining independent, Ms. Peterson explained that their programs help service seniors in Dublin's senior housing, providing specialty programs. Andrew Zeiller, representing Partners for Golf Inc. dba The First Tee of the Tri-Valley (First Tee), presented program services and requested funding for support of The First Tee Tri-Valley Expansion into Dublin. Vc. Brown asked how their service is marketed. Mr. ZeIller stated that marketing is done through connections with the schools' physical education (PE) teachers, word of mouth, is outlets, and banners at all national school sites. Cm. Strah asked which Dublin schools they have performed outreached at. Mr. Zeller stated Kolb Elementary School, Murray Elementary School, and Dougherty Elementary School. Cm. trah asked if they have reached out to Fredericksen Elementary School or Dublin Elementary School. Mr. Zeller stated yes and explained that they have a part-time employee and PE teacher who communicates with schools in the Tri-Valley to promote the program. Chair Lockhart asked if the parent faculty clubs are supporting the program. Mr. Zeller stated they attend the majority of Parent Faculty Student Association (PFSO) meetings, One-half of the First Tee Staff are volunteers. Chair Lockhart asked if financial support is received from the parent faculty clubs. Mr. Zeller stated they do not receive financial support from parent faculty clubs. Students that cannot afford to pay are subsidized through the organization. 30%-35% of students are completely subsidized. Chair Lockhart asked if the schools contribute financially. Mr. Zeller stated that the schools do not contribute financially, Cm. Strah recused herself from the meeting for the Dublin High School PFSO Safe and Sober Grad Night presentation. Cathe ryn Grier, representing PFSO, presented program services and requested funding for support of Dublin High Safe and Sober Grad Night. Chair Lockhart asked if the Disneyland trip planned for this year is a senior trip. Ms. Grier confirmed that the Disneyland trip is the grad night event for the class of 2015. Chair Lockhart asked if money was given for the grad night event last year. Ms. Grier stated that the City did fund them last year and that although the event changed it does have the same parameters of being a safe, secure, and a well supervised evening. Chair Lockhart reiterated that the plans were changed after the funding was granted. Ms. Grier explained that Disneyland releases available dates in September and the to requested is not a guarantee or something that can be planned ahead for. Chair Lockhart asked if that could happen again. Ms. Grier explained that it could, if the parents choose to do that. Chair Lockhart asked if the money funded for last year is going towards the Disneyland event of 2015. Ms. Grier confirmed that yes it is, and reiterated that the event has the same goals of being a safe, secure and a well supervised grad night. She explained that it is a different venue than the one described in the grant application. Cm. Sladn asked if students from other high schools are allowed to join the event. Ms. Grier replied no, it is a Dublin High School event. The discussion for PFSO concluded. Cm. Strah returned to the dais. Denise Bridges and Catherine du -Case, representing Livermore Valley Performing Arts Center (LVPAC), presented program services and requested funding for support of Arts in the Schools with Cheza Nami Foundation. Vc. Brown asked if they had any discussions with the Dublin Unified School District or principals regarding the program. Ms. du -Case responded that they have reached out to the Dublin Assistant Superintendent, and are hoping to meet with him before the program is implemented. She mentioned receiving positive feedback from his secretary who stated that programing and diversity is integral to the schools. She stated that typically they outreach to the school districts first to get the message into the individual schools. MaryJo Schaarschmidt, representing alley are Health Systems (ValleyCare), presented program services and requested funding for support of CPR in Schools. Cm, Strap asked if the goal is to have all students trained in CPR by the time they are seniors. Ms. Schaarschmidt stated the program would to with students in the leadership class at Dublin High School. HSC Meeting Minutes, January 22, 2015 Page 8 of 20 Cm. Strah asked if the program includes Automated External Defibrillator (AED) training. Ms. Schaarschmidt stated that the AED training would be included, Vc. Brown asked if the School Board has approved the program. Ms. Schaarschmidt stated the program has not been presented to the School Board as of yet. Chair Lockhart asked if the seventy (70) student volunteers at Valley are are from the Tri- Valley. Ms. Schaarschmidt stated yes. Chair Lockhart asked what percentage are Dublin students. Ms. Schaarschmidt responded that she was not sure. Maureen Byrne, Lennie Velez, Jennifer Angel Diaz, Alexander Torrez, and Sofia Wee, representing Dublin High School, presented program services and requested funding for support of the Dublin High Freshman Mentor Program. Cm. Sladden asked if the program informs freshman students of the requirements for California colleges and universities. Ms. Byrne replied that a counselor meets with groups of twenty-five (25) freshman providing this information. Vc. Brown asked if there is a model the program follows. Ms. Byrne stated the program is modeled after a program offered by Stevenson High School, located outside of Chicago. Cm. Strah asked how the upper classman are picked. Ms. Byrne stated that the students are picked after a review of their applications, Samantha Finkelstein, representing Spectrum Community Services (Spectrum), presented program services and requested funding for support of Meals on Wheels for Dublin's Homebound Seniors. Chair Lockhart announced that Pacific Chamber Symphony (PCS) submitted an application for the Music is Fun! Educational Assemblies for Elementary Schools. She stated that a representative telephoned her prior to the meeting to advise that they are withdrawing their funding request. Tonya Clenney, representing Center for Community Dispute Settlement, presented program services and requested funding for support of the Tri-Valley Youth Court. Cm. Sladden asked if they partner with Alameda County District Attorney's Office. Ms. Clenney responded that the DA's Office is aware of the program, but no partnership has been established. I HSC Meeting Minutes, January 22, 2015 Page 9 of 20 Ms. Clenney stated that Centerforce is based out of Oakland and provides services to that area. She stated that Center for Community Dispute Settlement serves people in the Tri-Valley, San Lorenzo, Castro Valley, and San Leandro. Cm. Sladden asked if they are considered a diversion program. Ms. Cle y explained that they area diversion program that receives referrals from the police department before they are sent to the juvenile justice system. Kenny Altenburg, representing YMCA of the East Bay, Tri-Valley Branch (YMCA), presented program services and requested funding for support of the Tri-Valley YMCA Mentoring Program. Chair Lockhart asked if fifteen (115) Dublin youths will be served by the program. Mr. Altenburg responded that a minimum of fifteen (15) Dublin youths will be served at a time, He explained that it is a very high cost program and requires members to participate weekly. Chair Lockhart asked if the fifteen (15) represents those served per year. Mr. Altenburg stated yes and explained that in subsequent years the number would be higher. Chair Lockhart asked if the program would need ongoing funding. Mr. Altenburg stated there are other funding sources and more become available when a program is up -and -running. Chair Lockhart asked where the fifteen (15) kids are referred from. Mr. Altenburg explained that the kids are referred from the school districts, other community partners, kids participating in other YMCA programs, and Emerald Vista. He explained that they already have the referrals and the policies in place to start the program. Chair Lockhart asked if they have sought out any of the funders at Emerald Vista, such as Eden Housing, for financial support. Mr. Altenburg stated they had not been able to receive funding from that source. Cm. trah asked what the time frame is to get a mentor established, Mr. Altenburg responded that the timeframe is a month for screening and training. Cm. Strah asked if mentors are in place at the YMCA in Oakland and San Francisco branches. Mr. Altenburg responded that YMCA has this program running out of San Francisco. Kenny Altenburg, representing YMCA, presented program services and requested funding for support of Behavioral Health Care Services for Kids with Special Needs. The HSC had no questions. Chair Lockhart recused herself from the meeting for the School of Imagination presentation. Mitch Sigman, representing School of Imagination, presented program services and requested funding for support of the Happy Talkers Screening and Training Project. Cm. McCormick clarified that they are the only center in North America to provide this particular model of treatment. HSC Meeting Minutes, January 22, 2015 Page 10 of 20 Mr. Sigman responded that they provide the Early Start Denver Model (ESDM), which was developed by the LIC Davis Mind Institute (Mind Institute). He explained that to be certified in tht model a physician, speech therapist, and occupational therapist must attend training as a group with the Mind Institute. He stated that they provide the only ESDM multidisciplinary program in North America. Chair Lockhart announced that the organization presentations had concluded and the Commission would take a break to complete their individual funding recommendations and submit them to Staff for input into a cumulative worksheet for discussion later. ZlIffly-OWEE, NOW*, in Chair Lockhart introduced the HSC's funding options and recommendations. She explained that the Commissioners with conflicts of interest will step out of the meeting while the remaining Commissioners discuss funding recommendations. Ms. Cunningham stated that the organizations with Commissioner conflicts will be discussed first. She then walked the Commissioners through the worksheet that displayed, by funding source, columns detailing the organization request, staff recommendation, each Commissioner's recommendation, and the Commission's average recommendation. The final column of the worksheet was available to note the cumulative HSC recommendation. Cm. Strah recused herself from the meeting for the discussion about the PFSO funding recommendations. The HSC agreed on recommending $4,000 in funding during Fiscal Year 2015-2016 (FY15-16) to PFSO for the Safe and Sober Grad Night. The HSC agreed on recommending $6,375 from the General Fund in funding during FY 15-16 to PFSO for the Every 15 Minutes Program. The recommendations for PFSO concluded. Cm. trah returned to the dais, Chair Lockhart recused herself from the meeting for the discussion about the DPIE, School of Imagination, and Valley Children' s Museum funding recommendations. Cm. McCormick suggested funding DPIE in the amount of $15,000 because they assist other programs applying for grant funding. Vc. Brown stated he would like to fund DPIE less because other programs need funding and DPIE is successful at fund raising. The Commission asked to defer the funding recommendation for DPIE to later in the meeting. Cm. lad en asked if School of Imagination has a building the program is run out of. Ms. Cunningham responded that School of Imagination does have a building in the City, HSC Meeting Minutes, January 22, 2015 Page 11 of 20 qualifyMs. Cunningham stated that CARD is not present as the HSC meeting and is therefol ineligible to receive funding. Attendance at the Commission meeting is mandatory t ! ` grant• # The HSC agreed on recommending $3,500 from the General Fund in funding during F 15-16 to Center for Community Dispute Settlement for the Tri Valley -Youth Court. The HSC agreed on recommending $9,600 from the General Fund in funding during F 15-16 to Chabot -Los Positas for Tri-Valley One Stop Career Center. The HSC agreed on recommending $9,700 in funding during FY 15-16 to Child Care Links fc Early Childhood Cm. Sladden suggested increasing the funding amount for the Children's Emergency Foo Bank to $10,000. She noted that the services fill an unmet need and have been established fc nearly forty years. She stated that the money will fund a safe building rather than being spent o salary or overhead. Chair Lockhart stated that if the ownership can be remedied then she would be in agreemer with r funding. She explained that she is not! ! «rl !`« of giving funds to ai organization who would then donate the building, partially purchased with City funds, to ff-Is. Cunningham stated that the City of Dublin Attorney is confident there is a legal soluticn Cohair Lockhart clarified that the funds would be directed at the Tuff Shed. s. Cunningham stated that the funs would helpfor the Tuff Shed. McCormick ke for a contingency that the legal issue be resolved prior to funding ITIs. Cunningham stated that the condition could be written into the funding contract. S�r,; explained that the City Attorney has already identified a funding model that would allow for the City's funds to be used as required by the state constitution. Cm. McCormick asked if there is a contractual agreement between the Food Bank and the Church and if the Church can ask the Food Bank to leave at any time. Mr. Snowden explained that the current building has been there since 1969 and the Food Bank !« 'r « month to use it. He stated that the Food Bank is « separate 501from and is not required to get prior approval before replacing it. He stated to maintain the insurance on the bill, donating the building was an option but not a requirement. Cunningham « ` that ! the Tuff Shed , building ! She stated that Building.the legal sense it should be considered a piece of equipment due to its nominal value. The HSC agreed on recommending $10,000 in funding during FY 15-16 to Food Bank for a New The HSC agreed on # # r $10,000 from the General Fund in funding during FY 15-16 to CityServe forof the Tri-Valley. HSC Meeting Minutes, January 22, 2015 Page 13 of 20 111 11 1 I R, ill i Chair Lockhart stated that it is a wonderful program and brilliant idea to work with these students. She stated that traditionally the City has funded organizations that help the schools, • funding school programs directly. She encouraged her fellow Commissioners to consider the HSC priorities when making funding recommendations. She explained that there is an educational foundation that supports the schools and is confident they can get funding through this source. Cm. Sladden said that she supports funding the program this year because freshman are -2 *elicate population and that a bad decision in this critical first year could affect their future goals o,-ind take them off track. Ms. Cunningham explained that the Staff recommendation of $0 is not a commentary on the value of the program, but is aligned with the established priorities of the HSC and the City Council's past decisions. Cm. McCormick stated that she agreed that the City is the wrong source for this funding an'i that other organizations would love the program and would be in the position to fund it. The HSC asked to defer the funding recommendation for Dublin High School, Freshman Mentor Program. The HSC agreed on recommending $10,000 in funding FY 15-16 to Eden I & R for 2-19( Alameda County Communications System. The HSC agreed ♦ recommending $5,000 • the General Fund in funding during FY 15-16 to Easter Seals Bay Area for Kaleidoscope. Ms. Cunningham stated that Hope Hospice is not ♦ as the HSC meeting and is therefore ineligible to receive funding. Attendance at the Commission meeting is required to ♦ for the grant program. The HSC agreed on recommending $4,000 in funding during FY 15-16 to Kidango for Emerald Vista Enrichment. Vc. Brown stated art programs are of value, but he thinks they should be funded through Heritage • Cultural Arts. Chair Lockhart responded that Staff is researching other funding sources. She stated that tht, schools should agree to provide the program prior to the HSC being asked for funding. Ms. Cunningham explained that the HSC has maintained a consistent message of funding human services needs. She explained that Staff informed the organizations applying for gran) funding of the HSC priorities at the mandatory community workshops, F,N Strah explained that she allocated funding towards the art program because she was unable to recommend funding to organizations she had a conflict with. The 8W agreed not to recommend funding during FY 15-16 to LVPAC for Arts in the Schools with Cheza Nami Foundation. Ms. Cunningham stated that Pacific Chamber Symphony is not present as the HSC meeting and is therefore ineligible to receive funding. Attendance at the Commission meeting is required to qualify for the grant program. She noted that a representative contacted the Commission Chair to advise that he did not plan to attend the meeting. A discussion ensued about the Partners for Golf, First Tee Tri-Valley Expansion into Dublin program. tYls. Cunningham stated that Mr. Zeller with The First Tee of the Tri-Valley was no longer present at the meeting to comment on behalf of the organization. Chair Lockhart stated that golf is not a top priority need for underserved kids and recommended community or school sports programs that offer the same valuable lessons. She stated that if kids in the Dublin community are interested in the program, it is offered through other venues. Cm. McCormick stated that there are funding sources in the private sector that would be a more appropriate funding option. The HSC agreed on not recommending funding during FY 15-16 to The First Tee for The First Tee Tri-Valley Expansion into Dublin. Ms. Cunningham reminded the Commissioners that the funding for the Haven's Domestil# Violence Program was partially funded through the Affordable Housing fund. The HSC agreed on recommending an additional $5,000 from the General Fund in funding during FY15-16 to the Haven for Domestic Violence Program. The HSC agreed on recommending $10,000 from the General Fund in funding during FY15-16 to the Haven for Homeless Services. 31 ME TA# mo Chair Lockhart stated that she believes the service clubs would fund the program and suggested the organization confirm the program is approved by the school prior to requesting grant funding. The HSC agreed on not recommending funding during FY15-16 to ValleyCare for CPR in Schools. HSC Meeting Minutes, January 22, 2015 Page 15 of 20 Cm. Lockhart suggested increasing funding for YMCA's Behavior Health. She stated that the program serves a special needs group which includes older children and young adults, which is not addressed by any other program. The HSC agreed on recommending $10,000 in funding during FY15-16 to YMCA for Behavior Health Care. A discussion ensued regarding YMCA's Mentoring Program. Cm. Sladden stated that funding $3,500 for one year may be counterproductive when the program requires a multi -year commitment. She stated she was unsure what the requested funding was for. Ms. Cunningham stated that the funding is for staff to administer the mentoring program Chair Lockhart stated that the requested $15,000 is a high cost program. ITs. Cunningham stated that the reason Staff recommended zero for this program is because YMCA ranked their Behavioral Health Care Services for Kids with Special Needs program application as a priority (ranking is a requirement when an organization submits more than one application). She stated that YMCA's other program provides behavioral health services which is an identified HSC priority. The HSC agreed not to recommend funding during FY 15-16 to YMCA for the Mentoring Program. Chair Lockhart recused herself from the meeting for the continued discussion out DPIIE's funding recommendation. The HSC decided to discuss the funding recommendation for DPIE after consideration of the other remaining organizations. Chair Lockhart returned to the dais. C. Strah asked if the freshmen mentoring program will remain at Dublin High School. Ms. Byrne responded yes. Chair Lockhart stated that since the program is in place this year, there are not -for -profit organizations that can provide future funding. She reiterated that in the past, the City has stayed away from directly funding school programs through the Community Grants Program and has funded the not -for -profit organizations that help support the school programs. Vc. Brown asked if the mentoring program is a separate 501 (c)3. Chair Lockhart responded no, it is a school district program. Cm. McCormick stated that there are other funding sources outside the City to fund this program and she did not recommend funding it. Tis. Cunningham suggested working with the organization to identify other funding sources MSC Meeting Minutes, January 22, 2015 Page 16 of 20 The HSC agreed not to recommend funding during FY 15-16 to Dublin High School for the Dublin High Freshman Mentor Program. Chair Lockhart recused herself from the meeting for another discussion about DPIE's funding recommendation. Cm. McCormick suggested funding DPIE at $15,000 because she is confident they will fund the Dublin High Freshman Mentor Program. The HSC agreed on recommending $15,000 in funding during FY 15-16 to DRE for the DRE Community Grant. Cm. McCormick stated she of like to reduce the funding for Eden I & R to fund other programs. Ills. Cunningham suggested the HSC review funding recommendations to programs that are being funded significantly higher than the Commission average to reach their goal of funding more organizations. The HSC agreed to change the recommended amount to $7,000 from the General Fund in funding during FY 15-16 to the Children's Emergency Food Bank for a New Building. Cm. Sladden suggested reducing the funding for Child Care Links, Early Childhood Education, to $8,000 because they have strong partners that can make up the difference. Chair Lockhart stated that there are organizations offering the same programs in the community and agreed the funding amount should be reduced. The HSC agreed to change the recommended amount to $8,000 from the General Fund in funding during FY 15-16 to Child Care Links for Early Childhood Education. Chair Lockhart recused herself from the meeting again for the discussion about the DPIE recommendation, Vc. Brown explained that DRE is successful in their fund raising efforts and suggested reducing the funding recommendation to $12,000. The ASC agreed to change the recommended amount to $12,000 from the General Funmj in funding during FY 15-16 to DPIE for the DPIE Community Grant. Chair Lockhart stated that Eden I & R is a County program that will exist even if the City decides to fund a lessor amount. 17-1s. DeJung requested to address the HSC to answer any questions about the 2-1-1 program. HSC Meeting Minutes, January 22, 2015 Page 17 of 20 Ms. DeJung explained that each City is asked to pay on a per capita amount, Dublin is two percent of Alameda County and is asked to pay $10,000. The program is supported a third by the cities, a third by various County departments, and a third by the private sector. She explained that if the City reduces funding, other cities will reduce funding, creating a domino effect. Ms. Cunningham explained that Eden I & R requests a very calculated amount of funding. She also stated that the Commissioners have a limited amount of funding to support organizations. Ms. DeJung pointed out to the Commissioners that the two percent they request is from the *rganization's original budget. The budget has increased over the years, but increased amounts have not been requested from the cities. Chair Lockhart asked how they are able to make up the differencl Ms. DeJung responded that some years they have had a deficit and have dipped into their reserves. She stated that they are frugal, look for individual and private funding sources, and establish new partnerships. She gave an example of a new partnership started last fiscal year with Alameda County Probation Department. She explained that they track callers who self - report as formerly incarcerated on probation and report their needs to the County which reduces rates of recidivism. Ms. eJung responded that they have contracts with Health Care Services Agency, Probation, and the Workforce Investment Board because of their Medi-Cal outreach. She explained that they are the gateway to connecting the residents with all the not -for -profit agencies. Ms. Cunningham explained that most of the programs funded by the City's Community Grants program are required to register with 2-1-1. She explained that they provide services that meet all fourteen needs in the Tri-Valley. Cm. Sladen recommended funding at the requested amount, Chair Lockhart asked how many rating points 2-1-1 received. Ms. Cunningham explained that 2-1-1 received fifteen points in the rating criteria and addressed all fourteen needs. Chair Lockhart stated that based on the rating criteria they should be funded at the requested amount. The HSC agreed as a majority on recommending $10,000 from the General Fund in funding FY 15-16 to Eden I & R for 2-1-1 Alameda County Communications System. Cm. McCormick suggested to her fellow Commissioners that they use the rating criteria to help them narrow down which other organizations to reduce funding to. This approach would help them balance the funding recommendations. Chair Lockhart recused herself from the meeting for another discussion about the School of Imagination funding recommendation. HSC Meeting Minutes, January 22, 2015 Page 18 of 20 The Commissioners reviewed the rating criteria and last fiscal year funding amount. The HSC agreed to change the recommended funding to $11,500 from the General Fund in funding during FY 15-16 to School of Imagination for the Happy Talkers Screening and Training Project. The discussion for School of Imagination concluded. Chair Lockhart returned to the dais. Cm. Strah recused herself from the meeting for another discussion about the PFSO funding recommendations. Cm. Sladden suggested changing the recommendation amount for Safe and Sober Grad Night because they changed the use of funding after receiving a grant award from the City. Ms. Cunningham explained that from a Staff perspective if an organization changes what they say they are of to do with grant funding they need to notify the City. She explained that to will address this with the organization. Cm. Sladden suggested reducing funding to $3,500, The HSC agreed to change the recommended funding to $3,500 from the General Fund in funding during FY 15-16 to PFSO for Dublin High Safe and Sober Grad Night. The discussion for PFSO concluded. Cm. Strah returned to the dais. Ms. Cunningham stated that the HSC has to reduce funding by another $600 to balance the General Fund allocation. The HSC cannot recommend more than $120,000. After discussion, the HSC agreed to change the recommended funding to $3,500 from the General Fund in funding during FY 15-16 to Kidango for Emerald Vista Enrichment. After discussion, the HSC agreed to change the recommended funding to $9,900 from the General Fund in funding during FY15-16 to YMCA for Behavior Health Care. OTHER BUSINESS 9. Brief INFORMATION ONLY reports from the Human Services Commission and / or Staff related to meetings attended at City Expense (AB 1234). Ms. Cunningham explained that the next HSC meeting will be held Thursday, April 23, 2015 at 7:00 p.m. She encouraged the Commissioners to inform her if they would like any of tonight's organizations to present in more detail at the next HSC meeting, She stated that Open Heart Kitchen, The Tri-Valley Haven, and Kidango seemed to be of interest to the Commissioners this evening. The Commissioners agreed they would like more information about Kidango's programs at Emerald Vista. Chair Lockhart inquired about increasing the frequency of the HSC meetings to more than quarterly. She asked if there is something they need to do to make that happen. Ms. Cunningham explained that this could be done through the strategic planning process. She invited Luke Sims, Community Development Director, to the podium to discuss this further. HSC Meeting Minutes, January 22, 2015 Page 19 of 20 Mr. Sims explained that the strategic plan involves a two-step press where the City's agenda is set for the next several years. This helps guide the City Council in the development of the budget. The process will start March 7, 2015 with a work session laying out the strategic initiatives to accomplish the mission vision, and values. He explained that all Commissions will be invited to the second work session, Saturday, March 21, 2015. Each Commissioner will receive the strategic plan initiatives and mission, vision, and values in advance of the work session. Then the Commissioners will have the opportunity to provide input to the City Council. Chair Lockhart stated that the Commission should consider whether they want to meet more often to gain momentum to accomplish something. The HSC agreed they would like to consider the idea of meeting more frequently. Chair Lockhart asked when the next Joint Human Services Commission meeting will be with Pleasanton and Livermore. Ms. Cunningham stated that the date had not been set, but it typically takes place in the summer. She further reminded the Commission that last summer regional sub -committees were formed and because Livermore and Pleasanton have been busy with CDBG activities the Commissioners have not had time to meet. If they are ready to meet prior to the next HSC meeting she will let the Commissioners know. Chair Lockhart spoke about the priorities all three Commissions were interested in the Tri- Valley, one being a dental program. Ms. Cunningham explained that Staff from all three cities spoke with Axis about opportunities for housing a dental clinic in their new facility. She stated they will be meeting with the president of the Southern Alameda County Dental Society to discuss other options for providing dental care, if Axis is not available to provide this care. Chair Lockhart asked if there was a priority that the Dublin and Livermore Commissions agreed on. Ms. Cunningham stated that all three cities agreed on the same three priorities: behavior health services, senior services, and medical services (including dental). She also spoke about the Tri-Valley health fair held last August. She stated that there was not significant participation from Pleasanton and Dublin residents. The regional committee is looking to use Alameda County funds this year to specifically address the needs within each respective city. ADJOURNMENT Being no further business, the meeting adjourned at 11:03:02 PM. Respectfully Submitted, Arias- Nelson, Recordi Secretary tary APPROVED: Ozgz, Chairperson, Janet Lockhart HSC Meeting Minutes, January 22, 2015 Page 20 of 20