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Home My WebLink About4.06 I580/Hacienda 00-09AISUBJECT: CITY CLERK File # 600-35 AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 200:L Acceptance of Work - Contract No. 00-09, Interstate 580/Hacienda Drive Interchange Improvements Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Change Order Summary together with Contract Change Orders Nos. 5 through 9 2) Budget Change Form RECOMMENDATION: 1) Approve Contract Change Orders Nos. 5 through 9 2) Accept improvements under Contract No. 00-09, and approve release of retention after 35 days if there are no subcontractor claims 3) Approve budget change in the amount of $181,103 FINANCIAL STATEMENTi RGW Construction's final cost for contract items is $1,229,280.96. This includes the cost increase of Change Orders 1 through 9 in the amount of $139,614.20 (Attachment 1). The breakdown of project costs is shown below: Construction Salary/Benefits Contract Services Engineer-Testing Miscellaneous Total: Budget Est. Actual $1,270,455 $1,229,281 $ 13,322 $ 10,025 $ 453,027 $ 439,935 $ 33,150 $ 19,771 $ 3,016 $ 6,015 $1,772,970 $1,705,027 The Alameda County Surplus Property Authority had advanced a total of $1,773,235 for the design and construction of this project. A traffic impact fee credit of $1,705,027 will be given to the Surplus Property Authority and the remaining estimated balance of $68,208 will be returned to the County pursuant to the City's Agreement with the County. Although this project is under the total project budget, funds for this project were not included in the FY 2001-02 budget because it was anticipated that the work would be completed last fiscal year. An additional appropriation in the amount of $181,103 from unallocated reserves will be required. g:\miscpro~\i-580/haciendakAS accept COPIES TO: RGW Construction Inc. Pat Cashman, Alameda County SPA ITEM NO. DESCRIPTION: At its meeting of August 15,2000, the Dublin City Council awarded Contract No. 00-09, Interstate' 580/Hacienda Drive Interchange Improvements project to RGW Construction, Inc. The 1-580/Hacienda Drive Interchange Improvement project widened the eastbound 1-580 off-ramp and added an additional left-turn lane, widened the westbound 1-580 on-ramp to accommodate future ramp metering, and added one southbound lane on Hacienda Drive. The project was completed within budget. Nine change orders were reqUired to complete the project and change order number 5 through 9 exceeded the City Manager's limit of 5% of the project and requires Council approval. These change orders are as follows: · Change order No. 5: Additional work to determine actual locations of existing utility lines and protection of these facilities. · Change Order No. 6: Additional work to relocate irrigation facilities including jute mesh and plants. · Change Order No. 7: Additional work associated with importing fill, placement of asphalt concrete in V-ditch and raising survey monument. · Change Order No. 8: Additional work providing signal facilities during stage construction, repair of damaged conduit, replacement of detector cable, and relocation of pullbox. · Change Order No. 9: Additional work to install geocomposite subdrain, and providing water truck and performing manual watering of median planting. The City Engineer has reviewed the work on the project and has determined that the work is complete. Staff recommends that the City Council approve Change Orders Nos. 5 through 9, and accept the improvements under Contract 00-09 and release of retention after 35 days if there are no subcontractor claims. Staff further recommends that the Council approve the budget change in the amount of $181,103. Page 2 DATE: September 24, 2001 CHANGEORDERSUMMARY PROJECT NAME: 1-580/Hacienda Drive Interchange Improvements ClP #: 96410 CONTRACT NO: 00-09 CONTRACTOR: RGW Construction Inc. PERCENT COMPLETED: 100% CONTRACT AMOUNT: $1,109,505 APPROVED BUDGET AMT: $1,270,455 CHANGER ORDERS: CHANGE ORDER #t CHANGE ORDER #2 CHANGE ORDER #3 CHANGE ORDER #4 CHANGE ORDER #5 CHANGE ORDER #6 CHANGE ORDER #7 CHANGE ORDER #8 CHANGE ORDER #9 TOTAL OF CHANGE ORDERS: CURRENT CHANGE ORDER DESCRIPTION: $9,090.00 $48,825.00 $6,125.57 $8 878.07 $19 788.74 $12 286.26 $3 003.00 $16 133.94 $15 483.62 $139,614.20 See individual change order for description. ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #1 PAYMENT #2 PAYMENT #3 PAYMENT #4 PAYMENT #5 PAYMENT #6 PAYMENT #7 PAYMENT #8 PAYMENT #9 TOTAL PROGRESS PAYMENTS: .REMAINING BALANCE ON CONTRACT: $1,249.119.20 $13 467.60 $31 288.05 $217 005.44 $115 423.00 $143 975.70 $142 552.98 $89 272.90 $305 213.53 $1,058,199.20 $190,920.00 RECOMMENDATION: SIGNATURES: APPROVED DENIED APPROVED DENIED City Manager APPROVED DENIED Mayor CITY OF DUBLIN CONTRACT CILa~GE ORDER NO. 5 PROJECT/ROAD: 1-580/Hacienda Drive Interchange Improvements CONTRACT NO. 00-09 CI~: 96410 PAGE I OF'I PAGES TO: RGW CONSTRUCTION, INC You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Public Works Director. Description of work to be done, estimate of quantifies, and prices to be paid. Segregate between additional work at contract prie..e, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is aetuany used and no allowance will be made for idle time. Change requested by: Engineer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineers Estimate. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT: As directed by the Engineer, provide labor, materials and equipment to determine actual location and depth of existing utility lines and place concrete cap or encasement to protect facilities during the construction of new roadway. Labor, equipment and materials, approved as necessary by the Engineer, will be paid in accordance with the provisions of Section 9- 1.03 of the Standard Specifications. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT ...................................................... $24,000,00 ESmTED COST CaeASE.- BY REASON OF THIS ORDER, THE TI:M:E OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS Date APPROVALJII~~NDED BY: APeD BY:; We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we'will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. ~Accepted:~..~tej (.~/ (-~ /200~ Contractor: '~[~t.~ ~~ ['~,.~, @..P_U_RDy By: ~ Title: .... ~'ta~ ~ ION~ MANAGER If the Co~'~c~or~ge~ not sign acceptance of this order, his attention is directed to the requirements of the speci~cations as to work and filing a written protest within time therein speCified. proceeding ~ordered the CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 6 PROJECT/ROAD: 1-580/Hacienda Drive Interchange Improvements PAGE 1 OF 2 PAGES CONTRACT NO. 00-09 CIP: 96410 TO: RGW CONSTRUCTION, INC You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Public Works Director. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: Engineer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate. EXTRA WORK AT AGREED UNIT PRICES Extend existing irrigation crossover and relocate irrigation facilities at the eastbound 1-580 offramp to Hacienda Drive as shown on sheet 2 of this change order. Install additional jute mesh and additional plants along the HR3 slope from HR3 sta 40+40 to 41+00. Connect existing remote control valve D-8 to existing system. Install control wires in PVC conduit. Install purple colored caps onto spray heads in the median. All work shall be in accordance with Section 10-2.01 of the Special Provisions and Section 20 "Erosion Control and Highway Planting" of the Standard Specifications. For this work the Contractor will be paid at an extension of agreed unit prices for a price of $12,286.25. EXTRA WORK AT AGREED UNIT PRICES ...................................................... $12,286.25 SUBMIT_~,~,D~~. ~J~ffies E. Scow Date ~.4~esident Engineer ESTIMATED COST INCREASE: $ 12,286.25 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS APPROVAL.R~CO'~DED BY: APPROVED B]~: D ' lterdinand De'l~os~i6 Date . L.~E~e S. Tho~_- .' _~. Date Sr. Civil Engineer Pubic Works Director We, the undersigned contractor,, have given careful consideration to the change proposed and hereby agree, if this proposal is. approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted: ~)ate ~0~ Contractor: '~/ Cao~r,'l',m,.l` {~c... of this order, his. attention is directed to the requirements of the specifications as to proceeding with ~brdered work and filing a written protest within the time therein specified. CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 7 PROJECT/ROAD: 1-580/Hacienda Drive Interchange Improvements PAGE 1 OF 1 PAGES CONTRACT NO. 00-09 CIP: 96410 TO: RGW CONSTRUCTION, INC You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Public Works Director. Description of work to be done, estimate of quantities, and prices'to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: Engineer ' The last percentage shown is the net accumulated increase or decrease from the original quantity in'the Engineer's Estimate. _ /CJftrnes E. Sex~_ Date Resident Engineer EXTRA WORK AT AGREED LUMP SUM PRICE Compensate contractor for costs associated with 48 linear feet of unused 450mm RCP that was eliminated due to changes to drainage systems no. 4 and no. 9. For this work the Contractor will be paid an agreed lump sum price of $650.00 Compensate contractor for costs associated with importing fill that was eliminated due to change to full depth Asphalt Concrete structural section in lieu of structural section no. 2 from Sta H 21+60 to H 22+20. For this work the Contracto~ will be paid an agreed lump sum price of $800.00 Place Asphalt Concrete in V-ditch between I-IL3 sta 59+20 and 59+80. For this work the Contractor will be paid an agreed lump sum price of $1,500.00 Raise survey monument well at H Sta 21+75+/- to finish grade as shown on standard plan AS-1. For this work the contractor will be paid an agreed lump sum price of $500.00 TOTAL OF EXTRA WORK AT AGREED LUMP SUM PRICES ..................................................... $3,450.00 ADJUSTMENT OF COMPENSATION AT AGREED LUMP SUM PRICE At Station HL3 59+00 substitute 16.5 meters of 300mm APC pipe in lieu of 450mm RCP for drainage unit I Ob as shown on contract plan sheet D-2. For this change the City will receive a lump sum credit of $447.00 TOTAL ADJUSTMENT OF COMPENSATION .......................................................................... -$447.00 NET COST INCREASE: $ 3~003.00 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED 1 WORKING DAY AP~RO~V,.A~L~ ~O~ENDED BY: ' APPROV~ED BY:/~ ~l~'erdinand Del Rosario Date Lee S. Thg~m. ps_off Date ' Sr. Civil Engineer Public WoYr~-tSirector We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide' all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the Work above specified, and will accept as full payment therefor the prices shown above. Accepted: ~ /2000__ ~C°ntract°r: ~>~MY~''I'IOwI~=~'~'~'~ ~bJ ~-~f.,'Tlc~a .,, ~'~ ~/~.~.~O...~ IK~''''' CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 8 PROJECT/ROAD: 1-580/Hacienda Drive Interchange Improvements PAGE I OF 1 PAGES CONTRACT NO. 00-09 CIP: 96410 TO: RGW CONSTRUCTION, INC You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Public Works Director. Description of work. to be done, estimate of quantities, and prices to be paid.' Segregate between additional work at contract price, agreed price and force account. Unless Otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: Engineer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT: Provide additional signal facilities to address public traffic during stage construction of roadway widening. Repair existing damaged electrical conduit at H 19 + 50 Lt.o Remove sidewalk, excavate, replace conduit, backfill and restore concrete sidewalk. Replace Detector Lead-in Cable at S/B Hacienda at H 20 + 60 +/-. Relocate existing Irrigation Service pullbox at H 18 + 62.54 Lt Labor, equipment and materials, approved as necessary by the Engineer, will be paid in accordance with the provisions of Section 9- 1.03 of the Standard Specifications. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT ...................................................... $13,861.74 EXTRA WORK AT AGREED LUMP SUM PRICE Temporarily relocate existing traffic signal pole at Location #2 to accommodate stage construction. Construct temporary foundation, relocate and restore power. EXTRA WORK AT AGREED LUMP SUM PRICE ............................................................... $2,272.20 ESTIMATED COST/NCREASE: $ 16,I33.94 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS SUBMITTED B~Y: C3,~(~ mes E. g~nS'tt Date Resident Engineer ABPROVAL ILE.C~NDED BY: APPenD BY: ' ~erd~d Del Ros~io Date Le~. ~ompson ( lSr. C~il Eng~eer Public Works Dkec~ We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and wilt accept as full payment therefor the prices shown above. By:ACcepted: ~ Date __/200{ Contractor: Title: CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 9 PROJECT/ROAD: 1-580/Hacienda Drive Interchange Improvements PAGE 1 OF 3 PAGES CONTRACT NO. 00-09 CIP: 96410 TO: RGW CONSTRUCTION, INC You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Public Works Director. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: Engineer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT: Provide labor, materials and equipment to install geocomposite subdrain as shown on sheet 2 and 3 of this change order and as directed by the Engineer. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT ...................................................... $18,000.00 Provide water truck and perform manual watering of median planting as plans show connecting to existing water supply and controller cabinet that does not yet exist. Labor, equipment and materials, approved as necessary by the Engineer, will be paid in accordance with the provisions of Section 9- 1.03 of the Standard Specifications. ESTIMATE OF EXTRA WORK AT FORCE ACCOUNT ...................................................... $6,000.00 ESTIMATED COST INCREASE: $ BY REASON OF THIS ORDER, AN ADJUSTMENT TO THE TIME OF COMPLETION WILL BE DEFERED gd S E. Scott' '~ Date ent Engineer 'F~d'_m_an_dDe. t R-6sari6 Date Lee ~/'h(~l~_d ' / Date ' Sr. Civil Engineer Public Worl4b-I~ector We, the undersigned contractor, have g. iven careful consideration to the change proposed and hereby agree, if this proposal approved, that we will provide all eqmpment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted: ~,ate ~/. ~_~ /2001 Contractor: '~J ~t,~d c.-~,~., [ ~..~. By: ~ Title: ~I~1~ ,'~::~ ~ ~tk~,~ ~ ~,t~gg., . If the ContractOr ~es ~ot sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding wi~ the]ordered work and filing a written protest within the time therein specified. CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New ApproPriations (City Council Approval Required): X From Unappropriated ReserVes From New Revenues Budget Transfers: From Budgeted Contingent ReserVe (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Name: I-580/Hacienda Drive Interchange $525 Improvements - Salary/Benefits Account #: Account #: 300-94610-7017001 Name: Name: 1-580/Hacienda Drive Interchange $9,496 Improvements-Contract Services Account #: Account #: 300-96410-740-000 Name: Name: I-580/Hacienda Drive Interchange $171,082 Improvements- Improvements Account #: Account #: 300-96410-750-050 Fin Mgr/ASD: t~ ~-~~L ¢~v~ Date: Signature REASON FOR BUDGET CHANGE ENTRY: Funds were included in FY 00-01 budget but work continued past this fiscal year into FY 01-02. This bUdget change will add those revenues received in FY 00-01 associated with the abovementioned activities to the FY 01-02 budget. City Manager: Date: Signature Mayor: Date: Signature Posted By: Signature formMbudgchng Date: