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4.6 Approval of the Cities of Dublin and Pleasanton Disaster Debris Management Plan
STAFF REPORT CITY COUNCIL Page 1 of 2 Agenda Item 4.6 DATE:March 15, 2022 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Approval of the Cities of Dublin and Pleasanton Disaster Debris Management PlanPrepared by:John Stefanski,Assistant to the City Manager EXECUTIVE SUMMARY:The City Council will consider approving the Cities of Dublin and Pleasanton Disaster Debris Management Plan. STAFF RECOMMENDATION:Adopt the Resolution Approving the Cities of Dublin and Pleasanton Disaster Debris Management Plan. FINANCIAL IMPACT:There are no immediate financial impacts associated with the Disaster Debris Management Plan. However, the Plan provides the required processes and procedures that the City will follow to ensure the costs of disaster debris operations are eligible for reimbursement by the State and Federal Government. DESCRIPTION:BackgroundThe Tri-Valley Local Hazard Mitigation Plan (LHMP)was adopted in 2018 by the Cities of Dublin, Pleasanton, and Livermore, together with the Livermore-Pleasanton Fire Department, Dublin San Ramon Services District, and the Lawrence Livermore National Laboratory, to provide a uniform hazard mitigation strategy for the Tri-Valley area. One of the objectives identified in the LHMP is “Develop a Regional Catastrophic Debris Management Plan to minimize recovery time post-disaster.” To achieve this, Dublin partnered with the City of Pleasanton to develop the Disaster Debris Management Plan (DDMP). The Cities of Dublin and Pleasanton (Cities)initiated the disaster debris planning project by 119 Page 2 of 2 forming the Hazard Mitigation Plan Steering Committee, which included representatives from each City and project staff from consulting firm, Integrated Solutions Consulting. Other stakeholders, including staff from the City of Livermore, Pleasanton Garbage Service, and Amador Valley Industries, were consulted throughout the project. Plan OverviewDisasters will result in large expenditures of labor, equipment, materials, and supplies at substantial cost. The Cities must be able to provide an early, safe, and quick response to restoring public safety and providing environmentally safe and economically viable conditions to the disaster-affected areas. The DDMP addresses how the response to a debris-generating incident will be coordinated with local, state, and federal partners. The DDMP does not address routine debris incidents that the Cities can manage as a part of normal business, rather, it focuses on potential large-scale disasters that can generate significant volumes of debris requiring an extraordinary response.Specifically, the DDMP intends to: Establish coordinated debris management operations, including debris removal, reduction, recycling, haul-out, final disposal, and documentation. Provide a debris management organization for each City. Identify the roles and responsibilities of departments and agencies with a role in response. Describe the resource management strategy for debris operations.The adoption of the DDMP furthers the City’s disaster preparedness efforts and will guide the City’s response during any future disaster debris operations. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted. ATTACHMENTS:1) Resolution Approving the Cities of Dublin and Pleasanton Disaster Debris Management Plan 2) Exhibit A to the Resolution – Cities of Dublin and Pleasanton Disaster Debris Management Plan 120 Attachment 1 Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 2 RESOLUTION NO. XX – 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE CITIES OF DUBLIN AND PLEASANTON DISASTER DEBRIS MANAGEMENT PLAN WHEREAS,the City of Dublin recognizes that debris removal is a major component of every disaster recovery operation; and WHEREAS,manmade and natural disasters can generate a substantial volume of debris causing considerable disposal challenges for local communities; and WHEREAS, having a coordinated plan in advance of a disaster event that can be immediately implemented will expedite the clearing of debris from public rights of way and allow the City to return to normalcy; and WHEREAS, the 2018 Tri-Valley Local Hazard Mitigation Plan identifies “Develop[ing] a Regional Catastrophic Debris Management Plan to minimize recovery time post-disaster” as a task under the “Hazard Mitigation Action Plan;” and WHEREAS,the City of Dublin partnered with the City of Pleasanton to develop a Disaster Debris Management Plan, which is attached as Exhibit A to this Resolution; and WHEREAS,the Cities of Dublin and Pleasanton Disaster Debris Management Plan (DDMP) provides a comprehensive framework for the management of debris following a disaster, and addresses the roles and responsibilities of City departments, other government organizations, as well as private firms and nongovernmental organizations, that might have a role in debris operations; and WHEREAS,the DDMP ensures consistency with current policy guidance such as the current Stafford Act Public Assistance Program policies contained in the June 2020 Federal Emergency Management Agency (FEMA) Public Assistance Program and Policy Guide; and the July 2007 Public Assistance Debris Management Guide (FEMA-325); and describes the interrelationship with other levels of government. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Cities of Dublin and Pleasanton Disaster Debris Management Plan. PASSED, APPROVED AND ADOPTED this 15th day of March 2022, by the following vote: AYES: NOES: ABSENT: 121 Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2 ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 122 i Attachment 2 Exhibit A to the Resolution 123 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 ii Letter of Promulgation City of Dublin Disaster Debris Management Plan PROMULGATION The City of Dublin Disaster Debris Management Plan (DDMP) provides a comprehensive framework for the management of debris following a disaster. It addresses the roles and responsibilities of City departments, other government organizations, as well as private firms and nongovernmental organizations that might have a role in debris operations. The City of Dublin DDMP ensures consistency with current policy guidance and describes the interrelationship with other levels of government. The plan will continue to evolve, responding to lessons learned from actual disaster and emergency experiences, ongoing planning efforts, training and exercise activities, and federal guidance. Therefore, in recognition of the role of the City in managing debris following a disaster and with the authority vested in me as the City Manager/Director of Emergency Services, I hereby promulgate the City of Dublin DDMP. ____________________________________ ____________ Linda Smith, City Manager Date 124 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 iii Record of Changes The following table documents the revisions made to this plan. This plan should be reviewed and updated annually. Date Summary of Changes Revised Sections Revised by (Organization/Title) 125 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 iv Distribution The following table documents when and to whom copies of the plan have been distributed. Date Plan Version or Date of Plan Method of Distribution (Email, Post on Server, Provide Hard Copy, etc.) Distributed To (Name and Department/Organization) 126 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 v Table of Contents Letter of Promulgation................................................................................................................................... ii Record of Changes .......................................................................................................................................iii Distribution ................................................................................................................................................... iv Table of Contents..........................................................................................................................................v 1. Introduction ...............................................................................................................................................1 1.1 Debris Management Overview............................................................................................................1 1.2 Purpose...............................................................................................................................................1 1.3 Background.........................................................................................................................................1 1.3.1 Debris Planning Process..............................................................................................................2 1.3.2 Plan Scope...................................................................................................................................2 1.4 Incidents and Assumptions.................................................................................................................4 1.4.1 Debris Scenarios..........................................................................................................................4 1.4.2 Debris Estimates..........................................................................................................................6 1.4.3 Debris Planning Assumptions....................................................................................................11 1.5 Plan Goal and Objectives..................................................................................................................12 2. Organization and Responsibilities...........................................................................................................13 2.1 Debris Operations Staffing and Organization ...................................................................................13 2.1.1 Debris Management Group Supervisor .....................................................................................13 2.1.2 Street Clearing Task Force Leader............................................................................................14 2.1.3 Debris Collection and Disposal Task Force Leader...................................................................14 2.1.4 Environmental Health Task Force Leader .................................................................................15 2.1.5 Debris Removal Task Force Teams ..........................................................................................15 2.2 Roles and Responsibilities................................................................................................................15 2.2.1 City of Dublin Departmental Roles and Responsibilities............................................................15 2.2.2 City of Pleasanton Departmental Roles and Responsibilities....................................................17 2.2.3 Other Local Agency Roles and Responsibilities........................................................................19 2.2.4 Alameda County.........................................................................................................................19 2.2.5 State Agencies...........................................................................................................................20 2.2.6 Federal Agencies .......................................................................................................................21 2.2.7 Private Sector Business Enterprise, Commercial Sector...........................................................21 2.2.8 Nonprofit Sector .........................................................................................................................23 2.2.9 Residents ...................................................................................................................................23 127 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 vi 3. Debris Operations ...................................................................................................................................24 3.1 Priorities ............................................................................................................................................24 3.2 Debris Operations .............................................................................................................................24 3.2.1 Response...................................................................................................................................25 3.2.2 Recovery....................................................................................................................................30 3.3 Collection and Removal Strategy......................................................................................................31 3.3.1 Emergency Roadway Clearance ...............................................................................................31 3.3.2 Right-of-Way Collection .............................................................................................................32 3.3.3 Use and Procurement of Contracted Services...........................................................................34 3.3.4 Monitoring of Debris Operations ................................................................................................34 3.3.5 Use of Force Account Resources...............................................................................................35 3.3.6 Environmental Considerations and Other Regulatory Requirements........................................36 3.3.7 Populations with Disabilities and Other Access and Functional Needs.....................................42 3.4 Debris Disposal Locations and Debris ManagementSites...............................................................43 3.4.1 Temporary Debris Management Site Criteria ............................................................................44 3.4.2 Landfill and End Use Options Assessment................................................................................44 3.5 Special Debris Programs ..................................................................................................................45 3.5.1 Private Property Debris Removal...............................................................................................45 3.5.2 Hazardous Trees........................................................................................................................46 3.5.3 Human Remains ........................................................................................................................49 3.5.4 Crime Scene Debris...................................................................................................................49 3.5.5 Wildland Fires and Drought .......................................................................................................51 3.5.6 Abatement and Demolition.........................................................................................................52 3.5.7 Mobile Home Park Procedures..................................................................................................52 4. Contracted Services................................................................................................................................53 4.1 Emergency Contracting/Procurement Procedures ...........................................................................53 4.2 General Contract Provisions.............................................................................................................54 4.3 Contract Terms and Conditions ........................................................................................................54 5. Finance, Administration and Logistics ....................................................................................................57 5.1 Funding .............................................................................................................................................57 5.1.1 State Funding Sources for Disaster Debris Operations.............................................................57 5.1.2 FEMA Public Assistance Program .............................................................................................58 5.1.3 Public Assistance Program Alternative Procedures ..................................................................63 5.1.4 Other Funding Options...............................................................................................................64 5.2 Documentation..................................................................................................................................64 128 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 vii 6. Public Information Plan...........................................................................................................................66 6.1 Messaging:........................................................................................................................................66 6.2 Distribution Strategy..........................................................................................................................67 6.3 Health and Safety Public Information................................................................................................68 7. Plan Maintenance ...................................................................................................................................70 7.1 Review and Revised Plan Approval..................................................................................................70 7.2 FEMA Debris Plan Approval .............................................................................................................70 7.3 Training .............................................................................................................................................70 7.4 Exercises...........................................................................................................................................72 Appendices .................................................................................................................................................73 Appendix A: Acronyms and Glossary .....................................................................................................74 Appendix B: List of Pre-Qualified Contractors ........................................................................................77 Appendix C: Load Tickets.......................................................................................................................78 Attachments ................................................................................................................................................81 Attachment A: City Debris Management Equipment ..............................................................................82 Attachment B: Debris Management Position Job Aids ...........................................................................86 Attachment C: Debris Contracting Guidance..........................................................................................91 Attachment D: Disaster Debris Contract Checklist .................................................................................97 Attachment E: Sample Debris Hauler Request for Proposals ..............................................................115 Attachment F: Health and Safety Strategy............................................................................................154 Attachment G: Sample Debris Management Site Memorandum of Agreement...................................160 Attachment H: Field Documentation .....................................................................................................165 Attachment I: Contractor, Disposal and Recycling Contacts................................................................174 Attachment J: Sample Press Release ..................................................................................................178 Attachment K: Hazardous Stump Extraction and Removal..................................................................181 Attachment L: Temporary Debris Management Site Guidance ............................................................185 Attachment M: Sample Right of Entry Permit .......................................................................................190 Attachment N: Priority Road List...........................................................................................................193 Attachment O: Critical Facilities List .....................................................................................................197 129 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 1 1. Introduction The City of Dublin and the City of Pleasanton (Cities) recognize the responsibility to be prepared for a debris-generating incident. It is vital to plan for the protection of the public health, safety, and welfare of residents and visitors if such an event occurs. Disasters can produce substantial volumes of debris, creating hazardous conditions that endanger the public and disrupt the essential daily lives and economy of the community. 1.1 Debris Management Overview Disasters will result in large expenditures of labor, equipment, materials, and supplies at substantial cost. The Cities must be able to provide an early, safe, and quick response to restoring public safety and providing environmentally safe and economically viable conditions to the disaster-affected areas. To this end, the Cities have developed this Disaster Debris Management Plan (DDMP). This DDMP addresses how the response to a debris-generating incident will be coordinated with local, state, and federal partners. The DDMP does not address routine debris incidents that the Cities can manage; the operational concepts reflected in this plan focus on potential large-scale disasters that can generate significant volumes of debris requiring an unusual or extraordinary response. 1.2 Purpose The purpose of this plan is to provide a framework for how disaster debris operations will be managed by the Cities. This plan intends to: Establish coordinated debris management operations, including debris removal, reduction, recycling, haul-out, final disposal, and documentation. Provide a debris management organization for each City. Identify the roles and responsibilities of departments and agencies with a role in response. Describe the resource management strategy for debris operations. 1.3 Background This debris management plan establishes procedures and guidelines for managing disaster debris in a coordinated, environmentally responsible, and cost-effective manner. The plan: Facilitates response and recovery activities Enables the quick return of a community to normalcy Reduces impacts to humans and the environment Ensures effective use of resources Helps to control and minimize costs Aids in complying with applicable local, state/tribal/territorial, and Federal regulations 130 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 2 The human, financial, environmental, and political costs associated with insufficient debris management planning can be devastating. Disaster debris can complicate and delay disaster response activities such as medical care, transportation of victims or relief teams, firefighting, and provision of shelter, food, and water to disaster survivors. Disaster debris can complicate and delay the short- and long-term recovery of the community and its return to normalcy. 1.3.1 Debris Planning Process The DDMP was developed using guidance outlined in the Federal Emergency Management Agency (FEMA) Public Assistance Debris Management Guide FEMA-325, July 2007, and Public Assistance Debris Management Plan Workshop Student Handbook Supplement to FEMA P604, September 2009. The Cities initiated the disaster debris planning project by forming the Disaster Debris Planning Team (DDPT) which included a representative from each City and project staff from consulting firm, Integrated Solutions Consulting. Additional City staff and stakeholders such as the City of Livermore, Pleasanton Garbage Service, and Amador Valley Industries were consulted throughout project. The DDPT conducted the following planning meetings to engage stakeholders and gain feedback for the development of the plan: Project Kickoff Meeting Stakeholders attended an initial meeting to gain an understanding of the project, including disaster debris management processes. The group identified key project objectives, discussed the planning process, and reviewed resources available to support plan development. The meeting introduced key concepts and processes in disaster debris management. Working Group Meetings Working group meetings were held with staff members from City departments and other stakeholders that have a role in debris operations. Attendees provided the information needed for plan development. During these meetings, planners discussed roles and responsibilities, available resources, and desired outcomes to enhance plan development. Environmental and regulatory issues related to disaster debris management operations were reviewed. Plan Draft Review Working Group Meeting The Plan Draft Review Working Group Meeting was conducted to review the draft plan with the DDPT. Input from the DDPT was used to revise and finalize the DDMP. 1.3.2 Plan Scope This plan's scope pertains to disaster debris operations for an incident that causes widespread damage in the Cities of Dublin and Pleasanton. This plan complies with the principles and requirements found in federal and state laws, regulations, and guidelines. This plan also complies with the National Incident Management System (NIMS), National Response Framework, National Disaster Recovery Framework, and the Standardized Emergency Management System (SEMS). 131 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 3 1.3.2.1 Population, Demographics and Physical Characteristics The following information was retrieved from the U.S. Census Bureau and the 2018 Tri-Valley Local Hazard Mitigation Plan. The hazard mitigation plan provides a complete community profile including population, demographics, and physical characteristics. An abridged version is provided here for the context of the DDMP. City of Dublin The City of Dublin occupies 14.91 square miles. The U.S. Census Bureau 2020 population estimate for the City was approximately 72,589 people. According to the 2019 American Community Survey 45.2% of the population of the City speak a language other than English at home with 11% of that percentage indicating they speak English less than very well. This means that public information regarding set-out procedures and the safe handling of debris will need to be accessible in multiple formats. During disasters, populations with functional and access needs and socio-economic barriers often have less access to resources and support. According to the U.S. Census Bureau, approximately 9.1% of the population of the City, or about 6,606 people, are at or over the age of 65, and 4.0% of the population is living below the poverty level. Debris managers must be cognizant of how disaster debris can further impact individuals with disabilities and access and functional needs. Section 3.3.7 of this plan provides a more detailed description of best practices during debris operations to support this population. City of Pleasanton The City of Pleasanton occupies 24.11 square miles. The U.S. Census Bureau 2020 population estimate for the City was approximately 79,871 people. According to the 2019 American Community Survey 36.9% of the population of the City speak a language other than English at home. This means that public information regarding set-out procedures and the safe handling of debris will need to be accessible in multiple formats. During disasters, populations with functional and access needs and socio-economic barriers often have less access to resources and support. According to the U.S. Census Bureau, approximately 14.7% of the population of the City, or about 11,742 people, are at or over the age of 65, and 4.3% of the population is living below the poverty level. Debris managers must be cognizant of how disaster debris can further impact individuals with disabilities and access and functional needs. Section 3.3.7 of this plan provides a more detailed description of best practices during debris operations to support this population. 1.3.2.2 Debris Management Constraints There are a number of challenges the Cities could encounter during debris management. This plan aims to provide the best management practices to address these challenges which include: •Lack of local jurisdictional resources •Multiple municipalities in the region using limited resources for: -Debris hauler services -Disposal facilities 132 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 4 -Staging areas •State regulatory requirements -Environmental regulations -Organic waste disposal reduction targets -Zero waste initiative •Resident expectations •Populations with disabilities and access and functional needs 1.4 Incidents and Assumptions This plan intends to provide guidance for a large-scale disaster that generates significant volumes of debris that will overwhelm the Cities and require contractor coordination and support. The Cities are vulnerable to many disasters that have the potential to generate large volumes of debris, including natural and human-caused disasters. 1.4.1 Debris Scenarios Since 1977, Alameda County has experienced 19 presidentially declared disasters. Knowledge of the past can provide the Cities some understanding of possibilities for future events and a basis for planning. Table 1 below lists the types of disasters that have occurred, as well as the FEMA disaster number assigned and dates for those incidents Table 1 Presidentially Declared Disasters in Alameda County Type of Event FEMA Disaster Number Declaration Date SCU Lightning Complex Fire FM-5338 August 21, 2020 COVID-19 Pandemic DR-4418 March 22, 2020 COVID-19 Public Health Emergency EM-3428 March 13, 2020 Severe Winter Storms, Flooding, Mudslides DR-4308 April 1, 2017 Severe Winter Storms, Flooding, Mudslides DR-4305 March 16, 2017 Severe Winter Storms, Flooding, Mudslides DR-4301 February 14, 2017 Severe Winter Storms, Flooding, Landslides, Mud Flows DR-1646 June 5, 2006 Severe Winter Storms, Flooding, Landslides, Mud Flows DR-1628 February 3, 2006 Severe Winter Storms, Flooding DR-1203 February 9, 1998 Severe Winter Storms, Flooding DR-1155 January 4, 1997 Severe Winter Storms, Flooding, Landslides, Mud Flows DR-1046 March 12, 1995 Severe Winter Storms, Flooding, Landslides, Mud Flows DR-1044 January 10, 1995 Oakland Hills Fire DR-919 October 22, 1991 Severe Freeze DR-894 February 11, 1991 Loma Prieta Earthquake DR-845 October 17, 1989 Severe Storms, Flooding DR-758 February 12, 1986 Coastal Storms, Floods, Slides, Tornadoes DR-677 January 21, 1983 Severe Storms, Flood, Mudslides, High Tide DR-651 January 7, 1982 Drought EM-3023 January 20, 1977 Except for the drought that occurred in 1977 and the pandemic in 2020, each of these types of incidents listed has the capacity to generate a large amount of debris. To assist the Cities in 133 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 5 expeditiously recovering from a debris-generating event, the DDMP will outline pre-event preparations during times of normalcy, operations immediately prior to a known disaster threat, operations following the disaster event, and demobilization and close-out following completion of debris removal efforts. Table 2 describes potential debris-generating disaster incidents that may affect the Cities. The table also estimates the probability of the disaster event, the nature of debris generated, debris generation potential, and the widespread impact throughout the Cities. Probability, Severity, and Risk Ratings are derived from the 2018 Tri-Valley Local Hazard Mitigation Plan. Table 2: Potential Disaster Incidents and Debris Types Type of Event Probability of Event 0.0 to 1.0 Severity of Event 1 to 10 Risk Rating (Probability x Severity)Nature of Debris Debris Generation Potential Widespread Impact Earthquake .5 10 5 Construction and Demolition (C&D,) Household Hazardous Waste (HHW), White Goods such as major household appliances, Soil, Mud, Sand, Household Items, Electronic Waste High High Flood 1.0 5 5 C&D, Hazardous Waste, HHW, White Goods, Soil, Mud, Sand, Vehicles, Household Items Moderate Moderate Wildfires 1.0 5 5 Vegetative, HHW, White Goods, Vehicles, Soil, Mud, Rock from Mud Flows, Household Items, Electronic Waste Moderate Moderate Landslides .5 5 2.5 Soil, Mud, Rock from Mud Flows Low Low 134 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 6 Severe Weather .5 1 .5 Vegetative, C&D, Hazardous Waste, HHW, White Goods, Soil, Mud, Sand, Vehicles, Household Items, Soil, Mud, and Rock from Mud Flows, Electronic Waste Low Low During an actual disaster, many factors impact the actual amount of debris generated. The information in this section is intended for planning and will likely be different from a real incident. 1.4.2 Debris Estimates Estimating the quantities of debris that may be generated by various natural or man-made disasters is a complex process. There are endless variables (type of incident, severity, etc.) that can dramatically impact the quantities of debris that may be generated by a disaster. Virtually no model that can estimate debris volumes and types with a high degree of certainty. However, debris volume estimates can be used as a resource when planning for a debris-generating incident. Debris volume estimates are based on a series of assumptions and should not be considered as the actual volumes following a disaster event. The debris volume estimate models use factors such as household population and parcel data to forecast the volume and type of potential debris in each disaster management area. The following sections examine the three types of events with the highest risk rating for the Cities and the potential debris generation from those events. They are earthquake, flood, and wildfire. The assumptions used in each debris volume estimation model are provided below, along with the estimated debris volumes and resource requirements. Earthquake Earthquakes result in structural damage to built-out infrastructure, including building stock and critical infrastructure lifelines. Earthquakes may create secondary impacts, including mudslides, fires, and hazardous materials incidents. The Cities are in close proximity to a number of major earthquake faults, including the Calaveras, Greenville, Hayward, Mount Diablo, and San Andreas faults. Since 1986, there have been thirteen 5.0M, or greater earthquakes near the Tri-Valley Area. The U.S. Geological Survey (USGS) estimated in 2016 that there is a 72 percent probability of at least one 6.7M or greater earthquake occurring in the San Francisco Bay Area before 2043 (USGS, 2016). HAZUS modeling was used to estimate debris amounts for each City based on a scenario similar to the 1868 Hayward Earthquake. Details of the scenario are listed below. Figure 1 provides a shake map of similar event. Scenario Name:1868 Haywood 7M Earthquake Magnitude: 7.0M 135 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 7 Type: Strike/slip Depth (km): 10.0 -Latitude of Epicenter: 37.70 -Longitude of Epicenter: -122.10 Rupture Length (km); 42.66 Probabilistic Return Period: Approximately 150 years The model breaks the debris into two general categories: a) brick/wood and b) reinforced concrete/steel. This distinction is made because of the distinct material handling equipment required for the different types. Figure 1: Hayward Earthquake Shake Map 136 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 8 Dublin:The model below predicts that a total of 28,000 tons of debris will be generated. Of this amount, brick/wood comprises 37.00% of the total, with most of the remainder being reinforced concrete/steel. A small percentage is HHW, white goods and vegetation. Using a calculation of 25 tons of debris per truckload, this incident results in 1,120 truckloads of debris. 1868 Hayward 7.0M 137 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 9 Pleasanton: The model above estimates that a total of 43,000 tons of debris will be generated. Of the total amount, Brick/Wood comprises 38.00% of the total, with most of the remainder being Reinforced Concrete/Steel.A small percentage is HHW, white goods and vegetation.If the debris tonnage is converted to an estimated number of truckloads, it will require 1,720 truckloads (@25 tons/truck) to remove the debris generated by the earthquake. 1868 Hayward 7.0M 138 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 10 Flooding Flooding may also be a debris-generating incident. For debris estimation, HAZUS was used to model a 100-year flood event. HAZUS estimates the amount of debris that will be generated by the flood. The model breaks debris into three general categories: 1) finishes (drywall, insulation, etc.), 2) structural (wood, brick, etc.), and 3) foundations (concrete slab, concrete block, rebar, etc.). Other debris, such as HHW, whitegoods and vegetation are not included due to small volumes. This distinction is made because of the different types of material handling equipment required to handle the debris. The results are below. Dublin The model estimates that a total of 4,031 tons of debris will be generated. Of the total amount, Finishes comprise 100% of the total, Structuralcomprises 0% of the total, and Foundation comprises 0%. Using a calculation of 25 tons of debris per truckload, this incident results in 162 truckloads of debris. 100 Year Flood 139 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 11 Pleasanton:The model estimates that a total of 40,390 tons of debris will be generated. Of the total amount, Finishes comprises 94% of the total, Structure comprises 3% of the total, and Foundation comprises 3%. If the debris tonnage is converted into an estimated number of truckloads, it will require 1,616 truckloads (@25 tons/truck) to remove the debris generated by the flood. 100 Year Flood 1.4.3 Debris Planning Assumptions This plan assumes the following facts as accurate for the execution of this plan: •Debris operations will be managed at the most local level. •The Cities have or will develop existing procedures to use local resources to the maximum extent possible to manage debris. •The Cities have a diverse population that will have unique needs during debrisoperations. •In a catastrophic disaster, communication networks may be inoperable, transportation infrastructure might be severely debilitated, and resources will belimited. •The Cities may use private-sector resources to support debris operations following a catastrophic disaster. •The Cities will request additional resources as necessary through established channels contained in the SEMS. 140 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 12 •Catastrophic disasters will require prolonged, sustained debris operations and support activities. •The California Disaster Assistance Act (CDAA) governs the eligibilityrules for disaster debris removal within the state. Jurisdictions must first seek funding through the CDAA prior to requesting funding from FEMA. 1.5 Plan Goal and Objectives The goal of this plan is to provide a concept of operations to conduct debris operations in the Cities with the following priorities: •Saving lives •Preserving the health and safety of responders and the public •Protecting property and the environment The plan objectives describe the end result for successful debris operations within each City. These are the broad concepts that must be achieved in order to meet the purpose of this plan. The objectives for each City are as follows: •Conduct pre-disaster preparedness. •Facilitate debris removal operations to ensure public health and safety. •Consider those with disabilities and access and functional needs throughout debris operations. •Maximize diversion to the greatest extent possible to preserve remaining landfill capacity. •Establish mechanisms to coordinate with stakeholders to manage debris operations. •Coordinate public information regarding debris with other affected jurisdictions and the State. •Utilize internal and private sector networks to manage debris operations. •Request additional resources, if necessary, through established channels. •Comply with applicable local, state, and federal requirements throughout debris operations. •Forecast debris and resource requirements. The specific activities required to achieve these objectives are included in Section 3: Debris Operations Plan. 141 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 13 2. Organization and Responsibilities To mount an effective response to a debris-generating incident, roles and responsibilities must be clearly delineated between the City departments, contractors, state, and federal agencies, and non- governmental organizations with a role in response. All responsible organizations must respond in a coordinated manner to conduct disaster debris operations efficiently and safely. 2.1 Debris Operations Staffing and Organization Achieving an effective debris management approach can be accomplished using the Incident Command System (ICS). ICS provides a standardized approach to incident management and aligns response agencies under a modular organization that is flexible and scalable. ICS uses a well- defined process for setting response objectives and communicating those objectives throughout the response organization. The Cities of Dublin and Pleasanton will coordinate disaster debris operations within the Cities’ existing Emergency Operations Center (EOC) and/or Department Operation Center (DOC) structure, as described in their EOP. Positions that could be needed for debris management operations are described below. The level of staffing for response to a debris-generating incident will depend on the magnitude of the incident and the size of the jurisdiction. Job action sheets for debris management operations are provided in Attachment B. 2.1.1 Debris Management Group Supervisor The Debris Management Group Supervisor is responsible for the following: Establishes the ICS organization for debris managementoperations. Coordinates with Logistics Section Procurement/Purchasing Unitto activate contractors for debris clearing and debris monitoring services. Establishes priorities for debris management operations. Provides debris management input to the City EOC or Public Works & Engineering Unit Incident Action Plan. Collaborates with federal, state, operational area and other organizationrepresentatives. Provides updates to the EOC or Public Works & Engineering Unit regarding debris managementoperations. Reviews and approves public information messages regarding debrisoperations. Coordinates with the EOC Finance Section to track debris managementcosts. Coordinates with the Demobilization Unit for the demobilization of debris management operations. 142 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 14 2.1.2 Street Clearing Task Force Leader The Street Clearing Task Force Leader has the following responsibilities: If possible, stages and readies resources immediately before to an expected incident to ensure they are ready in the event debris clearance of City streets is required. Oversees street clearing immediately following a debris-generating incident. Coordinates local and contract resources to clear streets of debris in accordance with established objectives and priorities. Tracks progress of street clearing operations. o Provides regular updates to the Debris Management Group Supervisor regarding the status of operations. Ensures street clearing operations are conducted in a safe manner. Ensures all hours, expenses, and equipment use are accurately documented. 2.1.3 Debris Collection and Disposal Task Force Leader The Debris Collection and Disposal Task Force Leader has the following responsibilities: Coordinates with local and contract resources to stage and ready resources immediately prior to an expected incident to ensure they are ready in the event that debris clearance operations are required. Coordinates with the Debris Monitoring Contractor to conduct truckcertifications. Coordinates local and contract resources to conduct debris collection operations in accordance with established objectives and priorities. Activates Debris Management Sites (DMS) as needed in coordination with relevant departments andagencies. Coordinates with the Debris Monitoring Contractor/s to conduct collection, DMS, and disposal site monitoring. Coordinates with Alameda County Environmental Health Department to conduct soil sampling at DMS locations prior to and after closure of DMS. Coordinates with local labor and contractors to ensure debris is recycled or disposed of in accordance with regulatoryguidelines. Coordinates local and contract resources to conduct special debris operations including removals of dangerous trees, privately-owned vehicles and vessels, waterway debris, parks debris, and private property debris in accordance with FEMA authorization and guidelines. Tracks progress of debris collection, recycling, and disposal in coordination with the Debris Monitoring contractor. Provides regular updates to the Debris Management Group Supervisor regarding the status of operations. Ensures debris collection and disposal operations are conducted in a safemanner. Ensures all hours, expenses, and equipment use are accurately documented. 143 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 15 2.1.4 Environmental Health Task Force Leader The Environmental Health Task Force Leader has the following responsibilities: Liaises with regional, state, and federal environmental agencies and contractors to monitor environmental impacts of debris management operations, including ground/surface water, air, soil, and asbestos monitoring. Coordinates with the Debris Collection and Disposal Task Force Leader, or designee, to conduct soil sampling at DMS locations prior to and after closure of DMS. Tracks progress of environmental monitoring and testing operations, and documentsresults. Provides regular updates to the Debris Management Group Supervisor regarding the status of environmental monitoring operations. Ensures environmental monitoring operations are conducted in a safemanner. Ensures all hours, expenses, and equipment use are accurately documented. 2.1.5 Debris Removal Task Force Teams Coordinates through the Debris Collection and Disposal Task Force Leader to divide into teams consisting of debris removal and debris monitors to collect debris and deliver it to the appropriate location for reduction, recycling, or disposal. Reports any hazardous conditions such as downed power lines, hazardous material (HAZMAT) spills, and natural gas leaks to the proper authorities, as well as the Debris Collection and Disposal Task Force Leader. Tracks progress of the Task Force Team in debris removal, reduction, recycling, and disposal operations. Provides updates as required to the Debris Collection and Disposal Task Force Leader regarding the Task Force Team's status and progress. Obeys Health and Safety Policy and follows health and safety guidance in conducting debris removal, reduction, and disposal operations. Ensures all hours, expenses, and equipment use are accurately documented. 2.2 Roles and Responsibilities In addition to staff assigned to field debris management operations, other departments and offices within the Cities provide critical support. Their roles and responsibilities are listed below. 2.2.1 City of Dublin Departmental Roles and Responsibilities City of Dublin departments support debris management operations by performing the following functions: 2.2.1.1 Public Works •Activate and manage the Public Works DOC. •Assign a staff member to serve as the liaison with the EOC. •Assign a staff member to serve as the Debris Management Group Supervisor for the incident. o Assists the City with emergency roadway clearingactivities o Assess damages and estimate debris in City parks 144 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 16 o Oversee debris collection operations in City parks •Support damage assessments and estimate debris totals. •Coordinate department personnel and coordinate with personnel from supporting departments and agencies regarding debris management operations 2.2.1.2 City Manager’s Office Activate the EOC in response to an incident in the City Make policy-level decisions related to debris operations Provide signature authority for legal documents, including mutual aid agreements with neighboring jurisdictions, inter-local agreements, and notices to proceed with contracted service providers Coordinate with the Operational Area (OA) for support of debris operations Public Information •Coordinate with the Debris Management Group Supervisor, Public Works DOC, and the EOC to develop public information messages related to debris operations. •Provide press releases and social media posts (e.g., NextDoor, Twitter, Facebook) related to debris removal operations, set out procedures and citizen debris drop-off locations. •Update the City’s website with instructions and updates regarding debris operations. In event of a prolonged power outage, see Section 6. Public Information for print media distribution options, such as flyers and door hangers. •Coordinate with the EOC to broadcast debris management instructions to the public through Nixle and AC Alert. •Provide timely information to the public regarding debris operations in accessible formats to the whole community. Information Technology Division •Provide Geographic Information System (GIS) support to identify areas of debris concentration, provide maps to debris management staff and contractors, and track the progress of debris operations Human Resources Division •Receive and coordinate volunteers •Issue guidance to the public regarding donations •Manage donations received in response to the incident 2.2.1.3 Administrative Services Finance Division •Understand current state and/or federal disaster assistance program guidance and regulations related to debris operations. •Manage documentation for state and/or federal reimbursement for debris operations. •Ensure disaster debris services are procured following local, state, and federal procurement regulations. 145 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 17 •Coordinate with Public Works to obtain force account labor, equipment, and overtime documentation related to debris removal operations for potential state and/or federal reimbursement. •Audit purchase orders and documents, general ledger entries, cash receipts, and payroll documents related to debris removal operations. •Manage and audit contractor invoices for payment. 2.2.1.4 Community Development •Conduct damage assessments. •Enforce nuisance and abatement codes. •Document nuisance and abatement cases to support private property debris removal •Emergency permit support for debris removal in creeks 2.2.1.5 City Attorney’s Office •Review debris operations procedures for compliance with applicable local, state, and federal regulations. •Draft and approve as to form legal documents related to debris operations. •Manage liability and insurance claims related to the incident. 2.2.1.6 Dublin Police Services •Manage evacuation and reentry operations. •Provides security for debris management sites and other debris removal operations when necessary. •Lead debris operations resulting from a crime scene or terrorism incident. •Manage animal control issues arising from the incident. •Coordinate the collection and disposal of dead animals. 2.2.1.7 Alameda County Fire Department •Provides field reports to the EOC concerning damages and debris •Establishes road closures if utility wires aredown •Reports downed power lines dispatch so they can notify utilitycompanies •Responds to fires and HAZMAT spills 2.2.2 City of Pleasanton Departmental Roles and Responsibilities City of Pleasanton departments support debris management operations by performing the following functions: 2.2.2.1 Operation Services Department •Activate and manage the Operation Services DOC •Assign a staff member to serve as the liaison with the EOC •Assign a staff member to serve as the Debris Management Group Supervisor for the incident •Support damage assessments and estimate debris totals •Coordinate department personnel and coordinate with personnel from supporting departments and agencies regarding debris management operations 146 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 18 2.2.2.2 City Manager’s Office Activate the EOC in response to an incident in the City Make policy-level decisions related to debris operations Provide signature authority for legal documents, including mutual aid agreements with neighboring jurisdictions, inter-local agreements, and notices to proceed with contracted service providers Coordinate with the Operational Area (OA) for support of debris operations 2.2.2.3 Finance Department •Understand current state and/or federal disaster assistance program guidance and regulations related to debris operations •Manage documentation for state and/or federal reimbursement for debris operations. •Ensure disaster debris services are procured following local, state, and federal procurement regulations •Coordinate with Public Works to obtain force account labor, equipment, and overtime documentation related to debris removal operations for potential state and/or federal reimbursement •Audit purchase orders and documents, general ledger entries, cash receipts, and payroll documents related to debris removal operations •Manage and audit contractor invoices for payment 2.2.2.4 Information Technology Department •Provide GIS support to identify areas of debris concentration, provide maps to debris management staff and contractors, and track the progress of debris operations 2.2.2.5 Human Resources Department •Receive and coordinate volunteers •Issue guidance to the public regarding donations •Manage donations received in response to the incident 2.2.2.6 Community Development •Conduct damage assessments •Enforce nuisance and abatement codes •Document nuisance and abatement cases to support private property debris removal •Emergency permit support for debris removal in creeks 2.2.2.7 City Attorney’s Office •Review debris operations procedures for compliance with applicable local, state, and federal regulations •Draft and form approve legal documents related to debris operations •Manage liability and insurance claims related to the incident 2.2.2.8 Public Information •Coordinate with the Debris Management Group Supervisor, Public Works DOC, and the EOC to develop public information messages related to debris operations 147 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 19 •Provide press releases and social media posts (e.g., NextDoor, Twitter, Facebook) related to debris removal operations, set out procedures and citizen debris drop-off locations •Update the City’s website with instructions and updates regarding debris operations •Coordinate with the EOC to broadcast debris management instructions to the public through Nixle and AC Alert •Provide timely information to the public regarding debris operations in accessible formats to the whole community 2.2.2.9 Police Department •Manage evacuation and reentry operations •Provides security for debris management sites and other debris removal operations when necessary •Lead debris operations resulting from a crime scene or terrorism incident •Manage animal control issues arising from the incident •Coordinate the collection and disposal of dead animals 2.2.3 Other Local Agency Roles and Responsibilities Other City agencies play a supporting role as described below: 2.2.3.1 City Parks and Recreation •Assists the City with emergency roadway clearingactivities •Assess damages and estimate debris in City parks •Oversee debris collection operations in City parks 2.2.3.2 City Fire Departments •Provides field reports to the EOC concerning damages and debris •Establishes road closures if utility wires aredown •Reports downed power lines dispatch so they can notify utilitycompanies •Responds to fires and HAZMAT spills 2.2.4 Alameda County Alameda County, as the Operational Area, coordinates debris management operations within the County, supports mutual aid, prioritizes route opening and forwards requests for resources when unable to provide them from County resources or through mutual aid. The County provides the following: Environmental Health Department •Determine debris that poses an imminent threat to public health andsafety •Provide documentation regarding health and safety issues to support debrisoperations •Inspect and approve DMS locations •Provide environmental services support to debrisoperations Office of Emergency Services •Implement OA Emergency Response Plan. •Establish and maintain the Operational Area Emergency Operations Center (OAEOC) to serve the OA. 148 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 20 •Coordinate the utilization of County, other local government, state, and federal resources within the OA. •Support operations conducted by local governments within the County in accordance with SEMS and approved mutual aid and operations plans. Alameda County Resource Conservation Service •Provides permitting support during the emergency/response and recovery phase for debris removal in creeks Alameda County Sheriff/Coroner’s Office •Conduct death investigations 2.2.5 State Agencies State agencies provide regulatory guidance and technical assistance for debris operations. The following section provides an overview of the roles and responsibilities of State agencies involved in debris operations. CalOES •Implement the California Emergency ServicesAct. •Perform executive functions assigned by the Governor to support and enhance all phases of emergency management. •Coordinate debris clearance and removal operations by other Stateagencies. •Approve all mission task orders and manage the requests until the needs have beenmet. •Request the deployment of the National Guard to support response activities including damage assessment and debris clearance operations. •Coordinate with local and state entities in the compilation and dissemination of public information messages. •Request debris removal resources from other States through the Emergency Management Assistance Compact (EMAC). •Coordinate requests for assistance and participate with the federal government in operating a Joint Field Office (JFO) when federal assistance is needed. •Task other state agencies as needed to aid local jurisdictions in debris management operations. •Oversee the delivery of state and/or federal grantprograms. Cal EPA •Provide guidance on environmental regulations regarding debrisoperations. •Provide technical assistance for debris removal of HAZMAT (Department of Toxic Substances Control). •Provide support and guidance for debris removal operations (CalRecycle) including potential provision of resources. •Provide approvals for temporary debris management sites (TDMSs) and emergency waivers of standards such as permitted capacity, throughput, and acreage for permitted solid waste facilities (CalRecycle). •Assist the City in properly certifyingTDMSs. 149 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 21 2.2.6 Federal Agencies Federal agencies support debris operations by providing disaster assistance funding, regulatory oversight, and technical assistance. The following section provides an overview of the roles and responsibilities of federal agencies involved in debris operations. FEMA •Provide technical assistance for debris operations o Environmental and historical preservation review process o Public Assistance grant program reimbursement process o Procurement assistance •Assign federal mission assignments as requested o ESF-3, Public Works and Engineering o ESF-10, Oil and Hazardous MaterialResponse •Administer the FEMA Public Assistance Program for Category A DebrisRemoval o Ensure safety, eligibility, and compliance aremaintained U.S. Army Corps of Engineers •Primary federal entity for Emergency Support Function (ESF)-3, Public Works and Engineering •Provide debris operations for mission assignments •Provide strong technical assistance and training support to State and localagencies •Enable State and local operations to the greatest extent possible Us Department of Agriculture Natural Resources Conservation Service •Provide technical assistance for debris removal from natural streams andcreeks •Provide funding for debris operations through the Emergency Watershed and Protection program •Partner with Alameda County in waterway conservationinitiatives Federal Highway Administration •Supports repair and reconstruction of federal aid highways and roads on federallands •Provide funding for debris operations through the Federal Highway Administration Emergency Relief Program 2.2.7 Private Sector Business Enterprise, Commercial Sector Private businesses will have a very large role in managing mass debris operations. Jurisdictions do not have enough internal resources to conduct debris operations during a widespread event without the use of contracted service providers. The following provides the roles and responsibilities of private-sector businesses and the commercial sector for debris operations. WasteCollection Contractors: Dublin - Amador Valley Industries; Pleasanton - Pleasanton Garbage Services Collect, transport, process, and divert franchised organic materials within the City service areas Collect, transport, and dispose of franchised solid waste generated within the City service areas 150 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 22 Coordinate with contract debris haulers in the collection and transport of solid waste and debris following a debris-generating disaster in the City serviceareas Debris Hauling Firm In the event the scope of debris collection operations is beyond the capabilities of local force account resources, state, and mutual aid resources, it may be necessary to contract for labor and equipment. The Cities will use their purchasing policies in coordination with federal contracting guidance, found in Attachment C of this plan, to establish a contract with one or more debris hauling firms to assist with debris collection and disposal. A contracting checklist has been compiled and can be found in Attachment D of this plan. Responsibilities of a debris hauling firm include the following: Clear and remove debris from jurisdiction roadways and waterways to make them passable immediately following a declared disaster Conduct debris removal from theright-of-way Decommission, demolish, and dispose of eligible non-regulated asbestos-containing material (non-RACM) structures on private property Manage and operate DMS locations Conduct debris reduction (Vegetative and other debris can be reduced in bulk to save truckloads and landfill space.) Haul-Out reduced materials to a final disposal site Remove hazardous leaning trees and hanging limbs Removal of hazardous stumps Remove white goods debris from the right-of-way and transport it to coolant removal/recycling sites Coordinate the removal of household hazardous waste from theright-of-way and transport it to hazardous material transfer/disposal sites Remove animal carcasses from areas designated by the jurisdiction and transport it to identified sites Build relationships with community emergency managers and other officials to have an active voice in the debris operations Educate and train employees to implement debris operations plans Communicate status of operations and supply chains as well as challenges and timelines to local officials Research available funding sources and types of funding for debris operations Know, understand, and comply with federal regulations for disaster assistanceprograms A sample Request for Proposals is included as Attachment E to aid the City in acquiring the services of a contract debris hauler. Monitoring Firm A relatively small amount of debris could be monitored by force account labor. However, in an incident resulting in widespread and considerable debris amounts, the City may decide to employ the services of a debris monitoring firm. Debris monitoring responsibilities are described below. Perform truck certifications Perform on-site, street-level debris monitoring at all collection sites to verify debris eligibility 151 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 23 based on contract requirements, and initiate debris removal documentation using load tickets Conduct disposal monitoring to document the disposal of disaster debris at approved TDMSs and at final disposal or end-use locations 2.2.8 Nonprofit Sector The Cities will partner with nonprofit and volunteer organizations to provide assistance to individuals with disabilities and/or access and functional needs. The Cities will ask that nonprofit sector entities coordinate with the Cities to ensure their efforts are conducted in coordination with the Cities objectives. In addition, each City will coordinate with nonprofit sector entities to ensure response efforts are conducted in a safe manner to minimize the risk of injuries in keeping with the Health and Safety Policy (see Attachment F). These entities will not be asked to conduct tasks that are beyond their member’s training or capabilities. The roles and responsibilities for nonprofit organizations in debris operations are listed below. Coordinate with the City to identify vulnerable populations. Preferably, this would be conducted prior to a disaster as part of the City’s preparedness initiatives. Coordinate with jurisdictions and volunteer organizations post-disaster to assist individuals with disabilities and access and functional needs with bringing debris to the public right-of-way (ROW) Coordinate with jurisdictions to provide public information regarding debris operations to populations with communication barriers Provide other services to underserved groups, individuals, and communitiesas necessary 2.2.9 Residents To coordinate effective debris operations, residents play an important role in maximizing the potential for recycling and reuse of disaster-generated debris. The following provides the roles and responsibilities for residents in debris operations. Follow instructions from local officials on set out procedures for disaster-related debris. Segregate disaster debris from regular household waste Safely bring debris to the public ROW Bring household hazardous waste (HHW) to citizen drop-off locations Use caution when operating equipment and dangerous machinery Help others who may need assistance with debris removal 152 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 24 3. Debris Operations The National Response Framework establishes a set of core capabilities that must be achieved during disasters to save lives, protect property and the environment, and preserve the social, economic, cultural, and political structure. Debris management operations support several core capabilities, including: Critical Transportation Environmental Response/Health and Safety Infrastructure Systems Public and Private Services and Resources Depending on the size, scope, and magnitude of the disaster, public entities may be required to conduct debris operations. In cases where the magnitude of the disaster exceeds local capabilities to respond, the Cities may need to contract support. 3.1 Priorities The Cities’ EOPs list the following priorities for disaster response operations: Life/safety Incident stabilization Protection of property and the environment Community economic recovery Priorities for debris operations are: Restoration of critical transportation routes Restoring access to critical facilities Disposal of hazardous materials 3.2 Debris Operations The concept of operations describes the processes of how to achieve the objectives of the plan. This section is organized chronologically to demonstrate the activities that will take place during each phase of debris operations.Figure 3 below depicts how debris operations fit into the response/recovery continuum after an incident that results in a large amount of debris. 153 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 25 Figure 3: Recovery Operations •Develop/update DDMPs •Develop/update hazard mitigationplans •Conduct debristrainings andexercises •Coordinate withdebris contractors to ensure documentation is in place •Inventory in-house resource to support debrisoperations •Conduct preliminary damageassessments •Activate debris services contractors •Conduct streetclearing •Begin truckcertifications •Attend ApplicantBriefing with FEMA Public AssistanceCoordinator •Identify and assessdebris management sites •Establish and open debris management sites •Attend FEMA Public Assistance Kickoff Meeting •Conduct right ofway collection •Develop FEMAproject worksheets •Conduct specialdebris programs •Remove dangerous trees and stumps •Reopen parks •Remove private property debris removal •Compile andreconcile documentation •Prepare audits as necessary •Closeout debrisprojects 3.2.1 Response Response operations include the following initial and follow-on activities: Emergency Roadway Clearance Priorities Emergency roadway clearance is conducted to clear priority roadways of scattered debris, leaning trees,andotherobstructionsinordertoallowemergencyaccessandtransportation.Roadclearance priorities are pre-established to allow access to critical public facilities such as fire stations, police stations, hospitals, shelters, and emergency supply centers. The Cities' priority roads for emergency clearance are listed in Attachment N of this plan. Debris Damage Assessment Damage assessments are necessaryto determine the extent and the location of the debris. An initial windshield survey of the impacted area will be conducted to identify critically damaged areas and to 154 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 26 assist in prioritizing emergency roadway clearance. If possible, aerial surveys should be conducted to obtain an overview of damaged areas. Individuals designated by the Cities EOPs will support an overall effort of damage assessment, including determining the amount and types of debris. Members of the damage assessment team should be trained prior to the incident and should be coordinated with utility crews to ensure safety. Damage assessments should be conducted with consistency throughout the Cities to the greatest extent possible. Following the completion of the damage assessments, the Cities will compile the damage assessments for submittal to the OA. The OA will compile this information to submit to the State. A thorough and accurate damage assessment process is necessary to maximize the potential for state and federal disaster assistance. Temporary Debris Management Site (TDMS) Identification and Preparation Concurrent to emergency roadway clearance and damage assessments, the Cities will identify and prepare TDMS locations. See Attachments L for TDMS guidance. The purpose of the TDMS is to temporarily store debris and conduct some form of debris reduction method before the debris is transported to a final disposal facility. Parks and jurisdiction-owned properties have been identified as possible TDMS locations. In addition, land within transfer stations or solid waste facilities can be utilized as TDMSs. This can be desirable because of their ability to immediately accept debris. The following sites have been identified for possible TDMS locations. Dublin: The City of Dublin will identify TDMS(s), as needed, based on the incident and areas of impact. Pleasanton: The City of Pleasanton will identify TDMS(s), as needed, based on the incident and areas of impact. The following represent potential sites. City of Pleasanton TDMSs OWNER LOCATION USEABLE APN JURISDICTION 1 City of Pleasanton Bernal Property – 4950 Bernal Avenue, Pleasanton 0.7 acres 947-8-30 City Site Amenities Condition of ground surface: permeable ground surface Current Use: sewer pump station Access to Site: Bernal Avenue near Pleasanton Avenue 2 City of Pleasanton Bernal Property – 3200 W. Lagoon Road 25 acres 946-4590-6 City Site Amenities Condition of ground surface: permeable ground surface Current Use: open space Access to Site: Bernal Avenue near Meadowlark Dr 3 City of Pleasanton Bernal Property – Valley Avenue 145 acres 947-8-21,947-8-25 and 947- 8-29 City Site Amenities Condition of ground surface: permeable ground surface Current Use: open space and Bernal Park 155 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 27 City of Pleasanton TDMSs OWNER LOCATION USEABLE APN JURISDICTION Access to Site: Bernal Avenue and Valley Avenue 4 City of Pleasanton Patheland Park – Stoneridge Dr. and Stoneridge Creek Way 4.8 acres 946-4623-4 City Site Amenities Condition of ground surface: permeable ground surface Current Use: Detention Pond Access to Site: Stoneridge Creek Way Near Stoneridge Dr 5 Private Property owned by Rosewood Commons Property Owner LLC Rosewood Commons –4400 Rosewood Drive 11.8 acres 941-2780-36 City Site Amenities Condition of ground surface: paved parking lots Current Use: Business Offices/Conference Center Access to Site: Santa Rita Road 6 Private Property – USL Pleasanton Lakes L P Busch Rd becomes El Charro Rd – 3030 Mohr Ave 92 acres 946-1250-6-4 Unincorporated Site Amenities Condition of ground surface: permeable ground surface Current Use: not developed Access to Site: Valley Ave. to Busch Rd. 7 Private Property owned by multiple owners Stoneridge Mall – Stoneridge Mall Rd.- 1701 Springdale Ave. 14.6 acres 941-1201-26-2 City Site Amenities Condition of ground surface: paved ground surface Current Use: Proposed office building Access to Site: Stoneridge Road 156 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 28 A sample memorandum of agreement has been included in Attachment G in the event a City chooses to establish an agreement with a private property owner for use of privately-owned property as a TDMS. Debris brought to a TDMS is sorted to remove recyclable materials and materials not suitable for reuse.The materials notsuitablefor reuse aretakento alandfill. Ideally, all concreterubble would be processed at the TDMS into reusable aggregate. This option may be considered if space, site characteristics, and available resources allow. The size of the site is dependent on the quantity of debris that needs to be stored and processed. The site should be large enough to safely accommodate the processing of various debris materials, storing heavy equipment, and maneuvering trucks and large processing equipment. The TDMS should be established in an area that does not impede the flow of normal traffic along major transportation corridors, disrupt local business operations, or cause dangerous conditions in residential neighborhoods or schools. Whenever possible, avoid locating a TDMS near residential areas, schools, churches, hospitals, and other such sensitive areas. The Cities must also consider community acceptability when selecting a potential TDMS. The community’s acceptanceoftheTDMSlocationusuallydependsonthereductionmethodsthat will be conducted at the site. Around-the-clock light and noise from equipment operation, dust, and traffic are generally tolerated early in a disaster recovery operation but may have to be curtailed later in the recovery phase. The following factors should be taken into consideration when identifying a debris management site: Current availability Duration of availability Site ingress/egress and access to transportation routes Geographic location within the jurisdiction A minimum of 10 acres of usable land Well-drained site with soils suitable for supporting heavy vehicles andequipment Strategic placement to minimize debris transportation requirements and travel time to and from loading points; the TDMS should be located as close as possible to the concentrations of disaster debris Access to electrical and water utilities for site operations Minimum potential for disruption of critical services Potential locations for a TDMS may include thefollowing: Recycling facility Landfill Transfer station Vacant lot Corporation yard 157 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 29 Parks Large parking lot ROW Jurisdiction owned property Private property Environmental permits and land-use variances may be required during removal operations for TDMS(s). Several agencies may be involved in issuing permits and granting land-use approvals. Permits may include: Waste processing and recycling operations permit Temporary land-use permits Land-use variances Traffic circulation strategies Air quality permits Water quality permits HHW permits Fire department permits After a review of the availability and suitability of a TDMS, site preparation can begin. As part of the preparation, baseline data should be gathered from the site to document the state of the land before debris is deposited. The following actions support compiling the baseline: Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. Historical evaluation – The past use of the site area should be researched and documented. Issues relating to historical or archeological significance of the site should be cleared with the State Office of Historic Preservation. Sample soil and water – If possible and deemed necessary, soil and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved State and U.S. Environmental Protection Agency (EPA) methods. Site approval – TDMSs will require approval from the Alameda County Environmental Health Department serving as the Local Enforcement Agency (LEA) for theCounty. Once debris is collected from the public ROW, it is transported to a TDMS where it is segregated and reduced. Reduction methods include: Chipping and Grinding –Using this method, vegetative debris is chipped or ground and typically results in a reduction ratio of up to 4:1. Factors such as debris composition, weather, site conditions, 158 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 30 and other factors may impact the reduction ratio. The leftover mulch is either recycled or hauled to a final disposal facility. Incineration –Although incineration is rarely authorized, there are circumstances where a public entity can request to reduce debris through burning. The burning of vegetative debris typically results in a reduction ratio of up to 20:1. Factors such as debris composition, weather, site conditions and other factors may impact the reduction ratio. The leftover ash may be hauled to a final disposal facility or be incorporated in a landapplication. Crushing –Crushing is an appropriate reduction method for construction and demolition (C&D) debris that cannot be recycled. However, if crushing is used to reduce C&D debris, the residual debris must show a reduction in volume. Truck Certification Truck certification is a critical component of debris management operations. Truck certification is the process to document the capacity of debris removal trucks. All debris removal trucks hauling debris on a volumetric basis must have their capacity and dimensions measured, sketched, photographed, and documented on a truck certification form. Each debris removal truck must be assigned a unique number for debris tracking and invoice reconciliation purposes. Debris monitors will validate that each truck certifications should contain: Unique truck number Driver name Driver phone number License number, state issued, and expiration date Tag number, state issued, and expiration date Vehicle measurements Electronic photograph of the vehicle, including logo of the hauling entity. A sample truck certification and instructions in measuring trucks can be found in Attachment H of this document. 3.2.2 Recovery The recovery phase begins with debris removal from the public ROW and ends when debris operations are complete and all documentation is closed out. During this phase, the Cities will determine their capacity to conduct debris removal operations internally using force account equipment and labor, using mutual aid or by using contracted services. The Cities will also assess their capacity to conduct special debris programs as necessary. Short-Term Recovery Once the emergency roadway clearance has been completed, the Cities will begin debris removal operations. This includes the following tasks. Open TDMSs Prioritize roads/areas Issue press release regarding segregation of debris 159 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 31 Begin ROW debris removal Begin environmental monitoring program of TDMS Continue to coordinate with external agencies Initiate discussions with the state and/or FEMA Obtain FEMA guidance for procurement and special debrisprograms Intermediate Recovery Intermediate recovery includes activities that take place after immediate debris needs have been addressed.Intermediaterecoverytypicallyoccurs twoweekstoseveral monthspost-disaster. These activities include: Maintain and evaluate ROW cleanup Begin ROW stump removal as necessary Open additional TDMSs as necessary Conduct meetings with the CalOES and/or FEMA Begin special debris programs Communicate ROW debris removal program close-out to residents via pressrelease Long-Term Recovery Long-term recovery includes activities to close-out debris programs and reconcile documentation. Long-term recovery may take several years depending on the severity of the disaster and the audit processes from regulatory agencies. Long-term activities include: Complete all debris recovery activities Identify ineligible debris on ROW Complete the disposal of reduced debris Close-out and remediate TDMSs Conduct project close-out meetings with the State and/or FEMA and externalagencies. 3.3 Collection and Removal Strategy The collection and removal strategy provides details on how the Cities will conduct debris operations to clear, collect, and remove debris. 3.3.1 Emergency Roadway Clearance The Cities will coordinate resources to conduct emergency roadway clearance through internal sources, mutual aid, or contracted services. If necessary, the Cities may use contractors or request additional resources for emergency road clearance from theOA. Emergency roadway clearance will be coordinated with utility crews to ensure safety while conducting debris operations near damaged infrastructure. Major thoroughfares and critical facilities in the Cities will be considered priority during emergency roadway clearance activities. These major thoroughfares and facilities are critical to government response activities, including emergency medical services, fire suppression, and law enforcement 160 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 32 activities. Following a disaster, routes to these critical facilities will need to be cleared to allow emergency response vehicles to pass. A list of these facilities and their locations is included in Attachment O. The purpose of this is to expedite the clearing of debris from critical pathways to ensure public health and safety. During this time period, it is critical that all types of equipment and the amount of time the equipment is used are documented with detail and accuracy. 3.3.2 Right-of-Way Collection ROW collection entails residents piling their disaster-related debris along the curbside. It is critical that residents segregate their debris in categories such as vegetative, construction and demolition, household hazardous waste, and white goods. This will help prevent the contamination of debris loads and expedite the cleanup process. An effective public information campaign is essential to informing residents regarding the importance of segregating their debris. Sample public information message templates for informing the public regarding disaster debris clean up procedures can be found in Attachment J of this plan. Vegetative Debris Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Depending on the size of the debris, the collection of vegetative debris may require the use of flatbed trucks, dump trucks, and grapple loaders. Most vegetative debris consist of large piles of tree limbs and branches that are placed on the public ROW by the residents. The City will determine the number of times vegetative debris is collected before normal collection activities are resumed. Alameda County landfills cannot bury green waste or use it as alternative daily cover per Ordinance 2008-01. Therefore, vegetative debris must be reduced, and alternatives identified for disposal. Vegetative debris may be reduced by as much as 75 percent of its volume by mulching or grinding. A hazardous tree or stump may be collected individually, while downed or fallen debris is collected from rights-of-way or at a designated collection center. FEMA only pays for stumps torn up by wind and does not fund removal of cut or burned stumps. Tree and stump collection prices are typically based on the size of the tree or stump and charged by unit. Other fallen or downed material is usually billed by weight (tons) or volume (CYs). Guidance for stump removal can be found in Attachment K. Household Hazardous Waste (HHW) Debris Removal HHW includes gasoline cans, aerosol spray cans, paint, lawn chemicals, batteries, fire extinguishers, fluorescent lamps, household electronics, etc. HHW should be collected separately and disposed of or recycled at a properly permitted facility such as the Livermore HHW Facility operated by Alameda County. Collection of HHW can be conducted internally or contracted using a unit rate basis. The Cities will conduct the following activities to support HHW removal: Communicate to residents the procedures for HHW following a debris-generating incident. It is important that residents separate debris streams to ensure that HHW does not enter the 161 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 33 debris stream at TDMSs. Decide whether to contract with an established HHW collection firm to augment or replace HHW drop-off sites to ensure HHW is properly disposed of. Measures should be taken to identify, segregate, and dispose of intermingled HHW atTDMSs. Interface with the California Department of Toxic Substances Control (DTSC) and CalEPA. Describe the HHW collection program and permitted facilities to be used for disposal or recycling. Electronic Waste Electronic waste, or e-waste, refers to electronics that contain HAZMAT such as cathode ray tubes. Examples include computer monitors and televisions. Electronic waste is considered HHW and must be managed following the CalEPA guidelines for disposal listed in Section3.3.6. White Goods Debris Removal White goods include refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers, etc. White goods debris that contains ozone-depleting refrigerants, mercury, or compressor oils need to have such materials removed by a certified technician before recycling. All state and federal laws should be followed regarding the final disposal of removed refrigerants, mercury, or compressor oils. Collection of white goods can be conducted internally or using contracted services on a unit rate basis.The Cities will conduct the following activities to support white goodsremoval: Communicate the procedures for white goods removal to residents in affected areas. Residents must separate white goods from other debris to ensure white goods are not mixed with other debris streams during collection. Interface with the Alameda County Environmental Health Department and CalEPA. Describe the white goods collection program and permitted facilities to be used for disposal of recovered refrigerants, mercury, or compressor oils. Construction and Demolition (C&D) Debris C&D debris is damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, furnishings, and fixtures. Certain types of C&D debris are reusable orrecyclable. To conserve landfillspace,C&D debris should be separated by material type for reuse or recycling. Some C&D debris may be hazardous, such as asbestos roofing and floor tile, and lead pipes. Section 3.3.6 of this plan provides information from CalEPA on how to manage hazardous debris, including asbestos-containing materials. Documentation of the debris origin, any processing (reduction or recycling), and the final disposition is required for receiving state and/or federalfunding. Typically, removal of construction by-products generated by repairs or rebuilding is covered by insurance policies or included in the overall cost for reconstruction projects; therefore, construction by-products are not considered disaster-related debris. 162 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 34 3.3.3 Use and Procurement of Contracted Services If contracted services are to be used for debris management, including removal and monitoring, these contracts must meet state and/or federal procurement requirements to be eligible for potential state and/or federal disaster assistance. Guidance for using contracted services can be found in Attachment C of this plan. A contracting checklist can be found in Attachment D.For additional information see FEMA Publication FP 104-009-2 – Public Assistance Program and Policy Guide 2018. In recent years, millions of dollars in disaster assistance have been de-obligated to grant applicants following audits because their procurement procedures did not meet federal contracting requirements. De-obligation of disaster assistance funding has caused economic hardships for many jurisdictions. To remedy this situation, FEMA has established a Procurement Disaster Assistance Team (PDAT) to assist applicants before they award contracts. PDAT is currently comprised of nine attorneys tasked with deploying to active disasters and with proactively developing and providing training and guidance materials. This is an effort to reduce procurement violations and help ensure applicants spend federal funds efficiently, effectively and in compliance with applicable federal procurement standards. The Cities will coordinate with the Procurement Disaster Assistance Team in awarding contracts. Cal OES will serve as a liaison with the FEMA Disaster Procurement Assistance Team to ensure the Cities and other jurisdictions in the County receive the most accurate information from state and/or federal representatives. The Cities can contact local FEMA staff or the FEMA IX Region Office at (510) 627-7785 to arrange training from the PDAT. 3.3.4 Monitoring of Debris Operations Monitoring debris removal operations entails observing and documenting debris removal work performed from the point of debris collection to final disposal. It involves constant observationof crews to ensure that workers are performing eligible work in accordance with state and/or federal guidelines and all applicable federal, state, and local regulations. Failure to properly monitor debris removal operations may jeopardize federal disaster assistance. Accurate documentation of debris removaland disposal operations and eligible associated costsare the outcome of a good debris monitoring program. This documentation serves as the basis for FEMA Public Assistance Project Worksheets (PW)—the documents that authorize grant reimbursements from FEMA. Debris monitoring documentation is critical to verify that debris operations are eligible for reimbursement, costs are reasonable, contract and procurement processes are appropriate, quantification of the debris is accurate, and the tracking of the debris to its final disposition is recorded and in compliance with all regulatoryrequirements. Load Site Monitoring The loading site monitors will perform on-site, street-level debris monitoring at all loading sites to verify debris eligibility based on contract requirements, and initiate debris removal documentation using load tickets. Loading site debris monitors’ primary job is to maintain documentation of work performed at the point of debris collection. 163 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 35 Disposal Monitoring The primary function of disposal monitoring is to document the disposal of disaster debris at approved TDMSs and final disposal or end-use locations. Monitors perform quality assurance/quality control checks on all load documentation and haul-out documentation to ensure that information captured by loading site monitors is complete. This process includes the following tasks: Inspection of truck placards for authenticity and signs oftampering Verification that placard information is documented properly Verification that all required fields on the load ticket have beencompleted Disposal monitors will document the quantity of debris collected by making a judgment call on vehicle fullness (typically on a percentage basis). The percentage documented for each debris removal vehicle is later applied to the vehicle's calculated capacity to determine the amount of debris collected. Disposal monitors’ responsibilities include thefollowing: Completing and physically controlling load tickets Ensuring debris removal trucks are accurately credited for theirloads Ensuring trucks are not artificially loaded Ensuring hazardous waste is not mixed in with loads Ensuring all debris is removed from the debris removal trucks before exiting the TDMS or final disposal site Ensuring only debris specified within the scope of work is collected In addition to the responsibilities listed above, final disposal site monitors are also tasked with the following: Ensuring all debris is disposed at a properly permitted landfill. Matching landfill receipts and/or scale house records to haul-outdocumentation. 3.3.5 Use of Force Account Resources Force account resources must be accurately documented during disaster response and recovery operations. If documented properly, force account labor and equipment can apply to the Cities’ cost share for disaster-related reimbursement. The pre-existingconditionof equipment used for debrisoperationsmust bedocumented priorto use. In addition, all resources including staff, should be categorized using the NIMS typing Criteria, where possible. The NIMS Resource Typing Library identifies the following positions and job descriptions for debris operations: Debris Removal Team NIMS ID 7-508-1235 -Manages debris collection -Transports debris -Separates debris -Reduces volume of debris -Disposes of debris 164 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 36 Debris Operations Officer NIMS ID 7-509-1347 -Oversees debris operations Debris Planning Officer NIMS ID 7-509-1348 -Establishes the debris management plan for debris removal Debris Estimation Technical Specialist 7-509-1344 -Evaluates and estimates types and quantities of disaster-generateddebris Debris Training and Safety Officer NIMS ID7-509-1349 -Ensures that debris staff complete all required training and ensures on-site safety of debris staff In the event the Cities do not have force account labor and equipment available for debris operations, they should procure external support from mutual aid, contracted resources or by requesting assistance from the OA. 3.3.6 Environmental Considerations and Other Regulatory Requirements CalEPA provides guidance for local and state agencies to conduct disaster debris, waste and HAZMAT removal activities. The following sections describe best practices from CalEPA to address removal of HAZMAT, HHW and asbestos-containing materials (ACM), as well as air monitoring and sampling processes to be conducted at the disaster or incident, and debris management sites. Health and Safety Ash may contain elevated levels of heavy metals and/or asbestos. During debris removal operations, an exclusion zone will be established around each site containing ash. All personnel entering this area will be required to wear level C protectiveattire. All on-site cleanup personnel entering the exclusion zone must be 40-hour HAZWOPER trained Under 29 CFR 1910.120, and California Code of Regulations (CCR) Title 8, Section 5192. A full-time health and safety officer will be assigned to debris projects. The health and safety officer should be a certified industrial hygienist(CIH). This responsibility may be provided by a contractor. Depending on the task and activity, all cleanup contractors’ working on-site must have the following certifications and licenses: State Contractor’s License – Must include an asbestos certification component (if conducting ACM removal), and general engineering, demolition and hazardous substance certifications depending on the task performed Department of Occupational Safety & Health Asbestos Registration Number (If conducting ACM removal) Hazardous Waste Transporter Registration Number – Issued by California Department of Toxic Substances Control RCRA EPA ID Number – Issued by U.S. Environmental Protection Agency, Region 9 U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration – Hazardous Material Certificate ofRegistration California Highway Patrol – Hazardous Materials TransportationLicense U.S. Department of Transportation, Federal Motor Carrier Safety Administration – License 165 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 37 U.S. Department of Transportation Identification Number California Department of Motor Vehicles – Motor carrierpermit See the Health and Safety Plan in Attachment F of this plan for additional health and safety guidelines for debris management operations. HAZMAT and HHW Prior to commencing debris removal activities, all areas must be cleared of HAZMAT,including the removal of easily identifiable (visible) gross asbestos, and radioactive and explosivematerials. Explosive material includes firearms and ammunition, black powder, blasting caps, some fireworks, and military ordinance. If explosive materials are identified on-site, they should be handled by trained personnel and removed immediately to ensure the safety of the public. If the Cities are unable to address explosive materials through their cleanup contract resources, they should use local law enforcement mutual aid to provide assistance. Prior to the removal of HAZMAT and HHW, a California Division of Occupational Safety and Health (DOSH) Certified Asbestos Consultant (CAC) should assess and sample all residential and other affected sites to identify and remove gross asbestos. This is to ensure that any areas identified as containing gross asbestos material will not be disturbed by HAZMAT cleanup personnel. Any ACM that is not found on the ground due to natural forces may be subject to National Emission Standards for Hazardous Air Pollutants (NESHAP)requirements. Once the removal of easily identifiable, gross asbestos has been completed, HAZMAT and HHW may be identified, segregated, classified, and properly removed from the site. Initial hazmat assessment activities must include screening for radioactivity and ensuring that a flammable atmosphere does not exist. Typical HAZMAT includes HHW such as: Automotive/marine batteries Automotive oils and fuel Compressed gas cylinders Propane tanks Herbicides and pesticides Solvents Paint thinners and strippers Oil and latex-based paints Pool chemicals Polychlorinated biphenyls (typical in caulking, adhesives and other building materials in homes constructed/remodeled between 1950-1980) Debris and Asbestos-Containing Material If burn ash or building material on the ground is from structures completely destroyed by natural forces (as opposed to structures demolished in whole or in part by human activity), this material is not subject to the Asbestos NESHAP as it relates to the demolition and renovation, transport and disposal requirements. 166 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 38 If the building material and debris are not completely destroyed and require further demolition, it may be subject to the Asbestos NESHAP. At a minimum, the following best management practices should be used for undertaking debris removal activities: California DOSH CAC will be utilized to assess the area or each residential or commercial property for easily identifiable and removable pieces of ACM. After assessing each property or area, the CAC will consult with a licensed asbestos removal contractor to identify the location and area of ACM to be removed. A Cal/OSHA registered Asbestos Removal Contractor will be responsible for overseeing the safe removal of ACM identified on-site by the CAC. All on-site personnel working to remove ACM must have received the necessary health and safety training for conducting asbestos removal activities pursuant to OSHA 1910.100, and CCR Title 8, Section 5192, and will be required to wear Level C PPE when working in the exclusion zone. As noted in Sub-Section a. Health and Safety (above), all on-site cleanup personnel must be 40-hour HAZWOPER trained Under 29 CFR 1910.120, and CCR Title 8, Section5192. The affected disaster or incident area (commercial, residential, or rural properties) will be screened by a CAC to identify all gross ACM that can be easily removed from the ground or structure prior to debris removal activities. Request an asbestos consultation from the Bay Area Air Quality Management District (BAAQMD) for any structure that is not completely destroyed or for any structure with vermiculite insulation, for large ―facility components or material that will be broken up upon movement,orfor otherasbestosissuesasidentifiedbytheCAC.Note:Currentfielddefinition of “destroyed” means the structure does not have a roof or any load-bearingwalls. During asbestos screening process, it is recommended that bulk samples be collected from 10 to 20 percent of the representative structures that have not been destroyed to determine the presence of ACM above NESHAP regulations, and to ensure residual building materials do not contain asbestos that may change the overall wasteclassification. All gross ACM that can be safely and easily removed from the site will be adequately wetted prior to being bagged or burrito wrapped to meet the NESHAP leak-tight requirement for removal. The easily identifiable gross ACM can be double-bagged and appropriately labeled as ACM. (At a minimum the plastic bags must be of at least 6-mil thickness, and the contents must remain wet.) If bulkloadingofACMis utilized, thebinorcontainerusedfortransport(e.g.,end-dumptrailer or roll-off box) shall be double-lined with 10-mil ploy in such a way that once loaded both layers can be sealed up independently. Conduct on-site and off-site air monitoring and sampling for asbestos and heavy metals during all ACM and debris removal operations to demonstrate the effectiveness of engineering controls to protect cleanup personnel and the surrounding community. Engineering controls must be utilized to maintain dust and fiber control during removal activities. A water fog must be used during debris handling, bulking/bagging, and waste loading operations. It is recommended that cleanup contractors will use fire grade firefighting nozzles with shut off valves for dust control. The fire nozzle shall have sufficient water 167 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 39 pressure to generate a high mist fog stream. The fire nozzle should have an adjustable flow rate, preferably 20 to 60 gallons per minute, and constructed of hard-coated aluminum with brass and stainless-steel internal components. Plastic nozzles should not be used. While the costs of metal firefighting nozzles are significantly more than plastic nozzles, metal nozzles are only able to generate a sufficient fog to control dust. All burn ash and debris must be sufficiently wetted 48 to 72 hours in advance of initiating removal of the material. The water shall be applied in a manner so not to generate significant runoff. Engineering controls for stormwater discharges must be in place prior to dust control operations. All waste material that is not loaded out at the end of each workday should be stockpiled, sufficiently wetted, and/or covered to prevent the off-site migration ofcontaminants. All waste haulers who observe loading operations outside of the vehicle cab, and/or covering (e.g., tarping) the trailer or container must wear Level CPPE. All approved landfill operators that may come in contact with the waste during off-loading operations should follow their facilities protocols for wearing PPE and respiratoryprotection. All ACM and debris removed from the property, site or area must be manifested and transported for disposal to a permitted treatment, storage, and disposal facility in good standing with local, state, and federal agencies. Cal/OSHAmayrequire proceduresfor the receivinglandfillfacilityto establishan appropriate site safety plan for the protection of the facility employees to potential ACM in the waste stream. Disposal facility emergency waivers, and suspension of regulations for disposing of wastes generated from a disaster or large-scale event, must be coordinated with the Local Enforcement Agency (LEA) and the Regional Water Quality Control Board. Air Monitoring and Sampling Air monitoring and sampling activities should be conducted in the exclusion zone (on-site) and along the perimeter of sites during debris removal activities, as well as during non-work hours to establish relevant background air pollution levels. Air quality management practices and engineering controls used during emergency debris removal should be in compliance with the Bay Area Air Quality Management District (BAAQMD) guidance which can be found at https://www.baaqmd.gov/. On-site Air Monitoring An on-site (industrial hygiene) air monitoring program must be in place at the immediate debris removal area to protect respiratory health. The following are required dust abatement and mitigation practices: Document on-site air monitoring activities in a site-specific Health and Safety Plan(HASP) All personnel entering the immediate removal area should be required to wear Level C PPE, as defined in CCR Title 8 Section 5192; this level of PPE may be downgraded based on results of industrial hygiene air sampling Sample/monitor for dust, heavy metals, and asbestos. Particulate matter monitoring shall be done by direct reading instruments for real-time analysis. Heavy metal sampling can be conducted via cartridge or filter analysis using National Institute for Occupational Safety and Health (NIOSH) Method 7300 (metal scan). Asbestos samples should be collected with 168 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 40 a 50mm antistatic towel on a 25mm Mixed Cellulose Ester Filters (MCEF) cassette and analyzed by transmission electron microscopy (TEM) NIOSH Method 7402 (highvolume) Collect at least one upwind and two downwind dust samples from the immediate debris removal area in a triangular configuration Personal air sampling collected in the breathing zone of site cleanup workers should be conducted for dust, heavy metals, and asbestos. Sampling can be representative rather than comprehensive so long as monitored personnel are representative of various on-site operators, laborers, and supervisors The on-site air monitoring program shall include steps to modifydebris removal operations to reduce the potential for exposures above the NIOSH Recommended Exposure Limits. The Threshold Limit Values are published by the American Conference of Governmental Industrial Hygienists (ACGIH), or found in other protective occupational health guidance used in the site-specific HASP Assign a full-time safety officer to the removal operations, preferably a CIH. At the conclusion of the debris removal project, a summary of air monitoring activities and any resulting health and safety issues should be provided to the Project Manager or Operations Chief Off-site Air Monitoring No off-site migration and/or emission of dust or airborne contaminants are required during debris removal operations when appropriate dust mitigation controls are in place. However, a community- based air monitoring program may be established to monitor off-site migration of airborne contaminants, especially if adjacent neighborhoods are reoccupied. Sampling or monitoring can also target sensitive population centers or locations such as schools and hospitals. While community monitoring is not required during disaster recovery efforts, increased community sensitivity following a disaster may justify a monitoring program. The following activities support off-site air monitoring: Coordinate any monitoring and sampling efforts with the Alameda County Environmental Health Departments and the BAAQMD. Additional state and federal resources are available if local resources are unavailable or exhausted. The favored approach is an interagency effort with either the BAAQMD or local health department as the leadagency. Develop a Sampling Plan and document community monitoring activities in a Community HASP. Monitoring may be for particulate matter alone or in combination with asbestos or other suspected contaminants. Particulate matter can serve as a proxy for the migration of other particulate-type airborne contaminants, but not gases and aerosols, which need separate monitoring. Direct read or near real-time dust measurement instrumentation such as a data ram is preferred and allows immediate feedback to removal operations and to impacted communities. If instituted, community monitoring should be conducted in both upwind and downwind locations relative to debris removal operations and/or the immediate impactedarea. Occupational health recommendations cannot be used in determining risk to public health. Only public health guidance values can be used to interpret community monitoringdata. 169 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 41 Twenty-four-hour average particulate matter concentrations (PM2.5 or PM10) should be equal to or less than 35 µg/m3; 8-hr. averages should be equal to or less than 50 µg/m3; and, 3 hr. averages should be equal to or less than 88 µg/m. Additional information on community air quality monitoring is available at: https://www.epa.gov/sites/production/files/2015- 09/documents/community_air_screening_how_to_manual.pdf Storm Water Controls Discharge of ash and other burn-related debris into storm drains or natural receiving waters represents a water quality risk. Sites, where debris and ash have been removed, are often graded and have soils prepared similar to those of construction projects. This increases the exposure of soils to wind, rain, and concentrated flows, which may cause erosion and adversely impact stormwater quality. The result can be high levels of suspended solids and other pollutants in runoff, which impacts surface waters. Controls that stabilize disturbed soil and reduce sediment transport caused by erosion should be in place to prevent stormwater from entering a drain system, surface waters, or aquafers. Best management practices for stormwater controls may include the use of fiber rolls, silt fences, erosion control blankets, hydroseeding, soil binders, and other devices to reduce sediments. Where possible existing vegetation should be preserved. Once debris removal has been completed, normal operation and maintenance of stormwater control measures are returned to the property owner or the local government. Reduction of Disaster Debris by Burning The California Health & Safety Code (HSC) 41800 prohibits individual persons from using fire to dispose of waste. This applies to individual property owners and tenants. HSC 41800 has rarely been waived by a Governor’s Proclamation of Emergency. However, the code does establish specific authority for any public officer, including the Governor, to set or permit fires for the following purposes: The prevention of a fire hazard which cannot be abated by any other means The instruction of public employees in the methods of fightingfire The instruction of employees in methods of fighting fire, when such fire is set, pursuant to permit, on property used for industrial purposes The setting of backfires necessary to save life or valuable property pursuant to Section 4426 of the Public Resources Code The abatement of fire hazards pursuant to Section 13055 Disease or pest prevention, where there is an immediate need for and no reasonable alternative to burning The remediation of an oil spill pursuant to Section 8670.7 of the GovernmentCode Burning debris should be coordinated with the BAAQMD. Guidance for burning disaster debris can be found on the CalOES Debris Management. 170 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 42 Historical Considerations There are a number of historical properties in the Cities. These include theGreen Store, the Original Murray School House, and Old St. Raymond’s Church in Dublin and the Alviso Adobe, English-Mohr House, Fallon House, Heathcote–Makenzie House, and the Kottinger Adobe Barn in Pleasanton. The Cities will ensure that California Environmental Quality Act (CEQA) guidelines are met regarding all historical properties. To view the current State Registry,go to www.ohp.parks.ca.gov/ListedResources. FEMA is required to conduct a National Historic Preservation Act (NHPA) Section 106 review for any FEMA funded project that has the potential to affect historical properties. A Section 106 consultation consists of a 4-step consultation process: 1. FEMA initiates the Section 106 consultation process 2. Historic properties are identified and evaluated. FEMA will assess the significance of the properties and consult with the State Historic Preservation Officer (SHPO) or Tribal Historic Preservation Officer (THPO) 3. Adverse effects are assessed. FEMA will consult with the SHPO and THPO to determine if there will be any adverse effects to the properties. If there will be no adverse effects, the project may proceed. 4. Adverse effects are resolved. If there would be adverse effects, FEMA will consult with affected parties to determine ways to minimize the adverse effects on the properties 3.3.7 Populations with Disabilities and Other Access and Functional Needs California Government Code, Section 8593.3 requires each county and city to integrate access and functional needs into emergency response plans. Government Code Section 8596.3 defines populations with access and functional needs to include individuals who may have additional needs before, during, and after an incident. Individuals who may need additional response assistance may include individuals with: Developmental or intellectual disabilities Physical disabilities Injuries Chronic conditions Limited or no English proficiency Individuals needing additional response assistance may also include older adults, children, people living in institutionalized settings, low-income individuals, homeless individuals, and transportation disadvantaged individuals. Debris management strategies will include actions to support access and functional needs individuals. This might include linking them with organizations to assist them in getting debris to the ROW, ensuring public information messages can be received and understood in various languages, and making sure they can access sidewalks and public transportation resources. 171 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 43 Debris Planning Considerations Disasters create new physical barriers and eliminate and/or reduce services available to everyone. For people with access and functional needs, this may remove or reduce their ability to perform certain functions that were previously possible, limit their capacity to live independently, and/or navigate the available disaster response and recovery processes effectively. To the greatest extent possible, populations with disabilities and functional and access must be identified and prioritized during debris operations. Public Information Accurate, accessible information before, during, and after an emergency allows individuals with disabilities and access and functional needs better respond to disasters. The Cities will provide disaster preparedness, response and recovery information that is tailored to the individual City Communities. It will be delivered in multiple formats. Emergency Roadway Clearance During the emergency roadway clearance, debris is pushed out of the road onto the ROW. This allows emergency response vehicles to pass but it obstructs sidewalks. Public entities can coordinate with volunteer organizations to identify vulnerable populations and prioritize those areas for initial ROW debris removal. This will expedite removal from sidewalks and other critical pathways for individuals with mobility challenges. ROW Collection ROW collection can create challenges for individuals with disabilities and access and functional needs. Bringing debris to the ROW may adversely impact individuals with mobility challenges. Jurisdictions can coordinate with volunteer organizations active in disasters to identify potential vulnerable populations and coordinate services to assist with debris removal services. 3.4 Debris Disposal Locations and Debris ManagementSites Following a debris-generating incident, the Cities will need to identify land that can be used as TDMSs. Attachment L provides a form to use in assessing TDMSs. The City of Pleasanton has a Transfer Station owned and operated by Pleasanton Garbage Service located at 3110 Busch Road. The City has a sole franchise agreement with Pleasanton Garbage. Per the franchise agreement, the approved solid waste disposal site is the Altamont Landfill owned and operated by Waste Management at 10840 Altamont Pass Road in Livermore. The approved facility for Construction and Demolition Debris Processing is the Transfer Station. The processing of this material is completed by a subsidiary of Pleasanton Garbage called Recycling and Resource Recovery Systems, LLC. The Franchise Agreement also stipulates the following Provision of Emergency Services in Section 6.15, Provision of Emergency Services: Contractor shall provide emergency services at the City’s request in the event of major accidents, disruptions, or natural calamities in a manner consistent with the services and procedures identified in its contingency plan required in accordance with Section 5.9. Emergency services may include, but are not limited to assistance handling salvaged materials, processing, composting, or recycling materials, or disposing of solid waste following a major accident, disruption, or natural calamity. 172 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 44 Contractor shall be capable of providing emergency services within 24-hours of notification by the City or as soon thereafter as is reasonably practical in light of the circumstances. Emergency services, which exceed the Contractor’s obligations, shall be compensated in accordance with Section 8.4. If the Contractor cannot provide the requested emergency services, the City shall have the right to take possession of the Contractor’s equipment for the purposes of providing emergency services in accordance with Article 10. Amador Valley Industries also utilizes the Busch Road Transfer Station for the City of Dublin. Per the City of Dublin’s franchise agreement, the approved solid waste disposal site is the Altamont Landfill owned and operated by Waste Management at 10840 Altamont Pass Road in Livermore. The approved facility for Construction and Demolition Debris Processing is the Transfer Station. The processing of this material is completed by Recycling and Resource Recovery Systems, LLC. The Franchise Agreement also stipulates the following Provision of Emergency Services in Article 17, Emergency Service Provisions: The clean-up from some events may require that Contractor hire additional equipment, employee additional personnel, or work existing personnel on overtime hours to clean debris resulting from the event. The Contractor shall receive additional compensation, above the normal compensation contained in this Agreement to cover the costs of rental equipment, additional personnel, overtime hours and other documented expenses based on the rates set forth in Exhibit 1 to this agreement provided the contractor has secured written authorization and approval from the City though the City representative. 3.4.1 Temporary Debris Management Site Criteria An Emergency Waiver of Standards grants a landfill operator temporary relief from specific standards such as permitted capacity, throughput, and acreage. Existing operations may pursue such a waiver with the local enforcement agency for CalRecycle in accordance with the California Code of Regulations Title 14, Section 17210. The use of closed landfills and planned solid waste facilities will require permission from HCSA and appropriate local land use and other jurisdictional agencies. 3.4.2 Landfill and End Use Options Assessment Disaster debris should be diverted from landfills to the greatest extent possible throughreduction, recycling and reuse. Common recyclable materials that are a result of a debris-generating event include wood waste, metals, and concrete. The following are potential uses for each of these materials: Wood Waste – Vegetative debris that is reduced through chipping or grinding results in leftover mulch. The remaining mulch can be used for agricultural purposes or fuel for industrial heating. For the mulch to be viable in agricultural purposes, the end user typically has a size requirement and quality requirements that the mulch be as clean as possible of plastics and dirt. 173 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 45 Metals – Metal debris such as white goods, aluminum screened porches, etc., that may result from a debris-generatingevent can be recycled. Certain metals, such as aluminum and copper, arehighly valuable to scrap metal dealers. Concrete – Concrete, asphalt, and other masonry products that may become debris as a result of a debris-generating event can be crushed and potentially used for road construction projects or as trench backfill. In Alameda County, there are solid waste facilities that conduct composting operations, transfer/processingoperations,wastetire,anddisposaloperationsthatcanserveaslandfillandend- use options for managing disaster debris. Attachment I provides a list of landfills and end-use facilities in the County. The Cities will assess end-use options based on the disposal requirements for the debris scenario estimates listed in Section 1.4.2. 3.5 Special Debris Programs When large-scale disaster events cause mass destruction and generate large quantities of debris over vast areas, debris on private property may sometimes pose health and safety threats to the public-at-large. If private property owners are not available because they have evacuated, the City may need to enter private property to remove debris considered to be an immediate threat to the lives, health, and safety of its residents. In such situations, Cal OES and FEMA are authorized to approve the provision of Public Assistance for the removal of debris from private property when it is considered to be in the public interest. 3.5.1 Private Property Debris Removal Generally, private property debris removal is not eligible for funding under the Public Assistance Program because it does not typically present an immediate health and safety threat to the general public, and it is normally considered to be the responsibility of the individual property owner. However, when large-scale or catastrophic disaster events cause mass destruction and generate large quantities of debris over vast areas, debris on private property may pose health and safety threats to the public at large. In such situations, FEMA may provide funding for debris removal from private property on a case-by-case basis. An applicant should submit a written request to FEMA through the State before beginning removal of debris from private property, if it intends to request reimbursement through the FEMA Public Assistance Program. See FEMA 325, Chapter 4, for additional information on private property debris removal. The Cities should work with Public Assistance staff before beginning any debris removal from private property to ensure that all legal, environmental, historic, and scope-of-work considerations are addressed. Debris removal from commercial property is generally not eligible for FEMA Public Assistance funding, because it is assumed and expected that these commercial enterprises retain insurance that covers debris removal. However, in some cases, as determined by FEMA, the removal of debris 174 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 46 from private commercial property by a State or local government may be eligible for reimbursement only when such removal is in the public interest. To receive Public Assistance reimbursement for private property debris removal, an applicant at a minimum must provide FEMA with a right-of-entry agreement including a hold-harmless agreement and indemnification applicable to the project scope of work, photos documenting the condition of the property, a private property debris removal assessment establishing the scope of work, and documentation of an environmental and historic review, if appropriate. State and local governments must take reasonable steps to prevent a duplication of benefits and to verify that insurance coverage or any other source of funding does not exist for private property debris removal. When the debris removal is covered by insurance, insurance proceeds must be used as the first source of funding. Cal OES requires that local governments check homeowner insurance policies to determine coverage and to collect insurance proceeds to return to FEMA and the state. Cal OES also strongly suggests that right-of-entry documents include an explicit requirement that the property owner forward insurance proceeds to the applicant agency. If private property debris removal is authorized and considered for the Cities, the following documentation will be required by the state and FEMA: Right-of-Entry (ROE) and Hold Harmless Agreements (HHA) – The City executes signed ROE and HHA documents with private property owners holding the federal government harmless from any damages caused to private property. A sample ROE/HHA agreement is in Attachment M The jurisdiction may execute ROE and HHA forms prior to a disaster under the condition that the ROE and HHA forms do not reference a particular incident or disaster number. The sample ROE/HHA includes a stipulation that the property owner will report any insurance settlements paid to the property owner for debris removal to the jurisdiction, if the property had debris removed at government expense. This will aid the Cities in recouping costs of debris removal from private property Photos – Photograph conditions of private property before debris removal and after completion of debris removal should be made to protect the interest of the Cities. The photos will support verification of the address of and scope of work on theproperty. Private property debris removal assessment –The assessment will be a property-specific form to establish the scope of eligible work on the property. The assessment can be in the form of a map or work order, provided the scope of work can be clearlyidentified. Documentation of environmental and historical review –Debris removal efforts on private property must comply with all review requirements under the California Environmental Quality Act (CEQA), and 44 CFR (specifically parts 9, Floodplain Management and Protection of Wetlands, and 10, EnvironmentalConsiderations). 3.5.2 Hazardous Trees Determining removal of hazardous trees and stumps is challenging. FEMA has established criteria to assist in making these determinations, using objective information that can be collected in the field. The following procedures align with the FEMA Public Assistance Program eligibility 175 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 47 requirements for potential state and/or federal reimbursement. More detail on stumps is provided in Attachment K, Hazardous Stump Removal Procedures. Trees Removing hazardous trees may be eligible for FEMA Public Assistance grant funding. A tree is considered hazardous if its condition was caused by the disaster; it is an immediate threat to lives, public health and safety, or improved property,it has a diameter breast height of six inches or greater and one or more of the following criteria are met: Has a split trunk Has a broken canopy Is leaning at an angle greater than 30 degrees Trees determinedtobehazardous andthathavelessthan50percentoftheroot-ballexposedshould be cut flush at the ground level. Grinding of the resulting stump after the tree has been cut flush at the ground level is not eligible work. The cut portion of the tree is included with regular vegetative debris. The Cities should make an effort to cut the tree trunk as close to the ground as possible. The eligible scope of work for a hazardous tree may include removing the leaning portion and cutting the stump at ground level. An example of an ineligible costing method for such work would be removing the tree and stump for two separate unit costs. The FEMA Public Assistance Program may reimburse straightening and bracing if they are less costly than removal and disposal. Straightening and bracing are emergency protective measures if they eliminate an immediate threat to lives, public health and safety, or improved property. If the Cities choose to straighten and brace a tree in lieu of removal, the tree would not be eligible for removal if it dies. Hazardous Limb Removal Removing hanging limbs may be eligible for Public Assistance grant assistance. Limbs must be: The limbs or branches extend over the public ROW The limbs or branches pose an immediate threat Greater than two inches in diameter at the point of breakage The Applicant removes the hazard from the public ROW (without entering privateproperty) Only the minimum amount of work necessary to remove the hazard is eligible. Pruning, maintenance trimming, and landscaping are not eligible. Work should be executed in an efficient manner. For example, all hazardous limbs in a tree should be cut at the same time, not in passes for particular sizes. Work to remove hanging limbs from a tree that has been determined to be a hazard and is scheduled for removal is not eligible. If this work is contracted out, it is typically done on a per tree basis. An eligible scope of work may be to cut the branch at the closest main branch junction. Removing the entire branch back to the trunk may not be eligible. 176 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 48 If the canopy of a tree located on private property extends over a public ROW such as a sidewalk, removal of hazardous limbs on the tree that extend over the public ROW and meet the above criteria may be eligible. Limbs on the tree that do not extend over the public ROW are not eligible. Documentation required for Public Assistance grant consideration: Describe the immediate threat, e.g., photos of hanging limbs or leaningtrees; Clearly define the scope of work to remove the immediatethreat; Specifythe improved public property location by recording the nearest building address and/or GPS location; and Denote date, labor (force account or contract), and equipment used to perform thework. Hazardous Tree Stumps A stump may be determined to be hazardous and eligible for Public Assistance grant funding as a per-unit cost for stump removal if it meets all of the following criteria: It has 50 percent or more of the root-ball exposed (less than 50 percent of the root-ball exposed should be flush cut) It is greater than 2 feet in diameter, as measured 2 feet above theground It is on improved public property or a public ROW It poses an immediate threat to life, and public health and safety If an uprooted stump must be removed prior to state and/or federal approval, the public entity must submit the following information for Public Assistance grantconsideration: Photographs and GPS coordinates that establish the location on publicproperty Specifics of the threat Diameter of the stump 24 inches from the ground Quantity of material needed to fill the resultant hole The state and/or FEMA may reimburse the reasonable cost to remove, transport, dispose of, and fill the hole from a stump of more than 2 feet in diameter if: The City and State agree the tree or stump is hazardous according to the abovedefinition Generally, if the removal was approved in advance A Hazardous Stump Worksheet is completed and submitted for FEMA approval. A copy of the Hazardous Stump Worksheet may be found in Attachment K of this plan. In some instances, grinding of an uprooted stump and filling the resulting cavity may cost less than a complete extraction. In these cases, the City should present the cost comparison documentation to the State and/or FEMA for consideration; however, the stump must have already been determined eligible for removal according to the above criteria. Stumps measuring 2 feet in diameter or less do not require special equipment for removal; therefore, reimbursement will be based on the reasonable unit cost per cubic yard (CY), using the Stump Conversion Table found in Attachment K. The unit price for stump removal includes the extraction, transport, and disposal of the stump as well as filling the cavity that remains. 177 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 49 FEMA will reimburse the City at the unit cost rate (usually CYs) for normal debris removal for all stumps, regardless of size, placed on the public rights-of-way by others, i.e., contractors did not extract them from public property or property of eligible private nonprofit organizations. In such instances, public entities do not incur additional costs to remove these stumps; the same equipment used to pick up vegetative debris can be used to pick up these stumps. See the FEMA Public Assistance Debris Management Guide for more information on hazardous stumps. 3.5.3 Human Remains The California Office of Emergency Services DDMP provides a detailed approach regarding the management of human remains. The following section mirrors the guidance provided in the State’s plan and provides the responsibility of jurisdictions regarding recovery and disposition of human remains. During catastrophic disasters, many individuals are unaccounted for and may be trapped in rubble. Human remains should be recovered at the incident site to the maximum extent possible. However, remains are sometimes discovered during debris management operations at the collection, reduction, or final disposal sites. There is no direct risk of contagion or infectious disease from being near human remains for people who are not directly involved in recovery or other efforts that require the handling of dead bodies. If human remains are discovered during debris operations, the field supervisor should contact law enforcement officials by calling 9-1-1 to report the situation. Law enforcement will conduct an investigation and coordinate removal with the Alameda County Sheriffs/Coroner’sOffice. Human remains do present health hazards if directly contacted. Do not handle or move the body. Obstruct the view of the body from the public and employees, if possible and wait for emergency services to arrive. 3.5.4 Crime Scene Debris The California Office of Emergency Services DDMP provides a detailed approach to debris removal from a crime scene. The following section mirrors the guidance provided in the State’s plan and highlights the responsibilityof jurisdictions regarding the recoveryand dispositionof human remains. Public and Responder Safety Public safety and responder safety are prioritized before securing or collecting evidence. If debris poses an immediate threat to public or responder safety, mitigate the threat and then implement measures to manage evidence. Weapons of Mass Destruction/Acts ofTerrorism Following a weapons-of-mass destruction (WMD) or terrorism incident, the lead law enforcement agency will likely assume the role of incident command. Typically, debris operations will run concurrently with rescue and recovery operations. Investigation of the debris and evidence collectionwillneedtohappenasquicklyaspossible.Thistypeofincidentwillhavemanycomplex and 178 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 50 competing priorities beyond debris operations. The Incident Commander is responsible for managing these priorities and determining the response and recovery objectives. Debris management will be conducted as directed by the IncidentCommander. Debris operations for a WMD/terrorism incident will be much different than disaster debris management for a natural disaster. Law enforcement agencies will have a much larger role in debris operations from a WMD/terrorism incident. Debris is considered evidence until the lead law enforcement agency has declared it clear of evidentiary possibilities. As such, debris must be securely handled, monitored, transported, and processed. Securing Debris as Evidence Typically, local law enforcement agency responsibilities will include establishing and securing a perimeter, controlling access to the site, escorting transported debris and assisting in the collection, preservation, and documentation of evidence. The Federal Bureau of Investigation (FBI) may engage the services of internal response assets to assist in evidence collection and management including laboratory analysis of evidence collected from thedebris. Managing the Integrity of the Crime Scene Initial site security is initiated by the local response. A perimeter is established in the course of protecting the public and giving adequate space for response workers, equipment, and vehicles. This original perimeter will be maintained or possibly expanded by local law enforcement with regard to protecting the outer limits of the crime scene. Planning must begin early to strengthen this perimeter with physically durable materials such as chain link or other fencing. Perimeter Establishment and Enforcement For a crime scene of this magnitude, an inner and outer perimeter must be established and secured by local law enforcement agencies. Some initial sites may have adequate space to allow for evidence (debris) processing sites within the inner perimeter. In most cases, this is not possible, and arrangements must be made to transport evidence (debris) to an off-site location for processing. In this event, both inner and outer perimeters must also be established for any remote work sites associated with evidence processing and recovery. Inner Perimeter Security Requirements: Identify a Site Safety Officer on-scene Develop a site-specific HASP Ensure all responders, including debris management personnel, are wearing appropriate PPEat all times Establish a control point for logging name, date, time of entry, andvehicle Establish an accountability system for inner perimeter respondersafety Site Access and Credentialing: Establish appropriate resources to provide for on-scene credentialing for allpersonnel Establish a credentialing point outside of the outerperimeter Ensuredebrispersonnelhaveappropriatebadgingandcredentialspriortoarrivalat the 179 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 51 incident site Establish secure points of ingress and egress for debris haulers and othervehicles. Evidence Collection and Preservation: Establish a process for chain of command of debris including: -Removal from site -Transport -Arrival at site for processing -Transport to disposal -Arrival at disposal site Documentation of debris chain of command must include: -Name of equipment -Name of equipment operator -Date, time, and work zone Debris that is transported should be accompaniedbyor monitored bya law enforcement officer until it has arrived to a remote secure site Establish a receiving point to secure large quantities and varying sizes of debris such as an off-site warehouse or storage containers that can be secure by law enforcement continuously 3.5.5 Wildland Fires and Drought The Cities are susceptible to the impacts of severe drought and wildland fires. Prolonged periods of drought can affect water availability and quality and increase fire potential for natural fuels. These affects combined with high winds increase the risk of wildland fire. While fires leave less debris than other types of disasters, they still generate waste including: Destroyed homes Burned cars and other metal objects Ash and charred wood waste Hazardous trees There are strategies contained in the Cities’ LHMPs and General Plan Safety Element to mitigate the impact of drought and wildland fires including: Implement xeriscape and public education programs to conservewater Conduct wildfire training for response and recovery staff. Develop a wildland urban interface plan Educate homeowners on the importance of water conservation and the effects ofwildfires Create defensible space around structures through the removal of flammablevegetation Use non-combustible building envelope assemblies, ignition resistant materials, andproper retrofit techniques of new and existing structures. Reduce hazardous fuels by vegetation management, vegetation thinning, or reduction of flammable materials to protect life and property beyond defensible space parametersbut proximate to at-risk structures 180 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 52 A specific Health and Safety Plan (HASP) should be developed, and daily health and safety briefings should be conducted when conducting debris operations following a fire. 3.5.6 Abatement and Demolition Demolition of disaster-damaged structures, both public and private, meeting the general eligibility criteria for debris removal may be eligible as emergency work; however, insurance may cover some or all of the cost. FEMA reviews an applicant’s insurance policies before approving funding. The below criteria apply: To ensure Public Assistance funding approval for demolition, an applicant should include Cal OES and FEMA in the decision-making process. Eligible activities include, but are not limited to, demolition of the superstructure, filling in of open below-grade structures (basements, swimming pools), capping wells, and pumping and capping septic tanks. Ineligible work associated with demolition includes the removal of slabs, foundations, and driveways. Structures condemned as safety hazards before the event are not eligible for demolition. When demolition is covered by insurance, insurance proceeds must be used as the first source of funding. Emergency protective measures to stabilize the facility or to restrict access (fencing) may be sufficient to relieve an immediate threat and may be more cost-effective than demolition and reconstruction. FEMA generally funds the most cost-effective option to eliminate the threat. An applicant may be reimbursed under the Public Assistance Program for demolition of privately owned structures only if the same conditions as discussed above are met with respect to demonstrating legal responsibility. Further, a legally authorized official must order demolition of the unsafe structure. Documentation similar to that described above will be required by FEMA before approval of funding. See FEMA 325 Chapter 4 for details of private property debris removal at https://www.fema.gov/pdf/government/grant/pa/demagde.pdf. Demolition of commercial structures is generally not eligible under the Public Assistance Program, unless necessary to expedite the restoration of the economic viability of the affected community. Abatement of Abandoned Structures Chapter 7.52 of the Dublin General Code and Chapter 20.32 of the Pleasanton General Code provide authority for the abatement of hazardous structures. This includes hazardous, abandoned structures that may be demolished by the Cities. Cost of demolition shall be passed to the structure owner for recoupment. If insurance and other funding for recoupment is insufficient to cover demolition costs, the Cities may request funding from FEMA through the Public Assistance program. 3.5.7 Mobile Home Park Procedures To remove debris from mobile home parks, the Cities will need to obtain permission from the park property owner to enter the mobile home park itself and from each mobile homeowner. Upon receiving permission, City general code applies for determining the need for abatement. FEMA Public Assistance programs apply for eligibility under the Public Assistance Program. 181 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 53 4. Contracted Services City staff may find it necessary to contract for debris removal services if the magnitude of the disaster is beyond the capabilities of its force account resources, state resources, mutual aid agreements, and volunteer labor. Possible contracted services include: Collection, including clearance during the response phase Reduction or recycling Hazardous waste handling, processing, and disposal Hauling to final disposition DMS activities Demolition Monitoring Environmental studies Project management The Cities may enter into any contractual arrangements they wish. However, it should be noted that FEMA is not bound to applicant contractual obligations because it is not a party to those contracts. The Cities should coordinate with Cal OES staff and FEMA to ensure compliance with the provisions of the Public Assistance Program, as well as other applicable statutes and regulations The Cities responsible for payment of all contracted services regardless of whether such services are eligible for Public Assistance grant funding. Additional information on developing contracts that comply with Public Assistance Program requirements is provided in, FEMA RP9580.201, Fact Sheet: Debris Removal 4.1 Emergency Contracting/Procurement Procedures Applicants have been denied or lost Public Assistance Program funding when procurement procedures were overlooked in the interest of time. There are methods by which the Cities can expedite the procurement process without jeopardizing potential funding. The Cities may use one or more of the following methods. Pre-qualified contractors – FEMA strongly encourages applicants to pre-qualify debris removal contractors prior to an event and solicit bid prices from this list of contractors once an event has occurred to ensure competitive bidding and obtain reasonable market prices at the time of work performed. The solicitation for pre-qualifying contractors should adequately define in the proposed scope of work all potential debris types, anticipated haul distances, and size of events for which a contract may be activated. Typically, contractors must meet minimum requirements, such as insurance, bonding, and licensing, prior to being awarded a contract by an applicant. Applicants may advertise a Request for Qualifications (RFQ) for contractors to establish their company as a credible 182 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 54 candidate for a contract award. The pre-qualified contractors on the list are invited to bid on a contract. The pre-qualified contractors can then focus on developing costs rather than assembling documentation in order to qualify for bidding. Pre-event contracts – The applicant may choose to solicit bids and award contracts in non-disaster times. This allows time for a deliberate procurement process and gives applicants flexibility in mobilizing the appropriate resources in anticipation of an event. The Cities may expedite procurement procedures for purpose of public exigency; this does not mean that competitive proposals are not required. 4.2 General Contract Provisions The following important points should be considered during the acquisition and oversight of debris removal and disposal contracts: All contracts should have a well-defined scope of work, specified costs, basis of payment, and performance schedule Contracts must be competitively bid Long-term contracts should be written on a unit price basis Complete and accurate records of contractor activities should be kept by the applicant and are essential for receipt of federal fund Contractor activities must be monitored by trained and knowledgeable applicant representatives Time and materials (T&M) contracts are typically only allowed for the first 70 hours of response. After that point, the contracts must be competitively re-bid on a unit price basis. Unit price contracts are based on weights or volume of debris hauled and should be used when the scope of work is not well defined Lump-sum contracts are allowed but should be used only when the scope of work is clearly defined. An example of clearly defined work would be removal and disposal of an existing wood chip pile at a processing site Cost plus percentage of cost contracts are not allowed FEMA does not certify or approve contracts or contractors 4.3 Contract Terms and Conditions The Cities should work closely with the Cal OES and FEMA when awarding such contracts to ensure eligibility requirements are met. Typical terms and conditions that apply are: Payment will be made only for debris that FEMA determines eligible. (This is an optional provision to protect the applicant.) Contractors must submit invoices regularly and for no more than 30-day periods A “Termination for Convenience” clause allowing contract termination at any time for any reason A time limit on the period of performance for the work to be done 183 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 55 A subcontract plan including a clear description of the percentage of the work the contractor may subcontract out and a list of subcontractors the contractor plans to use A requirement that the contractor use mechanical equipment to load and reasonably compact debris into the trucks and trailers A requirement that the contractor provide a safe working environment A requirement that all contract amendments and modifications will be in writing A requirement that contractors must obtain adequate payment and performance bonds and insurance coverage. Cost Analysis Pursuant to 44 CFR § 13.36, Procurement, Public Assistance applicants must complete a cost analysis for any contract or contract modification where price competition is lacking. Failure to complete a cost analysis may jeopardize Public Assistance grant funding. Upon request, FEMA will provide guidance as necessary in the cost analysis process. Such a review does not constitute approval when determining the eligibility of reimbursement costs under FEMA’s Public Assistance Program. Debris Monitoring Contracts The Cities must monitor all debris removal operations and document all eligible debris removal expenses as a condition of receiving Public Assistance funding. The Cities may use contractors to monitor their debris removal operations. The Cities should consider the following when procuring debris monitoring contracts: Debris monitoring contracts must be competitively procured as required by 44 CFR § 13.36, Procurement Debris monitors should not be employed by or affiliated with the debris removal contractor Debris monitoring contracts are typically time and materials contracts and must contain a not-to-exceed clause The contract should include a requirement that the contractor provide a safe working environment, including properly constructed monitoring towers Use of a load ticket system to record with specificity (e.g., street address, GPS coordinates) where debris is collected and the amount picked up, hauled, reduced, and disposed of Debris monitors should be trained and possess skills adequate to fulfill the duties of the job. Labor rates should be commensurate with the skill level required by the job function. Professional engineers and qualifications are not required to perform monitoring duties The contractor should demonstrate that its staff is familiar with FEMA debris removal eligibility criteria Contracting Avoidance Checklist: DO NOT: Award a debris removal or debris monitoring contract on a sole-source basis DO NOT: Sign a contract (including one provided by a contractor) until your legal representative has thoroughly reviewed it DO NOT: Allow any contractor to make eligibility determinations; only FEMA has authority to make final eligibility determinations 184 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 56 DO NOT: Accept any contractor’s claim that it is “FEMA certified.” FEMA does not certify, credential, or recommend debris contractors DO NOT: Award a contract to develop and manage debris management sites, unless the debris sites are part of your approved debris management plan or you contact Cal OES or FEMA for technical assistance concerning the need for such an operation. Temporary Debris Management Sites are not always necessary DO NOT: Allow separate line-item payment for stumps 24 inches and smaller in diameter; you should treat these stumps as normal debris DO NOT: “Piggyback” or utilize a contract awarded by another entity. “Piggybacking” may be legal under applicable state law; however, the use of such a contract may jeopardize FEMA funding because these contracts do not meet requirements for competition established in 44 CFR § 13.36. If an applicant requests reimbursement for costs it incurred from a piggyback contract, FEMA will determine the reasonable cost for the performance of eligible work DO NOT: Award pre-disaster/standby contracts with mobilization costs or unit costs that are significantly higher than what they would be if the contract were awarded post-disaster. Such contracts should have variable mobilization costs depending upon the size of the debris work that may be encountered DO NOT: Allow for markups due to errors in volume calculations DO NOT: Allow for miscellaneous items, or for contract contingencies of any kind, including “unknowns.” 185 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 57 5. Finance, Administration and Logistics Successful debris management operations include supporting cost recovery processes. All City departments and agencies will maintain records of personnel, equipment, and material resources used to comply with this plan. Such documentation will then be used to support reimbursement from state or federal assistance programs. Attachment H of this plan contains the forms needed to track use of equipment and employee time during debris operations. 5.1 Funding The federal government provides several assistance programs through various agencies to support debris operations. However, these programs have extensive documentation requirements that must be adhered to. Additionally, the policy guidance for these assistance programs changes and adapts with lessons learned from each disaster across the United States. It will be important for the Cities to maintain awareness of current federal assistance program guidance and regulations related to disaster debris federal funding programs. 5.1.1 State Funding Sources for Disaster Debris Operations The State provides funding for debris operations that may be available when federal funds are not due to the lack of a Stafford Act Disaster Declaration. These include: California Disaster Assistance Act: (CDAA) The State can provide assistance through the CDAA. The CDAA was created to assist the State manage regularity and administrative issues related to disasters. The CDAA governs the eligibility rules for disaster debris removal within the State. The CDAA provides regulatory guidance for three components of disaster finance and administration, emergency work, emergency protective measures, and debris removal. California Disaster Assistance Act Eligibility Rules CDAA, Section 2920 – Emergency Work. Emergency work to saves lives, protect public health and safety and to protect property in an area proclaimed to be in a state of emergency. CDAA, Section 2930 – Emergency Protective Measures. Actions taken to remove and/or reduce immediate threats to public property, or to private property when in the public interest. CDAA, Section 2925 – Debris Removal. Generaleligibility: o Debris removal from publicly and privately-owned lands and waters, undertaken in response to a state of emergency proclamation by the Governor is eligible for State financial assistance; and; o For purposes of this program, the removal of debris from private property shall be reimbursed only when there is an immediate threat to public health and safety. In a case where reimbursement for debris removal from private property is authorized by the director, the following requirements shall apply, unless waived in part or full by the director: The property owner must remove all disaster-related debris from the property to the 186 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 58 curb or public ROW, giving the local agency the ROE and absolving the local agency and the State of any liability relative to removal The local agency must obtain a signed statement from the property owner to the effect that the property owner does not have insurance covering the removal of the disaster-related debris (a sample Right of Entry form can be found in Attachment M) The local agency must have signed a statement from the propertyowner o Criteria: Debris removal shall be considered necessary when removalwill: Eliminate immediate threats to life, public health, andsafety Eliminate immediate threats of considerable damage to improved public or private property Be necessary for the permanent repair, restoration, or reconstruction of damaged public facilities o Examples of Eligible Work Removing debris such as pieces of destroyed buildings, structures, signs, or broken utility poles Removing loose or broken sidewalks and driveways Removing fallen trees 5.1.2 FEMA Public Assistance Program The FEMA Public Assistance (PA) Grant Program provides assistance to State and local governmentsandcertainprivatenonprofit(PNP) organizations with resourcestoquicklyrespond to and recover from disasters or emergencies declared by the President. FEMA provides supplemental federal disaster grant assistance for debris removal, emergency protective measures and repair, replacement, or restoration of disaster-damaged facilities through the FEMA PA Program. The FEMA PA Program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The FEMA PA Program is a cost-sharing program. Cost share refers to the portion of disaster- related costs the federal government is responsible for funding. Per the Robert T. Stafford Disaster Relief and EmergencyAssistance Act (Stafford Act), thefederal cost share of assistanceis not less than 75% of the eligible cost for emergency measures and permanent restoration. The remaining 25% is the responsibility of the State and local governments. The State serves as the grant administrator or the grantee. The grantee determines how the non-federal share isfunded. The Stafford Act constitutes the statutory authority for most federal disaster response activities, especially as they pertain to FEMA and FEMA programs. The Stafford Act was amended by the Sandy Recovery and Improvement Act (SRIA) of 2013. The President signed the SRIA into law in January 2013 to improve and streamline disaster assistance for Hurricane Sandy and for future disasters. As a result of this Act, the Stafford Act was amended, including alternative procedures for the FEMA PAProgram. The purpose of the SRIA is to: Reduce the cost of federal government assistance Increase the administrative flexibility of the FEMA PAProgram Expedite the process of providing and using the assistance 187 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 59 Create incentives for applicants to complete projects in a timely and cost-effectivemanner The law authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. This includes the following procedures: FEMA PA Program alternative procedures -Permanent work alternative procedures -Debris removal work alternative procedures Hazard mitigation Dispute resolution Federal assistance to individuals and households Unified federal review Small project threshold review Essential assistance Individual assistance factors Recommendations for reducing costs of future disasters Applicants are responsible for understanding the eligibility requirements and provisions of the Stafford Act and the SRIA. FEMA will make every effort to provide reliable information through field personnel following a disaster. However, it is ultimately the Cities who will be accountable for the accuracy of documentation. Localofficialsandlocalmanagersimplementingfederalprogramsmust fully understand all applicable local, state, and federal laws and regulations related to disaster assistance programs. The consequence of non-compliance with these provisions is fraud and can result in the following: Temporarily withhold payment or take more severe enforcementaction Disallowance of all or part of the cost of the activity or action not incompliance Wholly or partly suspending or terminating the applicant’s currentaward Withholding future awards Taking other remedies that may be legally available The following provides an overview of the FEMA PA Program process with a flow chart at the end of the section. Program Process Overview: Preliminary Damage Assessment The preliminarydamage assessment(PDA) is ajoint assessmentused to determinethe magnitude and impact of an event's damage. A team of representatives from FEMA, the State and the local jurisdiction will visit local sites and view the damage first-hand to assess the scope of damage and estimate repair costs. The State uses the results of the PDA to determine if the situation is beyond the combined capabilities of the State and local resources and to verify the need for supplemental federal assistance. The PDA also identifies any unmet needs that may require immediate attention. The City will develop a list of projects and set up files for each location of damage, separating Category A (Debris Removal) from Category E (Buildings and Equipment)projects. 188 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 60 Governor’s Request The Stafford Act requires that: "All requests for a declaration bythe President that a major disaster exists shall be made by the Governor of the affected State." The Governor's request is made through the regional FEMA office. State and federal officials conduct a PDA to estimate the extent of the disaster and its impact on individuals and public facilities. This information is included in the Governor's request to show that the disaster is of such severity and magnitude that effective response is beyond the capabilities of the State and the local governments and that federal assistance is necessary. Normally, the PDA is completed prior to the submission of the Governor's request. However, when an obviously severe or catastrophic event occurs, the Governor's request may be submitted prior to the PDA. Nonetheless, the Governor must still make the request. As part of the request, the Governor must take appropriate action under State law and direct execution of the State's emergency plan. The Governor will provide the following information: Information on the nature and amount of State and local resources that have been or will be committed to alleviating the results of the disaster. An estimate of the amount and severity of damage and the impact on the private and public sector. An estimate of the type and amount of assistance needed under the Stafford Act. In addition, the Governor will need to certify that, for the current disaster, State and local government obligations and expenditures (of which State commitments must be a significant proportion) will comply with all applicable cost-sharing requirements. Disaster Declaration and Initiation of Federal Programs Based on the Governor's request, the President may declare that a major disaster or emergency exists, thus activating an array of federal programs to assist in the response and recovery effort. Not all programs, however, are activated for every disaster. The determination of which programs are activated is based on the needs found during damage assessment and any subsequent information that may be discovered. Some declarations will provide only FEMA Individual Assistance or only FEMA PA Program hazard mitigation opportunities are assessed in most situations. Applicants’ Briefing The Applicants' Briefing is a meeting conducted by the State to inform prospective applicants of availableassistanceandeligibilityrequirementsfor obtainingfederal assistance underthe declared event. The meeting is held as soon as practicablefollowing the President's declaration. Attendance is required to receive FEMA PA Program funding. During the briefing, the State will present the incident period and a description of the declared event. Application procedures, work, and cost eligibility will be reviewed, and the project formulation process will be introduced. The State will also discuss funding options, record keeping and documentation requirements, and special consideration issues. 189 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 61 Typically, applicants will prepare and submit their Requests for FEMA PA form during the briefing. Request for FEMA PA The Request for FEMA PA is FEMA's official application form that public and PNP organizations useto apply for disaster assistance. It is a simple, short form with self-contained instructions. "The Request" (FEMA Form 90-49) asks for general information which identifies the applicant, starts the grant process, and opens the Case Management File, which contains general claim information as well as records of meetings, conversations, phone messages and any special issues or concerns that may affect funding. The application includes the City Manager’s signature agreeing to project assurances, a list of projects with estimates, and a resolution granting the City Manager the authority to sign the application. The request must be submitted to the regional administrator within 30 days after designation of the area where the damage occurred. The form may be delivered in person at the Applicants' Briefing, sent by mail, or faxed. Kickoff Meeting The first meeting between the applicant, the State Public Assistance Coordinator (PAC) andState Applicant Liaison is called the kickoff meeting. A kickoff meeting is held with each applicant to assess the applicant's individual needs, discuss disaster-related damage, and set forth a plan of action for repair of the applicant's facilities. The liaison will provide the State specific details on documentation and reporting requirements. Both the PAC and Liaison help in identifying special considerations. Project Formulation and Cost Estimating Project formulation is the process of documenting the damage to a facility, identifying the eligible scope of work, and estimating the costs associated with that scope of work for each of the applicant's projects. Project formulation allows applicants to administratively consolidate multiple work items into single projects in order to expedite approval and funding, and to facilitate project management. A project is a logical method of performing work required as a result of the declared event. More than one damage site may be included in a project. Project information is collected in a form called a Project Worksheet (PW), which is used to document the disaster damage and develop the scope of work for repair. Project Review and Validation The purpose of validation is to confirm the eligibility, compliance, accuracy, and reasonableness ofsmallprojectsformulatedbyan applicant,andtoensurethat theapplicantreceivesthemaximum amount of assistance available under the law. The validation process reviews approximately 20% of the small projects formulated by the applicant. This 20% sampling applies to all small projects, including emergency work, permanent work, and small projects with special considerations. All aspects of the projects are reviewed including the sites, estimating methods, and documentation related to theproject. 190 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 62 The process of approval, as outlined above, begins with the PAC's review of PWs for completeness. Once the PWs are reviewed and processed through validation and special considerations review as appropriate, the PWs are ready for approval and funding. The PAC has the authority to approve projects up to $100,000. Therefore, any project below this threshold will be approved by the PAC and forwarded for funding. Projects over this threshold will be forwarded by the PAC to the FEMA Public Assistance Officer (PAO) with a recommendation for approval. Once the PAO has approved the PW, it will then be forwarded for funding. Obligation of Federal Funds and Disbursement to Subgrantees FEMA and the grantee share responsibility for making FEMA PA Program funds available to the subgrantees. FEMA is responsible for approving projects and making the federal share of the approved amount available to the grantee through a process called obligation. Through obligation, FEMA notifies the grantee that the federal funds are available but reside in a federal account until the grantee is ready to award grants to the appropriate subgrantees. The grantee is responsible for providing the grantee portion of the non-federal share of the grant amount and for notifying the subgrantee that funds are available. Payment for small projects is made on the basis of the estimate prepared at the time of project approval. The grantee is required to make payment of the federal share to the subgrantee as soon as practicable after FEMA has obligated the funds. Large projects arefunded on documented actualcosts. Because ofthe nature ofmost large projects, work typically is not complete at the time of project approval; therefore, FEMA will obligate grants based on an estimated cost. Such monies may not be immediately drawn down by the grantee. Instead, progress payments are made to the applicant as actual costs aredocumented. Upon completion of a large project, an applicant must submit documentation to account for all incurred costs to the grantee. The grantee is responsible for ensuring that all incurred costs are associated with the approved scope of work and for certifying that work has been completed in accordance with FEMA standards and policies. The grantee then submits documentation of project costs to FEMA for review. FEMA may conduct a final inspection as part of this review. Once the review is complete, FEMA determines whether funds should be obligated or de-obligated for the project. Appeals and Close-out The appeals process is the opportunity for applicants to request the reconsideration of decisions regarding the provision of assistance. There are two levels of appeal. The first level appeal is to the FEMA Regional Director. The second level appeal is to the Assistant Director at FEMA Headquarters. The applicant must file an appeal with the grantee within 60 days of receipt of a notice of the action that is being appealed. The applicant must provide documentation to support the appeal. This documentation should explain why the applicant believes the original determination is wrong and the amount of adjustment being requested. The purpose of close-out is to certify that all recovery work has been completed, appeals have been 191 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 63 resolved,andalleligiblecosts havebeenreimbursed.Close-outisan importantlaststepintheFEMA PA Program process. This step can take months or years to complete. It is important to keep well- organized records and documentation throughout the close-out process. Retention of Public Records Documents must be maintained 3 years after closeout of each project worksheet in accordance with the FEMA Public Assistance Program and Policy Guide. FEMA PA Program Implementation Process The following flow diagram provides a graphical representation of the FEMA PA Grant Program. Figure 5: FEMA PA Program Implementation Process 5.1.3 Public Assistance Program Alternative Procedures The Stafford Act constitutes the statutory authority for most federal disaster response activities, especially as they pertain to FEMA and FEMA programs. SRIA authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. This includes the following procedures: FEMA PA alternative procedures -Permanent work alternative procedures -Debris removal work alternative procedures Hazard mitigation Dispute resolution Federal assistance to individuals and households Unified federal review 192 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 64 Small project threshold review Essential assistance Individual assistance factors Recommendations for reducing costs of future disasters 5.1.4 Other Funding Options Public entities may be eligible for other federal assistance programs for disaster debris management including: Federal Highway Administration Emergency ReliefProgram Natural Resources Conservation Commission Emergency Watershed ProtectionProgram U.S. Department of Agriculture Farm Services Agency EmergencyPrograms Each disaster assistance program has different documentation requirements. 5.2 Documentation Accurate and complete cost tracking is critical to obtain assistance for disaster-related costs. Emergency protective measures can be eligible for reimbursement. If the incident allows for warning, public entities should begin tracking costs once the threat has been identified. If there is no warning, public entities should begin tracking costs as soon as possible. Accounting best practices for tracking costs includes the following: Identify a person that will be responsible for compiling disaster-related costs for the jurisdiction. Establish a cost code for disaster-related costs ahead of time. Establish a file structure for each site where recovery work has been or will beperformed. Maintain accurate disbursement and accounting records to document the work performed and the cost incurred. Obtain and review applicable local, state, and federal policies andregulations. Document administrative costs. Begin compiling recovery project documentation,including: -Executed contracts, bids, periods of performance, and locationsworked -Property insurance -Donated resources (labor, equipment, and materials) -Mutual aid – Mutual aid agreements must be in place before the disaster -Force account labor -Force account equipment -Equipment rental agreements -Fuel logs -Materials including meals and gas purchases -Description of damage -Scope of work to be completed -Photos of damage 193 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 65 -Copies of estimates -Maintenance records -Site inspection records CoordinatewithStateandfederal agenciesto obtaindisaster-specific costtracking spreadsheets and templates. 194 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 66 6. Public Information Plan After a disaster, residents and businesses need information regarding recovery operations. The Cities must establish an effective public information strategy to provide accurate and timely messaging so community members can plan their own debris related activities. Communications should be rapidly implemented to avoid misinformation and rumors that may erode confidence in the Cities’ management of the recovery operations. Public information following a disaster will be a coordinated effort in accordance with the principles of the NIMS. Public information messages will be coordinated by the designated Public Information Officer (PIO), who will serve as the primary point of contact between the Public Works DOC, EOC, the media and the public. The PIO will coordinate public information messages within the City departments as well as with other affected jurisdictions to ensure an accurate, consistent, and timely message is communicated to target populations. This collaborative effort could involve the establishment of a Joint Information System (JIS) as required. The PIO will lead efforts to verify information, monitor media reports as well as social media regarding debris management operations. The PIO will also coordinate the development and dissemination of messages with the designated Incident Commander for debris management operations. This section describes the type of information that needs to be communicated to the public related to debris operations. A template providing sample messages for each phase of debris management operations can be found in Attachment J of this plan. 6.1 Messaging: To the extent possible, the pre-scripted public service announcements, press releases, and handbills/door hangers found in Attachment J will be modified and used to convey key information to the public about debris collection efforts. This will eliminate (or greatly reduce) the need to develop materials from scratch when time pressures are at their greatest. Early and frequent release of information regarding collection methods, hours of operation, locations of facilities, allowable debris, debris separation requirements, etc. will help ensure greater public cooperation in debris management activities. The public information materials will be disseminated in accordance with the methods identified in the incident-specific public information plan for the debris management operation. The City PIOs will work with Debris Management Group Supervisor to deliver a plan for the development and dissemination of all public information materials. Information to be Included: The information should include the clear directions for collection of debris streams, including schedules, sorting requirements, and environmental and health concerns. Staff responsible for developing and writing the information must present the information in a clear, direct, and organized manner. Language should be simple and easy for residents to understand. Information 195 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 67 must be distributed in all community languages for non-English-speaking populations and neighborhoods. Debris Collection Process: How will the debris be collected? If ROW/curbside collection is used, residents need to fully understand debris stream separation and removal requirements. They will want to remove debris quickly and will use their normal municipal solid waste procedures for debris handling unless directed otherwise. Communication with the public early and often on proper set out procedures is critical. These procedures might be different for types of debris depending on the locations type of equipment used for ROW collection. Make sure residents understand the procedures in their area to avoid having to duplicate segregation and removal efforts. Will applicant employees or a contractor collect the debris? What are the schedules and the routes for collection? What is the final collection date for streets, sectors, or subdivisions? What type of debris will be collected? If collection centers or debris management sites (DMS) are used, resident require the following information: Where are the collection centers/DMS? Where can a resident find a site map for public debris drop off of HHW? What are the daily collection center/DMS hours? Is debris to be segregated at the collection centers/DMS? What types of debris will be accepted at the centers/DMS? How long will the collection centers/DMS accept disaster-related debris? Will residents be charged a fee for use? Will residents be restricted as to how much disaster-related debris can be dropped off? How long will residents be able to bring their disaster-related debris to the DMS? 6.2 Distribution Strategy The public information strategy should include its methods to disseminate the prepared information to the general public. This can be accomplished in a number of ways. The following are suggested vehicles for distributing the information: Media – Local television, radio, newspapers Print Media –Community newsletters, debris information flyers in public buildings such as community centers and City Hall, door hangers Internet – City and waste collection vendor web sites Social Media – Facebook, Twitter, Instagram accounts 196 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 68 Public Forums – Interactive meetings at town halls, Community Emergency Response Teams (CERT) Direct Mail Products – Direct mail, fact sheets Public information staff must take advantage of all messaging methods available, particularly if power, utilities, and other infrastructure have been damaged. First responders in the field are often the easiest source of information. The general public recognizes their role and frequently asks questions regarding the recovery operations. Stocking law enforcement and fire vehicles with debris operations information flyers, pamphlets, and other print media allow responders to easily meet the public’s need for information without disrupting response operations. Debris Information Center: The Cities may establish a temporary debris information center to address concerns and complaints, and answer questions that may not be included in the public information. The platform for a debris information center may be a table or booth at City Hall, a telephone hotline, or an interactive internet site. Feedback from the information center provided management staff an indication of how effective and efficient the operations are progressing and to adjust operations appropriately. The debris information center may also be utilized to report fraud. Disaster victims have little tolerance of being taken advantage of during an already trying time. Unfortunately, fraud often increases after a disaster. The ability to report fraud and crime supports the communities’ feelings of safety and well-being when public safety agency resources are heavily committed. 6.3 Health and Safety Public Information Disaster-related accidents and deaths are frequently attributed to mishandling of debris and debris equipment by residents. It is critical that PIOs provide consistent messaging on health and safety when handling debris. Sample health and safety public information messages are provided in Attachment J. Lead in Damaged Materials or Debris Homes built before 1978 are likely to contain lead-based paint, which may flake after being soaked by floodwater. Lead is a toxic metal that causes many negative health effects, especially in children. Disturbing materials containing lead-based paint may release lead dust into the air. The public will be encouraged to seek help from public health authorities or specially trained contractors if they suspect that debris in their home is contaminated with such paint. Contaminant Sediment The sediment left behind by receding floodwater often contains a wide variety of pollutants. They can include fuel oils, gasoline, human and animal waste, metals, and other material. Individuals will be encouraged to avoid contact with sediment. The public will be advised to wash any exposed skin with soap and water and change into clean clothing if they do encounter contaminated sediment. 197 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 69 Asbestos in Debris Pipes, insulation, ceiling tiles, exterior siding, roof shingles, and sprayed-on soundproofing in older structures may contain asbestos. The public will be advised to contact health authorities if they suspect their home contains asbestos or ACM will be disturbed during cleanup. HHW The public will be encouraged to be alert for leaking containers and household chemicals, such as caustic drain cleaners and chlorine bleach when returning to flood-damaged homes and buildings. The public will also be warned to keep children and pets away from leaking or spilled chemicals; not to combine chemicals to avoid dangerous or violent reactions; not to dump chemicals down storm sewers, drains, or toilets; and to mark and set aside unbroken containers until they can be properly disposed of. Use of Chainsaw to Clear Debris Over 35,000 people are injured by chainsaws yearly in the United States. The public should be cautioned to understand how to use the equipment and follow the instructions while using these tools for debris operations. Read your owner’s manual. Wear proper safety gear, including eye and hearing protection, heavy work gloves, and work boots. Check controls, chain tension, and all bolts and handles to ensure they are functioning properly. Fuel your saw at least 10 feet from sources of ignition. Clear debris that may interfere with cutting. Keep hands on the handles, and secure footing. Do not cut directly overhead or overreach with the saw. Be prepared for kickback. The public will be encouraged to make sure someone is nearby to help in case of an emergency and to understand that emergency responders are addressing issues related to the disaster, so response times might be delayed. 198 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 70 7. Plan Maintenance For this plan to maintain viability, the document should be updated routinely and personnel should be trained on the content prior to a disaster. This section provides guidance on maintaining this plan so it is current and relevant. FEMA updates debris operations program guidance throughout the year based on lessons learned from recent disasters. It is important for this plan to include the most current program guidance. 7.1 Review and Revised Plan Approval The City Manager’s Office will facilitate a review of the Debris Plan on an annual basis. The plan will be updated based on organizational changes,new policies and guidance, and lessons learned from actual debris events. Changes made to the plan will be noted on the Record of Changes as needed. Major changes will be presented to the Disaster Council for review and approval. 7.2 FEMA Debris Plan Approval FEMA currently provides incentives to public entities for having an approved disaster debris management plan. The Debris Plan describes how the Cities will conduct debris operations within their jurisdictions and follows the guidance in FEMA Public Assistance Alternative Procedures Debris Management Plan Job Aid. This plan will be submitted to the State for review. The State will submit the Debris Plan to FEMA for review and approval. 7.3 Training City staff must be trained on debris policies and procedures to maintain a viable plan. The Cities are responsible for maintaining a multi-year training and exercise program. This program should include debris operations training and exercises. The following list provides recommendations for debris operations training. General Public entities should train new personnel in their specific job duties related to debris operations Personnel with response responsibilities must maintain competence in SEMS as prescribed in Government Code §8607(c). Personnel operating equipment must be trained to operate any equipment they are responsible for competently and safely. Personnel performing debris monitoring tasks will be trained by the public entity or a qualified designee. Personnel with responsibility for preparing documentation for reimbursement will receive training on the FEMA Public Assistance Program. 199 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 71 All personnel involved in response to a debris-generating incident will participate in a briefing on safety policies and procedures. Debris Managers Debris managers should be trained in the regulatory requirements for debris operations, including: Health and safety Environmental and historical preservation Procurement Federal disaster grant programs Considerations for individuals with disabilities and access and functional needs Damage assessment for debris FEMA provides additional training related to debris operations that can be found at the following links: Classroom Training E202 Debris Management Planning for State, Tribal and Local Officials http://training.fema.gov/emicourses/crsdetail.aspx?cid=E202&ctype=R Independent Study Courses IS-623.A: An Introduction to Debris Operations https://training.fema.gov/is/courseoverview.aspx?code=IS-632.a IS-1005: Public Assistance Alternatives Procedures https://training.fema.gov/IS/courseOverview.aspx?code=IS-1005 IS-556: Damage Assessment for Public Works https://training.fema.gov/is/courseoverview.aspx?code=IS-556 IS 559: Local Damage Assessments https://training.fema.gov/is/courseoverview.aspx?code=IS-559 IS-558: Public Works & Disaster Recovery https://training.fema.gov/is/courseoverview.aspx?code=IS-558 IS-5.a: An Introduction to Hazardous Materials https://training.fema.gov/is/courseoverview.aspx?code=IS-5.a Finance and Administration Finance and administrative staff should be trained in regulatory requirements for debris operations, including: Procurement Federal disaster grant programs Documentation 200 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 72 7.4 Exercises Exercises are essential to maintaining readiness and in determining the effectiveness of plans, personnel, and resources in responding to a debris-generating event. Workshops and exercises will be conducted periodically to test the ability of the Cities to coordinate resources for debris operations. Following exercises, an after-action report will be developed to document strengths and areas needing improvement. An improvement plan will be developed to list corrective actions, identify individuals or agencies responsible for completing the corrective actions, and indicate a timeline for completion. 201 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 73 Appendices 202 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 74 Appendix A: Acronyms and Glossary Acronyms ACGIH American Conference of Governmental Industrial Hygienists ACM Asbestos-Containing Materials BAAQMD Bay Area Air Quality Management District C&D Construction and Demolition CAC Certified Asbestos Consultant Cal OES California Governor’s Office of Emergency Services Cal/OSHA California Division of Occupational Safety and Health CCR California Code of Regulations CDAA California Disaster Assistance Act CEQA California Environmental Quality Act CERT Community Emergency Response Team CIH Certified Industrial Hygienist CY Cubic Yard DDMP Disaster Debris Management Plan DDPT Disaster Debris Planning Team DMS Debris Management Site DOC Department Operations Center DOSH (California) Division of Occupational Safety and Health DTSC (California) Department of Toxic Substances EMAC Emergency Management Assistance Compact EOC Emergency Operations Center EPA US Environmental Protection Agency ESF Emergency Support Function FBI Federal Bureau of Investigation FEMA Federal Emergency Management Agency GIS Geographic Information System GPS Global Positioning System HASP Health and Safety Plan HAZMAT Hazardous material HHA Hold Harmless Agreements HHW Household Hazardous Waste HSC California Health & Safety Code ICS Incident Command System JFO Joint Field Office JIS Joint Information System km Kilometer LEA Local Enforcement Agency MCEF Mixed Cellulose Ester Filters NESHAP National Emission Standards for Hazardous Air Pollutants NHPA National Historic Preservation Act NIMS National Incident Management System NIOSH National Institute for Occupational Safety and Health Non-RACM Non-Regulated Asbestos-Containing Material OA Operational Area OAEOC Operational Area Emergency Operations Center PA Public Assistance PAC Public Assistance Coordinator PAO Public Assistance Officer 203 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 75 PDA Preliminary Damage Assessment PDAT Procurement Disaster Assistance Team PIO Public Information Officer PNP Private Nonprofit PPE Personal Protective Equipment PW Project Worksheet RCRA Resource Conservation and Recovery Act RFQ Request for Qualifications ROE Right-of-Entry ROW Right-of-Way SEMS Standardized Emergency Management System SHPO State Historic Preservation Officer SRIA Sandy Recovery and Improvement Act T&M Time and Materials TDMS Temporary Debris Management Site TEM Transmission Electron Microscopy THPO Tribal Historic Preservation Officer USGS U.S. Geographical Survey WMD Weapons of Mass Destruction Glossary Chipping or Mulching The process of reducing woody material, such as lumber and vegetative debris, by mechanical means into small pieces to be used as mulch or fuel. Woody debris can be reduced in volume by approximately 75 percent, based on data obtained during reduction operations. The terms “chipping” and “mulching” are often used interchangeably. Construction & Demolition Debris (C&D) The definition of construction and demolition debris may vary between States. Construction and demolition debris can be defined as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, furnishings, and fixtures. Debris Items and materials broken, destroyed, or displaced by a natural or man-made Federally declared disaster. Examples of debris include, but are not limited to, trees, construction and demolition material, and personal property. Debris Clearance Clearing roads by pushing debris to the roadside to accommodate emergency traffic. Debris Management Site (DMS)A location where debris is sorted, processed, reduced in volume, and/or disposed of (if debris management activities take place at a permanent disposal site). Debris Monitoring Actions taken by applicants in order to document eligible quantities and reasonable expenses during debris activities to ensure that the work complies with the contract scope-of-work and/or is eligible for Public Assistance grant reimbursement. Debris Removal Picking up debris and taking it to a debris management site, composting facility, recycling facility, permanent landfill, or other reuse or end-use facility. Demolition The act or process of reducing a structure, as defined by State or local code, to a collapsed state. It contrasts with deconstruction, which is the taking down of a building while carefully preserving valuable elements for reuse. 204 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 76 Garbage Waste that is regularly picked up by an applicant. Common examples of garbage are food, packaging, plastics, and papers. Hazardous Waste Waste with properties that make it potentially harmful to human health or the environment. Hazardous waste is regulated under the Resource Conservation and Recovery Act (RCRA). In regulatory terms, a RCRA hazardous waste is a waste that appears on one of the four hazardous wastes lists or exhibits at least one of the following four characteristics: ignitability, corrosivity, reactivity, or toxicity. Hold Harmless Generally, a contractual arrangement whereby one party agrees to hold the other party without responsibility for damage or other liability incurred as a result of a particular action or transaction. Household Hazardous Waste (HHW) Used or leftover contents of consumer products that contain chemicals defined in regulatory terms under the Resource Conservation and Recovery Act as appearing on one of the four hazardous waste lists or exhibiting one of the following characteristics: ignitability, corrosivity, reactivity, or toxicity. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex and oil-based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, and propane gas cylinders. Legal Responsibility In the context of debris management, a statute, formally adopted legal code, or ordinance that gives local government officials responsibility to perform work on public and/or private property. Mutual Aid Agreement A written understanding between communities and States obligating assistance during a disaster. See FEMA RP9523.6, Mutual Aid Agreements for Public Assistance and Fire Management Assistance. National Response Plan (NRP)A plan developed to facilitate the delivery of all types of Federal assistance to States following a disaster. It outlines the planning assumptions, policies, concept of operations, organizational structures, and specific assignments and agencies involved in Federal assistance to supplement State, tribal, and local efforts. Piggyback Contract Term used to describe a type of goods or services procurement. A piggyback contract is a contract let by a government entity which is adopted and extended for use by another government entity. Recycling Activities by which discarded materials are collected, sorted, processed, and converted into raw materials and are then used in the production of new products. Right of Entry As used by FEMA, the document by which a property owner confers to an eligible applicant or its contractor or the United States Army Corps of Engineers the right to enter onto private property for a specific purpose without committing trespass. Right-of-Way The portions of land over which facilities such as highways, railroads, or power lines are built. It includes land on both sides of the facility up to the private property line. United States Army Corps of Engineers (USACE) A component of the United States Army responsible for constructing and maintaining military installations and other government owned and controlled facilities. The USACE may be used by FEMA when direct Federal assistance, issued through a mission assignment, is needed. White Goods White goods are defined as discarded household appliances such as refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers, and water heaters. 205 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 77 Appendix B: List of Pre-Qualified Contractors The City of Dublin and Pleasanton will identify and maintain a list of potential debris monitoring and debris removal contractors. Table B-1: Debris Monitoring Firms Company Contact Information Table B-2: Pre-Qualified Debris Removal Contractors Company Contact Information 206 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 78 Appendix C: Load Tickets Monitors will be responsible for initiating Debris Load Tickets at Contractor debris loading sites and estimating and recording the type and quantity of debris, in cubic yards, of Contractor vehicles entering the temporary TDMS sites on Debris Load Tickets. The debris loading site monitors will complete Section 1 of the load ticket. The monitor will keep one copy and give the remaining copies to the truck driver. The monitor’s copy will be turned into the Debris Manager or designated representative on a daily basis. The TDMS site monitors will record the estimated quantity, in cubic yards, on Section 2 of the load ticket. The monitor will keep one copy and give the remaining copies to the truck driver. The monitor’s copy will be turned into the Debris Manager or designated representative on a daily basis. Monitors will be located at the entrance to the TDMS site where the inspection tower is located. They will be responsible for estimating and recording the cubic yards of debris in Section 2 of the Load Ticket for all incoming Contractor’s debris hauling vehicles. A copy of the Debris Load Ticket is shown on the following page. 207 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 79 CITY OF ____________ LOAD TICKET No. 000001 Section 1 Prime Contractor: _____________________ Date:_______________ Subcontractor (Hauler):______________ Departure Time:______ Driver: ____________________ Truck:______________ Plate No.:__________________ Measured Bed Capacity (cu. yds.):____________ Debris Pickup Site Location: (must be a street address) Debris Type: □ Vegetation □ Construction & Demolition □ Mixed □ Other: Loading Site Monitor: Print Name:__________________ Signature: Remarks: Section 2 Debris Disposal Site Location: Estimate Debris Quantity: cu. yds._____________ Arrival Time:_________ Disposal Site Monitor: Print Name:___________________ Signature: Remarks: Copies: White – Load Site Monitor Green – Disposal Site Monitor Canary, Pink, Gold – Onsite Contractor’s Representative or Driver 208 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 80 Completing the Load Tickets The disposal site monitor will be stationed in the inspection tower and make an estimate of the quantity of debris contained in the truck or trailer in cubic yards. Each truck or trailer will have the measured hauling capacity in cubic yards recorded on the side of the truck or trailer. That number should be validated with the quantity stated in Section 1. The disposal site monitor will indicate the name and the arrival time of the truck and indicate the type of debris in the truck. The disposal site monitor will record the estimated volume, in cubic yards, on the load ticket in the Estimated Debris Quantity block of material contained within the bed of the truck or trailer. The monitor will print and sign his/her name in the designated block. The disposal site monitor will retain one copy of the load ticket and give the remaining copies to the truck driver. The disposal site monitor’s copy will be turned into the City Debris Manager or his representative at the end of each day. These are controlled forms and cannot be lost since they will be used to verify the amount of money paid to the Debris reduction site Contractor and to the debris hauling Contractor. 209 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 81 Attachments 210 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 82 Attachment A: City Debris Management Equipment The Cities own or have access to the following equipment which may be used for debris management operations: Dublin: City Owned Type of Equipment Quantity Forklift 1 Scissor Lift 1 Tractor Trailer 1 NG Fired Pressure Washer 1 Fire Pump Test & Training Unit 1 Gators 3 Tractor 1 Baseball Field Groomer 1 Backhoe 1 MCE (Corp Yard) Owned Type of Equipment Quantity Trucks 16 Flatbeds 4 yds 4 Cargo Vans 2 Skip Loader 1 Message Boards 2 Arrow Boards 2 Water Buffalo 1 Enclosed Trailer 16'2 Open Trailer 12'8 Mower 8 Generator 2 Pressure Washer 2 211 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 83 MCE (Construction Branch) Owned Equipment Description Equipment Type Make Model Year AC612 Airman Air Compressor Air Compressor Airman PDS85S 2005 AC613 Airman Air Compressor Air Compressor Airman PDS185S 2005 AC614 Airman Air Compressor Air Compressor Airman PDS185S 2005 AC615 Ingersoll Rand Air Compressor Air Compressor Ingrsl Rnd Prt Air Co 2006 AC616 Ingersoll Rand Air Compressor Air Compressor Ingrsl Rnd Prt Air Co 2006 BH419 2007 Caterpillar 420-E Backhoe Backhoe Caterpillar 420-E CAT 2007 BH420 2005 Caterpillar 420D Backhoe Backhoe Caterpillar 420D 2005 BH421 2015 Caterpillar 420F2 Backhoe Caterpillar 420F2 2015 BH422 2015 Caterpillar 420F2 Backhoe Caterpillar 420F2 2015 CM803 Peterbilt '02 357 Cement Mixer Cement Mixer Peterbilt 357 Cem Mx 2002 CM804 Peterbilt '02 357 Cement Mixer Cement Mixer Peterbilt 357 Cem Mx 2002 CM805 2014 Kenworth W900Cement Mixer Cement Mixer Kenworth W900 2014 DU855 2014 Kenworth 3Axle Dump Truck Dump Truck Kenworth T800 2014 DU856 2014 Kenworth 3Axle Dump Truck Dump Truck Kenworth T800 2014 DU857 2001 Sterling 9500 Dump Truck Dump Truck Sterling 9500 2001 DU858 2016 Int'l Durastar 4300 Dump Truck Int'l Durs 4300 2016 DU859 2016 Int'l Durastar 4300 Dump Truck Int'd Durs 4300 2016 DU860 2016 Int'l Durastar 4300 Dump Truck Int'l Durs 4300 2016 DU861 2016 Int'l Durastar 4300 Dump Truck International 4300 2016 DU862 2017 Kenworth T-800 Dump Truck Kenworth T-800 2017 FB294 2001 Ford F350 Flatbed Dump Flatbed Truck Ford F350 2001 FB393 Ford 2007 F-450 4x2 Flatbed Truck FORD F-450 4X2 2007 LS405 BOBCAT S130 Loader Scraper BOBCAT S130 2007 LS406 Bobcat Loader S130 2010 Loader Scraper Bobcat S130 2010 LS407 Bobcat Loader S160 2010 Loader Scraper Bobcat S160 2010 LS408 Bobcat Loader S175 2010 Loader Scraper Bobcat S175 2010 LS409 Bobcat Loader S185 2010 Loader Scraper Bobcat S185 2010 212 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 84 RO516 Bomag BW135 AD Roller 2004 Roller Bomag BW135AD 2004 RO517 Bomag BW120 AD-4 Roller Roller Bomag AD-4 Rollr 2006 RO519 Bomag BW120AD-4 Roller 2006 Roller BOMAG BW120AD-4 2006 RO522 2017 Caterpillar 47-inch CB24B Roller Caterpillar CB24B 2017 RO523 Bomag BW120AD-5 Roller Roller Bomag BW120AD-5 2017 RO524 Bomag BW120AD-5 Tandem Drum Roller Bomag BW120AD-5 2017 SA195 MECO M-40 Concrete Saw Saws MECO M-40 FI-2G 1997 SA196 MECO M-65 1997 Concrete Saw Saws MECO M-65 1997 SA198 MECO Concrete Saw Saws MECO M-42WC1-04 2005 SA199 Concrete Saw Husqvarna M- 44HP Saws Husqvarna M44-HP 2012 SA203 MK Diamond Saw Saws MK Diamond MK 4036HY 2015 SA208 Merit 44HP Kubota Saw Saws Merit Kubota 2015 SA212 Husqvarna Concrete Saw 14" Saws Hsqr FS309 FS309 2016 SA213 Merit 44HP Kubota Diesel Saw Saws Kubota Merit 44HP 2016 TR667 Zieman Tilt Bed Trailer Trailer Zieman 2320A 1999 TR674 Big Tex Trailer - 12eq - 14 ft Trailer Big Tex 12eq-14 2006 TR675 Big Tex Trailer - Eq-12 - 14ft Trailer Big Tex 12E-12 -14 2006 TR676 Big Tex Trailer 12Eq-18 - 18ft Trailer Big Tex 12EQ-18 2006 TR679 Carson RC081 Util. Trailer Trailer Carson RC081 Trlr 2006 TR683 KAUFMEN2009 MODEL D TRAILER Trailer KAUFMEN MODEL D 2009 TR686 2010 Trail King TK-40 Trailer Trailer Trail King TK-40 2010 TR693 2014 Trailking TKT40LP Trailer Trailer Trailking TKT40LP 2014 TR696 2007 Tow Master T-12T Trailer Tow Master T-12T 2007 TR699 PJ Trailer Flatbed Trailer PJTRL Varied 2009 TR702 Best TB82x16 TiltbedTandemAxle Trailer Best TB82x16 2016 TR703 Best TB82x16 TiltbedTandemAxle Trailer Best TB82x16 2016 TR706 2001 Inter Trailer Trailer Inter Flat bed 2001 TR709 2017 Interstate Trailer Trailer Interstate Flat bed 2017 213 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 85 Pleasanton: City Owned Type of Equipment Quantity Large dump trucks 26k GVWR - 55k GVWR 9 Large equipment hauling trailers 40k GVWR- 70k GVWR 2 Construction backhoes -7 Small bucket tractors 40 hp 3 Flatbed trailers under 10k GVWR 7 Bucket trucks 2 Small dump trucks 10k GVWR - 17.5k GVWR 7 Sweeper 1 Large mowers 3 Small mower 12 Large generators portable trailered 2 Arrow boards 6 Pickup trucks 1/2 and 3/4 ton -48 Chain saws Small generators 214 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 86 Attachment B: Debris Management Position Job Aids Debris Management Group Supervisor Position Description:The Debris Management Group Supervisor oversees disaster debris management operations in accordance with the Disaster Debris Management Plan as well as local, regional, state and federal regulations Reports To:Public Works Department Operations Center Responsibilities: Establish the Incident Command Structure for debris management operations. Coordinate with Procurement/Purchasing to activate contractors for debris clearing and debris monitoring services. Establish priorities for debris management operations. Approve the Incident Action Plan. Collaborate with Federal, State and other agency representatives. Provide updates to the Public Works Department Operations Center regarding debris management operations. Review and approve public information messages regarding debris operations. Coordinate with the Public Works Department Operations Center and Finance in the tracking of debris management costs. Coordinate the demobilization of debris management operations. 215 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 87 Street Clearing Task Force Leader Position Description:The Street Clearing Task Force Leader oversees street clearing operations immediately following a disaster to ensure emergency vehicles and utility restoration crews can access and traverse roads in conducting emergency response operations. Reports To:Debris Management Group Supervisor Responsibilities: Stage and ready resources immediately prior to an expected incident to ensure they will be fueled and ready to activate in the event they are needed to clear debris off jurisdiction streets. Oversee street clearing immediately following a debris generating incident. Coordinate force account and contract resources to clear streets of debris in accordance with established objectives and priorities. Track the progress of street clearing operations. Provide regular updates to the Debris Management Group Supervisor regarding the status of operations. Coordinate with the designated Safety Coordinator to ensure street clearing operations are conducted in a safe manner. Ensure all hours, expenses and equipment use is accurately documented. 216 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 88 Debris Collection and Disposal Task Force Leader Position Description:The Debris Collection and Disposal Task Force Leader oversees debris collection and disposal operations. Reports To:Debris Management Group Supervisor Responsibilities: Coordinate with force account and contract resources to stage and ready resources immediately prior to an expected incident to ensure they will be ready to activate in the event they are needed to collect debris. Coordinate with the Debris Monitoring Contractor to conduct truck certifications. Coordinate force account and contract resources to conduct debris collection operations in accordance with established objectives and priorities. Coordinate with the Debris Monitoring Contractor to conduct collection, DMS and disposal site monitoring. Activate DMSs as needed in coordination with coordination with relevant departments and agencies. Coordinate with the Environmental Health Task Force Leader to conduct soil sampling at DMS locations prior to and after closure of DMS. Coordinate with force account labor and contractors to ensure debris is recycled or disposed of in accordance with regulatory guidelines. Coordinate force account/contract resources to conduct special debris operations including dangerous trees, privately owned vehicles and vessels, waterway debris removal, parks debris removal, and private property debris removal in accordance with FEMA authorization and guidelines. Track the progress of debris collection, recycling and disposal in coordination with the Debris Monitoring contractor. Provide regular updates to the Debris Management Group Supervisor regarding the status of operations. Coordinate with the Safety Coordinator to ensure debris collection and disposal operations are conducted in a safe manner. Ensure all hours, expenses and equipment use is accurately documented. 217 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 89 Environmental Health Task Force Leader Position Description:The Environmental Health Task Force Leader monitors the impacts of debris operations and liaises with regional, State and Federal environmental agency representatives. Reports To:Debris Management Group Supervisor Responsibilities: Liaise with regional, State and Federal environmental agencies and contractors to monitor the environmental impacts of debris management operations including air, soil and asbestos monitoring. Coordinate with the Debris Collection and Disposal Branch Director, or designee, to conduct soil sampling at DMS locations prior to and after closure of DMS. Track the progress of environmental monitoring and testing operations and document results. Provide regular updates to the Debris Management Group Supervisor regarding the status of environmental monitoring operations. Coordinate with the designated Safety Coordinator to ensure environmental monitoring operations are conducted in a safe manner. Ensure all hours, expenses and equipment use is accurately documented. 218 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 90 Debris Clearing Teams Position Description:The Debris Clearing Teams conduct street clearing immediately following a disaster to ensure emergency vehicles and utility restoration crews can access and traverse roads in conducting emergency response operations. Reports To:Street Clearing Task Force Leader Responsibilities: Coordinate through the Street Clearing Task Force Leader to divide into teams and clear streets of debris in accordance with established objectives and priorities. Report any hazardous conditions such as downed power lines, hazardous materials spills, natural gas leaks to the proper authorities as well as the Street Clearing Task Force Leader. Track the progress of the Debris Clearance Team in street clearing operations. Provide updates as required to the Street Clearing Task Force Leader regarding the status and progress of the Task Force. Obey the health and safety policy and follow health and safety guidance in conducting street clearing operations. Ensure all hours, expenses and equipment use is accurately documented. Debris Removal Teams Position Description:The Debris Removal Teams conduct debris collection and disposal operations. Reports To:Debris Collection and Disposal Task Force Leader Responsibilities: Coordinate through the Debris Collection and Disposal Task Force Leader to divide into teams consisting of debris removal and debris monitors to collect debris and deliver it the appropriate location for reduction, recycling or disposal. Report any hazardous conditions such as downed power lines, hazardous materials spills, natural gas leaks to the proper authorities as well as the Debris Collection and Disposal Task Force Leader. Provide updates as required to the Debris Collection and Disposal Task Force Leader regarding the status and progress of the Debris Removal Team. Obey the health and safety policy and follow health and safety guidance in conducting debris removal, reduction, and disposal operations. Ensure all hours, expenses and equipment use is accurately documented. 219 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 91 Attachment C: Debris Contracting Guidance (From FEMA Public Assistance Program and Policy Guide V4 (PAPPG)) Procurement and Contracting Requirements for Tribal and Local Government Agencies and Private Nonprofits Tribal and local governments, including Tribal Recipients, and PNPs must comply with: Their own documented procurement procedures Applicable State, Local, Tribal and Territorial (SLTT) government laws and regulations Applicable Federal laws and regulations If a Federal requirement is different than the SLTT requirement, or the Applicant’s own requirements, it must use the more restrictive requirement. Additionally, Territorial governments should consult their legal counsel when a project involves a public building or public works facility as the Buy American Act may apply to the procurement process. 1. Pre-procurement Considerations Tribal and local governments, and PNPs must: Establish or update written procurement procedures that reflect applicable SLTT laws and regulations Maintain required written standards of conduct covering conflicts of interest and governing the performance of employees who engage in the selection, award, and administration of contracts Tribal and local governments, and PNPs should also create a prequalified list of responsible contractors identified to possess the qualifications and technical abilities to satisfy the Applicant’s potential requirement. Although not a contract, many entities have prequalified lists that serve as contract research. A prequalified contractor is one that the Applicant evaluated and determined to be qualified to perform the work based on capabilities, such as technical and management skills, prior experience, past performance, and availability. A prequalified contractor is not entitled to a “standby” contract. The Applicant must still conduct full and open competition. The Applicant cannot exclude potential bidders or offerors from qualifying during the solicitation period, even if they were not on the prequalified list. 2. General Federal Procurement Requirements Federal procurement requirements for Tribal and local governments and PNPs are found at 2 C.F.R.§ 200.318 through 200.326. The requirements include, but are not limited to: Providing full and open competition (Tribal government Applicants may provide preference to Indian organizations or Indian-owned economic enterprises the Applicant substantiates that it met the Indian Self-Determination and Education Act requirements). Conducting the following steps to ensure the use of small and minority businesses, women’s business enterprises, and labor surplus area firms when possible: 220 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 92 -Place such organizations that are qualified on solicitation lists; -Ensure such organizations are solicited whenever they are potential sources; -Divide total requirements, when economically feasible, into smaller tasks or quantities; -Establish delivery schedules, where the requirement permits, which encourage their participation -Use the services and assistance, as appropriate, of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce -Require prime contractor to conduct the above steps if subcontracting. Note that Tribal government Applicants using the Indian Self-Determination and Education Assistance Act preference do not need to separately follow the six socioeconomic steps outlined above. Performing a cost or price analysis in connection with every procurement action above the simplified acquisition threshold, including contract modifications. The Applicant must make independent estimates before receiving bids or proposals. Additionally, the Applicant must negotiate profit as a separate element of the price when it performs a cost analysis and for each contract in which there is no price competition Evaluating and documenting the contractor’s integrity, compliance with public policy, record of past performance, and financial and technical resources Ensuring that the contractor was not suspended or debarred Prohibiting the use of statutorily or administratively imposed SLTT geographic preferences in evaluating bids or proposals except where expressly encouraged by applicable Federal law. Excluding contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals from competing for such procurements to ensure objective contractor performance and eliminate unfair competitive advantage Maintaining records to detail the history of the procurement including, but are not limited to: -Rationale for the method of procurement -Selection of contract type -Contractor selection or rejection -The basis for the contract price 3. Procurement Methods Tribal and local governments and PNPs must use one of the following procurement methods: Micro-purchase Small purchase procedure Sealed bid (formal advertising) Competitive proposal Noncompetitive proposal (sole-sourcing) a. Noncompetitive Procurement 221 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 93 FEMA may reimburse costs incurred under a contract procured through a noncompetitive proposal, also referred to as sole-source, only when one or more of the following circumstances apply: The item is only available from one source The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation (this exception to competitive procurement is only for work specifically related to the circumstance and only while the circumstances exists. Therefore, Applicants need to immediately begin the process of competitively procuring similar goods and services and transition to a competitively procured contract as soon as the circumstances cease to exist) FEMA or the Recipient expressly authorizes a noncompetitive proposal in response to a written request from the Applicant After solicitation of several sources, competition is determined inadequate. For each noncompetitive procurement, the Applicant must identify which of the four circumstances listed above applies and provide all of the following information, documentation, and justification: A brief description of the product or service being procured, including the expected amount of the procurement Explanation of why a noncompetitive procurement is necessary. If there was a public exigency or emergency, the justification should explain the specific conditions and circumstances that clearly illustrate why competitive procurement would cause unacceptable delay in addressing the public exigency or emergency. (Failure to plan for transition to competitive procurement cannot be the basis for continued use of noncompetitive procurement based on public exigency or emergency) Length of time the noncompetitive contract will be used for the defined SOW, and the impact on that SOW should the noncompetitively procured contract not be available for that amount of time (e.g., how long does the Applicant anticipate the exigency or emergency circumstances to continue; how long it will take to identify requirements and award a contract that complies with all procurement requirements; or how long it would take another contractor to reach the same level of competence) The specific steps taken to determine that the Applicant could not have used, or did not use, full and open competition for the SOW (e.g., research conducted to determine that there were limited qualified resources available that could meet the contract provisions) Any known conflicts of interest and any efforts that the Applicant made to identify potential conflicts of interest before the noncompetitive procurement occurred. If the Applicant made no efforts, explain why Any other justification If FEMA determines that none of the allowable circumstances existed or did not preclude the Applicant from adhering to competitive procurement requirements, FEMA may disallow all or part of the associated costs. 222 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 94 4. Contract Types FEMA reimburses costs incurred by Tribal and local governments and PNPs using three types of contract payment obligations: fixed price, cost-reimbursement, and, to a limited extent, T&M. The specific contract types related to each of these are described in FEMA’s Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules).172 Tribal and local governments and PNPs must maintain oversight on all contracts to ensure contractors perform according to the conditions and specifications of the contract and any purchase orders. a. Time and Material Contracts T&M contracts do not provide incentives to the contractor for cost control or labor efficiency. Therefore, use of T&M contracts are only allowed if all of the following apply: No other contract type was suitable The contract has a ceiling price that the contractor exceeds at its own risk The Applicant maintains a high degree of oversight to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls FEMA generally limits the use of T&M contracts to a reasonable timeframe based on the circumstances during which the Applicant could not define a clear SOW. Therefore, the Applicant should define the SOW as soon as possible to enable procurement of a more acceptable type of contract. Some entities, such as Rural Electrical Cooperatives, provide the materials necessary to restore the facilities and refer to such contracts as Time and Equipment (T&E) contracts. The limitations and requirements that apply to T&M contracts also apply to T&E contracts. b. Cost-Plus-Percentage-of-Cost or Percentage-of-Construction In addition to limiting reimbursement to costs that can be determined to be reasonable, FEMA does not reimburse the increased cost associated with the percentage on a cost-plus-percentage- of-cost calculation or percentage-of-construction cost method. This type of contract billing is prohibited as it does not provide incentive to contractors to control costs because the contractor’s profit increases as the costs of performance increase. Instead, it provides a financial interest to the contractor to increase costs so that its profit increases. FEMA identifies these cost methods by determining whether: Payment is on a predetermined percentage rate The predetermined percentage rate is applied to actual performance costs The contractor’s total payment amount is uncertain at the time of contracting The contractor’s payment increases commensurately with increased performance costs 223 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 95 5. Additional Contracting Considerations a. Pre-Positioned Contracts Some Applicants have pre-positioned contracts, which are contracts awarded before an incident occurs for the potential performance of work. These contracts are also referred to as advance or standby contracts. FEMA may reimburse reasonable costs under a pre-positioned contract if: It was originally procured in compliance with Federal procurement requirements The scope of work was adequate to cover the work performed The work performed was eligible The contract term covers time when work was performed. b. Cooperative Purchasing A cooperative purchasing program is a cooperative arrangement for acquiring goods or services that involves aggregating the demand of two or more entities to obtain a more economical purchase. Program membership may provide entities with access to lists of agreements or contracts for goods and services at pre-negotiated rates or prices. Typically, the member then purchases the goods or services by negotiating with participating vendors and placing purchase orders or entering into contracts based on the pre-negotiated rates or prices. FEMA advises against the use of cooperative purchasing programs due to frequent compliance issues with Federal procurement requirements. PAPPG Appendix D: Frequent Compliance Issues with Cooperative Purchasing Programs provides a list of frequent compliance issues with cooperative purchasing programs for procurements above the simplified acquisition threshold. Applicants must document and explain how its use of the program complied with all procurement requirements. Piggyback contracting is a type of cooperative purchasing and occurs when one entity assigns the contractual rights it has in a contract to another entity. FEMA advises against the use of piggyback contracts. Piggyback contracts are usually not compliant with Federal requirements as the scope of work pertains to the needs of a different entity. c. Required Contract Clauses Applicants must include required provisions detailed in 2 C.F.R. § 200.326 in all contracts awarded. Some provisions are based on sound contracting practices while others are required by Federal law, EO, and regulations. Required contract provisions include: Remedies Clause Termination for Cause Termination for Convenience Equal Employment Opportunity Contract Work Hours and Safety Standards Act Homeland Security Acquisition Regulation Class Deviation 15-01 clauses; “Safeguarding of Sensitive Information” and “Information Technology Security and Privacy Training” for existing and new contracts and solicitations that have a high risk of unauthorized access to or disclosure of sensitive information 224 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 96 Clean Air Act Federal Water Pollution Control Act Debarment and Suspension Byrd Anti-Lobbying Amendment Clause Byrd Anti-Lobbying Amendment Certification Procurement of Recovered Materials In addition to the required provisions, FEMA also recommends the following contract provisions be included in all contract awards: Changes Clause Access to Records Department of Homeland Security Seal, Logo, and Flags Compliance with Federal Law, Regulations, and EOs Clause No Obligation by Federal Government Program Fraud and False or Fraudulent Statements or Related Acts Some provisions do not apply under the FEMA PA Program (e.g. Davis Bacon Act and Rights to Inventions Clause) while others require verbatim language. PAPPG Appendix K: Contract Provisions provides the exact language for the provisions that require verbatim language and provides sample language for some of the other provisions. d. Documentation Requirements The Applicant should submit the following to support contract costs claimed (not an all-inclusive list): Procurement policy (required when requested) Procurement documents (i.e., requests for proposals, bids, selection process, etc.) (required when requested) A cost or price analysis (required for contracts above the simplified acquisition threshold) Contracts, change orders, and summary of invoices (required) Dates worked (required when requested) Documentation that substantiates a high degree of contractor oversight, such as daily or weekly logs, records of performance meetings (required for T&M contracts when requested 225 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 97 Attachment D: Disaster Debris Contract Checklist The Disaster Debris Contract Checklist was designed to guide the Cities in contracting disaster debris services. The checklist provides a step-by-step process to procuring disaster debris services that complies with current federal standards and best practices. The checklist includes the steps to solicit bids, review proposals, and select an appropriate contractor. The checklist was developed using guidance set forth by the Federal Emergency Management Agency (FEMA) and the provisions of Title 2 Code of Federal Regulations (CFR) Part 200 General Procurement Standards. Tabs A and B, attached to this document, provide additional details on procurement policies: Tab A: 2 CFR Parts 200.317 – 200.326 Tab B: Checklist for Reviewing Procurements Under Grants by Non-Federal Entities (States, local and tribal governments, Institutions of Higher Education, Hospitals, and Private Non-Profit Organizations) Table 1: Disaster Debris Contract Checklist Task Responsibility Completion Date Pre-Disaster Tasks Solicit a request for proposals for disaster debris services (see Debris Contract Guidance (Attachment C) for specific contract provisions). The solicitation for prequalified contractors should include: Adequately defined scope of work All potential debris types Anticipated haul distances Potential size of debris events Hourly labor, equipment and material price schedule Performance bond requirements Qualify bidders by requesting documentation of the following: Licenses Financial stability Proof of insurance Bonding capability Description of related experience and capabilities including total verified cubic yards removed and processed References including jurisdiction name, point of contact, email address and phone number Description of health and safety plan including operation plan at debris management site(s). Contractors that have been declared debarred by the Office of Federal Contract Compliance Programs (OFCCP) should not be considered.A complete list of federally disbarred 226 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 98 Task Responsibility Completion Date contractors can be found in the System for Award Management (SAM) dataset at www.sam.gov. Check the status of prequalified contractors in the SAM database at the time of the disaster. 1.Go to the SAM Database at https://www.sam.gov/SAM/. 2.Under the Search Records tab, enter a DUNS number, CAGE code or Business Name to search for the contractor you are interested in pre-qualifying. 3.Note any exclusions listed for the contractor that may prohibit federal assistance for debris services. 4.Print the screen with the results and file in records. Ensure compliance with the jurisdiction’s procurement procedures. Ensure compliance with applicable state and local procurement laws and regulations. Ensure compliance with federal procurement laws and standards identified in 2 CFR 200 (see Tab A). Ensure competition (see the provisions in Section 200.319 Competition in Tab A for specific requirements regarding competition). Provide a clear and definitive scope of work. Develop a cost analysis to demonstrate cost reasonableness for any contract or contract modification where price competition is lacking. Ensure opportunities for minority and women-owned businesses and firms whenever possible. Require prime contractors to utilize minority and women-owned businesses as scope allows per the provisions laid out in 2 CFR 200. Document the process and rationale the jurisdiction followed in making procurement decisions. The jurisdiction’s legal counsel should conduct a review of the procurement process and any potential contracts to be awarded to ensure compliance with all federal, state, and local requirements. Establish procedures to address protests and disputes related to contract awards. Compile all documentation related to the procurement and file in a secure location that can be accessed for future review. 227 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 99 TAB A: 2 CFR 200 PROCUREMENT STANDARDS Procurement Standards §200.317 Procurements by states. When procuring property and services under a Federal award, a state must follow the same policies and procedures it uses for procurements from its non-Federal funds. The state will comply with §200.322 Procurement of recovered materials and ensure that every purchase order or other contract includes any clauses required by section §200.326 Contract provisions. All other non- Federal entities, including subrecipients of a state, will follow §§200.318 General procurement standards through 200.326 Contract provisions. §200.318 General procurement standards. (a) The non-Federal entity must use its own documented procurement procedures which reflect applicable State, local, and tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in this part. (b) Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. (c)(1) The non-Federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-Federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non- Federal entity. (2) If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the non-Federal entity must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the non-Federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (d) The non-Federal entity's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of 228 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 100 lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) To foster greater economy and efficiency, and in accordance with efforts to promote cost- effective use of shared services across the Federal Government, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. (f) The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) The non-Federal entity is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. (h) The non-Federal entity must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See also §200.213 Suspension and debarment. (i) The non-Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. (j)(1) The non-Federal entity may use a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. Time and materials type contract means a contract whose cost to a non-Federal entity is the sum of: (i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. (2) Since this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the non-Federal entity awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. (k) The non-Federal entity alone must be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not 229 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 101 limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the non-Federal entity of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgment for that of the non-Federal entity unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or Federal authority having proper jurisdiction. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014; 80 FR 43309, July 22, 2015] §200.319 Competition. (a) All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to: (1) Placing unreasonable requirements on firms in order for them to qualify to do business; (2) Requiring unnecessary experience and excessive bonding; (3) Noncompetitive pricing practices between firms or between affiliated companies; (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (b) The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (c) The non-Federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a “brand name or equivalent” description may be used as a means to define the 230 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 102 performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d) The non-Federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-Federal entity must not preclude potential bidders from qualifying during the solicitation period. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] §200.320 Methods of procurement to be followed. The non-Federal entity must use one of the following methods of procurement. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro- purchase threshold (§200.67 Micro-purchase). To the extent practicable, the non-Federal entity must distribute micro-purchases equitably among qualified suppliers. Micro- purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised; 231 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 103 (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost- reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; (3) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The non-Federal entity may use competitive proposal procedures for qualifications- based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or 232 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 104 (4) After solicitation of a number of sources, competition is determined inadequate. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014; 80 FR 54409, Sept. 10, 2015] §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (a) The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. §200.322 Procurement of recovered materials. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] §200.323 Contract cost and price. (a) The non-Federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-Federal entity must make independent estimates before receiving bids or proposals. 233 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 105 (b) The non-Federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and, in all cases, where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. (c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-Federal entity under Subpart E—Cost Principles of this part. The non-Federal entity may reference its own cost principles that comply with the Federal cost principles. (d) The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. §200.324 Federal awarding agency or pass-through entity review. (a) The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. (b) The non-Federal entity must make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when: (1) The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part; (2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; (3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a “brand name” product; (4) The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (5) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. (c) The non-Federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. (1) The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews 234 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 106 must occur where there is continuous high-dollar funding, and third party contracts are awarded on a regular basis; (2) The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self- certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. §200.325 Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows: (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. (b) A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. (c) A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. §200.326 Contract provisions. The non-Federal entity's contracts must contain the applicable provisions described in Appendix II to Part 200—Contract Provisions for non-Federal Entity Contracts Under Federal Awards. 235 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 107 TAB B: Checklist for Reviewing Procurements Under Grants by Non-Federal Entities (States, local and tribal governments, Institutions of Higher Education, Hospitals, and private non-profit organizations) –2 CFR pt. 200 This checklist was created to assist FEMA recipients and subrecipients in complying with the federal requirements that procurements must meet in order for FEMA to reimburse eligible expenses. Importantly, this checklist is intended to provide general guidance only and does not provide a detailed explanation of the Federal procurement requirements – it is not intended to serve as legal advice and FEMA makes no guarantee that adherence to this checklist will result in full reimbursement of eligible expenses. To understand the requirements fully, the user should review the provisions of 2 C.F.R. 200.317 – 326,https://www.ecfr.gov/cgi-bin/text- idx?node=2:1.1.2.2.1.4.31&rgn=div7 which is the source of these requirements. FEMA’s in – depth guidance on these provisions can be found in its Supplement to the Public Assistance Field Manual. In addition, the user may review FEMA’s Field Manual,Public Assistance Grantee and Subgrantee Procurement Requirements, which is available on the internet by searching for “FEMA Procurement Field Manual.” While the Field Manual was drafted to specifically address the Federal procurement standards that were in effect prior to 26 December 2014 (44 C.F.R. § 13.36(a)-(i) – States, Local and Tribal Governments; and 2 C.F.R. § 215.40-48 – Institutions of Higher Education, Hospitals, and other Non-Profit Organizations), many of the concepts are similar or identical in substance, and thus remains an excellent tool for navigating the current Federal procurement standards. If any questions arise, please contact your servicing attorney or legal counsel for assistance. 2 C.F.R. § 200.317 – 326 became effective on December 26, 2014. For disasters (and their associated projects) declared prior to that date, the relevant procurement standards can continue to be found in 44 C.F.R. § 13.36(a)-(i) (States, local and tribal governments) and 2 C.F.R. § 215.40-48 (Institutions of Higher Education, Hospitals, and Private Non-Profits). As indicated above, while many of the concepts are similar or identical, there are some substantive differences between the old and the new standards. Accordingly, this checklist should not be used for procurements associated with declarations issued prior to 26 December 2014. Instead, see procurement standards Checklists 13.36 and 215. Instructions:Each standard below is followed by a block for “Yes”, “No”, or in some cases, “Not applicable”.Red font is used to indicate the response which, if checked, indicates that the contract does not comply with federal requirements. The term “non-Federal entity” (NFE) below refers to the entity that is conducting the procurement action (i.e., the state, local, or tribal government or private-non-profit entity). 1. Does the procurement comply with the State’s own procurement laws, rules, and procedures?§200.317 Yes No 2. Does the procurement comply with the requirement to make maximum use of recovered/recycled materials?§ 200.317, § 200.322. Yes No N/A – work does not involve the use of materials (e.g., debris removal or other services) 236 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 108 3. Does the contract include the following clauses? a.If the contract amount exceeds $150,000, does it address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for sanctions and penalties? Yes No N/A b.If the contract amount exceeds $10,000, does it address termination for cause and for convenience, including the manner by which it will be effected and the basis for settlement?Yes No N/A c.If the contract is for construction, does it include the required Equal Employment Opportunity clause?Yes No N/A d.For construction contracts exceeding $2,000 awarded under a Federal grant, does the contract include a Davis-Bacon Act clause and Copeland “Anti-Kickback” Act clausei addressing prevailing wage rates? [Note that Public Assistance and Hazard Mitigation Grant Program contracts do NOT require these clauses.] Yes No N/A e.If the contract amount exceeds $100,000 and involves the employment of mechanics or laborers, does the contract include a Contract Work Hours and Safety Standards clause?ii Yes No N/A a.Rights to Inventions Made Under a Contract or Agreement.N/A b.If the contract or subgrant amount exceeds $150,000, does the contract include clauses addressing the Clean Air Act and the Federal Water Pollution Control Act? Yes No N/A c.Does the contract include mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. § 6201)? Yes No d.Does the contract include a Suspension and Debarment clause? Yes Noiii e.Does the contract include an Anti-Lobbying clause ?Yes No i. For contracts exceeding $100,000, have bidders submitted an Anti- Lobbying Certification? Yes No N/A f.Does the contract include a clause requiring the contractor to maximize use of recovered/recycled materials? Yes No N/A – work does not involve the use of materials (e.g., debris removal or other services) If a State agency is awarding the contract, stop here. If the contract is being awarded by a local or tribal government or private nonprofit entity, continue with the checklist. 237 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 109 4. General requirementsiv a.Does the procurement comply with the NFE’sv own procurement laws, rules, and procedures? §200.318(a) Yes No b.Does the NFE maintain contract oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders? §200.318(b)Yes No c.Does the NFE have -§200.318(c)(1): i.Written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts? Yes No ii.Any employee, officer, or agent participating in the selection, award, or administration of a contract supported by a Federal award that has an actual or apparent conflict of interest?Yes No iii. Any employee, officer, or agent that has solicited and/or accepted gratuities, favors, or anything or monetary value form contractors or parties to subcontracts? Yes No iv.Written standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity. Yes No d.If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, does the non-Federal entity have written standards of conduct covering organizational conflicts of interest? § 200.318(c)(2)Yes No N/A e.The NFE must avoid acquisition of unnecessary or duplicative items. Has the NFE considered consolidating or breaking out procurements to obtain a more economical purchase? Where appropriate, has the NFE considered lease versus purchase alternatives? § 200.318(d) Yes No f.Is the contract being awarded to a responsible contractor possessing the ability to perform successfully under the terms and conditions of the proposed procurement, giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources? § 200.318(h) Yes No g.Is the NFE keeping records sufficient to detail the history of the procurement, including, but not limited to, records documenting the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? § 200.318(i) Yes No h.Is the contract a time-and-materials contract?vi § 200.318(j) Yes No i.If so, has the NFE documented why no other contract is suitable?Yes No 238 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 110 ii.Does the contract include a ceiling price that the contractor exceeds at its own risk? Yes No i.Is the NFE alone responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements? §200.318(k) Yes No j.Encouraged, but not required standards at § 200.318(e), (f), and (g). 5. Competition a. All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. Does the procurement involve any of the followingvii § 200.319(a): i.Placing unreasonable requirements on firms in order for them to qualify to do business?Yes No ii.Requiring unnecessary experience and excessive bonding? Yes No iii.Noncompetitive pricing practices between firms or between affiliated companies?viii Yes No iv.Noncompetitive contracts to consultants that are on retainer contracts?ix Yes No v.Organizational conflicts of interest?x Yes No vi.Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement?Yes No vii.Any arbitrary action in the procurement process?Yes No b. Was the contractor that is bidding on the contract also involved with developing or drafting the specifications, requirements, statement of work, invitation for bids or request for proposals? (If so, that contractor must be excluded from competing for such procurements) § 200.319(a) Yes No N/A c. Does the contract include a state or local geographic preference for local contractors?xi § 200.319(b)Yes No d. Do the NFE’s written procurement procedures ensure that all solicitations comply with the following: § 200.319(c) i. Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured? § 200.319(c)(1) Yes No ii. Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals? § 200.319(c)(2) Yes No e. If the NFE is using a prequalified list of persons, firms, or products which are used in acquiring goods and services: § 200.319(d) N/A i. Is the list current? Yes No 239 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 111 ii. Does the list include enough qualified sources to ensure maximum open and free competition? Yes No iii. Were any potential bidders precluded from qualifying during the solicitation period?xii Yes No 6. Method of Procurement a. Is the NFE using one of the following acceptable methods of procurement? § 200.320 i. Micro-purchase (i.e., purchases below $3,500, see, §200.67 Micro-purchases). § 200.320(a) Yes No 1.[Note: Micro-purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable.] 2. To the extent practicable, is the NFE distributing micro-purchases equitably among qualified suppliers? Yes No N/A – not practicable ii. Small purchase procedures § 200.320(b) Yes No 1.[Note: Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the lesser of either (1) the federal small purchase threshold (i.e., $150,000), or (2) whatever amount State or local procurement rules set as the small purchase threshold –if more restrictive than the federal threshold.] 2.Did the NFE obtain price or rate quotations from an adequate number of qualified sources?xiii Yes No iii. Sealed bids § 200.320(c)xiv Yes No 1.[Note: Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. Sealed bidding is the preferred method for procuring construction] 2.Are all of the following conditions to use sealed bidding present? § 200.320(c)(1) Yes No a. A complete, adequate, and realistic specification or purchase description is available Yes No b. Two or more responsible bidders are willing and able to compete effectively for the business Yes No c. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price Yes No 3. If sealed bids are used, the following requirements apply: § 200.320(c)(2) 240 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 112 a. Did the NFE solicit bids from an adequate number xv of known suppliers, providing them sufficient response time prior to the date set for opening the bids? Yes No b. If the NFE is a local or tribal government, was the invitation for bids publicly advertised? Yes No N/A c. Did the invitation for bids include any specifications and pertinent attachments, and define the items or services in order for the bidder to properly respond? Yes No d. Did the NFE open all bids at the time and place prescribed in the invitation for bids? Yes No e. For local and tribal governments, were the bids opened publicly? Yes No N/A f.Did the NFE award a firm fixed price contract award in writing to the lowest responsive and responsible bidder? Yes No g. If any bids were rejected, was there a sound documented reason supporting the rejection? Yes No N/A iv. Procurement by competitive proposals § 200.320(d) Yes No 1.Did the NFE publicize the Requests for Proposals (RFPs) and identify all evaluation factors and their relative importance? Yes No 2.Did the NFE solicit proposals from an adequate number of qualified sources?xvi Yes No 3.Did the NFE have a written method for conducting technical evaluations of the proposals received and for selecting recipients? Yes No 4.Did the NFE award the contract to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered? Yes No 5.[Note regarding architectural/engineering (A/E) professional services: The NFE may use competitive proposal procedures for qualifications-based procurement of A/E professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms that are a potential source to perform the proposed effort.] v. Noncompetitive proposals § 200.320(f)Yes No 241 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 113 1.[Note: Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one (or an improperly limited number of) source(s)] 2.Do one or more of the following circumstances apply? Yes No a. The item is available only from a single source Yes No b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation Yes No c. The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non- Federal entity Yes No d. After solicitation of a number of sources, competition is determined inadequate.Yes No 7. Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms a. Has the NFE taken the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible? § 200.321 Yes No N/A (document) i.Placing qualified small and minority businesses and women's business enterprises on solicitation lists? Yes No N/A (document) ii.Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources? Yes No N/A – no potential sources (document) iii.Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises?Yes No N/A – not economically feasible (document) iv.Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises? Yes No N/A – the requirement does not permit (document) v.Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce Yes No N/A – not appropriate (document) vi.Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above? Yes No N/A – no subcontracts will be let (document) 242 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 114 8. Contract cost and pricexvii a.If the contract amount (including contract modifications) exceeds $150,000, did the NFE perform a cost or price analysis? § 200.323(a) Yes No N/A b.Did the NFE negotiate profit as a separate element of the price for each contract in which there is no price competition and, in all cases, where cost analysis is performed? § 200.323(b) Yes No N/A c. Is the contract a “cost plus a percentage of cost” or “percentage of construction cost” contract?xviii [Note: This form of contract is prohibited under the Federal procurement standards and is ineligible for FEMA reimbursement] Yes No 9. Bonding requirements for construction or facility improvement contracts exceeding $150,000 a.[Note: For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold (i.e., $150,000), the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected.] b.If such a determination (see above) has not been made, does the procurement include the following? Yes No N/A i.A bid guarantee from each bidder equivalent to five percent of the bid price? Yes No N/A 1. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. ii.A performance bond on the part of the contractor for 100 percent of the contract price? Yes No N/A 1. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. iii.A payment bond on the part of the contractor for 100 percent of the contract price. 1. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. 243 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 115 Attachment E: Sample Debris Hauler Request for Proposals 244 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 116 RFP NUMBER: XXXXXX Proposal Deadline: Date Time 245 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 117 Request for Proposals for Disaster Debris Clearance and Removal Services Introduction FEMA encourages municipalities to identify disaster debris clearance and removal service providers prior to an emergency. With this is mind, the City of_______________, California (“City”) wishes to contract with one or more firms to provide services related to collection, reduction, recycling, hazardous waste management, demolition, processing, hauling, and final disposition of disaster-related debris. 246 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 118 SECTION 1. PROPOSAL OUTLINE AND CONTENT To simplify the review process and to obtain the maximum degree of comparability, the proposal must follow the outline set forth below and, at a minimum, contain the information requested. Proposers are encouraged to include additional relevant information. At Proposers discretion, brochures may accompany required proposal materials; however, brochures will not be considered as substitution for other written requirements. Proposal Format The proposal must be typewritten and the original clearly marked and signed in blue ink. Legibility, clarity, and completeness are important and essential. Proposals must include labels that identify the sections of the proposal. Letter of Transmittal The letter of transmittal should be limited to two (2) pages and should include: a. A brief statement of the Proposer’s understanding of the work to be done. b. The names, titles, addresses, and telephone numbers of the individuals who are authorized to make representations on behalf of the Proposer. c. A statement that (1) the person signing the transmittal letter is authorized to legally bind the Proposer, (2) the proposal shall remain firm for a period of 180 days from the date of receipt of best and final offers, and (3) the proposal will comply with the requirements of this Request for Proposal (“RFP”). d. A statement indicating which vendor, if multiple vendors are proposing jointly, intends to act as prime point of contact for proposal evaluation questions and the delivery and maintenance of the vendor’s proposed offerings. Title Page The title page should include the RFP subject and RFP number, the name and address of the Proposer, and the date of the proposal submission. Table of Contents The contents should be identified by section, description, and page number. Certificate of Registration The Proposer must furnish a “Certificate of Registration” that identifies the Proposer is authorized to conduct business in the State of California prior to the awarding of the contract. Capabilities and Related Experience Please provide a description of your organization’s related experience and capabilities including a list of all projects completed within the last 2 years to include client references for each. Each Proposer must also provide a list of all debris removal, reduction, and disposal operations in excess of 200,000 cubic yards within the last 10 years where Proposer was the prime contractor and provide references for the communities where these operations took place. Each reference must include jurisdiction name, contact name, e-mail address, phone number, and description of project. Proposers that do not meet these minimum qualifications will not be considered. Qualifications of Key Personnel Proposers must provide a listing of key personnel who would be assigned to the project, including their training (including FEMA courses/training completed), certifications, and years of experience. Proposers should also indicate which personnel will be primary contacts, which will be dedicated staff, and what role each staff member will play in execution of the contracted services. Description of Work Detailed requirements for describing the work to be performed, scope of services, and proposed 247 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 119 costs are provided throughout this RFP. Technical Proposal Proposers should, at a minimum, provide the following information in the order listed below: a. Proposer background, with specific detail regarding work on similar projects performed in excess of 200,000 cubic yards b. Proposer technical experience regarding large-scale debris removal operations associated with flooding, severe storms, tornadoes, wild fires, earthquakes, or other natural or manmade disasters c. Organizational chart including proposed points of contact and a full-time project manager required to report to the City d. Training (including FEMA courses/training) and professional experience (include all professional certifications) of proposed staff e. A list of existing contracts, particularly those within the State of California f.References from existing contracts and/or past clients (must include references from the successful completion of debris removal projects in excess of 200,000 cubic yards) within the past 10 years g. A list of Sub-Contractors, including primary operating location(s) h. A one to two-page company profile with a brief description of the firm, capabilities, experience, contact information, website, and additional resources i.Detailed listing of Proposer’s equipment and resources highlighting equipment directly owned by the proposer j.A mobilization and operations plan k. Construction drawings for Occupational Health and Safety Administration (OSHA)- compliant temporary inspection towers l.Anti-collusion statement m. Proposer’s equipment and resource list – Proposers shall submit a list of on-site and off- site equipment that will be available at the collection site or facility. The list should include all fire prevention, safety, personal protective equipment (“PPE”), and other equipment that the Proposer determines suitable or necessary for the project. n. Spill and Fire Prevention Plan – Proposers shall submit spill prevention and fire prevention plans tailored to on-site activities at the debris management site (“DMS”) or facility. o. Contingency Plan – Proposers shall submit a format for a contingency plan and provide a description of notification procedures to the participants of on-site emergencies and evacuation of the participants in case of an emergency on site. p. Employee Training Plan– Proposers shall submit a comprehensive training plan and detailed training outline for each position involved in debris removal and DMS(s) operations. Proposers should include copies of any training manuals. q. Health and Safety Plan - Proposers shall submit information regarding their standard health and safety plan. r.Description of Proposer’s Safety Record – Proposers shall submit a listing of all warning notifications, violations, and/or citations received from pertinent federal and/or state agencies in the past three (3) years by the Proposer. 248 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 120 s. Third-Party Certification – Proposer shall submit a listing of all third-party certifications such as ISO 9000 Series, ISO 14000 Series, etc. Safety Proposer shall be solely responsible for maintaining safety at all work sites. Proposer shall take all reasonable steps to ensure safety for both workers and visitors to the site(s) to include traffic control. Proposer will also be solely responsible to ensure that all OSHA requirements are met and a safety officer assigned to the project for the duration of this contract. Indemnification In order to protect City from liabilities associated with on-site activities, transportation, and inherent Comprehensive Environmental Response Compensation and Liability Act (“CERCLA”) liabilities involving disposal, the Proposer should supply its own labor and transportation, and dispose of waste at only EPA-permitted disposal facilities. The Proposer must agree to assume generator status and be responsible for preparing and signing all manifests related to the City’s household hazardous collection and/or disposal facility. a. Proposer agrees to and shall defend, indemnify, and hold City, their employees, officers, and legal representatives (collectively, “City”) harmless for all claims, causes of action, liabilities, fines, and expenses (including, without limitation, attorney’s fees, court costs, and all other defense costs and interest), for injury, death, damage, or loss to persons or pro is immune from liability or not; and b. City’s and Proposer’s actual or alleged strict products liability or strict statutory liability, whether Proposer is immune from liability or not. c. Proposer shall defend, indemnify, and hold City harmless during the term of this Agreement and for four (4) years after this Agreement terminates. Proposer shall not indemnify City for City’s sole negligence. Release Proposer, its predecessors, successors, and assigns hereby release, relinquish, and discharge City, its agents, employees, officers, and legal representatives from any liability arising out of City’s sole and/or concurrent negligence and/or City’s strict products liability or strict statutory liability for any injury, including death or damage to persons or property, where such damage is sustained in connection with or arising out of performance under this contract. Insurance Requirements Proposer shall obtain and maintain insurance coverage in effect during the term of this Agreement as set forth below and shall furnish certificates of insurance showing City as an Additional Insured, in duplicate form, prior to the beginning of the Agreement. Each policy, except those for Worker’s Compensation and Employer’s Liability, must (1) name City as Additional Insured parties on the original policy and all renewals or replacements, and (2) contain an endorsement that the policy is primary to any other insurance available to the Additional Insured with respect to claims arising under the Agreement. Proposer’s failure to maintain the required insurance coverage at any time during the contract period may be grounds for City to suspend the contract and to withhold payment until insurance coverage is satisfactory. The issuer of any policy shall have a certificate of authority to transact insurance business in the State of California or have a Best’s rating of at least A and a Best’s Financial Size Category of Class VII or better, according to the most current edition of the Best’s Key Rating Guide, Property-Casualty United States. Standard insurance policies and minimum amounts required are as follows: Commercial General Liability insurance for bodily and personal injury (including death) and property damage Each occurrence not less than $1,000,000 249 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 121 General aggregate not less than $2,000,000 The coverage shall include (but not be limited to) personal injury liability, premises/operations, and products/completed operations Worker’s Compensation and Employer’s Liability Insurance a. Employers’ Liability insurance of $1,000,000 per occurrence Worker’s Compensation as required by statute Automobile Liability (for vehicles Proposer uses in performing under the Agreement, including Employer’s Owned, Non-Ownership, and Hired Auto Coverage) with broad pollution liability endorsement and MCS-90 endorsement a. Combined Single Limit of $1,000,000 per occurrence Environmental Impairment Liability and/or Pollution Liability a. $3,000,000 per occurrence or claim and $3,000,000 aggregate Excess Liability a. $3,000,000 per occurrence and $3,000,000 aggregate Other Insurance a. If requested by City, Proposer shall furnish adequate evidence of Social Security and Unemployment Compensation Insurance, to the extent applicable to Proposer’s operations under the Agreement. Defense costs are excluded from the face amount of the policy. Aggregate limits are per 12-month policy period unless otherwise indicated. All of the insurance required to be carried by the Proposer hereunder shall be by policies that require on their face, or by endorsement, that the insurance carrier waive any rights of subrogation to recover against City and shall give thirty (30) days written notice to City before they may be cancelled or materially changed. Within such thirty (30)-day period, Proposer covenants that it will provide other suitable policies in lieu of those about to be cancelled or materially modified, or non- renewed, so as to maintain in effect the coverage required under the provisions hereof. Failure or refusal of the Proposer to obtain and keep in force the above-required insurance coverage shall authorize City, at its option, to terminate the Agreement at once. Proposer shall give written notice to City within five (5) days of the date on which total claims by any party against Proposer reduce the aggregated amount of coverage below the amounts required by the Agreement. Proposer shall pay all insurance premiums, and City shall not be obligated to pay any premiums. Proposer shall be responsible for and bear any claims or losses to the extent of any deductible amounts and waives any claim it may have for the same against City. If any part of the work is sublet, similar insurance shall be provided by or in behalf of the Sub- Contractor to cover their operations, and evidence such as insurance, satisfactory to City shall be furnished by the Proposer. In the event a Sub-Contractor is unable to furnish insurance in the limits required under the Agreement, the Proposer shall endorse the Sub-Contractor as an Additional Insured on his policies excluding Worker’s Compensation and Employer’s Liability. Only unaltered original insurance certificates endorsed by the underwriter are acceptable. Photocopies are unacceptable. Financial Assurance Proposer must submit the most current, unqualified, audited financial statement or SEC Form 10K 250 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 122 for the proposing organization. Proposals submitted without the most current certified financial statement or U.S. Securities and Exchange Commission (“SEC”) Form 10K shall be considered non-compliant with the RFP. Performance Bonds To ensure faithful performance, the Contractor shall provide to the City and maintain a Performance Bond due upon issuance of a Notice to Proceed (NTP). (a) In the event the Contractor is notified by the City to commence disaster services in the form of a Notice to Proceed, the Contractor shall provide a Performance and Payment Bond to the City within seven days. (b) The Performance and Payment Bond shall be in an amount at least equal to the estimated price of the work as determined by the City and in such form and with such securities are acceptable to the City. The City may require the Contractor to furnish other bonds, in such form and with such sureties as it may require. If the estimated price of work is increased by a change order, the Contractor shall be responsible to ensure that the Performance and Payment Bond has been amended accordingly and of copy of the amendment shall be provided to the City's Debris Manager. The maximum amount of any Bond shall not exceed 10 million dollars. Upon the successful completion of work, the Performance and Payment Bonds shall be released by the City. (c) If the Surety on any bond furnished by the Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in the State of California or it ceases to meet the requirements imposed by the City, the Contractor shall within five (5) calendar days substitute another Bond and Surety, both of which shall be acceptable to the City. (d) If the Contractor cannot obtain another bond and surety within (5) calendar days, the City shall accept, and the Contractor shall provide an irrevocable letter of credit drawn on a City of _______________, California bank until the bond and surety can be obtained. Liquidated Damages Should the Contractor fail to complete requirements set forth in this scope of work, the City shall suffer damage. The amount of damage suffered by the City is difficult, if not impossible to determine at this time, therefore the Contractor shall pay the City, as liquidated damages, the following: a. The Contractor shall pay the City, as liquidated damages, $5,000.00 per calendar day of delay to mobilize in the City with the resources requested by the City, within seventy-two (72) hours of being issued a NTP. b. The Contractor shall pay the City, as liquidated damages, $1,000.00 per load of disaster debris collected in the City that is not disposed of at a City approved DMS or City Designated Final Disposal Site. Application of liquidated damaged does not release the Contractor of all liability associated with hauling and depositing material to an unauthorized location. c. The Contractor shall pay the City, as liquidated damages, $500.00 per incident where the Contractor fails to repair damages that are caused by the Contractor. Application of liquidated damages does not release the Contractor from the responsibility of resolving, repairing or paying for damages. d. If Contractor personnel, including their subcontractors, are documented collecting debris from areas that are not listed in a PO (i.e., private property, vacant lots, land clearing debris), then liquidated damages shall be assessed at $1000.00 per incident. An incident shall entail each individual property as identified by a property identification number. 251 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 123 e. All work, including site restoration of debris management sites, prior to close-out shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered, unless the City initiates additions or deletions to the agreement in writing. Subsequent changes in completion times shall be equitably negotiated by both parties pursuant to applicable state and federal laws. Liquidated damages shall be assessed at $2,000.00 per calendar day for any time over the maximum allowable time established. f.The amounts specified above are mutually agreed upon as reasonable and proper amount of damage the City should suffer by failure of the Contractor to complete requirements set forth in the scope of work. Contract term The initial contract term will be for five (5) years with an optional three (3) year and two (2) year extension allowing for a ten (10) year total contract term. Prices will be reviewed at each optional renewal and increased, if necessary, based on review of the consumer price index (“CPI”). Retainage The City will hold a 10% retainage on all Contractor invoices until satisfactory completion of the project and resolution of all damages. 252 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 124 SECTION 2. TERMS AND DEFINITIONS Definitions of key terms used in this RFP are provided below. Approved Final Disposal Site A final disposal site approved in writing by the City. Authorized Representative City employees and/or contracted individuals designated by the City or City debris manager. Cleanup Crew A group of individuals or an individual employed by Contractor to collect disaster debris. Construction and Demolition (“C&D”) Debris Federal Emergency Management Agency (“FEMA”) Publication 104-009-2, Public Assistance Program and Policy Guide, defines eligible C&D debris as damaged components of buildings and structures, such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and other floor coverings, window coverings, pipe, concrete, asphalt, equipment, furnishings, and fixtures. (Note: This definition of C&D debris is for disaster recovery purposes and is not the same definition commonly used in other solid waste documents.) Current eligibility criteria include the following: a. Debris must be located within a designated area and be removed from an eligible applicant’s improved property or right-of-way (“ROW”). b. Debris removal must be the legal responsibility of the applicant. c. Debris must be a result of a major disaster. Debris Items and materials broken, destroyed, or displaced by a natural or human-caused federally declared disaster. Examples of debris include but are not limited to trees, C&D debris, and personal property. Debris Management Site (“DMS”) A location to temporarily store, reduce, segregate, and/or process debris before it is hauled to a final disposal site. May also be referred to as a temporary debris management site (“TDMS”) or temporary debris storage and reduction site (“TDSRS”) or temporary debris staging and processing facility (“TDSPF”). Debris Manager The City will designate a debris manager, who will provide oversight for all phases of debris removal operations. Debris Removal Picking up debris and taking it to a DMS, composting facility, recycling facility, permitted landfill, or other reuse or end-use facility. Demolition a. The act or process of reducing a structure, as defined by the State of California or local code, to a collapsed state. It contrasts with deconstruction, which is the taking down of a building while carefully preserving valuable elements for reuse. b. Description of Designated Area c. The designated area for debris removal is bounded by City limits and includes all public ROWs, easements, parks, and debris staging areas within the areas of the City. The Proposer will remove debris from municipal roadways at the direction of the City. The City may also authorize the Proposer to remove debris from Non-City roadways or other areas as directed in writing by the City. 253 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 125 d. All debris identified by City shall be removed. Proposer shall make up to two complete passes through the City’s limits, removing all debris along each ROW. The City may or may not require the Proposer to perform a third pass. Partial removal of debris piles is strictly prohibited. The Proposer shall not move from one designated area to another designated area without prior approval from the City or its representative. Any eligible debris (such as fallen trees) that extends onto the ROW from private property shall be cut at the point where it enters the ROW, and the part of the debris that lies within the ROW shall be removed. The Proposer shall not enter onto private property during the performance of this contract unless specifically authorized in writing by the City. e. Proposer shall deliver debris to DMS and final disposal sites that have been permitted to receive disaster debris and will adhere to all local, state, and federal regulations. f.Debris shall be reasonably compacted into the hauling vehicle. No limbs or branches shall be allowed to protrude more than six (6) inches beyond the sides of the truck bed. Any debris extending above the top of the truck bed shall be secured in place to prevent it from falling off. Measures must be taken to prevent debris from blowing out of the hauling vehicle during transport to the disposal site. g. All debris will be mechanically loaded. Hauling vehicles that are hand-loaded or that require mechanical assistance for dumping will not be permitted to dump at DMS(s), unless approved in advance by City. h. Loose leaves and small debris in excess of one (1) bushel basket shall be removed within the designated area. No debris shall be left on the road surface. No single piece of debris larger than six (6) inches in any dimension shall be left on site. Hand crews and rakes will be required. i.The Proposer will provide an on-site project manager to the City. The project manager shall provide the City with a telephone number at which the project manager can be reached throughout the project. The project manager will be expected to have daily meetings with City representatives. Daily meeting topics will include (but will not be limited to) volume of debris collected, completion progress, local coordination, and damage repairs. City may adjust the frequency of meetings. Proposer project manager must be available 24 hours-a-day, or as required by the City. j.City does not warrant or guarantee the availability or use of any final disposal sites. Proposer must coordinate directly with owners of all final disposal sites. All final disposal sites must be approved in writing by the City. k. Proposer will remain legally responsible for the handling, reduction, and final haul-out and disposal of all reduced and unreduced debris from DMS sites. Payment for disposal costs (such as tipping fees) incurred by the Proposer at permitted disposal facilities, or other City-approved sites that meet local, state, and federal regulations for disposal, will be made at the cost incurred by the Proposer. The Proposer must furnish a copy of the invoice received by the disposal facility, all scale or load tickets issued by the disposal facility, and proof of Proposer payment to the disposal facility. l.Proposer shall conduct the work so as not to interfere with the disaster response and recovery activities of federal, state, and local governments or agencies, or of any public utilities. m. Proposer shall be capable of assembling, directing, and managing a workforce that can be fully operational in debris management operations in a maximum of seventy-two (72) hours or sooner, depending on the extent of the disaster. Operations must begin within seventy-two (72) hours of notification by the City. Depending on the category of the event, the City may request immediate mobilization. n. Debris management activities reimbursed through federal disaster programs may occur in areas protected by the Endangered Species Act. For any project that requires a federal permit or receives federal funding is subject to Section 7 (see Section 2.13 Endangered 254 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 126 Species Act). Proposer and City will comply with the findings of the Section 7 Endangered Species Act consultation, if applicable. Disaster-Specific Guidance (“DSG”) A policy statement issued in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to by its numerical identification. Eligible Qualifying for and meeting the most current stipulated requirements (at the time the written Notice to Proceed is issued and executed by the City to the Proposer) of the FEMA Public Assistance Grant Program, FEMA Publication 104-009-2 (additional information below), and all current FEMA fact sheets, guidance documents, and DSGs. Eligible also includes meeting any changes in definition, rules, or requirements regarding debris removal reimbursement as stipulated by FEMA during the course of a debris removal project. Endangered Species Act Section 7 of the Endangered Species Act, (See 50 CFR Part 402), requires all federal agencies to consult with the National Marine Fisheries Service (“NMFS”) for marine and anadromous species, or the U.S. Fish and Wildlife Service (“FWS”) for fresh-water and wildlife, if they are proposing an action that may affect listed species or their designated habitat. “Action” is defined broadly to include funding, permitting, and other regulatory actions. (See 50 C.F.R. § 402.02.) Each federal agency is to ensure that any action they authorize, fund, or carry out is not likely to jeopardize the continued existence of a listed species or result in the destruction or adverse modification of a designated critical habitat. This is done through consultation. If such species may be present, the local government must conduct a biological assessment (“BA”) to analyze the potential effects of the project on listed species and critical habitat to establish and justify an effect determination (assistance and coordination may be available from the State of California, especially with transportation projects). The federal agency reviews the BA and, if it concludes that the project may adversely affect a listed species or its habitat, it prepares a biological opinion. The biological opinion may recommend reasonable and prudent alternatives to the proposed action to avoid jeopardizing or adversely modifying the habitat. FEMA Publication 104-009-2 Public Assistance Program and Policy Guide This publication is specifically dedicated to the rules, regulations, and policies associated with public assistance programs and the debris removal process. Familiarity with this publication and any revisions can help a local government limit the amount of non-reimbursable expenses. The Public Assistance Program and Policy Guide provides the framework for the debris removal process authorized by the Stafford Act, including the following: a. Eliminating immediate threats to lives, public health, and safety. b. Eliminating immediate threats of significant damage to improved public or private property. c. Ensuring the economic recovery of the affected community to the benefit of the community at large. Grinding Reduction of disaster-related vegetative debris through mechanical means into small pieces to be used as mulch or fuel. Grinding may also be referred to as chipping or mulching. Hazardous Hanging Limbs A limb that poses significant threat to the public. The current eligibility requirements for hazardous hangers according to FEMA Publication 104-009-2 are: a. The limbs or branches extend over the public ROW; 255 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 127 b. The broken limbs or branches measure two inches or larger in diameter at the point of breakage; and c. The limbs or branches are still hanging in a tree and threatening a public use area, e.g. trails, sidewalks, golf cart path. Hazardous Leaning Tree A tree is considered hazardous if its condition was caused by the disaster; it is an immediate threat to lives, public health and safety, or improved property; it has a diameter of six (6) inches or greater measured 4.5 feet above ground level; and one or more of the following criteria are met (according to FEMA Publication 104-009-2): a. The tree has a split trunk. b. The tree has a broken canopy. c. The tree is leaning at an angle greater than thirty (30) degrees. Hazardous Stump A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met. The current eligibility requirements for hazardous hangers according to FEMA Publication 104-009-2 are: a. The stump has fifty (50) percent or more of the root ball exposed. b. The stump is 2 feet or larger in diameter when measured 2 feet from the ground. c. The stump is located on a public ROW. d. The stump poses an immediate threat to public health and safety. Loose stumps (not attached to the ground) and stumps under two feet in diameter measured 2 feet from the ground and meeting the criteria 2.18.1 (a) (c) and (d) above will be removed as ROW Vegetative Debris as outlined in Section 3.2. Historic Preservation In certain instances, debris operations may occur in designated areas (for example, DMS locations or private property) that are subject to historical preservation rules and regulations. Household Hazardous Waste (“HHW”) The Resource Conservation and Recovery Act (“RCRA”) defines hazardous waste as materials that are ignitable, reactive, toxic, corrosive, or meet other listed criteria. Examples of eligible HHW include items such as paints, cleaners, pesticides, etc. The eligibility criteria for HHW are as follows: a. HHW must be located within a designated area and be removed from an eligible applicant’s improved property or ROW. b. HHW removal must be the legal responsibility of the applicant. c. HHW must be a result of a major disaster. The collection of commercial disaster-related hazardous waste is generally not eligible for reimbursement. Commercial hazardous waste will only be collected by Proposer with written authorization by City. Hazardous waste must be disposed of in accordance with all rules and regulations of local, state, and federal regulatory agencies. Monitor Person that observes day-to-day operations of debris removal crews and provides documentation 256 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 128 of contract line items as well as QA/QC of documentation completed in the field. FEMA sets forth guidelines for eligibility. Eligibility determinations are not complete until they are reviewed by QA/QC staff prior to the approval of invoices. Monitor and Proposer must work together to ensure eligible work is being performed meeting the City’s expectations and contractual requirements and complying with all applicable federal, state, and local regulations. May also be referred to as a field inspector. Personal Protective Equipment (PPE) Equipment worn to minimize exposure to a variety of hazards. Recycling A tree is considered hazardous if its condition was caused by the disaster; it is an immediate threat to lives, public health and safety, or improved property; it has a diameter of six (6) inches or greater measured 4.5 feet above ground level; and one or more of the following criteria are met (according to FEMA Publication 104-009-2): A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met. The current eligibility requirements for hazardous hangers according to FEMA Publication 104-009-2 are: In certain instances, debris operations may occur in designated areas (for example, DMS locations or private property) that are subject to historical preservation rules and regulations The Resource Conservation and Recovery Act (“RCRA”) defines hazardous waste as materials that are ignitable, reactive, toxic, corrosive, or meet other listed criteria. Examples of eligible HHW include items such as paints, cleaners, pesticides, etc. The eligibility criteria for HHW are as follows: The collection of commercial disaster-related hazardous waste is generally not eligible for reimbursement. Commercial hazardous waste will only be collected by Proposer with written authorization by City. Hazardous waste must be disposed of in accordance with all rules and regulations of local, state, and federal regulatory agencies. Refrigerant Ozone-depleting compound that must be removed from white goods or other refrigerant- containing items prior to recycling or disposal. Right-of-Entry (ROE) As used by FEMA, the document by which a property owner confers to the City or its Proposer or the U.S. Army Corps of Engineers the right to enter onto private property for a specific purpose without committing trespass. Right-of-Way (ROW) The portions of land over which facilities such as highways, railroads, or power lines are built. It includes land on both sides of the facility up to the private property line. Scale/Weigh Station A scale used to weigh trucks as they enter and leave a landfill. The difference in weight determines the tonnage dumped and a tipping fee is charged accordingly. It also may be used to determine the quantity of debris picked up and hauled. Tipping Fee A fee charged by landfills or other waste management facilities based on the weight or volume of debris dumped. May also be referred to as a disposal fee. Used Electronics End-of-life electronics (typically televisions, computers, and related components) that have been 257 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 129 damaged by the disaster. May also be referred to as e-waste. Vegetative Debris Damaged and disturbed trees, tree limbs, bushes, shrubs, brush, untreated lumber, and wood products. Remains of standing trees that are clearly damaged beyond salvage. White Goods As outlined in FEMA Publication 104-009-2, eligible white goods are defined as discarded household appliances such as refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, dryers, and water heaters. White goods can contain ozone-depleting refrigerants, mercury, or compressor oils that the federal Clean Air Act prohibits from being released into the atmosphere. The Clean Air Act specifies that only qualified technicians can extract refrigerants from white goods before they can be recycled. The eligibility criteria for white goods are as follows: a. White goods must be located within a designated area and be removed from an eligible applicant’s improved property or ROW. b. White goods removal must be the legal responsibility of the applicant. c. White goods must be a result of a major disaster. 258 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 130 SECTION 3. SCOPE OF WORK AND RATE SCHEDULE ITEMS Proposer shall have the capacity to manage a major workforce with multiple Sub-Contractors and to cover the expenses of a major recovery prior to being paid by City. Established management teams must be in place. Proposer shall have the resources to provide the equipment and personnel necessary to cover a disaster. Upon activation by the City, the Proposer must have the capability to have equipment and operators on site within 72 hours to respond to the incident. Proposer shall have experience in five (5) debris removal, reduction, and disposal operations in excess of 200,000 cubic yards within the past ten (10) years where the Proposer was the prime Contractor. It shall be Proposer’s responsibility to load, transport, reduce, and properly dispose of all disaster- generated debris once City issues a Notice to Proceed to Contractor, unless otherwise directed in writing by the City. The City reserves the right to utilize one or more Contractors to remove debris efficiently. The City also reserves the right to utilize different Contractors for various elements including, but not limited to, emergency road clearance, right of way debris removal, and DMS management. Payment for disposal costs (such as tipping fees) incurred by Proposer at a City-approved final disposal site that meets local, state, and federal regulations for disposal will be reimbursed by City as a pass-through cost. Prior to reimbursement by the City, Proposer must furnish an invoice in hard copy and electronic formats, all scale or load tickets issued by the disposal facility, and proof of Proposer payment to the disposal facility. The scope of work under this contract includes the following elements: Emergency Road Clearance Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to clear and remove debris from City roadways and waterways to make them passable immediately following a declared disaster. All roadways designated by the City shall be clear and passable within a reasonable amount of time as overseen by the City. What constitutes a reasonable period for emergency push operations will be defined by the City at the time of a notice to proceed. This may include roadways in municipalities within the City. Roadways will be cleared as directed by the City. The Proposer shall assist the City and its representatives in ensuring proper documentation of emergency road clearance activities by documenting the type of equipment and/or labor utilized (that is, certification), starting and ending times, and zones/areas cleared. Services performed under this contract element will be compensated using a mutually agreed upon Hourly Labor and Equipment Price Schedule (Schedule 1). ROW Vegetative Debris Removal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to pick up and transport eligible disaster-related vegetative debris from the City ROW to a City-approved DMS or approved final disposal site in accordance with all federal, state, and local regulations. a. Vegetative debris in the City ROW is defined as debris resulting from a hurricane or other natural or human-caused disaster, which has been or will be placed along public ROWs, easements, City parks, alleys, City debris staging areas, and other areas as designated by the City. b. For the purposes of this contract, eligible vegetative debris that is piled in immediate proximity to the actual legal street ROW and that is accessible from the ROW line with loading equipment (that is, not behind a fence or other physical obstacle) will be deemed 259 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 131 to be on the ROW and is to be removed. c. Proposer will remove vegetative debris as directed by the City. d. All Eligible debris will be removed from each location before proceeding to the next location, unless otherwise directed by City or its authorized representative. e. Proposer must provide traffic control as conditions require or as directed by the City. f.Entry onto private property for the removal of Eligible vegetative debris will only be permitted when directed by the City or its authorized representative. City will provide specific ROE legal and operational procedures. ROW C&D Debris Removal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to pick up and transport eligible C&D debris from the City ROW to a City-approved DMS or final disposal site in accordance with all federal, state, and local regulations. a. C&D debris in the City ROW is defined as disaster-generated debris that has been or will be placed along public ROW, easements, City parks, alleys, and City debris staging areas. b. For the purposes of this contract, Eligible C&D debris that is piled in immediate proximity to the ROW and that is accessible from the ROW line with loading equipment (that is, not behind a fence or other physical obstacle) will be deemed to be on the ROW and is to be removed. c. Proposer will remove C&D debris from the ROW as directed by the City. d. Once the debris removal vehicle has been issued a load ticket from the City’s authorized representative, the debris removal vehicle will proceed immediately to a City-approved DMS or final disposal site as specified by the City. The debris removal vehicle will not collect additional debris once a load ticket has been issued. e. All Eligible debris will be removed from each location before proceeding to the next location, unless otherwise directed by the City or its authorized representative. f.Proposer must provide traffic control as conditions require or as directed by the City. g. Entry onto private property for the removal of Eligible C&D debris will only be permitted when directed by the City or its authorized representative. City will provide specific ROE legal and operational procedures. h. C&D debris must be monitored for the collection, complete haul, and delivery at the approved DMS or final disposal sites. City or authorized representative will obtain the original copy of the disposal or scale ticket showing the inbound and outbound collection vehicle weights. Demolition, Removal, Transport, and Disposal of Non-RACM Structures Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to decommission, demolish, and dispose of eligible non- regulated asbestos-containing material (“non-RACM”) structures on private property within the jurisdictional limits of the City. Under this service, work will include asbestos-containing material (“ACM”) testing, decommissioning, structural demolition, debris removal, and site remediation. Further, eligible debris generated from the demolition of non-RACM structures, as well as scattered C&D debris on private property, will be transported to a City-approved final disposal site in accordance with all federal, state, and local regulations. 260 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 132 a. Removal and transportation of demolished structures and scattered C&D debris on private property will be performed as identified by the City. b. Entry onto private property will only be permitted when directed by the City. City will provide specific ROE legal and operational procedures. c. Proposer is required to strictly adhere to all local, state, and federal regulations (such as obtaining demolition permits) for the demolition, handling, and transportation of non- RACM structures. d. Decommissioning consists of the removal and disposal of all HHW, used electronics, white goods, and scrap tires from a non-RACM structure at a properly sanctioned facility in accordance with all applicable federal, state, and local regulations. e. Any structurally unsound and unsafe structures will be identified and presented to the City for direction regarding decommissioning. f.Removal and transportation of eligible non-RACM demolished structures and eligible scattered C&D debris on private property will be performed as directed in writing by the City’s authorized representative. g. Once the debris removal vehicle has been issued a load ticket from the City’s authorized representative, the debris removal vehicle will proceed immediately to a City-approved final disposal site. The debris removal vehicle will not collect additional debris once a load ticket has been issued. h. Entry onto private property for the removal of eligible C&D debris will only be permitted when directed in writing by the City or its authorized representative. City will provide specific ROE legal and operational procedures for private property debris removal programs if requested. Demolition, Removal, Transport, and Disposal of RACM Structures Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to decommission, demolish, and dispose of eligible RACM structures on private property within the jurisdictional limits of the City. Under this service, work will include ACM testing, decommissioning, structural demolition, debris removal, and site remediation. Further, eligible debris generated from the demolition of structures, as well as eligible scattered C&D debris on private property, will be transported to a City-approved final disposal site in accordance with all federal, state, and local regulations. a. Proposer is required to strictly adhere to all local, state, and federal regulatory requirements (such as obtaining demolition permits, burrito wrapping of debris, etc.) for the demolition, handling, and transportation of RACM structures. b. Decommissioning consists of the removal and disposal of all HHW, e-waste, white goods, and scrap tires from an RACM structure at a properly sanctioned facility in accordance with all applicable local, state, and federal regulations. c. Any structurally unsound and unsafe structures will be identified and presented to the City for direction regarding decommissioning. d. Removal and transportation of eligible RACM demolished structures and eligible scattered C&D debris on private property will be performed as directed in writing by the City’s authorized representative. e. Once the debris removal vehicle has been issued a load ticket from the City’s authorized representative, the debris removal vehicle will proceed immediately to a City-approved 261 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 133 final disposal site that accepts RACM debris. The debris removal vehicle will not collect additional debris once a load ticket has been issued. f.Entry onto private property for the removal of eligible C&D debris will only be permitted when directed in writing by the City or its authorized representative. City will provide specific ROE legal and operational procedures for private property debris removal programs if requested. DMS Management and Operations Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to manage and operate DMS(s) for the acceptance, management, segregation, staging, and reduction of disaster debris. Reduction methods must be approved by the City prior to commencement of reduction activities. DMS layouts and ingress and egress plans must be approved by the City. City may provide Proposer with potential DMS(s). Proposer will be responsible for documenting the condition of the sites prior to their use as DMS(s), and for returning the DMS(s) to their original condition, abiding by all state and federal environmental regulatory requirements, and the following: a. If City DMS locations are identified, the Proposer will be provided with the address, Global Positioning System (“GPS”) coordinates, and estimated acreage of each DMS. b. Based on the severity of the disaster, City may require Proposer to locate additional sites to be used as DMS(s). If private sites are identified to be leased, the Proposer may be tasked with executing the lease and could bill these costs to the City as a pass-through cost. c. The Proposer will be responsible for conducting pre-condition baseline underground water and soil sampling and testing of DMS as well as comparable closeout sampling and testing. d. DMS(s) operations and remediation must comply with all local, state, and federal safety and environmental standards. Proposer reduction, handling, disposal, and remediation operations must be approved in writing by the City. e. City reserves the right to inspect the DMS(s), verify quantities, and review operations at any time. Managing DMS location includes helping to obtain necessary local, state, and federal permits or approval and operating in accordance with all rules and regulations of local, state, and federal regulatory agencies, which may include but are not limited to the U.S. Environmental Protection Agency (“EPA”), California Environmental Protection Agency (“CalEPA”), California Department of Resources Recycling and Recovery (CalRecycle), California Office of Historical Resources, or other State and County agencies. Proposer shall also be responsible for all costs associated with third-party groundwater and soil testing. a. Debris at the DMS(s) will be clearly segregated and managed independently by debris type (C&D, vegetative, white goods, and other scope of service items), program (ROW collection, private property debris removal, etc.), as outlined in Section 2.10 Description of Designated Area. b. Proposer is responsible for maintaining the DMS(s) approach and interior road(s) for all weather conditions for the entire period of debris hauling, including provision of crushed concrete for any roads that require stabilization for ingress and egress. c. Proposer is responsible for all associated costs necessary to provide DMS(s) traffic control (for example, traffic cones and staff with traffic flags). d. Proposer is responsible for all associated costs necessary to provide DMS(s) dust control 262 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 134 and erosion control (for example, an operational water truck, silt fencing, and other best management practices). e. Proposer is responsible for providing twenty-four (24)-hour security at DMS(s). f.Proposer will only permit Proposer vehicles and others specifically authorized by the City or its authorized representative on DMS locations. g. Proposer is responsible for all associated costs necessary to provide DMS(s) utilities (for example, water, lighting, and portable toilets). h. Proposer is responsible for all associated costs necessary to provide DMS(s) fire protection (for example, an operational water truck [sufficient and equipped for fire protection], fire breaks, and a site foreman). i.Proposer is responsible for all associated costs necessary to provide qualified personnel, as well as lined containers or containment areas, for the segregation of visible HHW/contaminants that may be mixed with disaster debris. The cost associated with qualified personnel and lined containers/containment areas for HHW/contaminant segregation is reflected in this scope of work. The City will be responsible for disposing of HHW/contaminant material segregated and stored in lined containers at the DMS(s) j.Proposer shall provide tower(s) from which the City or its authorized representative can make volumetric load calls. The tower provided by the Proposer will meet required minimum specifications, detailed in Section 3.20 Debris Site Tower Specifications. k. Proposer is responsible for operating the DMS(s) in accordance with OSHA, EPA, and CalEPA and CalRecycle guidelines. l.Upon completion of haul-out activities, the Proposer shall restore the site to its original condition prior to site use at their own expense, abide by all local, state, and federal environmental regulatory requirements, and obtain a written release from the City or its authorized representative. Site remediation will include (but is not limited to) ensuring all debris, mulch, and other residual material is adequately removed, returning the original site grade and other physical features including sodding if necessary. Site remediation will also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation will abide by all state and federal environmental regulatory requirements and is subject to final approval by the City, CalEPA and/or CalRecycle. Site remediation does not include restoring fencing, concession stands, lighting, and other permanent structures that may have been demolished at the City’s direction for DMS(s) operations. DMS Management and Reduction by Grinding a. Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to reduce disaster debris by grinding. Reduction methods are at the discretion of the City. Grinding must be approved by the City prior to commencement of reduction activities. b. All unreduced disaster debris must be staged separately from reduced debris at the DMS(s). c. Grinding activities must begin within seven days of the opening of the DMS with adequate equipment available to process the type of debris entering the site and prevent stockpiling of excess debris at the DMS. d. Proposer must obtain City’s approval to reduce C&D debris. If approved for reduction by the City, C&D debris must be reduced via grinding in order for the City to compensate the 263 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 135 Proposer for reduction. Incineration, mauling or driving over of C&D are not acceptable methods of C&D reduction. DMS Management and Reduction by Incineration a. Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to reduce disaster debris by incineration. Reduction methods (controlled open-air incineration and air curtain burning) are at the discretion of the City. Incineration must be approved by the City prior to commencement of reduction activities. b. All unreduced disaster debris must be staged separately from reduced debris at the DMS(s). Haul-Out of Reduced Debris from DMS to Final Disposal Site a. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, and associated costs necessary to load and transport reduced eligible material (such as ash, compacted C&D, or mulch) from a City-approved DMS(s) to a City-approved final disposal site in accordance with all local, state, and federal regulations. b. All unreduced disaster debris must be transported to a final disposal site separately from reduced debris. c. Proposer shall provide the name and address of each disposal site to be used along with the name and the telephone number of a responsible party for each site, prior to commencing the work. d. Proposer shall not use any disposal site without the written consent of the City. All costs and fees associated with the disposal of debris shall be reviewed for reasonableness by the City prior to issuing any such authorization. e. Proposer shall initiate and manage the execution of a written three-party agreement between the disposal site owner/operator, Proposer, and City for permission to post a City inspector at the site for verification of each load disposed. f.Proposer shall provide a sufficient number of debris site towers and/or certified scales meeting City specifications to provide for the efficient delivery of waste streams without excessive wait times. The City shall decide what constitutes an excessive wait time. To the extent that the City determines that additional towers and/or scales are required, additional towers must be operational within forty-eight (48) hours of the City’s request and certified scales must be operational within five (5) business days of the City’s request. g. At the completion of disposal operations, each disposal site will issue a written summary of the quantity, type, and origin of waste delivered. h. Proposer shall not receive any payment from the City for haul-out or load tickets related to reduced or unreduced debris transported and disposed of at a final disposal site that was not approved by City. Removal of Hazardous Leaning Trees and Hanging Limbs Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to remove all eligible hazardous leaning trees six (6) inches or greater in diameter, measured four and a half (4.5) feet from the base of the tree, and eligible hazardous hanging limbs two (2) inches or greater in diameter at the point of the break and in the City ROW. Further, debris generated from the removal of eligible hazardous leaning trees and eligible hazardous hanging limbs two (2) inches or greater in diameter at the point of the break and in the City ROW will be placed in the safest possible location on the City ROW and subsequently removed in accordance with Section 3.2 of this RFP. Eligible hazardous leaning 264 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 136 trees less than six (6) inches in diameter, measured four and a half (4.5) feet from the base of the tree, will be flush cut, loaded, and removed in accordance with Section 3.2 of this RFP. The City will not compensate the Proposer for cutting leaning trees less than six (6) inches in diameter on a unit rate basis. The collection of all eligible hazardous leaning trees and eligible hazardous hanging limbs must be performed on the same day as the cut work. If there is insufficient room for safe placement along the City ROW, then the Proposer must load the resulting debris as eligible hazardous leaning trees or eligible hazardous hanging limbs as they are removed. a. Eligible hazardous leaning trees will be identified by the City or its authorized representative for removal. Removal and transportation of hazardous leaning trees six (6) inches or greater in diameter on the City ROW or private property will be performed as identified by the City or authorized representative. All disaster-specific eligibility guidelines regarding size and diameter of hazardous leaning trees will be communicated to the Proposer in writing by the City or authorized representative. For hazardous leaning trees to be removed and eligible for reimbursement, the tree must satisfy a minimum of one (1) of the following requirements: The tree has a broken canopy. The tree has a split trunk. The tree has fallen or been uprooted within a public use area. The tree is leaning at an angle greater than thirty (30) degrees. b. Eligible hazardous hanging limbs will be identified by the City or its authorized representative for removal. Removal and placement of eligible hazardous hanging limbs two (2) inches or greater in diameter at the point of the break and on the City ROW or private property will be performed as identified by the City’s authorized representative. All disaster-specific eligibility guidelines regarding size and diameter of limbs will be communicated to the Proposer in writing by the City’s authorized representative. For hazardous hanging limbs to be removed and eligible for payment, the limb must satisfy all of the following requirements: The limb is two (2) inches or greater in diameter at the point of the break. The limb is still hanging in a tree and threatening a public use area. The limb is located on improved public property. Removal of Hazardous Stumps a. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary to remove all hazardous uprooted stumps two (2) feet or greater in diameter, measured 2 feet from the base of the tree, in the City ROW. Any voids not backfilled immediately following hazardous stump removal must have measures taken in order to protect public health and safety. Further, debris generated from the removal of eligible hazardous uprooted stumps in the City ROW will be placed in the safest possible location on the ROW and subsequently removed in accordance with Section 3.2 of this RFP. Stumps measured two (2) feet from the base of the tree and less than two (2) feet in diameter will be considered normal vegetative debris and will be removed in accordance with Section 3.2 of this RFP. City will not compensate Proposer for removing hazardous stumps less than two (2) feet in diameter on a unit rate basis and instead will be considered normal vegetative debris. The diameter of stumps less than two (2) feet will be converted into a cubic yardage volume based on the published FEMA Stump Conversion Table and will be removed under the terms and conditions of Section 265 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 137 3.2 of this RFP. b. Eligible hazardous stumps will be identified by the City for removal. Removal and transportation of hazardous uprooted stumps in the City ROW and private property will be performed as identified by the City. All disaster-specific eligibility guidelines regarding size and diameter of hazardous stumps will be communicated to Proposer in writing by the City. For hazardous stumps to be removed and eligible for reimbursement, the stump must satisfy the following requirements: Over fifty (50) percent of the tree crown is damaged or broken and heartwood is exposed. Fifty (50) percent or more of the root ball is exposed. The stump is on City ROW and poses an immediate threat to public health, safety, or welfare. c. Stumps that are not attached to the ground will be considered normal vegetative debris and will be subject to removal under the terms and conditions of Section 3.2. Stumps with less than fifty (50) percent of the root ball exposed shall be flush cut to the ground. The stump portion of the tree will not be removed but the residual debris (that is, tree trunk) will be removed under the terms and conditions of Section 3.2. The cubic yard volume of the unattached stump will be based on the diameter conversion using the published FEMA Stump Conversion Table. d. The City or its representative will measure and certify all stumps before removal. e. Stumps shall only be collected after the City and the Proposer document and perform the following: Location – Determine that the uprooted stump is located on improved public property or a public ROW. Record and document the location using photography, map depiction, and specific descriptive notations. Size – Measure and record the diameter of the stump to be removed at the appropriate location. Marking – Eligible stumps will be marked and uniquely numbered with green paint. Ineligible stumps will be marked with red paint. f.Stump Worksheet – Hazardous Stump Worksheet provided by the monitoring firm(s) will be completed in full for each stump to capture the following information: (1) names and signatures of parties present; (2) physical location (street address, road cross streets, etc.); (3) stump number; (4) size of the stump; and (5) date of stump removal. g. The unit stump price shall include (but not be limited to) stump extraction, stump cavity filling with compacted soils and installation of seed and/or sod, stump hauling, and stump reduction. ROW White Goods Debris Removal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs and other associated costs necessary for the collection of white goods from the ROW, removal of refrigerants, transportation to a City-approved DMS, decontamination, and transportation to the City’s approved final disposal site. a. White goods containing refrigerants must first have such refrigerants removed by the Proposer’s qualified technicians prior to mechanical loading. White goods can be collected without first having refrigerants removed if the white goods are manually placed into a 266 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 138 hauling vehicle with lifting equipment so that the elements containing refrigerants are not damaged. b. The removal, transportation, and disposal of white goods includes obtaining all necessary local, state, and federal handling permits, and operating in accordance with all local, state, and federal regulatory agencies. c. There are no disposal fees for residential white goods. Used Electronics Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary for the removal, transportation, and proper disposal of eligible used electronics from the ROW to the City-approved final disposal site. Eligible used electronics includes (but is not limited to) disaster-damaged televisions, computers, computer monitors, and microwaves in areas identified and approved by the City. Proposer shall recycle or dispose of all eligible used electronics in accordance with all local, state, and federal regulations. Household Hazardous Waste Removal, Transport, and Disposal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary for the removal, transportation, and disposal of HHW. a. The removal, transportation, and disposal of HHW includes obtaining all necessary local, state, and federal handling permits and operating in accordance with all local, state, and federal regulations. b. The collection methods shall include collection vehicles supplied by the Proposer, which shall be capable of transporting HHW materials from the curb to the approved final disposal sites. All hazardous waste collection personnel shall wear Level D PPE and carry a means of communication (for example, cell phone or radio) for safety and operational purpose. Proposer personnel shall observe all applicable safety requirements for the handling of HHW in accordance with applicable regulations. All HHW shall be examined prior to collection to ensure it is free of other more serious contaminants, including polychlorinated biphenyls (“PCB”). Such serious and non-qualifying non-HHW waste shall be noted and scheduled for separate recovery by the City or Proposer as directed by the City. Debris identified as HHW shall be collected and placed in poly bags for temporary storage during transport to the approved final disposal site. c. Removal of HHW from DMS to approved final disposal site. Abandoned Vessel and Vehicle Removal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary for the removal and haul-out of eligible vessels and vehicles in areas identified and approved by the City. The removed eligible vehicles will be hauled to a City-approved staging area and subsequently disposed of by the appropriate regulatory agency. a. The removal, transportation, and disposal required for abandoned vessel and vehicle removal includes obtaining all necessary local, state, and federal handling permits and operating in accordance with all local, state, and federal regulations. Animal Carcass Removal and Disposal Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs, toll costs, and other associated costs necessary for the removal, transportation, and lawful disposal of dead animal carcasses in areas identified and approved by the City to an approved final disposal site. The carcasses will be hauled to a City-approved staging area and subsequently disposed of by the appropriate regulatory agency. a. The Proposer will coordinate activities with the appropriate local animal control agency. b. The removal, transportation, and disposal of animal carcasses includes obtaining all necessary local, state, and federal handling permits and operating in accordance with all 267 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 139 local, state, and federal regulations. Other Debris Removal Work Neither the Proposer nor any Sub-Contractor shall solicit work from private citizens or others to be performed in the designated work areas during the term of this Agreement. City reserves the right to require Proposer to dismiss or remove from the project any workers as the City sees necessary. Any debris removal vehicles dismissed from the project must have their issued placard removed and destroyed (additional information in Section 3.26 Documentation and Measurement). Use of Local Resources Proposer will be able to use their own Sub-Contractor resources to meet the obligations of the contract. FEMA encourages using local resources. The City will establish the extent to which Proposer must use local resources. It is expected that the awarded Proposer will encourage at least thirty (30) percent of Sub-Contractors are resources located within the disaster area, including but not limited to procuring supplies and equipment, awarding subcontracts, and employing workmen at the City’s discretion. Proposer will provide a list of Sub-Contractors with proposal submission. Working Hours Working hours of this contract shall only be during daylight hours, Monday through Sunday, or as otherwise directed by the City. No work outside these hours shall be allowed unless approved in advance by the City. a. Proposer shall conduct debris removal operations that generate noise levels above that normally associated with routine traffic flow during daylight hours only. Work may be performed seven (7) days per week. Adjustments to work hours, as local conditions may dictate, shall be coordinated between the City and the Proposer. Unless otherwise directed, the Proposer must be capable of conducting volumetric reduction operations at DMS locations on a twenty-four-(24)-hour, seven-(7)-day-a-week basis. Debris Site Tower Specifications Proposer shall provide as many towers as designated by the City at each disposal site for the use of City representatives during their inspection of dumping operations. a. If ingress and egress of the DMS(s) is of significant distance that the City or its authorized representative are unable to verify the entering and exiting trucks, Proposer may be required to provide a second tower. b. The inspection platform of the tower shall be constructed at a minimum height of ten (10) feet from surrounding grade to finish floor level, have a minimum eight (8) feet by eight (8) feet of usable floor area, be covered by a roof with two (2) feet overhangs on all sides, and be provided with appropriate railings and a stairway. The platform shall be enclosed, starting from platform floor level and extending up four (4) feet on all four (4) sides. The expense incurred by the Proposer for the construction of towers is an overhead expense considered part of the Proposer’s compensation under the terms and conditions of Section 5 Proposer Compensation. c. Proposer shall provide a minimum of one (1) portable toilet at each dump site for the use of City authorized representatives during their inspection of dumping operations. The toilet shall be provided prior to start of any dumping operations and will be kept in a sanitary condition by the d. Proposer throughout dumping operations. The expense incurred by the Proposer for the 268 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 140 operation of portable toilets is an overhead expense considered part of the Proposer’s compensation under the terms and conditions of Section 5 Proposer Compensation. e. Care shall be taken to place tower at a sufficient distance away from any reduction/dumping operations. If necessary, dumping operations may be temporarily suspended by the City due to unsuitable conditions at the tower. Equipment a. All trucks and other equipment must comply with all applicable local, state, and federal regulations. Any truck used to haul debris must be capable of rapidly unloading without the assistance of other equipment and must be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity. b. Sideboards or other extensions to the bed are allowable provided they meet all applicable regulations, cover the front and both sides, and are constructed to withstand severe operating conditions. The sideboards are to be constructed of two (2)-inch by six (6)-inch boards or greater and not to extend more than two (2) feet above the metal bedsides. Trucks or equipment certified with sideboards must maintain such sideboards and keep them in good repair. To ensure compliance, equipment will be inspected by the City or authorized representative prior to its use by Proposer. c. Trucks or equipment designated for use under this contract shall not be used for any other work during the working hours of this contract. Proposer shall not solicit work from private citizens or others to be performed in the designated area during the period of this contract. Under no circumstances will Proposer mix debris hauled for others with debris hauled under this contract. d. Debris shall be reasonably compacted into the hauling vehicle. Any debris extending above the top of the bed shall be secured in place to prevent it from falling off. Measures must be taken to prevent debris from blowing out of the hauling vehicle during transport to an approved DMS or an approved final disposal site. e. Equipment used under this contract shall be rubber tired and sized properly to fit loading conditions. Excessively large equipment (100 cubic yards and up) and non-rubber-tired equipment must be approved for use on the road by the City. f.Hand-loaded vehicles are prohibited unless pre-authorized in writing by the City following the event. All hand-loaded vehicles will receive an automatic fifty (50) percent deduction for lack of compaction. g. Proposer shall supply a list of all equipment owned by the proposer with their proposal submittal. Traffic Control a. Proposer shall mitigate the effects of their operations on local traffic to the fullest extent practical. The Proposer is responsible for establishing and maintaining appropriate traffic controls in all work areas, including DMS(s) and debris collection sites. b. Proposer shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other traffic control devices at all Proposer work areas to ensure the safety of vehicular and pedestrian traffic. c. Proposer shall provide qualified flag personnel where necessary to direct the traffic and shall take all necessary precautions to protect the designated area and the safety of the public. d. All work shall comply with all applicable local, state, and federal regulations governing 269 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 141 personnel, equipment, and workplace safety. Any notification of a deficiency in traffic control or other safety items shall be immediately corrected by Proposer. No further work shall take place until the deficiency is corrected. Neither the City nor the City’s authorized representative shall sign any additional load or unit rate tickets until the safety item is corrected. e. Highways, streets, or parts of the designated area closed to through traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours from sunset to sunrise. Suitable warning signs shall be provided by the Proposer to properly control and direct traffic. f.All barricades, warning signs, lights, temporary signals, other protective devices, flag persons, and signaling devices shall meet the minimum requirements established in the Manual on Uniform Traffic Control Devices for Streets and Highways, Part VI, prepared by the National Joint Committee on Uniform Traffic Control Devices and current at the time bids are received. Traffic control will conform to the State’s most current roadway and traffic design standards and the Federal Highway Administration’s (“FHWA”) Manual on Uniform Traffic Control Devices (“MUTCD”) for Streets and Highways. The foregoing requirements are to be considered as minimum and the Proposer’s compliance shall in no way relieve the Proposer of final responsibility for providing adequate traffic control devices for the protection of the public and Proposer’s employees throughout the designated area. Damage to Public or Private Property a. All items damaged as a result of Proposer or Sub-Contractor operations (for example, sidewalks, seating, curbs, pipes, drains, water mains, pavement, mail boxes, and turf) shall be repaired or replaced by the Proposer, at their expense, in a manner prescribed by and at the sole satisfaction of the City. Proposer will be responsible for any invoices submitted to the City (such as by utility companies or landowners) that are determined to be the result of damage done by the Proposer. The City reserves the right to pay any such invoices and deduct the cost from the Proposer’s invoice. Repairs or receipt of repairs shall be completed and submitted to the City prior to submission of the Proposer’s invoice for work accomplished. If the Proposer fails to repair any damaged property, the City may have the work performed and charge the Proposer. b. The Proposer shall restore all disturbed areas to their original condition, including re- grading, use of rye grass and permanent grass, and any other means necessary. c.Proposer’s failure to restore damage to public or private property to the satisfaction of the City will result in the City withholding retainage money in an amount sufficient to make necessary repairs. Existing Utilities a. Some trees and debris that are to be removed under this Agreement may be blocked or entangled with overhead power, telephone, and television cables. In this case, it shall be Proposer’s responsibility to coordinate directly with the utility owners to arrange for the removal of the debris without damage to the overhead and underground utility lines. The Proposer shall pay all such costs to the utility company for any adjustments. b. The Proposer shall make the necessary repairs or pay all costs incurred to repair damaged utilities, as determined by the affected utility company. Repairs to all municipal and privately-owned water and sewer facilities shall be made by the Proposer. Environmental Protection a. All chemicals of whatever nature used during project construction or furnished for project operations must be state and federally certified. Their use and disposal of all residues shall strictly comply with instructions. 270 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 142 b. Proposer shall, at their own expense, ensure that noise and dust pollution is minimized to comply with all local, state, and federal regulations and the approval of the City. Proposer shall comply in a timely manner with all directions of the City regarding the use of a water truck or other approved dust abatement measures. c. Proposer shall comply with all laws, rules, regulations, and ordinances regarding environmental protection. Documentation and Measurement a. Prior to beginning any work, the City or its authorized representative shall clearly number each truck or piece of equipment hauling or loading debris with a placard. All vehicles must be certified by the City or its authorized representative prior to debris collection. If a vehicle is working under multiple contracts or for multiple communities, it must be re- certified by a City authorized representative each time it returns to work from other contracts or communities. b. Proposer is responsible for ensuring that all Sub-Contractors maintain valid driver’s licenses and equipment legally fit for travel on the road. c. Proposer shall designate one project manager. The project manager shall provide the City with a telephone number at which the project manager can be reached throughout the project. d. It is the City’s preference to use an electronic system for load tickets. An Automated Debris Management System (“ADMS”) or paper load tickets will be provided by the City or its authorized representative for recording volumes of debris removal. If an ADMS is used a copy of the electronic ticket will be printed for the vehicle operator at the dump site. If paper tickets are to be used each load ticket shall consist of one (1) original and four (4) carbon-copy duplicates and will be distributed as follows: Load tickets will be issued by a City-authorized representative at the loading site. City will keep one (1) copy of the ticket and give four (4) copies to the vehicle operator. Upon arrival at the dump site, the vehicle operator will give the four (4) copies to the City-authorized representative at the dump site. Trucks with less than full capacities will be adjusted down by visual inspection; the City-authorized representative present at the dump site will make this determination. The City-authorized representative will validate, enter the estimated debris quantity, and sign the load tickets. City will keep the original copy and the three (3) remaining duplicate copies will be returned to the vehicle operator for the Proposer’s records. e. Proposer shall give written notice of the location for work scheduled twenty-four (24) hours in advance to the City. Ownership of Debris All debris residing in the City ROW and City-provided DMS(s) as a result of the disaster shall be the property of the City until final disposal at a properly permitted disposal site. Proposer shall be responsible removing debris up to the point where debris can only be described as light litter and additional collection can be facilitated only by sweeping and raking. In addition to debris stored on the ROW as the result of road clearing, City will direct residents to place debris in segregated piles along the ROW, separated according to the waste category. There may be a need to perform some curbside separation of the different waste materials. Different waste materials will be collected in separate vehicles and may require disposal at different locations, which will be approved by the City. Any items requiring disposal at special sites shall be required to be monitored for the collection, complete haul, and delivery at the approved special site with the monitor obtaining an original copy of the disposal ticket showing inbound and outbound collection vehicle weights. a. All bagged and bundled waste and debris smaller than two (2) inches in diameter and 271 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 143 shorter than two (2) feet in length are outside the scope of this contract unless specifically directed by the City. Collection of municipal solid waste (“MSW”) is outside the scope of this contract. All debris outside the scope of the contract handled by the Proposer shall become the property of the Proposer upon collection. b. It is recognized that C&D debris might contain small amounts of asbestos, lead-based paints, treated wood, or similar materials. CalEPA may issue orders for the classification and disposition of all disaster debris. Based on the mandates of CalEPA and other applicable state and federal reimbursement agencies, the character and disposal of waste streams will be determined. The Proposer and City will establish a final disposal plan based on these mandates. City Responsibilities City responsibilities will vary depending on City needs and resources. The City, at a minimum, will be responsible for the following: a. Coordinating collection activities with the Proposer b. Completing the City service request form c. Identifying suitable DMS activities d. Promoting debris management activities e. Providing educational materials f.Submitting post-collection DMS(s) data reports to CalEPA and CalRecycle g. Recruiting and coordinating volunteers h. Coordinating with local police, fire, emergency medical services (“EMS”), and other appropriate agencies i.Providing emergency contact information j.Executing the contract with selected Proposer(s) k. Issuing a written Notice to Proceed at the appropriate time 272 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 144 SECTION 4. EVALUATION AND SELECTION PROCESS 1. City will evaluate proposals using the following criteria: a. Proposal Requirements and Completeness of Proposal 5 points b. References, Experience, Reputation, and Compliance 30 points Experience and reputation in managing debris removal and disposal projects within state and federal regulations and guidelines Personnel experience and training Financial stability c. Debris Management Services 25 points Degree of City liability in proposed debris management methods Breadth of service and number of contracts the Proposer can handle Debris management methods and commitment to City debris management preferences Availability of preferred disposal methods (for example, types of materials planned for reuse and recycling) Ability to ensure debris is collected, sorted, transported safely, and reduced appropriately Ability to serve a wide range of project types (for example, permanent facility, one- day event, and mobile collection unit) and community types (for example, rural, urban, and suburban) d. Responsiveness of Proposal 20 points Demonstrated understanding of City and City needs Demonstrated understanding of requirements of the RFP and contract Quality of proposal and impressions of response as it relates to project Additional services, ideas, or products that will benefit City e. Price 20 points Reasonableness of Cost 2. An evaluation team will review all proposals received to determine the extent to which they comply with the requirements herein. The evaluation team may include representatives from local governments, City, or others with relevant expertise. 3. If a proposal fails to meet a material RFP requirement, the proposal may be rejected. A deviation is material to the extent that the proposal is not in substantial accord with the solicitation. Material deviations cannot be waived. Immaterial deviations may cause a bid to be rejected. 4. Proposals containing false or misleading statements may be rejected if the City regards the information as intentionally misleading regarding a requirement of the RFP. 5. During the evaluation process, City may require a Proposer representative to answer questions regarding the proposal. Proposer’s failure to demonstrate that the claims made in the proposal are true may be sufficient cause for deeming a proposal non-responsive. 273 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 145 SECTION 5. CONTRACTOR COMPENSATION Schedule 1 Hourly Labor, Equipment, and Material Price Schedule (Scope of Service Item 1) Equipment Type With Operator Estimated Hours Hourly Labor Rate Total Air Curtain Burner, Self-Contained System 50’ Bucket Truck Crash Truck w/Impact Attenuator Dozer, Tracked, D3 or Equivalent Dozer, Tracked, D4 or Equivalent Dozer, Tracked, D5 or Equivalent Dozer, Tracked, D8 or Equivalent Dump Truck, 16 +/- CY Dump Truck, 20 +/- CY Dump Truck, 38 +/- CY Generator, 5.5 kW, List kW Capacity Generator, 200 kW, List kW Capacity Generator, 2,500 kW, List kW Capacity Light Plant with Fuel and Support Grader w/12’ Blade (Min. 30,000 LB) Hydraulic Excavator, 1.5 CY Hydraulic Excavator, 2.5 CY Knuckleboom Loader Lowboy Trailer w/Tractor Mobile Crane up to 15 Ton Pump, 95 HP (Minimum 25’ Intake and 200’ Discharge to Include Fuel and Support Personnel) Pump, 200 HP (Minimum 25’ Intake and 200’ Discharge to Include Fuel and Support Personnel) Pump, 650 HP (Minimum 25’ Intake and 200’ Discharge to Include Fuel and Support Personnel) Vac Truck (Mist Capacity), List Capacity Pickup Truck, 1 Ton Skid-Steer Loader, 1,500 LB Operating Capacity (w/ utility grapple) 274 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 146 Equipment Type With Operator Estimated Hours Hourly Labor Rate Total Skid-Steer Loader, 2,500 LB Operating Capacity (w/ utility grapple) Compact Track Loader, 1,500 LB Operating Capacity (w/ utility grapple) Compact Track Loader, 2,500 LB Operating Capacity (w/ utility grapple) Tub Grinder, 800 to 1,000 HP Hydraulic Excavator, 1.5 CY (w/ thumb) Hydraulic Excavator, 2.5 CY (w/ thumb) Truck, Flatbed Articulated, Telescoping Scissor Lift for Tower, 15 HP/37 FT Lift Water Truck, 2500 Gal (Non-Potable, Dust Control and Pavement Maintenance) Wheel Loader, 3 CY, 152 HP Wheel Loader, 4.0 CY, 200 HP Wheel Loader-Backhoe, 1.5 CY, 95 HP Other – Please List Labor Category Estimated Hours Hourly Labor Rate Hourly Labor Rate Operations Manager w/Cell Phone and .5 Ton Pickup Crew Foreman w/Cell Phone and 1 Ton Equipment Truck w/Small Tools and Misc. Supplies in Support of Crew Tree Climber/Chainsaw and Gear Laborer w/Chain Saw Laborer w/Small Tools, Traffic Control, or Flag person Bonded and Certified Security Personnel Other – Please List 275 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 147 Crew Category Estimated Hours Hourly Labor Rate Total Wheel Loader, 2.5 CY, 950 or Similar w/Operator, Foreman with Support Vehicle and Small Equipment, Laborer w/Chain Saw, and 2 Laborers w/Small Tools Other – Please List 276 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 148 SCHEDULE 2 - UNIT RATE PRICE SCHEDULE Reference to RFP Scope of Services Items 2 to 16. If a Proposer elects to "No Bid" individual service offerings, their proposal may be considered non-responsive by the City. 1 ROW Vegetative Debris Removal Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate)Work consists of the collection and transportation of eligible vegetative debris on the ROW or public property to City-approved DMS or City-approved final disposal site. 0 to 15.99 miles 75,000 16 to 30.99 miles 120,000 31 to 60.99 miles 50,000 Greater than 61 miles 5,000 2 ROW C&D Debris Removal Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate)Work consists of the collection and transportation of eligible C&D on the ROW or public property to City-approved DMS or City-approved final disposal site as approved by City. 0 to 15.99 miles 25,000 16 to 30.99 miles 35,000 31 to 60.99 miles 15,000 Greater than 61 miles 1,000 277 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 149 3 Demolition, Removal, Transport and Disposal of Non-RACM Structures Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate)Work consists of the decommissioning, demolition, and disposal of eligible Non-RACM structures on public or private property and hauling the resulting debris to City-approved final disposal site. 0 to 15.99 miles 500 16 to 30.99 miles 500 31 to 60.99 miles 200 Greater than 61 miles 100 4 Demolition, Removal, Transport and Disposal of RACM Structures Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate)Work consists of the decommissioning, demolition, and disposal of eligible RACM structures on public or private property and hauling the resulting debris to a City-approved final disposal site. 0 to 15.99 miles 500 16 to 30.99 miles 500 31 to 60.99 miles 200 Greater than 61 miles 100 278 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 150 5 DMS Management and Operations Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate) Work consists of managing and operating DMS for acceptance of eligible vegetative disaster-related debris. The costs associated with acquiring, preparing, leasing, renting, operating, and remediating land used as DMS is reflected in this bid. 200,000 6 DMS Management and Reduction by Grinding Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate) Work consists of managing and operating DMS for acceptance and reduction of eligible vegetative disaster-related debris through grinding. The costs associated with acquiring, preparing, leasing, renting, operating, and remediating land used as DMS is reflected in this bid. 175,000 7 DMS Management and Reduction by Air Curtain Incineration Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate) Work consists of managing and operating DMS for acceptance and reduction of eligible vegetative disaster-related debris through air curtain incinerators. The costs associated with acquiring, preparing, leasing, renting, operating, and remediating land used as DMS is reflected in this bid. 25,000 8 Haul-Out of Reduced Debris to Final Disposal Site Estimated Quantity $ Per Cubic Yard Total $ Per Ton (Alternate) Work consists of loading and transporting reduced eligible disaster- related debris at City-approved DMS to City-designated final disposal site. 0 to 15.99 miles 10,000 16 to 30.99 miles 15,000 31 to 60.99 miles 25,000 279 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 151 Greater than 61 miles 20,000 9 Removal of Hazardous Trees and Limbs Estimated Quantity $ Per Tree Total Work consists of removing eligible hazardous trees or limbs and placing them on the safest possible location on the City ROW for collection under the terms and conditions of Scope of Services Item 2, Vegetative Debris Removal. 6-inch to 12.99-inch diameter 1,500 13-inch to 24.99-inch diameter 1,000 25-inch to 36.99-inch diameter 750 37-inch to 48.99-inch diameter 300 49-inch and larger diameter 100 Hanger Removal (per Tree)3,000 280 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 152 SCHEDULE 2 - UNIT RATE PRICE SCHEDULE CONTINUED 10 Removal of Hazardous Stumps Estimated Quantity $ Per Stump Total Work consists of removing eligible hazardous stumps and transporting resulting debris from the ROW to a City approved DMS. Rate includes removal, backfill of stump hole, reduction, and final disposal. Stumps under 24” in diameter shall be paid at the Proposer’s contracted rate for vegetative debris removal using the FEMA stump conversion table. 24.0-inch to 36.99-inch diameter 500 37-inch to 48.99-inch diameter 250 49-inch and larger diameter 50 11 ROW White Goods Debris Removal Estimated Quantity $ Per Unit Total Work consists of the removal of eligible white goods from the ROW to City-approved DMS site or City-approved facility for recycling. Proposer shall be responsible for recovering/disposing refrigerants as required by law, as well as unit decontamination in a contained area. Proposer shall also be responsible for the transportation of eligible white goods from the City-approved DMS to City-approved facility for recycling. Refrigerators and freezers requiring refrigerant recovery and decontamination 250 Washers, dryers, stoves, ovens, AC units, and hot water heaters 500 12 Used Electronics Removal Estimated Quantity $ Per Unit TotalWork consists of the recovery and disposal of disaster-damaged televisions, computers, computer monitors, and microwaves unless otherwise specified in writing by the City. 250 281 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 153 13 Household Hazardous Waste Removal, Transport, and Disposal Estimated Quantity $ Per Pound TotalWork consists of the collection, transportation, and disposal of HHW from the ROW to a City-approved permitted hazardous waste facility or MSW Type I landfill. 10,000 14 Abandoned Vehicle Removal Estimated Quantity $ Per Unit TotalWork consists of the removal and transport of eligible abandoned vehicles. Passenger Car 50 Single Axle 25 Double Axle 25 15 Abandoned Vessel Removal Estimated Quantity $ Per Unit TotalWork consists of the removal and transport of eligible abandoned vessels. Vessels less than 20 linear feet 50 Vessels 21 linear feet and greater 25 16 Dead Animal Carcasses Estimated Quantity $ Per Pound TotalWork consists of the recovery and disposal of dead animal carcasses. 50 Total $________________________________ 282 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 154 Attachment F: Health and Safety Strategy The following attachment provides a basic health and safety strategy. It is not meant to replace site safety plans, tailgate safety briefs or scheduled safety reviews. Purpose The purpose of this health and safety strategy is to supplement existing safety guidelines from the Cities, with regards to debris removal activities. These are recommended baseline safety provisions. Ultimately, health and safety are the responsibility of the contracted parties involved in debris removal activities. This document will outline some of the general steps necessary to provide a safe work environment for monitoring firm and debris removal contractors’ employees. In addition, this document will identify some representative work hazards and the appropriate measures to reduce risk of injury. 1. Dissemination of Information The monitoring firm and debris removal contractors’ project managers will be provided with this document and will be expected to disseminate the information and guidelines to their respective personnel. A copy of the document should be available for consultation. In addition, elements of the document will be reviewed from periodically during the project to increase worker awareness. 2. Compliance The monitoring firm and debris removal contractors’ project managers are responsible for health and safety compliance of their respective personnel and subcontractors. Any crews or individuals that are not compliant shall be suspended from debris removal activities until the situation is remedied. Frequent offenders of safety policies and procedures will be dismissed from the project entirely. 3. Job Hazard Assessment Though debris removal activities are fairly similar among incidents, assessing the particular hazards of each disaster is an important part of maintaining health and safety for the debris removal workers. At a minimum, the following areas of focus should be considered as part of job hazard assessment: Disaster Debris – Disasters that result in property damage typically generate large quantities of debris which must be collected and transported for disposal. The type of debris varies depending on the characteristics of the region (e.g., terrain, climate, dwelling and building types, population, etc.) and the debris-generating event (e.g. type, event strength, duration, etc.). In addition, the disaster debris produces a host of uneven surfaces, which must be negotiated. Debris Removal – Often the removal of disaster debris involves working with splintered, sharp edges of vegetative or construction material debris. Many disasters involve heavy rains or flooding. Consequently, disaster debris is damp and heavier than usual. As weights increase, so does the risk of injury. 283 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 155 Removal Equipment – In most disasters, debris must be removed from the public right- of-way (ROW) to provide access for emergency vehicles and subsequent recovery efforts. Debris collection and removal requires the use of heavy equipment and power tools to trim, separate and clear disaster debris. Traffic Safety – The ROW is located primarily on publicly-maintained roads. As a result, much of the debris removal process takes place in traffic of varying levels of congestion. In addition, disasters often damage road signs, challenging safety on the road. Wildlife Awareness – Disasters are traumatic events for people as well as wildlife. Displaced animals, reptiles and insects pose a hazard to debris removal workers. Debris Disposal – After disaster debris is collected it is often transported to a Debris Management Site (DMS). Upon entry to a DMS, the monitoring firm will assess the volume of disaster debris being transported. The collection vehicle will then dispose of the disaster debris and the debris will be reduced either through a grinding operation or incineration. The DMS is a common area for injury. Response and recovery workers in this environment are more likely to be exposed to falling debris, heavy construction traffic, noise levels, dust and airborne particles from the reduction process. Climate – Debris-generating disasters often occur in areas or seasons with extreme weather conditions. The effects of temperature and humidity on physical labor must be monitored, and proper work-rest intervals must be assessed. 4. Administrative and Engineering Controls The use of administrative and engineering controls can greatly reduce the threats to public health and safety in debris removal activities. Some common administrative and engineering controls used in the debris removal process are: Collection Operations Conduct debris removal operations during daylight hours only. Limit cleanup operations to one side of the road at a time. Limit collection work under overhead lines. Inspect piles before using heavy equipment to remove them to ensure that there are no hazardous obstructions. Make sure that all collection vehicles have properly functioning lights, horns and backup alarms. Load collection vehicles properly (not overloaded or unbalanced). Cover and secure loads, if necessary. When monitoring the collection process, stay alert in traffic and use safe driving techniques. Power Tools Inspect all power tools before use. Do not use damaged or defective equipment. Use power tools for their intended purpose. 284 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 156 Avoid using power tools in wet areas. Debris Reducing Machinery (Grinders/Wood Chippers) Do not wear loose-fitting clothing. Follow the manufacturer’s guidelines and safety instructions. Guard the feed and discharge ports. Do not open access doors while equipment is running. Always chock the trailer wheels to restrict rolling. Maintain safe distances. Never reach into operating equipment. Use lock out/tag out protocol when maintaining equipment. DMS/Disposal Operations Use jersey barriers and cones to properly mark traffic patterns. Use proper flagging techniques for directing traffic. Monitor towers must not exit into traffic and should have hand and guard rails to reduce trips and falls. Monitor towers must have properly constructed access stairways with proper treads and risers and proper ascent angle (4:1 height/width ratio). Monitor towers must be surrounded by jersey barriers which protect the tower and monitors from being struck by inbound or outbound collection vehicles. Monitor towers should be located upwind from dust- and particulate generating activities. A water truck should spray the site daily to control airborne dust and debris. 5. Personal Protective Equipment Personal Protective Equipment (PPE) is the last resort to providing a safe working environment for workers. PPE does not eliminate or even reduce hazards as administrative and engineering controls do. PPE works to reduce the risk of injury by creating a protective barrier between the individuals and work place hazards. Proper use of PPE includes using PPE for its intended purpose. For example, using the wrong type of respirator might expose the worker to carcinogenic particulates. Properly fitting the equipment to the user may require examination by a medical professional. PPE that does not fit well will not provide maximum protection and will decrease the likelihood of the individual continuing to use the equipment. In addition, improper use may result in serious injury or death. The proper use of the equipment is outlined in detail in the manufacturer’s instructions. The following PPE may be applicable in standard ROW, Right-of-Entry (ROE), and vegetative and construction & demolition debris removal activities: Head Protection – Equipment designed to provide protection for an individual’s head against hazards such as falling objects or the possibility of striking one’s head against low 285 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 157 hanging objects. PPE used to protect the head must comply with ANSI Z89.1-1986, “American National Standard for Personnel Protection – Protective Headwear for Industrial Workers – Requirements” Foot Protection – Equipment designed to provide protection for an individual’s feet and toes against hazards such as falling or rolling objects, objects that may pierce the sole or upper section of the foot, etc. PPE used to protect the feet and toes must comply with ANSI Z-41-1991, “American National Standard for Personal Protection – Protective Footwear” Hand Protection – Equipment designed to provide protection for an individual’s hands against hazards such as sharp or abrasive surfaces. The proper hand protection necessary is dependent upon the situation and characteristics of the gloves. For instance, specific gloves would be used for protection against electrical hazards while the same gloves may not be appropriate in dealing with sharp or abrasive surfaces Vision/Face Protection – Equipment designed to provide protection for an individual’s eyes or face against hazards such as flying objects. PPE used to protect eyes and face must comply with ANSI Z87.1-1989, “American National Standard Practice for Occupational and Educational Eye and Face Protection.” Again, the proper eye/face protection necessary is dependent upon the situation and characteristics of the equipment. For instance, eye and face protection used by individuals who are welding may not be appropriate for individuals operating a wood chipper Hearing Protection – Equipment designed to provide protection for an individual’s hearing against prolonged exposure to high noise levels. According to OSHA, the permissible level of sound is an average of 90 decibels over the course of an eight (8) hour work day. Above the sound exposure level, hearing protection is required. PPE used to protect hearing must comply with ANSI S3.19-1974, “American National Standard Practice for Personal Protection – Hearing Protection” Respiratory Protection – Equipment designed to provide protection for an individual’s respiratory system against breathing air contaminated with hazardous gases, vapors, airborne particles, etc. PPE used to protect the respiratory system must comply with ANSI Z88.2-1992. In addition, the use of respiratory protection requires a qualitative fit test and, in some cases, a pulmonary fit test by a licensed medical professional 6. PPE Debris Removal Activity PPE requirements are made based upon the results of the job hazards assessment. The following list of PPE equipment is organized by debris removal activity and is meant to be a representative list. Specific PPE requirements vary from location to location. In general, individuals involved in the debris removal process should personally monitor water consumption to avoid dehydration and use appropriate skin protection (breathable clothes, light colors, sunscreen, etc.). Ultimately, the selection of PPE is the responsibility of the monitoring firm and debris removal contractors’ project managers. 286 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 158 Debris Collection Monitoring The hazards of disaster debris collection monitoring include, but are not limited to: struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps. PPE requirements include: Reflective vest Foot protection (rugged shoes or boots, steel toe and shank if required) Long pants Debris Disposal Monitoring The hazards of disaster debris disposal monitoring include but are not limited to: struck by or caught in/between vehicles, falls or trips on stairs or uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps and struck by falling disaster debris. Monitor towers must be equipped with a first aid kit. PPE requirements include: Reflective vest Foot protection (rugged shoes or boots, steel toe if required) Long pants Hard Hat Debris Removal The hazards of disaster debris removal include, but are not limited to: struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps and airborne debris. In addition, PPE requirements include: Reflective vest Vision and hearing protection Foot protection (rugged shoes or boots, steel toe and shank if required) Long pants Debris Disposal and Reduction The hazards of disaster debris disposal and reduction include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: Reflective Vest Foot protection (rugged shoes or boots, steel toe if required) Vision and hearing protection Long pants Hard hat Debris Cutting and Trim Work The hazards of disaster debris cutting and trimming work include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from 287 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 159 power tools, vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: Reflective vest Hand and foot protection (rugged shoes or boots, steel toe if required) Vision and hearing protection Long pants Gloves Hard hat For additional information regarding health and safety requirements, please contact your supervisor, the Debris Management Group Supervisor or the City Dublin Public Works Department at (925) 833-6630 [INSERT UPDATED NUMBER BASED ON INCIDENT NEEDS]. Or City of Pleasanton Public Works Department at [INSERT UPDATED NUMBER BASED ON INCIDENT NEEDS]. 288 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 160 Attachment G: Sample Debris Management Site Memorandum of Agreement This Memorandum of Agreement made and entered into this ______ day of ________ ENTER YEAR, by and between (hereinafter “OWNER”), and the City of _____________, California (hereinafter “CITY”) (collectively referred to hereinafter as “the Parties”). WHEREAS, the CITY has a debris management plan for the removal, reduction, and disposal of large volumes of debris from public property following large scale disasters; and WHEREAS, pursuant to the CITY debris management plan, the CITY may or may not enter into an agreement with one or more contractor(s) to manage and operate the removal, reduction, and disposal of disaster generated debris depending on the severity of the incident; and WHEREAS, OWNER is the owner of a tract of land in ENTER TRACT OF LAND LOCATION (hereinafter “the Property”), more particularly described in Exhibit A attached hereto; and WHEREAS, the CITY has identified the Property owned by OWNER as a suitable location for a Debris Management Site (“DMS”), to be used by the CITY in the event of a disaster necessitating debris removal, reduction, and disposal; and WHEREAS, the CITY and the OWNER have agreed to cooperate toward establishment of a DMS to be used by the CITY, or its designees, in the event of emergency assistance efforts requiring debris removal, reduction, and disposal in the City. Now therefore, the Parties agree as follows: I.PROPERTY The Property, as shown and identified as DMS on Exhibit A, constitutes approximately ____ acres available for DMS operations. The physical location of the site is: _____________________________ and is a portion of property owned by OWNER identified as: ____________________ Real Estate ID#: ___________________. II.TERM Subject to early termination as permitted by Section V herein below, this Agreement shall be for a term of ____________________ from the date of the Agreement without regard to the Commencement Date (as hereinafter defined). III.AGREEMENT OWNER, subject to the terms and conditions set forth herein, hereby agrees to the use of the Property by the CITY for purposes of staging, storing, reducing, and properly disposing of disaster generated debris following a natural or man-made event. IV.CITY OBLIGATIONS 289 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 161 a. Obtain, or cause to be obtained, all required local, state, and federal permits for the operation of a DMS; b. Install, or caused to be installed, if necessary, a temporary access road (of gravel, graded dirt, or other temporary material) for access of debris hauling vehicles to the Property; c. Manage, or cause to be managed, the DMS during the entire period of CITY use; d. Remove, or cause to be removed, all debris, vehicles, equipment, and temporary structures located on the property which were placed thereon by the CITY, its employees, agents, contractors, subcontractors, and representatives; e. Restore, or cause to be restored, the property to the property’s pre-use condition prior to the return of use of property to the OWNER; f.Perform, or cause to be performed, soil testing and abatement of any hazards created on the property as a direct result of CITY use as required under local, state, and federal law prior to the closing of the debris site and return of use of the property to the OWNER; g. Repair, or cause to be repaired, any damage to the property, including buildings and structures located on the property, caused as a direct result of CITY use of the property; in lieu of making or causing to make repair, the CITY may compensate OWNER for the cost of said repair upon agreement of both parties. V.OWNER OBLIGATIONS a. Take no action that renders the Property unusable as a temporary disaster debris disposal site as determined by the CITY; b. Upon notification (either verbal or in writing) by the CITY of the CITY’S intent to make use of some or all of the Property as a DMS under the terms and conditions of this Agreement, to make as much of the Property as deemed necessary by the CITY immediately available to the CITY, and to immediately remove all personal property (including, but not limited to vehicles and equipment) from those portions of the Property identified by the CITY for use; c. Not interfere in any manner with CITY-controlled debris management operations during the period of the CITY’S use of the Property under the terms and conditions of this Agreement. VI.COMMENCEMENT DATE The CITY will initiate DMS operations immediately preceding an event anticipated to generate debris within the CITY, or immediately following an event that generated debris within the CITY. The CITY will activate this Agreement through verbal notification to the OWNER, followed by written notification transmitted by United States mail as certified or registered mail, return receipt requested, postage paid, and addressed to OWNER. The “Commencement Date” shall be the date upon which notification is verbally provided by the CITY to OWNER. 290 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 162 VII.ASSIGNMENT OWNER shall not sell or in any way assign, transfer, or encumber his control of the Property without prior written notification to the CITY. VIII.COMPENSATION The parties agree that no compensation will be rendered for the use of the Property by the CITY. The CITY, or its designee(s), shall be responsible for restoring the Property to its original state. IX.DMS OPERATIONS The CITY, or its designee(s), will establish, operate, and monitor Debris Management Site (“DMS”) operations from the time of activation of this agreement through site restoration. X.WORKING HOURS Working hours for the DMS are only during daylight hours, seven days a week. Working hours may need to be adjusted to accommodate 24-hour operations depending on the severity of the incident. XI.DEBRIS DISPOSAL The CITY, or its designee(s), will properly, promptly and lawfully dispose of all waste, ash, and debris brought to or generated on the DMS. XII.DEBRIS SOURCES The debris stream entering the DMS may include debris generated in the unincorporated areas of Alameda County, the CITY, areas within neighboring municipalities, and from road rights-of- way maintained by the California Department of Transportation (Caltrans). The CITY will coordinate with Caltrans, and neighboring municipalities with regard to debris disposal at the CITY-operated DMS. The intention of this Agreement is to create an arrangement where Caltrans, and municipalities can deliver their debris to the DMS upon approval by the CITY and does not necessitate individual agreements between the OWNER and each entity. XIII.NOTICES Any notice or demand which by any provision of this agreement is required or allowed to be given by either party to the other shall be deemed to have been sufficiently given for all purposes when made in writing and sent in the United States mail as certified or registered mail, return receipt requested, postage paid, and addressed to the following respective addresses: XIV.INDEMNIFICATION The CITY agrees to indemnify and hold harmless OWNER from any claims, causes of action, administrative proceedings, and any and all other legal claims directly arising out of or relating to any damage, injury, loss, or other actions or omissions taken by CITY, its employees, agents, contractors, subcontractors, and representatives as a direct result of the CITY’s use of the Property under the terms and conditions of the Agreement. The CITY shall not be liable for any damage, injury, loss, or other actions or omissions not taken by CITY, its employees, agents, 291 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 163 contractors, subcontractors and representatives, including acts of third parties not operating at the direction of or under the control of CITY. Further, CITY shall not be liable for any injury, damage, or loss sustained by OWNER as a result of OWNER’S breach of the terms and conditions of this Agreement. XV.TERMINATION This Agreement shall be in effect from the last date written below until ______________. This Agreement may be terminated by either party upon submission of a thirty-day advance written notice of termination. It is the intention of the Parties to discuss the renewal of this Agreement on an annual basis. Such renewals, if mutually agreed upon, shall be evidenced by an executed Supplemental Memorandum of Agreement. The Parties may choose to negotiate new or changed terms at the time of renewal. OWNER: CITY: __ XVI.ENTIRE AGREEMENT The OWNER and the CITY agree that this document constitutes the entire agreement between the two parties and may only be modified by a written mutual agreement signed by the parties. Modifications may be evidenced by facsimile signatures. Unless and until further modified, this agreement shall consist of this document and the following attachments or addenda: Exhibit A XVII.GOVERNING LAW Both parties agree that this Agreement shall be governed by the laws of the State of California. This Agreement shall be effective on the date of the last signature below. City in witness whereof, the Parties have each executed this Agreement, this the ___ day of ______________, (ENTER YEAR). OWNER BY: (Signature) (Print Name) _____________________________ (Title) _____________________________ DATE :_________________ 292 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 164 CITY BY: (Signature) (Print Name) ______________________________ (Title)______________________________ DATE: ________________ WITNESS BY: (Signature) (Print Name) ______________________________ (Title)______________________________ DATE: ________________ 293 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 165 Attachment H: Field Documentation The following documents are provided to support debris management operations. They include force account tracking records, truck load and debris haul out tickets, disposal logs and truck certifications: 1.Force Account Labor Summary Record 2.Force Account Equipment Summary Record 3. Load Ticket 4. Debris Haul Out Ticket 5. Disposal Monitoring Log 6. Truck Certification Form and Instructions 294 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 166 295 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 167 296 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 168 297 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 169 298 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 170 Project (App./Dis./Prog.) Truck Num ber H ouse Num ber Street / Origin Correct Zone Debris Class Correct Dates & Tim es Disposal Site Load Call / W eightA P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P Page ____ of ____ Disposal Monitor #Check-out Supervisor Signature # ©2018 Tetra Tech, Inc All Rights Reserved DISPOSAL MONITOR LOG Project Site Date QC Monitor # TICKET # COLLECTION MONITOR # Last Name Legend =All Good Initials =Fixed X =Problem TRUCK #CAP %ERROR NOTEARRIVALCONFORMCODE 299 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 171 300 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 172 301 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 173 302 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 174 Attachment I: Contractor, Disposal and Recycling Contacts Attachment I: Contractor, Disposal and Recycling Contacts This attachment provides contact information for debris hauling and monitoring businesses, City franchise waste haulers, disposal sites and recycling operators in Tables 1 -5. Table 1: Debris Hauling Firm Company Name Phone Email Address Table 2: Debris Monitors Company Name Phone Email Address 303 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 175 Table 3: Franchise Waste Hauler Company Name Phone Email Address 1. Dublin Amador Valley Industries 925-979-9545 info@amadorvalleyindustries.com Mailing Address PO Box 12617 Pleasanton, CA 94588 Customer Service Center 6175 Southfront Rd. Livermore, CA 94551 925-479-9545 Fax 925-454-0782 2. Pleasanton Pleasanton Garbage Service: 925-449-7300 info@pleasantongarbageservice.com Mailing Address: Pleasanton Garbage Service, Inc. P.O. Box 399 Pleasanton, CA 94566 Business Address: Pleasanton Garbage Service, Inc. 3110 Busch Road Pleasanton, CA 94566 304 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 176 Table 4: Final Disposal Locations Site Name Market Operator Location Phone Vasco Road Landfill, LLC Residential and commercial municipal solid waste (MSW), green-waste, clean wood- waste, construction and demolition (C&D) debris (clean brick, concrete, asphalt, plaster, stucco, clean drywall), dirt, white goods, TVs/monitors, tires, household recycling (glass, cardboard, paper, plastic) Republic Services 4001 North Vasco Road 925-447-0491 Altamont Landfill & Resource Recovery MSW, asbestos (friable/non- friable), yard waste, industrial and special waste, drums (liquids and solids), C&D, sludge, biosolids Waste Management 10840 Altamont Pass Rd, Livermore, CA 94550 866-909-4458 Livermore Household Hazardous Waste Facility Household hazardous waste including: pesticides, household batteries, automotive batteries and fluids, fertilizers, pool chemicals, photo chemicals, paint/varnish, toxic cleaning products, mercury containing items, medications, sharps/needles. Alameda County 5584 La Ribera St., Livermore, CA 800-606-6606 305 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 177 Table 5: Recycling Resources Site Name Address Phone Material Streams Collected Altamont Landfill & Resource Recovery 10840 Altamont Pass Rd, Livermore, CA 94550 866-909-4458 Metals, tires, C&D and mulch. Century Recycling Livermore 2388 Research Dr Livermore, CA 94550 925-243-1228 California Redemption Value (CRV) items (aluminum, glass, plastic, bi-metal), metals, plastic, glass. Nica Metals 101 Greenville Road Livermore, CA 94551 925-443-6422 Metals, glass, paper, plastic Recycling Resource Recovery Systems, LLC 3110 Busch Road Pleasanton, CA 94566 925-846-4062 E-waste, glass, metal, paper, plastic Vintage Tech E- Waste Recycling 2442 Research Dr. Livermore, CA 94550 925-371-1050 E-waste 306 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 178 Attachment J: Sample Press Release Debris Event Press Release Template [YOUR LOGO HERE] FOR IMMEDIATE RELEASE For Immediate Release (Approximately 48-72 Hours Prior to Incident) The City of ______________, California –The potential for dangerous conditions is eminent for the City and its residents. The City is prepared and has a plan in place to immediately respond following the incident. Once dangerous conditions subside, and roads have been cleared of obstructions, residents should bring any debris to the public right-of-way for removal. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Residents should separate clean, vegetative debris (woody debris such as limbs and shrubbery) from construction and demolition debris. Do not mix hazardous material, such as paint cans, aerosol sprays, batteries, or appliances with construction and demolition debris. Household garbage, tires or roof shingles cannot be combined with any INSERT INCIDENT related debris. Do not place debris near water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, residents should continue to push remaining debris to the public right-of-way for collection on subsequent passes. Residential debris drop-off locations may be available within the City. Check the City’s Web site at INSERT WEB SITE, Contact Name Phone Email Website [A Captivating Headline] [Optional Sub-header That Builds on The Headline] 307 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 179 INSERT SOCIAL MEDIA SITE(S)for the location of these sites and the hours of operation or call INSERT NUMBER. The City website will also provide City office closure times/date (including garbage collection and City facilities). All reconstruction debris (debris resulting from rebuilding) is the responsibility of the homeowner. Those items must be dropped off at the INSERT LOCATION. City of _____________ residents are encouraged to stay indoors until the danger has passed. Please tune into local news channels for updated weather information. #### For Immediate Release (Approximately 0-72 Hours Following Incident) The City of ____________, California –The City is beginning its recovery process in the wake of INSERT INCIDENT. City residents are asked to place any INSERT INCIDENT related debris on the public right-of-way. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Keep vegetative debris (woody debris such as limbs and shrubbery) separated from construction and demolition debris, as they will be collected separately. Bagged debris should not be placed on the public right-of-way, only loose debris will be collected. Any household hazardous waste, roof shingles or tires resulting from INSERT INCIDENT, may be eligible for removal and should be separated at the curb. Do not place near water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, please continue to push remaining debris to the right-of-way for collection on subsequent passes. Household garbage collection will resume to its normal schedule on INSERT DATE AND TIME. Please check the City’s Web site INSERT WEB SITE, INSERT SOCIAL MEDIA SITE(S)for additional information and updates on the debris removal process. For more information, please call the City’s debris hotline at INSERT NUMBER. #### For Immediate Release (72 Hours Prior to Final Pass of Debris Removal) The City of ______________, California. –Final preparations are being made for the third and potentially final pass for debris removal in the wake of INSERT INCIDENT. City residents should have all INSERT INCIDENT related debris in front of their homes on the public right-of-way (the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement) no later than INSERT DATE to be eligible for pick-up. The City will not be able to guarantee that debris placed on the public right-of-way after the specified deadline will be removed. 308 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 180 Residents should continue to separate vegetative debris (woody debris such as limbs and shrubbery) and construction and demolition debris. Do not place debris near water meter vault, fire hydrant or any other above-ground utility. Hazardous household chemicals such as paint cans and batteries may be deposited at the INSERT LOCATION. You can follow the debris removal efforts in your neighborhood and the rest of the City by going to the City’s Web site at INSERT WEB SITE, INSERT SOCIAL MEDIA SITE(S), or by calling INSERT NUMBER. #### Separating Debris Graphic For more information contact: 309 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 181 Attachment K: Hazardous Stump Extraction and Removal FEMA Public Assistance Program and Policy Guide FP 104-009-02 V4 Section VI. A. c. Stump Removal For stumps that have 50 percent or more of the root-ball exposed, removal of the stump and filling the root-ball hole are eligible. If grinding a stump in-place is less costly than extraction, grinding the stump in-place is eligible. Stump removal in areas with known or high potential for archeological resources usually requires that FEMA further evaluate and consult with the State Historic Preservation Officer (SHPO) or Tribal Historic Preservation Officer (THPO). If the Applicant discovers any potential archeological resources during stump removal, the Applicant must immediately cease work and notify FEMA. Contracted Stump Removal FEMA only reimburses contracted costs charged on a per-stump basis if: The stump is 2 feet or larger in diameter measured 2 feet above the ground; and Extraction is required as part of the removal. The Applicant needs to ensure the price for stump removal includes extraction, transport, disposal, and filling the root-ball hole. For stumps that have less than 50 percent of the root-ball exposed, FEMA only provides FEMA PA funding to flush cut the item at ground level and dispose of the cut portion based on volume or weight. Grinding any residual stump is not eligible. For stumps smaller than 2 feet in diameter, or for stumps of any size that do not require extraction, FEMA only provides FEMA PA funding based on volume or weight as removal of these stumps does not require special equipment. If the Applicant claims reimbursement of these stumps on a per stump basis, FEMA limits PA funding based on a unit price for volume or tons, calculated using the Stump Conversion Table (Located on the following pages of this Attachment). If the Applicant incurs additional costs in picking up stumps 2 feet or larger in diameter that the contractor did not extract, it should complete the Hazardous Stump Worksheet ((Located on the following pages of this Attachment) and present documentation to substantiate the costs as reasonable based on the equipment required to perform the work. (d) Documentation Requirements The Applicant must provide all of the following documentation to support the eligibility of removing tree limbs, branches, stumps, or trees that are still in place: Specifics of the immediate threat with the U.S. National Grid (USNG) location and photograph or video documentation that establishes the item is on public property; Diameter of each item removed (measurement must be 2 feet up the trunk from the ground for stumps and 4.5 feet up for trees); Quantity of material to fill root-ball holes; and 310 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 182 Equipment used to perform the work. STUMP CONVERSION TABLE Diameter to Volume Capacity FEMA quantifies the number of cubic yards of debris for each size of stump based on the following formula: [(Stump Diameter2 x 0.7854) x Stump Length] + [(Root-Ball Diameter2 x 0.7854) x Root-Ball Height] 46,656 0.7854 is one-fourth Pi and is a constant. 46,656 is used to convert cubic inches to cubic yards and is a constant. The formula used to calculate the cubic yardage used the following factors, based upon findings in the field: Stump diameter measured 2 feet up from the ground Stump diameter to root-ball diameter ratio of 1:3.6 Root-ball height of 31 inches See the conversion chart on the following page. 311 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 183 Stump Diameter (Inches) Debris Volume (Cubic Yards) Stump Diameter (Inches) Debris Volume (Cubic Yards) 6 0.3 46 15.2 7 0.4 47 15.8 8 0.5 48 16.5 9 0.6 49 17.2 10 0.7 50 17.9 11 0.9 51 18.6 12 1 52 19.4 13 1.2 53 20.1 14 1.4 54 20.9 15 1.6 55 21.7 16 1.8 56 22.5 17 2.1 57 23.3 18 2.3 58 24.1 19 2.6 59 24.9 20 2.9 60 25.8 21 3.2 61 26.7 22 3.5 62 27.6 23 3.8 63 28.4 24 4.1 64 29.4 25 4.5 65 30.3 26 4.8 66 31.2 27 5.2 67 32.2 28 5.6 68 33.1 29 6 69 34.1 30 6.5 70 35.1 31 6.9 71 36.1 32 7.3 72 37.2 33 7.8 73 38.2 34 8.3 74 39.2 35 8.8 75 40.3 36 9.3 76 41.4 37 9.8 77 42.5 38 10.3 78 43.6 39 10.9 79 44.7 40 11.5 80 45.9 41 12 81 47 42 12.6 82 48.2 43 13.3 83 49.4 44 13.9 84 50.6 45 14.5 312 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 184 313 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 185 Attachment L: Temporary Debris Management Site Guidance Temporary Debris Management Site (TDMS) Checklist The following basic steps outline procedures for selecting and operating a TDMS. The FEMA Public Assistance Debris Management Guide FEMA-325 / July 2007 contains additional information including site selection. https://www.fema.gov/sites/default/files/2020- 07/fema_325_public-assistance-debris-mgmt-plan_Guide_6-1-2007.pdf 1. Gather baseline data from the site to document the state of the land before debris is deposited. The attached Investigation of Property Suitability form can be used to assess potential sites. The following action items are recommended to compile baseline information: a. Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. b. Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. c. Historical evaluation – The past use of the site area should be researched and documented. Issues relating to historical or archeological significance of the site should be cleared with the state historical preservation agency. d. Sample soil and water – If possible and deemed necessary, soil, and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved U.S. Environmental Protection Agency (EPA) methods 2. Acquire the necessary approvals for the site – TDMSs will require approval from the Alameda County Environmental Health Department serving as the Local Enforcement Agency (LEA) for the County. Use the attached TDMS Information Form to record site information. Coordinate with local and state authorities for any additional approvals 3. Set up the TDMS a. Determine the layout for the site. See attached example. b. Determine traffic patterns for trucks to safely enter and exit the site. c. Set up monitor tower(s) 4. Begin TDMS operations a. Establish debris staging and reduction operations b. Conduct disposal monitoring 5. Begin environmental monitoring program of TDMS 6. Open additional TDMSs as necessary 7. Complete the disposal of reduced debris 8. Close out and remediate TDMSs 314 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 186 TDMS Investigation of Property Suitability DATE OF SITE INVESTIGATION: OWNERSHIP OF PROPERTY (CHECK ONE): Municipal Property County Property Private Property Other Ownership (describe) _____________________________________________________________________ PROPERTY NAME: PROPERTY OWNER’S NAME: PROPERTY OWNER’S ADDRESS: PROPERTY OWNER’S PHONE NUMBER: PROPERTY OWNER’S EMAIL ADDRESS: ESTIMATED PROPERTY SIZE: SITE GPS COORDINATES: PHYSICAL ADDRESS: CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property Current Land Use Any proposed future land uses Environmental issues Proximity to Schools, Churches, Community Centers Property topography Open water sources Ground water wells Access to electricity/sewer/water Soil integrity Surface water drainage Prevailing wind direction Ingress/Egress Lighted area Site security Buffer Distance for Noise Control Property Developed Property Adjacent to Airport/Airfield Site able to handle large volume of trucks SITE PREPARATION: High __________ Medium ____ ______ Low __________ SUITABILITY TO WET WEATHER: High __________ Medium ____ ______ Low __________ ABILITY TO SERVE A SPATIAL AREA: High __________ Medium ____ ______ Low __________ 315 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 187 SITE ACCEPTABILITY FOR WHAT TYPE OF REDUCTION METHOD (CHECK APPLICABLE METHOD(S)): Open Burning __________ Air Curtain Incineration __________ Grinding __________ *Note – likely use as a citizen drop-off site, no reduction on-site WILL THIS SITE BE RECOMMENDED FOR USE: (YES/NO)? EXPLAIN WHY: ______ C&D ______ Vegetative ______ Both C&D and Vegetative ______ White Goods ______ Other (Describe________________________) LIST NUMBERS OF EACH PHOTOGRAPH TAKEN OF THE PROPERTY: LIST THE CLOSEST LANDFILL AND APPROXIMATE DISTANCE FROM SITE: NOTES: ___________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ Attach photos of the site. 316 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 188 Sample Layout of a TDMS 317 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 189 318 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 190 Attachment M: Sample Right of Entry Permit RIGHT-OF-ENTRY PERMIT [For Providing Debris Removal on Private Property] <Insert name of owner>(“Owner”), hereby permits the City of ____________ its officers, employees, agents, contractors and subcontractors (“City”), to enter upon Owner’s property commonly identified as <insert property address>, County of Alameda, State of California (“Premises”), subject to all licenses, easements, encumbrances, and claims of title affecting the Premises upon the following terms and conditions: 1. Grant of Right of Entry. Owner hereby grants the City a right of entry (“Permit”) over the Premises for the purpose of inspecting the Premises, testing materials on the Premises, removing and clearing any or all <name of incident>generated debris of whatever nature including by not limited to ash, vehicles, construction debris, trees, waste or other materials from the Premises, subject to the terms and conditions set forth in this Permit. It is fully understood that this Permit does not create any obligation on the City to perform inspection, testing or debris clearance. Owner understands that the City will undertake no cleanup action until the Right-of-Entry Permit is signed and returned. 2. Private Insurance Coverage. Most homeowner’s insurance policies have coverage to pay for the costs of removal of <insert type of incident>generated debris. Owner understands that in the event federal financial assistance is received by the Owner for purposes of inspection, testing or debris removal hereunder, federal law (42 United States Code 5155, et seq.) requires Owner to reimburse the City for the cost of removing <insert name of incident>generated debris to the extent covered in Owner’s insurance policy. Owner also understands that, when requested, Owner must provide a copy of the insurance policy, proof/statement of loss and settlement agreement from Owner’s insurance company to the City. Owner (_____does, ____ does not) have homeowners or similar insurance. If Owner indicates that Owner does not have such insurance, Owner certifies under penalty or perjury that there was no insurance in effect at the time of the <insert type of disaster>, which may provide coverage for the costs of inspection, testing or debris removal. 3. Duplication of Benefits. Owner (____ has, ____ has not) and (____ will, ____ will not) receive(d) any compensation for debris removal from any other source including Small Business Administration (SBA), individual and family grant program or any other public assistance program. Owner will advise the City in writing within 10 days of receipt of any insurance settlements for debris removal. Owner further agrees to reimburse the City within 30 days of receipt, from such proceeds, for the cost of the debris removal conducted by the City. In the event the insurance proceeds are less than the cost of debris removal incurred by the City, Owner will not be responsible for the difference. If the insurance proceeds exceed the City’s cost of debris removal, 319 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 191 Owner will keep any excess proceeds. Owner understands that all disaster related funding, including that for debris removal from private property, is subject to audit. 4. Hold Harmless. The City shall not be liable for, and Owner shall indemnify and hold harmless the City, the County, the United States Government, the Federal Emergency Management Agency (FEMA), subcontractors, employees and volunteers, against any and all claims, deductibles, self- insured retentions, demands, liability, judgments, awards, fines, mechanics’ liens, labor disputes, losses, damages, expenses, personal injury, charges or costs of any kind or character, including attorneys’ fees and court costs (herein collectively referred to as “Claims”), which arise out of or are in any way connected to actions arising out of this Permit, and hereby release, discharge and waive any claims and action, in law or equity, arising therefrom. Owner shall make Owner’s best efforts to mark any sewer lines, utilities, septic tanks and water lines located on the Premises. 5. No City Assumption of Liability for Remediation. In consideration of the assistance the City is providing to Owner under this Permit, at no cost to Owner, the City assumes no liability or responsibility, and Owner shall not seek to recover from the City, Alameda County, the United States Government, the Federal Emergency Management Agency (FEMA), the State of California, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation or any of their officers, agencies, agents, contractors, subcontractors, employees and volunteers, the costs of any remediation of damages to the Premises incurred due to actions taken pursuant to this Permit. 6. City Agents. Any person, firm, or corporation authorized to work upon the Premises by the City shall be deemed to be the City’s agent, including but not limited to California Environmental Protection Agency and its contractors, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation and shall be subject to all applicable terms hereof. 7. Authority. Owner represents and warrants that it has full power and authority to execute and fully perform its obligations under this Permit pursuant to its governing instruments, without the need for any further action, and that the person(s) executing this Permit on behalf of Owner are the duly designated agents of Owner and are authorized to do so, and that fee title to the Premises vests solely in Owners. 8. Entire Agreement. This Permit constitutes the entire agreement between the parties with respect to the subject matter hereof, and all prior or contemporaneous agreements, understandings and representations, oral or written, are superseded. 9. Modification. The provisions of this Permit may not be modified, except by a written instrument signed by both parties. 10. Partial Invalidity. If any provision of this Permit is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Permit shall not be affected thereby. Each provision shall be valid and enforceable to the fullest extent permitted by law. 320 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 192 11. Successors and Assigns. This Permit shall bind and benefit the parties and their successors and assigns, except as may otherwise be provided herein. 12. Notices. Any notice required hereunder shall be provided as follow: For the City: Name: _______________________________ Department:_______________________________ Address:_______________________________ _______________________________ Phone _______________________________ For the Owner: Name: _______________________________ Department:_______________________________ Address:_______________________________ _______________________________ Phone _______________________________ IN WITNESS WHEREOF, Owner and the City have executed this Permit effective as of _____________________(date). Owner: Property Address: ________________________________________ ________________________________ By: ____________________________________ (signature) Phone #1: ___________________________ Phone #2: ___________________________ Email address: ____________________________________ City: City of __________________, California By: ______________________________________ 321 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 193 Attachment N: Priority Road List The City of Dublin’s evacuation routes (i.e. priority routes) are provided in the image below. 322 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 194 323 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 195 The City of Pleasanton’s evacuation routes (priority routes) are listed below. 324 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 196 325 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 197 Attachment O: Critical Facilities List The following tables below specify critical facilities for both Dublin and Pleasanton. 326 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 198 Table 1. City of Dublin Critical Facilities List City of Dublin Critical Facilities List Critical Facility Name Critical Facility Type Address BAY AREA RAPID TRANSIT Major Transportation IRON HORSE PKWY BAY AREA RAPID TRANSIT Major Transportation 6501 GOLDEN GATE AVE BAY AREA RAPID TRANSIT Major Transportation DE MARCUS BLVD-60KV SUBSTATION CALIFORNIA HIGHWAY PATROL Emergency Services 4999 GLEASON DR CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Government -Schools 7600 DUBLIN BLVD CITY OF DUBLIN--CIVIC CENTER Government - Facilities 100 CIVIC PLZ CITY OF DUBLIN--PUBLIC SAFETY COMPLEX Emergency Services 6361 CLARK AVENUE CITY OF DUBLIN--CORPORATION YARD Government - Facilities 5706 SCARLETT COURT CITY OF DUBLIN--SHANNON COMMUNITY CENTER Government - Facilities 11600 SHANNON AVENUE CITY OF DUBLIN--THE WAVE Government - Facilities 4201 CENTRAL PARKWAY CITY OF DUBLIN--DUBLIN LIBRARY Government - Facilities 200 CIVIC PLZ CITY OF DUBLIN--ACFD Vehicle Maintenance Facility Emergency Services 5777 SCARLETT COURT CITY OF DUBLIN--Fire Station 16 Emergency Services 7494 DONOHUE DR CITY OF DUBLIN--Fire Station 17 Emergency Services 6200 MADIGAN DR CITY OF DUBLIN--Fire Station 18 Emergency Services 4800 FALLON RD EAST COUNTY ANIMAL SHELTER Government - Facilities 4595 GLEASON DR ALAMEDA COUNTY OFFICE OF EMERGENCY SERVICES Emergency Services 4985 Broder Blvd COUNTY OF ALAMEDA Government -Jail 5325 BRODER BLVD PRIMARY 21KV DEPT OF THE ARMY Emergency Services 520 MITCHELL DR DEPT OF THE ARMY Energy Sector 8TH STREET & ADAMS ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 620 BLDG CAMP PARKS DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 690 HUTCHINS ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 350 BLDG CAMP PARKS 327 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 199 City of Dublin Critical Facilities List DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 665 6TH ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 677 BLDG CAMP PARKS DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 275 8TH ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 650 DAVIS AVE DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 282 8TH ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 611 BLDG CAMP PARKS DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 501 BLDG CAMP PARKS DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 659 CAMP PARKS BLVD DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 685 POWERS ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 628A Camp Park Blvd DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 500 DAVIS ST DEPT OF THE ARMY Other -Parks Reserve Forces Training Area 517 BLDG CAMP PARKS DUBLIN SAN RAMON SERVICES DISTRICT Other -Parks Reserve Forces Training Area 10 BARNET BLVD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 4851 ARNOLD RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 3550 ANTONE WY DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 7541 BRIGADOON WAY DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 7051 DUBLIN BLVD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 5791 N DUBLIN RANCH DR DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 4010 FALLON RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 11520 Betlen Dr DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 5596 TURNBERRY DR DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 10800 DUBLIN BLVD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 8137 CREEKSIDE DR 328 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 200 City of Dublin Critical Facilities List DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water BLOOMINGTON & FENWICK DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 7373 HANSEN DR DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 7155 STAGECOACH RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 11600 SHANNON DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 5099 TASSAJARA RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 11222 BETLEN DR DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 1180 RANGE RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 10653 DUBLIN BLVD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 6441 FALLON RD DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 11222 BETLEN DR # C DUBLIN SAN RAMON SERVICES DISTRICT Water and Waste Water 6402 DOUGHERTY RD DUSD--WELLS MIDDLE SCHOOL Government -Schools 6800 PENN DR DUSD--COTTONWOOD CREEK SCHOOL Government -Schools 2400 CENTRAL PKWY DUSD--FREDERICKSEN ELEMENTARY SCHOOL Government -Schools 7243 TAMARACK DR DUSD--NEILSEN ELEMENTARY SCHOOL Government -Schools 7500 AMARILLO RD DUSD--DUBLIN ELEMENTARY SCHOOL Government -Schools 7997 VOMAC RD DUSD--VALLEY HIGH SCHOOL Government -Schools 6901 YORK DR DUSD--DUBLIN HIGH SCHOOL Government -Schools 8151 VILLAGE PKWY DUSD--KOLB ELEMENTARY SCHOOL Government -Schools 3150 PALERMO WAY DUSD--FALLON MIDDLE SCHOOL Government -Schools 3001 KOHNEN WY DUSD--DOUGHERTY ELEMENTARY SCHOOL Government -Schools 5301 HIBERNIA DR 329 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 201 City of Dublin Critical Facilities List DUSD--MURRAY ELEMENTARY SCHOOL Government -Schools 8435 DAVONA DR DUSD--JOHN GREEN ELEMENTARY SCHOOL Government -Schools 3300 ANTONE WAY DUSD--AMADOR ELEMENTARY SCHOOL Government -Schools 2100 E CANTARA DR DUSD--DUSD ADMINISTRATIVE OFFICES Government -Schools 7471 LARKDALE AVE FEDERAL CORRECTIONAL INSTITUTION Government -Jail 5675 8TH STREET CAMP PARK FEDERAL CORRECTIONAL INSTITUTION Government -Jail 6600 GOODFELLOW AVE # A FEDERAL CORRECTIONAL INSTITUTION Government -Jail 6650 GOODFELLOW AVE FEDERAL CORRECTIONAL INSTITUTION Government -Jail 5701 8TH ST FEDERAL CORRECTIONAL INSTITUTION Government -Jail 6600 GOODFELLOW AVE # B FEDERAL CORRECTIONAL INSTITUTION Government -Jail 8TH & HAMILTON EAST COUNTY HALL OF JUSTICE Government - Facilities 5151 GLEASON DR KINDER MORGAN LP Chemical Sector 6144 HORIZON PKWY QUARRY LANE SCHOOL INC Government -Schools 6363 TASSAJARA RD ST RAYMONDS CATHOLIC CHURCH Government -Schools 11555 SHANNON AVE U S ARMY GARRISON DEPT OF ARMY Other -Parks Reserve Forces Training Area 635 BLDG 6TH ST VALLEY CHRISTIAN CENTER Government -Schools 7500 INSPIRATION DR 330 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 202 Table 2. City of Pleasanton Critical Facilities List City of Pleasanton Critical Facilities List Site Name Critical Facility Type Address Pleasanton City Hall Government Facilities: Schools, Jails, Prisons 123 Main Street Pleasanton Police Department Emergency Services Sector: Police, Fire, Emergency Ops 4833 Bernal Avenue/P.O. Box 909 Pleasanton Police Department North Service Center Emergency Services Sector: Police, Fire, Emergency Ops 6050 Stoneridge Mall Road Fire Station 1 Emergency Services Sector: Police, Fire, Emergency Ops 3560 Nevada Street Fire Headquarters Emergency Services Sector: Police, Fire, Emergency Ops 3560 Nevada Street Fire Station 2 Emergency Services Sector: Police, Fire, Emergency Ops 6300 Stoneridge Mall Road Fire Station 3 Emergency Services Sector: Police, Fire, Emergency Ops 3200 Santa Rita Road Fire Station 4 Emergency Services Sector: Police, Fire, Emergency Ops 1600 Oak Vista Parkway Fire Station 5 Emergency Services Sector: Police, Fire, Emergency Ops 1200 Machado Place Fire Training Center Emergency Services Sector: Police, Fire, Emergency Ops 3301 Busch Road Emergency Operation Center Emergency Services Sector: Police, Fire, Emergency Ops 4833 Bernal Avenue/P.O. Box 909 Horizon Early Education Center Government Facilities: Schools, Jails, Prisons 245 Abbie Street 331 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 203 City of Pleasanton Critical Facilities List Harvest Park iPals Preschool Government Facilities: Schools, Jails, Prisons 4900 Valley Avenue STEAM Preschool Government Facilities: Schools, Jails, Prisons 4667 Bernal Avenue Alisal Elementary School Government Facilities: Schools, Jails, Prisons 1454 Santa Rita Road Donlon Elementary School Government Facilities: Schools, Jails, Prisons 4150 Dorman Road Fairlands Elementary School Government Facilities: Schools, Jails, Prisons 4151 W. Las Positas Boulevard Hearst Elementary School Government Facilities: Schools, Jails, Prisons 5301 Case Avenue Lydiksen Elementary School Government Facilities: Schools, Jails, Prisons 7700 Highland Oaks Drive Mohr Elementary School Government Facilities: Schools, Jails, Prisons 3300 Dennis Drive Valley View Elementary School Government Facilities: Schools, Jails, Prisons 480 Adams Way Vinatage Hills Elementary School Government Facilities: Schools, Jails, Prisons 1125 Concord Street Walnut Grove Elementary School Government Facilities: Schools, Jails, Prisons 1999 Harvest Road Hart Middle School Government Facilities: Schools, Jails, Prisons 4433 Willow Road Harvest Park Middle School Government Facilities: Schools, Jails, Prisons 4900 Valley Avenue Pleasanton Middle School Government Facilities: Schools, Jails, Prisons 5001 Case Avenue 332 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 204 City of Pleasanton Critical Facilities List Amador Valley High School Government Facilities: Schools, Jails, Prisons 1155 Santa Rita Road Foothill High School Government Facilities: Schools, Jails, Prisons 4375 Foothill Road Village High School Government Facilities: Schools, Jails, Prisons 4645 Bernal Avenue Gingerbread Preschool Government Facilities: Schools, Jails, Prisons 4333 Black Avenue Axis Community Health -Medical Clinic Healthcare and Public Health 5925 W Las Positas Boulevard #100 Axis Community Health -Medical Clinic Healthcare and Public Health 4361 Railroad Avenue Stanford Children's Health Healthcare and Public Health 5000 Pleasanton Avenue Suite 200 Standford Health Care –Valley Care Medical Center Healthcare and Public Health 5555 W Las Positas Boulevard Stanford Vascular Care Clinic Healthcare and Public Health 5565 W Las Positas Boulevard John Muir Health Urgent Care Healthcare and Public Health 5860 Owens Drive Concentra Urgent Care Healthcare and Public Health 5635 W Las Positas Boulevard Express Medicine Urgent Care Healthcare and Public Health 5700 Stoneridge Mall Road #100 Kaiser Permanente Healthcare and Public Health 7601 Stoneridge Road Pleasanton City Water Services Water and Waste Water Systems 3333 Busch Road Dublin San Ramon Services District Water and Waste Water Systems 7399 Johnson Drive Dublin Canyon Booster Station Water 11599 Dublin Canyon Rd Foothill Booster Station Water 4301 Foothill Rd Grey Eagle Booster Station Water 55 Red Feather Ct Kottinger Ranch Booster Station Water 1201 Hearst Dr Laurel Creek Booster Station Water 5800 Foothill Rd Longview Booster Station Water 8999 Longview Dr McCloud Booster Station Water 501 Kottinger Dr 333 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 205 City of Pleasanton Critical Facilities List Ruby Hill Booster Station Water 3033 W Ruby Hill Dr Sycamore Booster Station Water 937 Sycamore Creek Way Tank 1300 Booster Station Water 9400 Santos Ranch Rd Tank 900 Booster Station Water 9000 Santos Ranch Rd Tank 510 Booster Station Water 8251 Santos Ranch Rd Vineyard Booster Station Water 3502 Vineyard Ave Vineyard Hills Booster Station Water 1202 Machado Pl Turnout 1 Water 2722 Santa Rita Rd Turnout 2 Water 3400 Hopyard Rd Turnout 3 Water 3699 W Las Positas Turnout 4 Water 4790 Hopyard Rd Turnout 5 Water 3550 Nevada St Wells 5 & 6 Water 1450 Santa Rita Rd Well 7 Water 3033 Hopyard Rd Well 8 Water 3333 Busch Rd Bonde 1 Tank Water 900 Abbie St Bonde 2 Tank Water 30 Grey Eagle Ct Dublin Canyon Tank Water 6220 Detjen Ct Golden Eagle Tank Water 8200 Golden Eagle Wy Happy Valley Golf Course Tank Water 4500 Clubhouse Dr Kottinger Ranch Tank Water 1399 Benedict Ct Laurel Creek Tank Water 9700 Crosby Dr Lower Ruby Hill Tank Water 3599 Valenza Way Lund Tank Water 1700 Minnie St Moller Tank Water 8207 Moller Ranch Dr Sycamore 8MG Tank Water 1100 Sycamore Creek Way Tassajara Tank Water 5450 Tassajara Dr Upper Ruby Hill Tank Water 4001 W Ruby Hill Dr 334 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 206 City of Pleasanton Critical Facilities List Vineyard Hills Tank Water 99 Winding Oaks Way Sewer Pump Station S-2 Sewer 8019 Foothill Rd Sewer Pump Station S-3 Sewer 3333 Hopyard Rd Sewer Pump Station S-5 Sewer Across from 1705 Laguna Creek Ln Sewer Pump Station S-6 Sewer 6900 W Las Positas Sewer Pump Station S-7 Sewer 4950 Bernal Ave Sewer Pump Station S-8 Sewer 6890 Koll Center Pkwy Sewer Pump Station S-9 Sewer 6720 Arlington Dr Sewer Pump Station S-10 Sewer 7341 Foothill Rd Sewer Pump Station S-12 Sewer 302 Happy Valley Rd Sewer Pump Station S-14 Sewer 6614 Alisal St Sewer Pump Station S-15 Sewer 2299 Vineyard Ave Storm Pump Station SD-1 Storm 4950 Bernal Ave Storm Pump Station SD-2 Storm 4000 Del Valle Pkwy Storm Pump Station SD-3 Storm 3090 Valley Ave Storm Pump Station SD-4 Storm 1040 Valley Ave Recycled Water Pump Station Recycled 5600 PARKSIDE DR 335 Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 207 END OF DOCUMENT 336