HomeMy WebLinkAbout4.4 Appointing Directors for PLAN JPA RepresentationSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.4
DATE:April 5, 2022
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Appointing Directors to Pooled Liability Assurance Network (PLAN) Joint Powers Authority (JPA) to Represent the City of DublinPreparedby:Renuka Dhadwal,Management Analyst
EXECUTIVE SUMMARY:The City Council will designate employees to represent the City of Dublin on the Board of Directors to the Pooled Liability Assurance Network (PLAN) Joint Powers Authority (JPA).
STAFF RECOMMENDATION:Adopt the Resolution Rescinding Resolution No. 09 -20 and Appointing Directors to PLAN JPA on Behalf of the City of Dublin.
FINANCIAL IMPACT:Adoption of the resolution will have no direct financial impact. Participation on the Board of Directors provides the City with one vote on the approval of PLAN JPA business including premiums for programs provided by PLAN JPA (formerly ABAG PLAN). Service on the Board of Directors is assumed as part of the employee's regular duties and the Board Members do not receive additional compensation.
DESCRIPTION:The City of Dublin has been a charter member of ABAG PLAN Corporation since 1986 for the provision of liability insurance, property insurance, and employee bonds. In June 1992, the City Council approved a Risk Coverage Agreement which established procedures by which ABAG PLAN could also offer partially self-insured property insurance program. This document was unanimously approved by all 26 cities which were member agencies in ABAG PLAN Corporation. On July 27, 1992, the City Council adopted Resolution No. 90-92 designating City Staff as the regular and alternate voting members to the ABAG PLAN Board of Directors. Later in 2014, the
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City Council updated its regular and alternate voting members to the ABAG PLAN Board of Directors due to changes in City Staff.In 2017, ABAG PLAN Corporation separated from the former model of service and moved to a new risk management-focused joint powers authority that provides the same pooled risk coverage for its member agencies, with preference for the existing members of ABAG PLAN, under a new risk coverage agreement to ensure these essential insurance services continued in a seamless manner.On December 19, 2017, the City Council authorized the City Manager to execute the PLAN JPA Agreement, pursuant to California Government Code §6500 et seq., including the powers delegated. Late in 2018, the City Council adopted its regular and alternate voting members to the PLAN JPA Board of Directors. In February 2020, due to Staff transition, the City Council updated its regular and alternate voting members to the PLAN JPA Board of Directors(Attachment 2).With a change in Staff leadership (the hiring of the City’s new Human Resources Director), it is now appropriate to appoint new Board representatives via the proposed Resolution (Attachment 1), which rescinds Resolution 09-20 and appoints Staff representation to the PLAN JPA Board of Directors.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:A copy of this Staff Report has been provided to Jon Paulsen, General Manager / Executive Director PLAN JPA, and the City Council Agenda was posted.
ATTACHMENTS:1) Resolution Rescinding Resolution No. 09-20 and Appointing Directors to PLAN JPA on Behalf of the City of Dublin2) Resolution No. 09-20
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Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 2
RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESCINDING RESOLUTION NO. 09-20 AND APPOINTING
DIRECTORS TO PLAN JPA ON BEHALF OF THE CITY OF DUBLIN
WHEREAS,the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS,ABAG Plan Corporation officially dissolved on June 20, 2018; and
WHEREAS,on December 19, 2017, the City Council approved membership in PLAN JPA and
this succession JPA is now providing the City with liability insurance, property insurance, and employee
bonds; and
WHEREAS,PLAN JPA is a self-funded insurance pool serving public agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors consisting
of one representative from each member agency; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part of
its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise its designees to PLAN JPA.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Dublin rescinds
Resolution No. 09-20.
NOW, THEREFORE, BE IT FURTHER RESOLVED,that the City Council of the City of Dublin
does hereby designate the following individuals as appointees to the PLAN JPA Board of Directors:
Title Designation
Human Resources Director Director
Administrative Services Director / Finance Director Voting Alternate Director
City Manager Second Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with PLAN JPA
Corporation Bylaws and the Memorandum of Coverage.
{Signatures on the following page}
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Reso. No. XX-22, Item X.X, Adopted XX/XX/22 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 5th day of April 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 2
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