HomeMy WebLinkAbout1-24-22 PCSC AgendaJanuary 24, 2022 Dublin Parks and Community Services Commission Agenda 1
Council Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN PARKS AND COMMUNITY
SERVICES COMMISSION
Monday, January 24, 2022 Location: Electronic Methods
Regular Meeting 7:00 PM
Meeting Procedure During Coronavirus (COVID-19) Outbreak: Pursuant to AB 361, the City is
authorized to hold public meetings via teleconferencing and to make public meetings accessible
telephonically or otherwise electronically to all members of the public, without making available any
physical location for the public.
• The Parks and Community Services Commission will hold this meeting remotely via Zoom Video
Communications.
• Please click on the link below to join the webinar:
https://dublinca.zoom.us/j/88508862663?pwd=Y3dMY2V1QTNERzFraVh1elUxeXZ4Zz09
Passcode: 2G3g7gak
US: +16699009128,,88508862663#,,,,*44665256# or +13462487799,,88508862663#,,,,*44665256#
Or Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799
or +1 646 558 8656
Webinar ID: 885 0886 2663
Passcode: 44665256
• Online speaker slips will be available the day of the meeting at 10:00 a.m. at
https://dublin.ca.gov/84/Parks-Community-Services-Commission and the public will be able to
call in using a computer/or smart phone via the above link which will also be provided following
submission of a speaker slip. A telephonic option is also be available.
• Once connected, the public speaker will be connected to the Zoom webinar as an attendee and
muted. The speaker will be able to see the meeting from inside Zoom.
When the agenda item upon which the individual would like to comment is addressed, the speaker will
be announced in the meeting when it is his/her time to speak to the Commission. The speaker will then
be unmuted for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
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January 24, 2022 Dublin Parks and Community Services Commission Agenda 2
At this time, the public is permitted to address the Parks and Community Services
Commission on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Commission may respond to
statements made or questions asked, or may request Staff to report back at a future
meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a
future Parks and Community Services Commission agenda. The exceptions under
which the Commission MAY discuss and/or take action on items not appearing on
the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Parks & Community Services Commission with one single action.
Members of the audience, Staff or the Parks & Community Services Commission who
would like an item removed from the Consent Calendar for purposes of public input
may request the Chair to remove the item.
3.1 Approval of the December 20, 2021 Parks and Community Services Commission
Regular Meeting Minutes.
The Commission will consider approval of the minutes of the December 20, 2021
Parks and Community Services Commission Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the December 20, 2021 Parks and Community Services
Commission Regular Meeting.
Staff Report Attachment 1 - December 20, 2021 Parks and Community Services Commission
Regular Meeting Minutes
3.2 Tri-Annual Parks and Community Services Department Report for September –
December 2021
The Commission will receive the Department Tri-Annual Report on classes,
activities, and events from September through December 2021.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
3.3 Dublin Library Quarterly Report for July – September 2021
The Commission will receive the quarterly report for the Dublin Library for the
period of July through September 2021.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - Dublin Library Quarterly Report: July - September 2021
4. WRITTEN COMMUNICATION
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January 24, 2022 Dublin Parks and Community Services Commission Agenda 3
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1 Election of Officers
The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and
Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Elect a Chairperson and Vice Chairperson for the 2022 calendar year.
Staff Report
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee
reports and reports by the commission related to meetings attended at City expense
(AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office
(925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity and
inclusion.
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 3.1
DATE:January 24, 2021
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Approval of the December 20, 2021 Parks and Community Services Commission Regular Meeting MinutesPrepared by:Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the December 20, 2021 Parks and Community Services Commission Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the December 20, 2021 Parks and Community Services Commission Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the minutes of the December 20, 2021 Parks and Community Services Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:
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Page 2 of 2
1) Attachment 1 – December 20, 2021 Regular Parks and Community Services Commission Regular Meeting Minutes
5
MINUTES OF THE PARKS AND
COMMUNITY SERVICES COMMISSION
Regular Meeting: December 20, 2021
PARKS AND COMMUNITY SERVICES COMMISSION MINUTES 1
REGULAR MEETING
NOVEMBER 15, 2021
Attachment 1
A Regular Meeting of the Dublin Parks and Community Services Commission was held on Monday, December 20, 2021, in the Council Chamber at the Civic Center. The meeting was called to order at 7:00 PM, by Commission Chair Matthew Giller.
1. Call to Order and Pledge of Allegiance
Attendee Name Title StatusMatthew Giller Commission Chair PresentKristin Speck Vice-Chairperson PresentJoseph Washington Commissioner AbsentSameer Hakim Commissioner PresentVimal Pannala Commissioner AbsentPratyush Rallapally Student Representative PresentRichard Thornbury Alternate Commissioner PresentDaniel Colley Alternate Commissioner Present
2. Oral Communications
2.1. Public Comment – None.
3. Consent Calendar
3.1.Approval of the November 15, 2021 Parks and Community Services Commission
Regular Meeting Minutes
3.2 Public Art Proposals for Heritage ParkThe Commission voted to approve the Consent Calendar.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Kristin Speck, Vice Chair
SECOND:Sameer Hakim, Commissioner
AYES:Giller, Rallapally, Speck, Hakim, Alternate Colley, Alternate Thornbury
ABSENT:Washington, Pannala
4. Written Communication – None.
5. Public Hearing – None.
6
PARKS AND COMMUNITY SERVICES COMMISSION MINUTES 2
REGULAR MEETING
DECEMBER 20, 2021
6. Unfinished Business
6.1 Establishing the Adopt-a-Bench ProgramBridget Amaya, Assistant Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report and then invited Commissioners’ questions.The Commission discussed the item with the information and details that Staff provided to address comments from the last meeting. They were provided with cost and maintenance research. The Commission approved establishing the Adopt-a-Bench Program.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Kristin Speck, Vice Chair
SECOND:Pratyush Rallapally, Student Representative
AYES:Giller, Rallapally, Speck, Hakim, Alternate Colley, Alternate Thornbury
ABSENT:Washington, Pannala
7. New Business
7.1 Youth Mini Grant Funding RecommendationsLiz Elliott, Recreation Coordinator, presented the specifics of the item as outlined in the Staff Report and then invited Commissioners’ questions.The Commission approved the following:
Organization
Grant
Requested
FY 21-22 Grant Proposal
YAC Funding
Recommendation
YAC Points
Average
Dublin High School
Chess Club
$500 Purchase chess
boards, chess pieces
and clocks
$425 12.0
Gardeners of the
Galaxy
$1,000 Purchase rays, soil,
seeds to grow
Microgreens
$700 12.6
Helping Hands for All $150 Purchase donation
items (pens, pencils,
crayons, glue sticks)
for kids
$75 8.9
7
PARKS AND COMMUNITY SERVICES COMMISSION MINUTES 3
REGULAR MEETING
DECEMBER 20, 2021
Teens Unite for
Education
$500 Purchase backpacks
and school supplies
to provide to under-
privileged
preschoolers
$300 10.5
Youth Coding
Workshops (YCW)
$2,000 Host large-scale
competition
hackathons events
$1,000 12.7
Totals $4,150 $2,500
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Sameer Hakim, Commissioner
SECOND:Pratyush Rallapally, Student Representative
AYES:Giller, Rallapally, Speck, Hakim, Alternate Colley, Alternate Thornbury
ABSENT:Washington, Pannala
7.2 2021 “Deck the Homes” Holiday Home Decorating ContestTyler Phillips, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report and then invited the Commissioners to discuss the item. The Commission approved:Name Address AwardBonato Family 7574 Sutton Ln.Holiday Spirit Award –Best overallMorales Family 7173 Kingston Pl.Seen from Space Award -Best Use of LightsCostello Family 6967 Lancaster Rd.Winter Wonderland Award -Best Lawn DisplayChopra Family 2848 E. Cog Hill Terrace Holiday Classic Award -Best Holiday ThemGuerrero Family 3670 Branding Iron Pl.Deck the Halls Award -Best Condo-ApartmentHarris Family 7964 Gunshot Ct.Gingerbread House Award -Best Neighborhood
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PARKS AND COMMUNITY SERVICES COMMISSION MINUTES 4
REGULAR MEETING
DECEMBER 20, 2021
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Sameer Hakim, Commissioner
SECOND:Matthew Giller, Chair
AYES:Giller, Rallapally, Speck, Hakim, Alternate Colley, Alternate Thornbury
ABSENT:Washington, Pannala
8. Other BusinessThe Commissioners provided brief informational reports about other events and meetings attended.
9. AdjournmentThe meeting was adjourned at 8:00 p.m.
____________________________________________
Parks & Community Services Commission Chairperson
ATTEST:
______________________________________
La Shawn Butler
Parks and Community Services Director
9
STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 7
Agenda Item 3.2
DATE: January 24, 2022
TO: Honorable Chair and Commissioners
FROM: La Shawn Butler, Parks & Community Services Director
SUBJECT:
Tri-Annual Parks and Community Services Department Report for
September – December 2021
Prepared by Elisabeth Hogue, Office Assistant II
EXECUTIVE SUMMARY:
The Commission will receive the Department Tri-Annual Report on classes, activities, and events
from September through December 2021.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The following summarizes the classes, activities, and events conducted from September through
December 2021.
Parks
Butterfly Knoll Park is under construction and scheduled to open on January 29, 2022. This 1.08-acre
neighborhood park in the Tassajara Hills Development offers visitors sweeping views of the
surrounding hills and Tassajara Creek, a themed playground, a group picnic area, and an
amphitheater seating area. The facility also has a mural painted into the grand entry staircase.
Atheltic facilties are currently closed for annual maintenance from December 16 through February
28, 2022. During this period, the City will be upgrading light fixtures at several City athletic fields in
conjunction with a contract approved by the City Council in July 2020 for nearly $21 million in
various energy efficiency projects.
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Page 2 of 7
Recreation Classes
Since the return to in-person classes in September 2021, participation numbers have steadily
increased. Outdoor sports programs offered through the City included tennis, basketball, soccer,
and skateboarding. Cultural Arts, Fitness, and Leisure participants enjoyed a variety of
programming outdoors until the recent change in weather caused actitivies to resume indoors.
Virtual programming continued for public speaking, coding, and other enrichment courses. As
reflected in participation numbers below, Aqua Aerobics following has gained momentum that is
anticipated to grow even more into 2022.
TABLE 1: CONTRACT CLASS PARTICIPATION
Category Participation
Contracted Fitness (Yoga, Zumba, Gymnastics, & Martial Arts) 69
Contracted Sports (Basketball, Tennis, Soccer, Multi-Sports, & Golf) 1,284
Contracted Leisure Classes (STEM, Enrichment, & Life-long Learning) 26
Contracted Aqua Aerobics 753
Contracted Cultural Arts (Arts, Theater, Dance, & Performing Arts) 184
Totals 2,316
Family Services
The Afterschool Recreation program and Student Union programs operated at various elementary
and middle school sites. Afterschool Recreation registrations totaled 182 participants at seven
different school sites (Amador, Cottonwood, Dougherty, Dublin Elementary, Frederiksen, Green,
and Murray). Student Union registrations totaled 28 participants enrolled at three different school
sites (Cottonwood, Fallon, and Wells).
The Student Union Middle School program was rebranded to Afterschool LEAD, which took effect at
the start of Session II on November 15. Participants now walk to a nearby elementary school and
meet City Staff. Participants assist Staff during
Afterschool Recreation at Frederiksen (Wells),
Green (Fallon), and Cottonwood (Cottonwood
Middle) Elementary Schools. Similar to that of
the traditional Dublin LEAD program,
participants receive training in recreation-
related skills, including engaging participants,
playground safety, and supervising recreation
participants. Participants have a designated
homework time, and Staff will continue to
assist students with their assignments. Session I ended on November 5, and Session II began on
November 8. The pre-school program hosted a Picture Day, Fall Festival, and the Halloween Parade
in October. In November, participants had a Thankful Festival where they each brought in a snack
item to share. The students ended December with a Pajama / Movie day to kick off the Winter Break.
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TABLE 2: FALL PRESCHOOL PARTICIPATION BY LOCATION, DAYS/WEEK, & AGE GROUP
Session
Dublin
Elementary
4 days/week,
4 years old
Shannon
Center
2 days/week,
3 years old
Shannon
Center
2 days/week,
4 years old
Shannon
Center
3 days/week
3 years old
Shannon
Center
3 days/week
4 years old
Total
Session I 23 10 20 22 22 97
Session II 22 14 23 21 25 105
Youth Advisory Committee
The Youth Advisory Committee (YAC) hosted the Youth Mental Health Forum on November 10 at
Ambrose Hall in the Shannon Community Center. The event catered to middle-school- and high-
school-aged youth and their parents. Panelists from the Dublin Police Department and Dublin
Unified School District, school counselors, and local therapists discussed mental health issues
Dublin youth experience and offered coping strategies. The Dublin High School Culinary Academy
donated treat packets for the panelists and 100 snacks for the reception. Approximately 50
participants attended. Dublin High School students in health classes received extra credit for
attending the event.
At the November Special Meeting, the YAC rated presentations
from Youth Mini Grant recipients and recommended the
following funding awards: Dublin High School Chess Club -
$425; Gardeners of the Galaxy - $700; Helping Hands for All -
$75; Teens Unite for Education - $300; Yand outh Coding
Workshops (YCW) - $1,000, for a total of $2,500 in grants.
Youth and Adult Sports
Bat Busters Tee-ball returned for an eight-week season September 11 through October 30 with 38
participants. Four teams met Saturday mornings to learn and practice skills then play games. This
program was for boys and girls ages three to five years and their parents.
Junior Warriors youth basketball returned for the fall and winter season on December 13. The
league has 61 teams consisting of 661 players, including Kindergarteners through eighth-graders.
Volunteers coach all teams with 61 head coaches and 50 assistant coaches. Games are scheduled to
begin on January 15, 2022.
The Adult 5-on-5 basketball league returned to Stager Gymnasium
beginning September 12 with the championship game taking place
on November 21.
Adult Softball “D” League men's and the co-ed Softball League
returned September 28 through November 30. The men's league
played games Tuesdays and the co-ed league played games on
Thursdays at Fallon Sports Park with seven Co-ed ''D'' League teams
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and eleven Men's ''D'' League teams.
Table 3: SEPTEMBER-DECEMBER SPORTS FIELD & STAGER GYM RESERVATION HOURS
Picnic Rentals
TABLE 4: PICNIC RENTALS
Program Month Sept Oct Nov Dec Total
Picnic Rentals 93 107 57 30 287
Private Rentals/Banquet Facilities
The department has several banquet facilities available to rent for weddings, workshops, meetings,
birthday parties and celebrations of any kind.
TABLE 5: FACILITY RENTALS BY FACILITY
Facility Sept 1 – Dec 31
Shannon Community Center 28
Heritage Park 29
Dublin Senior Center 17
The Wave 9
Dublin Library/Civic Center 17
Total 100
Facility Rental Location Sept Oct Nov Dec Total Hours Reserved
Dublin Sports Grounds 563 766 547 37 1,913
Fallon Sports Park 1,057 1,371 887 647 3,962
Ted Fairfield Park 24 36 2 0 62
Emerald Glen Park 396 363 210 60 1,029
Cricket Batting Cages 171 161 111 188 631
Stager Gym 157 147 142 85 531
Bray Commons 3 0 0 0 3
Total Hours 2,371 2,844 1,899 1,017 8,131
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Page 5 of 7
The Wave
The Wave’s Waterpark Season came to a close on September 19
with a full park buy-out. Recreational swimming returned on
Saturdays and Sundays from 1 pm - 4 pm in the Natatorium with an
admission fee of $6 per person. This program is geared towards
giving residents an indoor pool to play in year round. Off season
birthday parties continued for the public during recreational
swimming at the cost of $22 per guest. Each party area can
accommodate up to 32 guests. Party guests receive a beverage,
snack, pizza meal, party favor, napkins, plates, and admission for
recreational swimming. The guest of honor receives a souvenir cup
and additional Wave giveaways.
• The Wave hosted 106 birthday party guests from October-
December.
• The Recreational Swimming programming has had 1,597
participants.
• Residents are the most substantial users of these programs,
making up 65% of the participation.
Swim lessons have begun this season with 1,297 swimmers, 87% of
whom are Dubin residents.
The Wave’s Competitive Swim Team, the Junior Green Gators, continued to run in the fall, building
on the program's substantial summer success. Overall, the program had 86 participants, 94% of
whom were Dublin residents. Other swim programs, including Crow Canyon Sharks Swim Team and
the Tri-Valley Triathlon Club, rented the facility to conduct their swim practices.
In September 2021, the Sports Pool was formally named after former Parks and Community Services
Director Paul McCreary, who served the City for more than 20 years and was instrumental in the
design and operation of The Wave facility. Paul had a passion for Dublin youth, reflected most
recently with his generous donation of $50,000 to Dublin’s swim program.
The Wave’s Fitness Swim program is designed for participants 14 years and older that swim
regular/consistent pool lengths as an individually directed exercise program.
TABLE 6: FITNESS SWIM PARTICIPATION
September October November December
909 898 947 843
Senior Center
Since reopening, the Senior Center has offered several activities and programs for visitors to
participate in, leading to the implementation of the new convenience passes. Over 93 convenience
passes have sold to date, allowing cardholders to prepay for 10 or 20 visits and providing a faster
registration/check-in process for all drop-in classes.
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Page 6 of 7
TABLE 7: DUBLIN SENIOR CENTER DAILY VISITORS AND VOLUNTEERS
Programs September October November December
Visitors, Daily Average 150 185 308 185
Volunteer hours 96 140 152 70
• On October 2, the Senior Information Fair occurred in the Senior Center Parking lot. Over 35
vendors were on site providing valuable information to participants. An estimated 325 visitors
participated in the event.
• On October 9, 46 seniors attended the Fleet Week trip to view the Blue Angels from the San
Francisco Belle cruise ship.
• From November 1 to November 12, the Dublin Senior Center honored local veterans with a
Wall of Heroes display. A total of 103 photos were displayed by military branches and
included a description of when they were active, where they were stationed, and what
campaign they served.
• On November 13, the Senior Center hosted the Holiday Craft Boutique. The Senior Center was
transformed into a holiday craft market where 50 craft vendors sold various handmade items
that attracted over 650 community members.
• On November 18, 19 seniors went to Hilmar Cheese Farm and Duarte Poinsettia farm to view
the bright colors and the smell of fresh poinsettias in the greenhouse.
In partnership with Open Heart Kitchen, the lunch program continued daily. The Senior Center
served a daily average of 25-40 lunches before COVID-19 and now regularly serves more than 150
lunches per day.
TABLE 8: OPEN HEART KITCHEN LUNCHES SERVED
OHK Lunch Program Sep Oct Nov Dec Total
Lunches Served 3,317 3,365 2,837 2,446 11,965
The Dublin Senior Center continues its partnership with
Curative to provide access to COVID testing every Wednesday
from 8:00 am to 3:00 pm in the Senior Center parking lot.
TABLE 9: CURATIVE COVID TESTING
Month Sept Oct Nov Dec
Tests given 135 123 120 339
Heritage and Cultural Arts
Volunteers opened the Kolb House from September through December, and a self-guided tour
pamphlet was provided to 24 visitors. On the weekend of October 22 and 23, Heritage Park was home
to the Ghosts of Dublin. This sold-out event featured night-time guided tours throughout the park,
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where participants learned about local history as well as haunted stories related to Heritage Park
and the Cemetery.
On September 16, the City released a request for proposals seeking artists to design a temporary
lawn display incorporating Dublin's 40th anniversary. Proposals are open from December 16 to
January 30.
Special Events
• Splatter was held at Emerald Glen Park on September 18. The festival featured three stages of
live entertainment, an art gallery in The Wave, arts and crafts activities, World Marketplace,
and unique food truck cuisines. Highlights of the event included headliner performances by
"Queen Nation" and "Wonderbread 5", a fire dance show, and a 100-drone light show. Over
9,000 people were in attendance.
• The Dublin Farmers Market ended on Thursday, September 30. The market was held on
Thursday evenings at Emerald Glen Park and reached a record of 2,079 people on June 10.
• On October 10, Harvest Fair was held at Heritage Park and Museums, with roughly 2,000
people in attendance. This event featured fall activities such as tractor rides, face painting, a
petting zoo provided by Abbey 4-H, and more. Local arts and crafts vendors were on site
selling goods, and bluegrass band "High Water Line" performed.
• On October 24, the Floating Pumpkin Patch was held at The Wave and sold out with 150
guests. The guests swam in the Natatorium, selected pumpkins, and decorated them.
• On December 2, the Annual Tree Lighting event was held at the Dublin Civic Center, with over
1,500 in attendance. This year's event featured the Dublin High School Irish Guard's Jazz
ensemble, Dublin High School Choir, and the Dublin Unified School District Elementary
Choir. There were food trucks on site, along with business sponsors, Dublin Police Services,
and Alameda County Fire to create a walk-through experience of lights.
• On December 4, Breakfast with Santa was held at the Shannon Community Center, with 439
tickets sold. The event featured the Dublin High School Irish Guard performance, a pancake
breakfast cooked by the Dublin Lions Club, and a photo opportunity with Santa Claus.
Proceeds from this event benefited the Dublin High School Band Boosters.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
None.
16
STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 3.3
DATE:January 24, 2022
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Dublin Library Quarterly Report for July –September 2021Prepared by:Judy A. Miller, Management Analyst II
EXECUTIVE SUMMARY:The Commission will receive the quarterly report for the Dublin Library for the period of July through September 2021.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. Dublin Library returned to its regular open hours on September 19, 2021. The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. Customers can still call and request to pick up their holds at the door instead of entering the Library.On a quarterly basis the Dublin Library provides a report that highlights the following:
Programs and services
Collaboration, partnerships, and community outreach
Statistical data
Upcoming events and programs Attachment 1 provides the Library Quarterly Report for the period of July - September 2021.
STRATEGIC PLAN INITIATIVE:
17
Page 2 of 2
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) Dublin Library Quarterly Report: July – September 2021
18
Cindy Chadwick, County
Librarian
Albany
Castro Valley
Centerville
Dublin
Fremont Main
Irvington
Newark
Niles
San Lorenzo
Union City
Learning Group
Library Quarterly Report
(July - September 2021 )
Dublin Library returned to its regular open hours on Sunday, September 19. We are back to being open 51 hours a week
including four evenings, Monday – Thursday to 8:00pm and Sunday hours from 1:00-5:00pm. The successful No Contact
Holds Pick Up service that enabled members to pick up their holds when the Library building was closed ended. For
customers who are reluctant to come inside the library, they can still call and request to pick up their holds at the door
instead of coming in to retrieve and check out their holds.
Program and Service Highlights
Children’s staff had a busy summer with weekly activities for families. We put up three new Story Path books
(The Beak Book by Robin Page, Chomp: a Shark Romp by Michael-Paul Terranova, and Move! by Steve Jenkins &
Robin Page).
In July, we created a chalk obstacle course that ran from the front of the library, along the breezeway, and down
the side of the building until it reached the book drops. Kids and adults alike had a great time trying out the
course!
In August, we had a giant guessing jar out near the Information Desk, and we gave away a few prizes for the
people that guessed closest to the correct number of items in the jar. Our winner was a young boy (the jar was
almost as big as him!) who was so excited that he won. He guessed the exact number of items!
Children’s staff also created a Book Bingo program and a Dinosaur Pre-reader program that ran June 1 – August
13. Students in Dublin finish school the last week of May and are eager to play the summer reading game. Book
Bingo involved a bingo-style gameboard where students chose books based on categories on the board and once
they had completed the book would cross off that corresponding square on their board. Once they had five in a
row to make a bingo they would come in to claim a first prize. They could continue playing for blackout (all 25
squares) to win a second prize. The pre -reader game was a set of pre-literacy activities families could complete at
home. There were three rows of 5 activities and each row had a small prize give out upon completion. Over 300
families participated in the pre-reader game, and 700+ students (grades K-11) participated in the Book Bingo
program. The Friends of Dublin Library purchased four $25.00 gift cards to our local book store, Towne Center
Books, which were randomly awarded to four individual participants of Book Bingo.
Attachment 1
19
Summer Adventure 2021 ended on August 15 and numerous entries were submitted. Here is a link to
submissions show case: https://aclibrary.smugmug.com/A-World-of-Stories/n-QxFQZr/
Dublin has also started working on a pilot weeding project with Alameda County Library’s Collection Development
Manager. To date, we have completed three weeding lists resulting in an updated, refreshed collection.
We published six adult booklists on various cooking themes as part of our co-hosting of the What’s Cooking with
the Library program. From “Simple Suppers” to a vegetarian-themed list, the book lists help the library promote
healthy living and healthy families.
We rearranged and expanded the Adult New Books area to improve visibility and usability. The new configuration
means more people can browse while staying socially distanced and it creates more opportunities to highlight
titles with face-out displays.
We created a new handout showcasing how to find read-alike titles using the library catalog. The document also
covers browsing by AR level both in the catalog and through Novelist Plus.
Statistical Report
Facility Use This
Quarter
This
Quarter
Last
Year
Number of items Borrowed 103,424 41,557
Number of Visitors 24,253 0
Average Daily Visitors 311 0
Public Computer Use 3,940
Public Wifi Use 3,751
Volunteers
Number of Adult Volunteers 0 0
Number of Youth Volunteers 3 0
Total Hours Volunteered 14 0
Library Programs
Total Programs (in-person) 2 3
Total in-person Program Attendance 0 0
Virtual Programs: 0
Virtual Program attendance: 0
in-person and virtual combined total
programs: 2
in-person and virtual combined total
attendance: 0
Collaboration, Partnerships, and Community Outreach
Veterans Connect volunteers created over 150 paracord 'survival' bracelets for Operation Gratitude to send to
soldiers.
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We are still planning to collaborate with the schools in the One City, One Book program in March 2022. The book
will be Watercress by Andrea Wang. We have asked Collection Development to purchase additional copies for us
and we will purchase copies to use for the Nature Story Path in March.
Friends of the Dublin Library had a successful Book Sale in September. Book sale had been on hold due to the
Pandemic.
Education & Literacy Services division collaborated with Dublin Library to provide one on one tutoring for a
Learner to teach basic computer skills and filling out job applications.
Dublin Library partnered with Axis Community health to offer COVID 19 vaccines on July 29th & August 11. A total
of 61 vaccines were provided.
Dublin Library collaborated with Alameda County Registrar of Voters to set up ballot drop stop in front of the
library for September 14th 2021, CA Gubernatorial Recall election.
Coming Up Next Quarter
Children’s staff is planning a new Halloween themed Story Path featuring Pumpkin Cat by Anne Mortimer in the
next quarter.
Children’s librarians are putting together a Halloween craft kit that will be available for children to pick up the last
week of October.
In December, we plan to host our Winter Reading Challenge for pre -k to 8th grade students. The details are still in
the works, but it should launch in early December
Adult services staff are planning holiday themed book displays in November and December
The full time Library technician is expected to be on board and working at the Dublin Library next quarter.
Interviews will be scheduled to fill the full time Teen Librarian’s vacancy at the Dublin Library
Happy Guessing Jar Game Winner
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_________________________________________ _____________
Cindy Chadwick Ph.D., County Librarian Date
Book Bingo Board
10/21/2021
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 2
Agenda Item 7.1
DATE:January 24, 2022
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Jennifer Li Marzi,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2022 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Parks and Community Services Commission, elections shalltake place to elect a Chairperson and Vice Chairperson at the Commission’s first meeting in each year.Article V of the Parks and Community Services Commission Bylaws and Rules of Procedure states: ARTICLE VOFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote, aChairpersonand ViceChairperson at the firstmeeting of eachyear. The Chairpersonand ViceChairperson shall serve until their successors are elected, or until their terms as members of theCommission expire, whichever is first. The Commission shall, unless no Commissioners meetcriteria, elect Commissioners to the positions that have not previously served in the position andhave not declined the appointment, with the intent that no one should serve in the position for nomore than two consecutive years. Alternates are not eligible to serve as Chairperson or ViceChairperson.Section2.TheSecretarytotheCommissionwillbetheCityManagerorhis/herdesignee.
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Page 2 of 2
Section 3.Vacancies. In case of any vacancy in the Office of the Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after theoccurrence of such vacancy. The person so elected shall serve the balance of theterm.Section 4.Dutiesof Officers. TheChairperson performsthe followingduties:
(a)Presides atallmeetingoftheCommission.
(b)Appoints committeemembersandchairpersonsof committeesasnecessary.
(c)Signs correspondenceon behalf of theCommission.
(d)Represents the Commission before the CityCouncil.
(e)Performsother duties necessaryorcustomarytotheoffice.In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporaryChairperson.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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