HomeMy WebLinkAbout02-24-2010 Adopted CC Min~.~ Off' DU~~~ MIN OF THE CITY OFF DUBOUN CIL
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`~ 1 ~ 82 ADJOURNED REGULAR MEETING -February 24, 2010
An adjourned regular meeting of the Dublin City Council was held on Wednesday, February 24,
2010 in the Council Chambers of the Dublin Civic Center. The meeting was called to order at
6:00 p.m., by Mayor Sbranti.
ROLL CALL
PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti.
ABSENT:
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the Council, Staff and those present.
ORAL COMMUNICATIONS
Public Comments
6:01 p.m.
No comments were made by any member of the public at this time.
CONSENT CALENDAR -None
WRITTEN COMMUNICATIONS -None
PUBLIC HEARINGS -None
UNFINISHED BUSINESS -None
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NEW BUSINESS
Special Report: Financial Trends and Challenges
6:01 p.m. 8.1 (330-20)
Administrative Services Director Paul Rankin presented the Staff Report and advised that the
Finance Staff had prepared a Special Report that examined revenue and expenditure trends
experienced by the City over the past 10 years. The report also provided anear-term early
projection of financial challenges that would need to be addressed in the upcoming Fiscal Year
2010-2011 budget. This information was intended as an informational foundation to be
considered as the City Council began discussions related to the upcoming Budget process.
Vm. Hildenbrand asked if this presentation reflected how the State budget situation might affect
the City's budget in terms of possible takeaways.
City Manager Pattillo stated that this presentation did not take into account the possible State
takeaways.
Vm. Hildenbrand stated this was a good opportunity for the public to see what was going on in
the City financially. City services would be what would be hit next in terms of budget cuts.
Mayor Sbranti asked what amount was left from the 2007-2008 surplus monies designated for
the Economic Stability Reserve.
City Manager Pattillo stated approximately $6 million had been designated for the Economic
Stability Reserve out of the 2007-2008 surplus. Roughly $4.8 million was left in the Economic
Stability Reserve fund.
Mayor Sbranti stated those monies had been specifically set aside for times of economic
uncertainty.
Mr. Rankin stated the reserves did earn interest, but once you used the reserves, they no longer
earned interest. Some of the agencies that were in financial difficulty today were so because
they kept going to reserves.
Mayor Sbranti stated the structural deficit from last year was approximately $1.1 million. It
would increase anywhere from $2 to $3.5 million.
City Manager Pattillo stated at the end of 2010-2011, the deficit could be $3,088,655-
$4,668,655. This did not include any potential State takeaways.
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Fiscal Year 2010-2011 Budget Study Session: City Council Direction on Budget Issues
6:48 p.m. 8.2 (330-20)
City Manager Joni Pattillo presented the Staff Report and advised that the City Council would
provide specific direction on items to be evaluated as part of the Fiscal Year 2010-2011 budget
process. A Worksheet was included with the Staff Report to focus on key decision points. The
Worksheet included direction on measures that might be necessary to balance the budget. In
addition, the Worksheet included an opportunity to discuss the Community Support Group
funding recommendations from the City Council's Community Development Block Grant and
Community Support Grant Standing Committee.
City Manager Pattillo stated the following was a list of budgetary areas that required City
Council input and direction in order for the City Manager to formalize and execute a balanced
budget for FY 2010-2011.
1. OPERATING EXPENDITURES
1(A) STAFF PROPOSED ACTIONS TO BALANCE THE BUDGET
In an effort to develop a balanced budget for FY 2009-2010, the following three steps
were taken:
• The organization was restructured to meet current and future business needs;
• 2009-2010 General Fund Capital Projects were deferred to a later year (as
appropriate);
• Economic Stability Reserves were utilized.
For FY 2010-2011, Staff proposed to continue to look for organizational efficiencies and
effectiveness in order to maintain the current level of service for the public. However, if
additional measures were necessary to develop a balanced budget for FY 2010-2011,
Staff proposed that one or more of the following solutions be implemented:
• Utilize Economic Stability Reserve;
• Defer or eliminate 2010-2011 General Fund Capital Projects, where feasible;
• Reduce operations and hours for City buildings and facilities;
• Reduce operational service levels.
Did the City Council support the proposed actions/steps to balance the budget?
By consensus, the City Council answered yes.
Cm. Biddle asked if all the reserves would be used.
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City Manager Pattillo stated that the City would not use all of the reserves to balance the
budget. There would be a combination of the proposed solutions.
1(B)
Vm. Hildenbrand asked about the $1 million budgeted for affordable housing. The City
had made a good investment in affordable housing. The City Council might want to
consider moving that money into the Economic Stability Reserve. There had not been a
time when the situation had been serious enough to consider using it.
Mayor Sbranti stated the $1 million was general fund dollars that could be looked at as
an extension of the Economic Stability Reserve.
City Manager Pattillo stated Staff would return with a list of considerations for the City
Council. This money would be added to the list for consideration.
Mayor Sbranti stated that of the list of items for consideration, operations and hours and
operational service levels were items that could be reviewed, as well as a combination of
items.
City Manager Pattillo stated there would be recommendations such as Day on the Glen.
It would be brought back to the City Council for consideration. Staff would check in with
the City Council on consideration of items of high importance.
SERVICE LEVEL CHANGES
For the purpose of developing the Fiscal Year 2010-2011 Operating Budget, were there
service level reductions or elimination of any services or projects that the City Council
would like Staff to evaluate?
The City Council did not have specific services or projects to reduce or eliminate.
Cm. Biddle stated he liked the recent approach taken, as with park rentals; to look at all
areas.
Vm. Hildenbrand stated she did not have anything specific in mind. She was looking for
Staff's guidance to help the City Council make cuts that would help the City's situation.
Cm. Scholz stated she was also looking for Staffs guidance.
Mayor Sbranti stated he agreed with Cm. Biddle in looking across departments and
review for savings. Staff should consider what services were the most essential for the
residents and work in keeping those.
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1(C) CITY COUNCIL'S GOALS AND OBJECTIVES OF 2010-2011
To the extent the City Council's 2010-2011 Goals and Objectives require additional
resources not included in the current budget, should the 2010-2011 Budget include only
High Priority Objectives for consideration? If yes, this would mean that Medium and Low
Priority Objectives that require additional funding would not be incorporated in the
Budget.
By consensus, the City Council answered yes.
Cm. Biddle stated there were 70 High Priority Goals. They could be reviewed later in the
budget process to see if all should be budgeted.
City Manager Pattillo stated the goals would be reviewed later on tonight.
1(D) COMMUNITY SUPPORT GRANT PROGRAM
During Fiscal Year 2009-2010, the Community Development Block Grant and
Community Support Grant Standing Committee were established. Vice Mayor
Hildenbrand and Councilmember Hart served on the Committee. For the Community
Support Grant Program, 12 project applications were received from 10 community
organizations. On January 12, 2010, the Committee received presentations from both
Community Development Block Grant applicants and Community Support Grant
applicants. Following the presentations, the Committee recommended the transfer of
two funding requests from the Community Development Block Grant category to the
Community Support Grant category.
Staff proposed that the Standing Committee's funding recommendations be included as
a higher service level in the Fiscal Year 2010-2011 Preliminary Budget.
Did the City Council support the recommendations?
By consensus, the City Council answered yes.
Cm. Biddle stated he would like early notice to organizations if the City was not going to
be able to assist them next year.
Mayor Sbranti stated Dublin Unified School District (DUSD) had not come forward with
requests for Red Ribbon Week and Dry Grad Night, but they should be considered.
Vm. Hildenbrand stated Red Ribbon Week and Dry Grad Night should be supported but
they should go through the process.
City Manager Pattillo asked if, for this coming fiscal year, the City Council would like
these two events funded through the City's baseline budget. For Fiscal Year 2011-2012,
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Red Ribbon Week could be funded by the baseline budget and Dry Grad Night should
follow the process for community grants.
The City Council agreed this was their direction regarding Red Ribbon Week and Dry
Grad Night.
2. RESERVES
Should the use of Reserves be inclusive of operating costs, as well as capital costs
and/or other one-time expenditures?
City Manager Pattillo explained that this meant there might be a need for higher service
level costs. Should these be reviewed and reserves used for these opportunities?
Mayor Sbranti stated, as an example, the City could defer maintenance that you end up
with increased long term costs.
By consensus, the City Council answered yes.
2(A) Capital Improvement Program
Charts provided in the attached Excerpt Summary Tables from 2008-2013 Capital
Improvement Program (Exhibit 1) include a summary of the capital improvements
adopted as part of the City's 2008-2013 Five-Year Capital Improvement Program, 2009-
2010 Update.
Staff would be preparing a new Capital Improvement Program for 2010-2015 and
recommended timing adjustments of projects in order to align them with available
funding. This would also take into consideration whether the project was essential to the
protection of public health and safety, as well as other factors. Of those projects currently
identified in the Five-Year Capital Improvement Program, were there any desired
adjustments of projects which should be considered for funding in Fiscal Year 2010-
2011?
By consensus, the City Council answered no.
Cm. Biddle stated in terms of public facility impact fees, $1.5 million was designated for
Emerald Glen.
City Manager Pattillo stated that those were programmed. They were not there until they
were received.
Mayor Sbranti stated in terms of Fiscal Year 2010-2011, his answer was no, unless an
opportunity came forward that was unforeseen. There were some items that he would
like to keep in mind that had been medium priorities for a while, such as the west Dublin
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hills open space acquisition and easements; the cemetery expansion; Emerald Glen and
related items; partnering with DUSD in terms of the high school tennis courts, the swim
center or other DUSD Partnerships. These items would not have to be considered for
Fiscal Year 2010-2011, but somewhere in the five years of the CIP, if the economy
improved.
3.
BUDGET HEARING DATE
In order to finalize the budget calendar for preparation of the Fiscal Year 2010-2011
Budget and Five Year Capital Improvement Program it was necessary to establish a
budget hearing date. Staff recommended that the City Council consider establishing a
preferred budget hearing date on Tuesday, June 8, 2010 at 5:00 p.m. to provide Staff
with adequate time to complete the budget.
By consensus, the City Council scheduled the Budget Hearing for Wednesday, June 16,
2010, at 5:00 p.m.
Consideration of Fiscal Year 2010-2011 Goals and Objectives Program
7:21 p.m. 8.3 (100-80)
Mayor Sbranti presented the Staff Report and advised that the City Council would conduct its
annual review of the City's Goals & Objectives, Strategic Plan and Capital Improvement Project
Updates for Fiscal Year 2009-2010, and establish Goals & Objectives for the City for Fiscal
Year 2010-2011.
In addition to prioritizing the Preliminary Goals and Objectives prepared by Staff and
Commissions, individual City Councilmembers identified a total of nine further objectives and
one proposed modification for consideration by the full City Council. These objectives are
identified below:
General Government: Administration
I.A.3 "Implement a formal, year-round volunteer program for groups, families, and individuals."
(Mayor Sbranti)
Mayor Sbranti stated he proposed this objective because in the past year, he had received
more requests for volunteer opportunities. He ranked this as a high priority.
Vm. Hildenbrand stated volunteer opportunities could also be put on the City's website.
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Cm. Biddle stated he agreed with the objective as a high priority as long as the City served as a
clearinghouse for volunteer opportunities and did not create a department for this purpose.
Vm. Hildenbrand stated there were different organizations that needed help all year round and
the City could point volunteers in the direction of volunteer opportunities.
Cm. Scholz stated a clearinghouse was a good idea.
By consensus, the City Council ranked this objective as High.
General Government: Environmental Programs
I.F.9 "Establish tobacco retailer license and zoning restrictions (i.e. CUP to set up 1,000 ft. near
schools, residential, libraries, etc.)." (Vice Mayor Hildenbrand)
Vm. Hildenbrand stated she proposed this objective to set up zoning restrictions in case money
from the County was cut for programs such as ensuring tobacco was not sold to minors. This
would cause new tobacco retailers, or stores that sold tobacco products, to apply for a tobacco
retailer license. If there were continued violations of the ordinance, the retailer could lose its
tobacco retailing license.
By consensus, the City Council ranked this objective as High.
I.F.10 "Explore and present findings related to creation of food waste programs at City
facilities." (Vice Mayor Hildenbrand)
Vm. Hildenbrand stated this would be the City leading by example in recycling food waste.
By consensus, the City Council ranked this objective as High.
I.F.11 "Discontinue use of City supplied individual plastic beverage bottles (i.e. water, sports
drinks, soda, etc.) at City hosted events." (Vice Mayor Hildenbrand)
Mayor Sbranti stated this item might need to be explored a bit more. It would need to be
brought back to the City Council.
By consensus, the City Council ranked this objective as High.
Community Development: Housing
11.6.5 "Explore the feasibility of establishing a Human Services Commission that would provide
policy direction on housing, health and wellness, social services, etc." (Mayor Sbranti)
By consensus, the City Council ranked this objective as High.
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II.E.16 "Explore beautification programs (i.e. facade improvements, design assistance, etc.) for
commercial areas along Dublin Boulevard between Dougherty Road and San Ramon Road and
Downtown Core area." (Vice Mayor Hildenbrand)
Vm. Hildenbrand stated the City should look at how this objective could be used as an
economic development tool. How could the City improve this specific area without taking
measures?
City Manager Pattillo stated this was a great tie in to the Downtown Dublin Specific Plan.
By consensus, the City Council ranked this objective as High.
Culture and Leisure: Parks and Community Services
III.A.13 "Implement a Health and Wellness program (i.e. Healthy Cities, Healthy Communities
Network, etc.)." (Mayor Sbranti)
By consensus, the City Council ranked this objective as High.
III.A.14 "Work with Dublin Sister City Association on Sister City Soccer tournament with Cities of
Bray, Ireland and Jinhua, China." (Vice Mayor Hildenbrand)
Vm. Hildenbrand stated she proposed this objective to ensure it occurred.
By consensus, the City Council ranked this objective as High.
Culture and Leisure: Heritage and Cultural Arts
111.6.12 "Work with U.S. Army Reserve Camp Parks to locate a temporary facility for U.S.
Army Reserve Camp Parks museum." (Vice Mayor Hildenbrand)
By consensus, the City Council decided to remove this proposed objective as it was part of Item
#7, "Work with U.S. Army Reserve Camp Parks to preserve its history during the redevelopment
of the facility."
Administrative Analyst Amy Cunningham stated that there was no need to limit the number of
objectives to ten in Environmental Programs and Economic Development if the City Council
desired to include them all for funding considerations as Higher Service Levels in the Fiscal
Year 2010-2011 Preliminary Budget as all high priority objectives were determined by Staff to
be achievable within the timeframes identified in the Preliminary Goals and Objectives
document.
By consensus, the City Council approved the suggested modifications to the Goal language of
the City's Goals and Objective Report, languages changes to Objectives, and provided Staff
with a priority ranking for the additional proposed Objectives for Fiscal Year 2010-2011 and one
additional Strategic Plan strategy as detailed above; and deliberated, prioritized, and
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preliminarily approved the Fiscal Year 2010-2011 Goals and Objectives Program and addition
to the Strategic Plan.
OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff,
including Committee Reports and Reports by Council related to meetings attended at
City expense (AB 1234)
8:12 p.m. (9.1)
City Manager Joni Pattillo stated there would be a Tri-Valley Council meeting hosted by the City
on Thursday, February 25, 2010
Cm. Biddle stated he attended the East Bay Division League of California Cities meeting, the
Volunteer Recognition event, and the Chinese Cultural Day event in Pleasanton. He also
attended the Dublin Integrity Group meeting and the Brokers Roundtable.
Vm. Hildenbrand stated she attended the East Bay Division League of California Cities meeting,
the Volunteer Recognition event, and a Stopwaste meeting.
Cm. Scholz stated she attended the Chinese Cultural Day event in Pleasanton.
Mayor Sbranti stated he wanted to encourage residents to read the nominations on the City
website for Citizen, Young Citizen and Organization of the Year. He also stated he had met
with the Mayor of Bray, Ireland, when he visited last week.
•~
ADJOURNMENT
10.1
There being no further business to come before the City Council, the meeting was adjourned at
8:19 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk.
ATTEST:
L~~
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Mayor
City Clerk
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