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HomeMy WebLinkAbout04-20-2010 Adopted CC Min~ Or' DU.~~~ MINUTES OF THE CITY COUNCIL ~,`` OF THE CITY OF DUBLIN ~~~ $~ REGULAR MEETING - April 20, 2010 '"~\~~ ~ l~ CLOSED SESSION A closed session was held at 6:31 p.m. regarding: I. CONFERENCE WITH LEGAL COUNSEL---ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1 case Existing facts and circumstances: Letter from Elite Landscaping, Inc., dated March 12, 2010 II. CONFERENCE WITH LEGAL COUNSEL---ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: 1 case. III. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager Mid Year Review IV. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property : 6363 Clark Avenue (APN 941-1401-012-05) Agency Negotiator: City Manager Negotiating Parties: Aneff, L.L.C. and Alisue, L.L.C. Under Negotiation: Price and Terms of Payment ~+` A regular meeting of the Dublin City Council was held on Tuesday, April 20, 2010, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Sbranti. • ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti. ABSENT: Councilmember Hart excused himself at 7:15 p.m. to represent the City of Dublin at an offsite meeting. • PLEDGE OF ALLEGIANCE 7:05 p.m. The pledge of allegiance to the flag was recited by the City Council, Staff and those present. DUBLIN CITY COUNCIL MINUTES ~ VOLUME 29 G~~~OFDpe~ REGULAR MEETING 19'~~~`~ April 20, 2010 ~~ ~ /~ ~4LIFOR~~ + REPORT ON CLOSED SESSION ACTION 11:28 p.m. Mayor Sbranti stated there was no reportable action during Closed Session. • ORAL COMMUNICATIONS Fallon Cheer Squad Recognition bv Citv of Dublin and Alameda Countv Supervisor's Office 7:08 p.m. 3.1 (610-50) The City Council recognized the Fallon Middle School Competition Team for their outstanding accomplishments and presented the team a Certificate of Recognition. Alameda County Supervisor Scott Haggerty also presented a Certificate of Recognition. • Bike to Work Dav 2010 Presentation 7:28 p.m. 3.2 (610-50) Administrative Analyst Erin Steffen presented the Staff Report and advised that Bike to Work Day was an annual regional event organized by the East Bay Bicycle Coalition to promote the use of alternative modes of transit. This presentation was intended to update the City Council on the City's involvement with Bike to Work Day events taking place in Dublin and in the Tri- Valley area. The City Council presented the proclamation and declared May 13, 2010 as Bike to Work Day. • Proposed New Alameda County Transportation Commission Joint Powers Aqreement and Update on the Development of the Countvwide Transportation Plan 8:11 p.m. 3.3 (600-40/1060-90) Traffic Engineer Jaimee Bourgeois presented the Staff Report and advised that the Alameda County Congestion Management Agency and the Alameda County Transportation Improvement Authority were proposing to merge into a new agency entitled the Alameda County Transportation Commission. In addition, as part of the update to the Countywide DUBLIN CITY COUNCIL MINUTES 2 VOLUME 29 ~~OFpp REGULAR MEETING ~„ C~~`;~ April 20, 2010 ~~~~~j/~ C',~~~~~D Transportation Plan, a finro step approach to bring more local transportation funding to the county was being launched, including a proposal to place a$10 Vehicle Registration Fee on the November 2, 2010 ballot to be used for local transportation and transit improvements, and a proposal to extend the existing half-cent sales tax measure. This item sought City Council approval of the Joint Powers Agreement creating the Alameda County Transportation Commission and would provide an opportunity for the City Council to comment on the update of the Countywide Transportation Plan, Funding Strategies and Opportunities. Christine Monsen of the Alameda County Transportation Improvement Authority (ACTIA) and Dennis Fay of the Alameda County Congestion Management Agency (ACCMA) presented the Countywide Transportation Plan and provided a Powerpoint presentation hardcopy. Cm. Scholz asked Ms. Monsen if a reevaluation of the budget for this new proposal would occur in 2012. Ms. Monsen replied that implementation of this new program would take approximately two years to fully launch. Therefore, reevaluation would occur during the first year of implementation to ensure this measure would make sense to place on the November 2012 ballot. Cm Scholz asked Mr. Fay to elaborate on how reduced traffic flow could occur as part of this proposed plan. Mr. Fay responded that one method that arterial traffic flow could be improved is by manipulating traffic lights with a sensor synchronization system mounted on buses to reduce congestion and promote reliability and efficiency in that mode of transportation. Mayor Sbranti asked for clarification of an EcoPass. Mr. Fay responded school organizations or employers offered prepaid bus passes as a benefit to their students or employees, and the passes would be distinguished with an identifying sticker. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUTION NO. 43 -10 APPROVING THE JOINT POWERS AGREEMENT CREATING THE ALAMEDA COUNTY TRANSPORfiATION COMMISSION AND APPROVING AN AMENDMENT TO THE .1~INT POWERS AGREEMENT FOR THE ALAMEDA COUNTY CONGESTION MANAGEMENT AGENCY • DUBLIN CITY COUNCIL MINUTES 3 VOLUME 29 ,~oF~ REGULAR MEETING 19'~~~~`~ April 20, 2010 ~~ ~ ~ ~'iG/FOR~~` Public Comments 8:38 p.m. 3.4 Jan Cornish of the Livermore Amador Valley Transit Authority (LAVTA) spoke regarding a new service funded by the Alameda County Transportation Improvement Authority (ACTIA) and the Alameda County Congestion Management Agency (ACCMA) through Measure B. In the early part of 2011, LAVTA would launch the Bus Rapid Transit Service to the Tri-Valley area and she encouraged attendance at the upcoming Open House at the Dublin Library on Wednesday, April 28, 2010, from 5:30 p.m. to 8:00 p.m. Ms. Cornish referred City Council to visit the website www.trivallevrapid.com for more information. • CONSENT CALENDAR 8:41 p.m. Items 4.1 through 4.9 Mayor Sbranti pulled item 4.6 off of the Consent Calendar for further discussion. On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote (Cm. Hart absent), the City Council took the following actions: Approved (4.1) Minutes - None; Adopted (4.2 450-20) ORDINANCE NO. 5 -10 AMENDING ZONING ORDINANCE CHAPTER 8.08 (DEFINITIONS), CHAPTER 8.12 (ZONING DISTRICTS AND PERMITTED USES), CHAPTER 8.76 (OFF-STREET PARKING AND LOADING) AND CHAPTER 8.104 (SITE DEVELOPMENT REVIEW) ZOA 09-004 Adopted (4.3 600-30) RESOLUTION NO. 44 -10 APPROVING AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN CITY OF DUBLIN AND WILLDAN FINANCIAL SERVICES FOR PUBLIC WORKS MAINTENANCE SERVICES DUBLIN CITY COUNCIL MINUTES a VOLUME 29 ~~ REGULAR MEETING 19;`~~~ ,~ April 20, 2010 ~~~~~j/~ GwroR~ Adopted (4.4 450-30) ORDINANCE NO. 6-10 APPROVING A PD PLANNED DEVELOPMENT REZONE AND A RELATED STAGE 2 DEVELOPMENT PLAN FOR THE SCHOOL OF IMAGINATION LOCATED AT THE CORNER OF DUBLIN BOULEVARD AND SCHAEFER RANCH ROAD (APN 941-2832-027) PA 10-004 Approved (4.5 100-80) Goals & Objectives priority for two new objectives; approved deletion for one objective; and received the CIP report; Adopted (4.7 1060-90) RESOLUTION NO. 45 - 10 AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) AND/OR CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT (CMAQ) FUNDING AND COMMITTING THE NECESSARY NON- FEDERAL MATCH AND STATING THE ASSURANCE TO COMPLETE THE PROJECT Accepted (4.8 330-20/580-40) the grant from the California Office of Traffic Safety "Click it or Ticket Mini-Grant Program" up to $16,061 and authorized Dublin Police Services personnel to sign claims on behalf of the City, and approved the budget change. Approved (4.9 300-40) Check Issuance Reports and Electronic Funds Transfers. Received (4.6 330-50) Monthly Financial Reports for January 2010 and February 2010 presented in a revised format to obtain City Council feedback on proposed changes. Administrative Services Director Paul Rankin provided additional clarification to the City Council for the modification to the monthly reports as authorized by Section 41004 of the California Government Code and asked the City Council to provide Staff with feedback on whether there is consensus on making the following modifications to the financial reporting at this time: 1) Is the City Council supportive of the proposed format for the required monthly reporting of fund balances? 2) Does the City Council support a change in the distribution of this information with the fund balances being distributed separate from a formal agenda item, but still maintained and available as a public record? 3) Does the City Council support a change which would provide more detailed analysis and information on a City Council Agenda on a quarterly basis? Vm. Hildenbrand stated she supported the proposed changes. Cm. Biddle commented he preferred the new format and supported the proposed changes. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ,~oF~ REGULAR MEETING ~9;`~` ~~ ~ April 20, 2010 `~~~~~ C~'1GlFpL2~1~ Mayor Sbranti stated his support for the proposed changes as long as the City Council received an executive summary with each quarterly report. It would be important to highlight any significant changes. Mr. Rankin agreed that significant trends in either expenditures or revenues would be reported on the proposed monthly format. On motion of Cm. Scholz and seconded by Vm. Hildenbrand, and by unanimous vote (Cm. Hart absent), the City Council accepted the proposed Financial Reports format. • WRITTEN COMMUNICATIONS - None • 8:47 p.m. Cm. Hart returned to the meeting. PUBLIC HEARINGS Sorrento East at Dublin Ranch Stage 1 and Stage 2 Planned Development Rezone Amendment, Development Agreement Amendment, and adoption of a California Environmental Quality Act Addendum PA 0~002 8:47 p.m. 6.1 (450-30/400-20) Mayor Sbranti opened the public hearing. Planning Consultant Mike Porto presented the Staff Report and advised that the Applicant was requesting approval of a PD-Planned Development Rezone and related Stage 1/Stage 2 Development Plan Amendment, Amendment #1 to the Sorrento East at Dublin Ranch Development Agreement between the City of Dublin and SR Structured Lot Options 1, LLC, and a California Environmental Quality Act (CEQA) Addendum to reduce the number of dwelling units from 694 to 581. The proposed project would slightly reconfigure the approved street pattern, change the product design from mostly attached single family housing to detached single family housing, and add a sixth neighborhood. The ApplicanYs proposal increased parking, revised the development standards to conform to the new product type, and introduced revised design guidelines for various neighborhoods. Cm. Biddle asked who was responsible for the park development. Mr. Porto responded the City would be responsible for the park which would be funded by development impact fees collected from the developer. Vm. Hildenbrand asked why there was a concern for tandem parking from the Planning Commission. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 ~~ppp~ REGULAR MEETING ~,; ~~;~ April 20, 2010 '`~~~~~ ~,~a~ Community Development Director Jeri Ram stated the concern from the Planning Commission was that this zoning amendment could be changed at a later date and wanted to protect the two required parking spaces per unit, with a third as a tandem space. Mayor Sbranti stated that tandem parking was not part of this development agreement. Ms. Ram stated that was correct, although tandem parking was part of the rezone amendment. The Planning Commission wanted to ensure that the tandem parking would not be required parking. Regent Properties Developer Pat Constanzo Jr. commented that the proposed plans were significantly improved from the last submitted plans and provided the community access to the parks and schools, as well as parking spaces for each unit. Mr. Costanzo also stated that they had been working with the Dublin Unified School District (DUSD) and had already developed the roads surrounding the future site of the new school, which was scheduled to open in 2011. Mayor Sbranti asked City Manager Pattillo to elaborate on the City's approach for this modified development agreement. City Manager Pattillo stated this was the first development agreement presented in a while due to the new reality of the economic downturn. In the past where the City may have desired to receive a community benefit, the City would rather see development occur quicker. This development agreement was a fair representation of the current economics and the hope was the City would see this development come out of the ground in lieu of receiving community benefit payments. Testimony was received from Dublin resident John Zukoski and the following written comments entered into the public record. How much would Regent provide for community benefit payment to obtain 8 year development agreement extension? How many tandem parking spaces would Sorrento East have? What percentage of the total parking spaces would be comprised of tandem spaces? Mr. Zukoski noted in writing that he would like responses via email. Mayor Sbranti closed the public hearing and the City Council adopted RESOLUTION NO. 46 - 10 ADOPT A CEQA ADDENDUM TO THE EASTERN DUBLIN ENVIRONMENTAL IMPACT REPORT AND 2000 DUBLIN RANCH AREA F MITIGATED NEGATIVE DECLARATION FOR THE SORRENTO EAST PROJECT PA 08-002 On motion of Vm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote, the City Council waived the reading and introduced an Ordinance Approving a PD-Planned Development Rezone and related Stage 1/Stage 2 Development Plan Amendment for the Sorrento East project; waived the reading and introduced an Ordinance Approving an Amended DUBLIN CITY COUNCIL MINUTES 7 VOLUME 29 ~~pFp~~ REGULAR MEETING ~„ ~ ~, April 20, 2010 '~~~~~~ ~1GIIbR~~ Development Agreement for PA 08-002 Sorrento East at Dublin Ranch (Dublin Ranch Area F East) between the City of Dublin and SR Structured Lot Options I, LLC. Mayor Sbranti called for a break at 9:19 p.m. and resumed at 9:27 p.m. • General Plan Amendment and Amendment to the Zoning Map of the Westernmost and Easternmost Portions of the Vacated Riqht-of-Wav of Scarlett Court PA 2009-00042 9:27 p.m. 6.2 (420-30) Mayor Sbranti opened the public hearing. Senior Planner Erica Fraser presented the Staff Report and advised that a General Plan Amendment was proposed to designate the westernmost and easternmost portions of the vacated right-of-way of Scarlett Court as Business Park/Industrial and Outdoor Storage in the General Plan. Additionally, the City Council would consider an amendment to the Zoning Map to establish the Light Industrial (M-1) Zoning District as the zoning designation for these areas No testimony was received by any member of the public relative to this issue. Mayor Sbranti closed the public hearing. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote, the City Council adopted RESOLUTION NO. 47 -10 AMENDING THE GENERAL PLAN TO DESIGNATE THE WESTERNMOST AND EASTERNMOST PORTIONS OF THE VACATED RIGHT-OF-WAY OF SCARLETT COURT AS BUSINESS PARK/INDUSTRIAL AND OUTDOOR STORAGE PA 09-042 And introduced an Ordinance Zoning the Westernmost and Easternmost portions of the Vacated Right-of-Way of Scarlett Court as Light Industrial (M-1) PA 09-042. •~ UNFINISHED BUSINESS - None NEW BUSINESS DUBLIN CITY COUNCIL MINUTES VOLUME 29 0~~ REGULAR MEETING ,,;~~~~`;~ April 20, 2010 '~~~~~j~ `1GI R~ s Dublin Historic Park Operations Plan 7:38 p.m. 8.1 (920-20) Heritage Center Director Elizabeth Isles presented the Staff Report and advised that, with the anticipated opening of the Dublin Historic Park in fall 2010, the City Council would consider three options for operation of the combined Dublin Heritage Center/Dublin Historic Park as well as a name that would unify the two sites. Cm. Biddle asked for the activity level at the Heritage Center. Ms. Isles responded that weekday walk-in traffic, excluding organization and school tours, was approximately 5 to 10 visitors per day, and approximately 20 visitors per day on the weekends. Cm. Scholz asked if the City had exhausted volunteer opportunities in order to offset Staff hours needed to run the Center. Ms. Isles responded the City had not exhausted volunteer opportunities. She stated the City was currently recruiting volunteers to assist with the operations, and the options presented included the assistance of volunteers. The proposed Staff would place one volunteer in the Murray School House and one volunteer in the Kolb House. Mayor Sbranti asked for the rationale on the decision made by the Heritage and Cultural Arts Commission for their recommended option(s). Ms. Isles replied the recommendation from the Commission was Option #1. However, the Commission understood the reality of the economic situation, and could support Option #2 as the second choice. Mayor Sbranti called the speakers to comment on this item. Former Mayor Janet Lockhart commented on all the time and money that has been put into the Heritage Park thus far when considering the City Council direction. She also stated that to take a step backwards would be a dangerous step because many visitors might not give the Heritage Center a second chance. She also recommended the City to reach out to the community by considering fundraisers. Mrs. Lockhart stated the cost of $8,500 in Option #1 was not a substantial expense in comparison to the City's overall budget. Dublin Historic Preservation Association (DHPA) President Steve Lockhart stated that Option #1 seemed to make the most sense considering all the work that had been completed at the Heritage Center. Mr. Lockhart stated a lot of work had gone into doubling the facility size and reduced Staff hours would limit community access and it would be a shame. Mr. Lockhart, on behalf of the DHPA, offered to donate half of the Option #1 City expenditure cost. DUBLIN CITY COUNCIL MINUTES s VOLUME 29 G~~OFOUB~ REGULAR MEETING 19,~~~,~ April 20, 2010 ~~ ~ ~ ~'1G/FOR~~~ Heritage and Cultural Arts Commissioner Georgean Von Heeder-Leopold concurred with Mrs. Lockhart on the fundraising suggestion. She stated it would be a mistake should the reduction in hours of operation of the Heritage Center occurred. Option #1 would be her recommendation. As a last resort alternative she recommended Option #2, in consideration of the City's curreni economic status. Steve Minnear, Heritage and Cultural Arts Commissioner, stated that it would not benefit the City to reduce Staff hours and prevent community access to the Heritage Center. The Commission took into consideration the circumstances of the City's economic challenges and, while it was preferred for the selection of Option #1, the Commission would support the City's decision if that was not possible, and select Option #2. Dublin resident Carol Kolb Johns stated her support for the selection of Option #1, and thanked the City Council and Staff for all the work that had been done for the restoration of the Heritage Center facilities. Mayor Sbranti thanked all past Councilmembers and the community leaders for their contributions and efforts for the accomplishments with the Heritage Center and opened the discussion. Cm. Biddle stated he did not have a preference for the name of the facility but felt the title should include "Heritage". Vm. Hildenbrand suggested the name changed to "Dublin Heritage Park and Museums" and add a reference to the historic church, school and cemetery. Cm. Scholz concurred the title should definitely include "Heritage". Mayor Sbranti asked the City Council if it was a unanimous decision for the naming of "Dublin Heritage Park and Museums". City Manager Pattillo clarified the full name "Dublin Heritage Park and Museums" followed by Historic Church, Cultural Center and Cemetery. Mayor Sbranti asked Cm. Biddle to open the discussion of operating hours. Cm. Biddle stated because this was the initial year of opening the new facilities, that added Staff would be critical to allow programs to get up and running and have a reevaluation after this initial fiscal year of operations, and stated his preference for Option #1. Vm. Hildenbrand concurred that, with all that has been implemented for the Heritage Park, it would be a shame to cut the hours for community access and it would be a step back with the goals intended for this project. She also stated that options be explored to fundraise the $8,500 to implement Option #1. DUBLIN CITY COUNCIL MINUTES ~o VOLUME 29 ~,~o~DUB~ REGULAR MEETING 1;~~~;~ April 20, 2010 ~~ ~ /~ ~'1GIFOR~~` Cm. Scholz stated that even though the economic times are challenging, this first year of operations was critical and that she supported Option #1. Mayor Sbranti suggested fundraising possibly in collaboration with the grand opening and pursuing the partnership with the DHPA to fund Option #1. The City Council received the report and provided direction on the preferred method for operation of the Dublin Heritage Center/Dublin Historic Park as well as the preferred name for the site. The name will be, "Dublin Heritage Park and Museums" with a tagline to include, Historic Church, Cultural Center and Cemetery. Option #1 was unanimously selected for the Heritage Park operations with the donation from DHPA. • Informational Report on Shared Parkinq 9:32 p.m. 8.2 (450-30) Senior Planner Marnie Waffle presented the Staff Report and advised that, as part of the 2009- 2010 Goals and Objectives, the City Council established goals to review parking standards and examine the City's Zoning Ordinance requirements to streamline entitlements for businesses seeking to locate in the City of Dublin. As part of this effort, the City Council had adopted Zoning Ordinance amendments related to Indoor Recreational Facilities and Large Family Day Care Homes and was currently considering amendments related to Eating and Drinking Establishments and Outdoor Seating. The focus of this Staff Report was on shared parking which occurred when finro or more uses were located on the same site and shared a parking lot. The City Council received Staff's presentation and directed Staff to prepare Zoning Ordinance Amendments that would allow shared parking to be reviewed through the Minor Use Permit process. • Informational Report on New Accounting Standards: Government Accounting Standards Board (GASB) Statement No. 54 - Desiqnation of General Fund Reserves (Net Assets) 9:42 p.m. 8.3 (300-20) Administrative Services Director Paul Rankin presented the Staff Report and advised that Fund Balance was the term used to describe the difference befinreen the assets and liabilities reported in a governmental fund as part of the financial statements. The difference was labeled as "Net Assets" and became a measure of liquidity. Over the years the City Council had designated net assets in the General Fund for both specific and general activities. The past practice had been to do this after the close of the Fiscal Year. New accounting standards would require the City to restructure the presentation of net assets. Staff would provide an overview of DUBLIN CITY COUNCIL MINUTES 11 VOLUME 29 ~~p~p~ REGULAR MEETING ~,; ~8`;, April 20, 2010 '~~~~~~ ~1G!lbR~~ key changes that would need to be examined to develop prudent policies for the recommended categorization of these funds. The City Council received the report and provided input on the key areas of proposed revision to the allocation of Fund Balance Reserves. After additional consultation with the City's Auditors and the development of policies in accordance with the new accounting standards, Staff would provide for City Council consideration a complete restructuring of the fund balance. The new format would be required to be presented in the June 30, 2011 Comprehensive Annual Financial Report. Mayor Sbranti asked for clarification of fund designation, specifically where the $33 million came from. Mr. Rankin stated that this amount was carried over from the previous fiscal year for designation in operating expenditures. Cm. Hart asked if the $33 million designation would be classified as unrestricted. Mr. Rankin responded that the new terminology would categorize the funds as "committed" for the following fiscal year. Cm. Hart asked for clarification of the Fire Retirement Reserve account, specifically on what portion of the fund was Dougherty Fire Authority personnel related costs as opposed to Alameda County Fire Department personnel. City Manager Pattillo stated the two Departments merged and the result was a combined reserve fund. Staff would follow up with an actuarial study on this specific account for further clarification. Mayor Sbranti asked for clarification of specific line item referred to Downtown Open Space funds in the amount of $1.3 million that was established in prior years. Mr. Rankin stated the intent of this fund was to ensure reserves were available in the event a contribution was expected on behalf of the Downtown or the Altamont Open Space projects. Mayor Sbranti asked about the status of the Civic Center Expansion project. City Manager Pattillo responded that the Civic Center Expansion was proposed to address the Police Services space deficit which remained a concern. These funds would be designated for this and other expansion projects such as the Corporation Yard which would require studies and design. Mayor Sbranti asked if direction was needed as there were no further questions from the City Council. DUBLIN CITY COUNCIL MINUTES ~2 VOLUME 29 G~~OFpljB~ REGULAR MEETING 19,~~~,~ April 20, 2010 ~` ~ ~ ~'~,~o~~~ Mr. Rankin stated that no action was needed. Sufficient direction had been given and Staff would come back with revised reports in accordance with the changes presented. City Manager Pattillo asked if the City Council concurred to work towards a goal of four months of operating expenditures in reserves at all times due to the changing economic climate. The City Council concurred with this goal, with no further comments. • Discussion Regarding the City's Recognition as an All America Citv Award Finalist and Approval of the Creation of a Deleqation Committee 10:09 p.m. 8.4 (110-30) Assistant to the City Manager Linda Maurer presented the Staff Report and advised that on April 6, 2010, the City of Dublin was named a finalist by the National Civic League for the 2010 All America City Award Competition. In order to be selected as an All America City Award winner, a delegation from the City of Dublin must travel to Kansas City, Missouri in June 2010 to compete for the prestigious award. Private funding must be raised to send the delegation. Staff was seeking direction from the City Council on next steps and was recommending the creation of a Delegation Committee, comprised of finro City Council members and City staff, to begin fundraising efforts. Cm. Hart stated for clarification that no General Fund money should be used to fund the delegation. Ms. Maurer stated that in conversations held with the National Civic League, they strongly discouraged Cities from using General Fund money to pay for this trip. Mayor Sbranti stated that, whether or not the City was able to raise the funds necessary to travel to Kansas City, the nomination alone was a tremendous honor. Vm. Hildenbrand concurred the nomination alone was an honor and given the economic challenges facing local businesses and the community, the delegation would work hard to raise the funds needed. She also challenged all Councilmembers to solicit possible donations and assist with other fundraising efforts. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote, the City Council approved the creation of a Delegation Committee to work on fundraising efforts and confirmed the Mayor's appointment of Mayor Sbranti and Vice Mayor Hildenbrand to the Delegation Committee. • DUBLIN CITY COUNCIL MINUTES 13 VOLUME 29 oF~ REGULAR MEETING ,,;`~~ ~;~ April 20, 2010 '`~~~~j~ '1GIFpR~~ OTHER BUSINESS Brief /NFORMAT/ON ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 10:17 p.m. Cm. Biddle stated he was on the Dublin Pride Committee and would attend this Saturday, April 24th Volunteer Day. Cm. Biddle attended the iGate meeting, StopWaste planning meeting, East Bay Division League of California Cities meeting, Bright Horizons grand opening, Heritage Center wine and cheese event, Rotary Club lunch honoring City Staff. Vm. Hildenbrand stated she would also attend Dublin Pride Volunteer Day. She also attended the Green Initiatives Taskforce meeting. Cm. Scholz stated she attended the Communications Committee meeting and the Transportation Forum. Cm. Hart stated he attended the Alameda County Fire Advisory Committee meeting, Communications Committee meeting, Rotary Club lunch honoring City Staff, City of Union City Council meeting on behalf of the Alameda County Fire Advisory Committee. Mayor Sbranti stated he attended the Rotary Club lunch, the iGate Meeting, the Alameda County Transportation Improvement Authority meeting, the Transportation Forum, the Mayors Conference, and the Tri-Valley Transportation Council. City Manager Pattillo asked for preference regarding the start time of the upcoming Budget Session meeting, and confirmed it would start at 6:00 p.m. on April 27, 2010. • ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 10:32 p.m. in memory of John Riley, Navy Veteran and veteran activist, Dublin Sister City member, Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Dora A. Ramirez, Deputy City Clerk. ~ ~` ~ ATTEST: City Clerk / V t ~ ~ ~~ a~-~ ~_ ~'u Mayor DUBLIN CITY COUNCIL MINUTES VOLUME 29 ~~0~'DU~ REGULAR MEETING n; ~ ;~ April 20, 2010 1\~~'~~l% ~GIFpR~~ 14