HomeMy WebLinkAboutReso 46-22 Approving the Consulting Services Agreement with Willdan Energy Solutions, Inc. Building Electrification, E Vehicle Charger, Low Carbon Concrete Code Assistance
Reso. No. 46-22, Item 4.6, Adopted 05/17/2022 Page 1 of 2
RESOLUTION NO. 46 – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN
AND WILLDAN ENERGY SOLUTIONS, INC. FOR BUILDING ELECTRIFICATION, ELECTRIC
VEHICLE CHARGER, AND LOW CARBON CONCRETE CODE ASSISTANCE
WHEREAS, the City of Dublin has been a leader in the fight against climate change, having
adopted its first Climate Action Plan in 2010 with an update in 2013, with the goal to reduce
greenhouse gas (GHG) emissions to 1990 levels by 2020; and
WHEREAS, on September 15, 2020 the City Council adopted the City of Dublin Climate Action
Plan 2030 and Beyond (CAP 2030) which includes goals to reduce GHG emissions by 40% below
1990 levels by 2030 and to put the City on a path to reach carbon neutrality by 2045; and
WHEREAS, CAP 2030 includes 22 measures under five strategy areas including renewable
and carbon-free electricity, building efficiency and electrification, sustainable mobility and land use,
materials and waste management, and municipal leadership; and
WHERAS, in order to achieve the goals in CAP 2030 the City must implement all 22 measures
included CAP 2030; and
WHEREAS, on March 7, 2022, the City issued a Request for Proposals for Building
Electrification, Electric Vehicle Charger, and Low Carbon Concrete Code Assistance; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating
criteria and determined that Willdan Energy Solutions, Inc. best met the City desired scope of services
based on quality, completeness of submission, and the firm’s experience with engagements of similar
scope and complexity; and
WHEREAS, the City desires to enter into a consulting services agreement with Willdan Energy
Solutions, Inc. for a not-to-exceed amount of $420,000 over a three-year term for Building
Electrification, Electric Vehicle Charger, and Low Carbon Concrete Code Assistance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby
approve the agreement with Willdan Energy Solutions, Inc. attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement
and make any necessary, non-substantive changes to carry out the intent of this Resolution.
{Signatures on the following page}
Reso. No. 46-22, Item 4.6, Adopted 05-17/2022 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 17th day of May 2022, by the following vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 1 of 15
and Low Carbon Building Code Assistance
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
WILLDAN ENERGY SOLUTIONS, INC.
FOR
BUILDING ELECTRIFICATION, ELECTRIC VEHICLE CHARGER, AND LOW CARBON CONCRETE
CODE ASSISTANCE
THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and
Willdan Energy Solutions, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of May
18, 2022 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2025 the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding
the foregoing this Agreement may be extended on a month to month basis for up to 6
months upon the written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price charged by the
Consultant for the provision of the serves described in Exhibit A does not increase. None
of the foregoing shall affect the City’s right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant’s obligations hereunder.
Exhibit A
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 2 of 15
and Low Carbon Building Code Assistance
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $420,000
notwithstanding any contrary indications that may be conta ined in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall
not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services perf ormed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period;
▪ A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work, and each reimbursable expense
▪ The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services
hereunder;
Consulting Services Agreement between City of Dublin and May 18, 2022
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▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12 -month period under this
Agreement and any other agreement between Consultant and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
Consulting Services Agreement between City of Dublin and May 18, 2022
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and Low Carbon Building Code Assistance
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant
shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed
herein for the duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for
any and all persons employed directly or indirectly by Consultant. The Statuto ry
Workers’ Compensation Insurance and Employer’s Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Consultant may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 5 of 15
and Low Carbon Building Code Assistance
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the Consultant, its employees,
agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $1,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
“occurrence” basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
Consulting Services Agreement between City of Dublin and May 18, 2022
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b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to
effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Consultant’s insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Consultant’s insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $2,000,000 covering the licensed professionals’ errors and
omissions. Any deductible or self-insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
Consulting Services Agreement between City of Dublin and May 18, 2022
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b. Insurance must be maintained and evidence of insurance must be
provided for at least 3 years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall
submit the Certificate of Liability Insurance in the amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Consultant by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Consultant beginning work,
it shall not waive the Consultant’s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting”
policy limit (i.e. limit that is eroded by the cost of defense).
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4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days’ prior written notice has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any pa yment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
▪ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Refer to the attached
Exhibit C, which is incorporated herein and made a part of this Agreement .
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Consultant accomplishes
services rendered pursuant to this Agreement. Consultant further acknowledges that
Consultant performs Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Consultant performs for the City and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
Consulting Services Agreement between City of Dublin and May 18, 2022
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enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws and regulations applicable to the performance of the work hereunder, including but
not limited to, the California Building Code, the Americans with Disabilities Act, and any
copyright, patent or trademark law. Consultant’s failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall constitute a breach
of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a “Protected Characteristic”), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Consultant under this Agreement.
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Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but are not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursemen ts charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
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Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys’ fees in addition to any other relief to w hich
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months ,
an employee, agent, appointee, or official of the City. If Consultant was an employee,
agent, appointee, or official of the City in the previous 12 months, Consultant warrants that
it did not participate in any manner in the forming of this Agreement. Consultant
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 13 of 15
and Low Carbon Building Code Assistance
understands that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to
any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California.
At City’s sole discretion, Consultant may be required to file with the City a Form 700 to
identify and document Consultant’s economic interests, as defined and regulated by the
California Fair Political Practices Commission. If Consultant is required to file a Form 700,
Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Cont ract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Willdan Energy Solutions, Inc.
Attn: Micah Chen, General Counsel
2401 East Katella Avenue, Suite 300
Anaheim, CA 92806-5909
Any written notice to City shall be sent to:
City of Dublin
Attn: Shannan Young, Environmental & Sustainability Manager
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, and C represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses
Exhibit C Indemnification
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 14 of 15
and Low Carbon Building Code Assistance
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City-approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant
certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of
Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 15 of 15
and Low Carbon Building Code Assistance
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN WILLDAN ENERGY SOLUTIONS, INC.
Linda Smith, City Manager Tony Sclafani, Vice President of Engineering
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070368.1
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger,
and Low Carbon Building Code Assistance Exhibit A – Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
Proposal
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance
April 4, 2022
44 Montgomery, Suite 1500, San Francisco, CA 94104
March 30, 2022
Mr. Jordan Foss
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
Re: Request for Proposals (RFP) for Building Electrification, Electric Vehicle Charger, and Low Carbon
Concrete Building Code Assistance
Dear Mr. Foss:
Willdan Energy Solutions (Willdan) is pleased to submit the enclosed proposal in response to the above
referenced RFP from the City of Dublin (City). Willdan, along with our subconsultants Rincon Consultants,
Inc. (Rincon) and AIM Consulting, Inc. (AIM), are overwhelmingly qualified to cost-effectively provide all of
the services specified in the RFP as a result of our extensive history supporting building and transportation
electrification and greenhouse gas (GHG) reduction efforts at the City and throughout California. We offer a
unique combination of capabilities, directly relevant experience, and innovative approaches, including:
Direct experience with design and implementation of the City’s Climate Action Plan (CAP). Our approach
will be informed by Rincon’s past work developing the City’s CAP, as well as Willdan’s current work
implementing energy projects in support of the CAP’s goals.
Building Electrification. We are an industry leader in addressing the challenges of the electrification of
both new and existing facilities and have developed analyses of electrification economics and load
impacts for cities and California utilities, as well as directly supporting facility electrification efforts in the
Bay Area through our Local Government/K-12 (GK12) Energy Efficiency Program in PG&E territory and
the County of San Mateo’s Regionally Integrated Climate Action Planning Suite (RICAPS).
Transportation Electrification. Our Team’s experience includes developing regional electric vehicle (EV)
implementation plans for public agencies and forecasting EV load impacts for Bay Area utilities.
GHG Emissions Analysis. Rincon developed the original GHG emissions analysis for the City’s CAP and will
build on this critical experience with the support of Willdan’s energy engineering expertise.
Deep experience with municipal codes and ordinances. Willdan and Rincon are both deeply experienced
with municipal building code development, review and compliance, and have developed reach codes and
building electrification codes for other cities in the region, including Livermore.
Local Outreach. Certified Disadvantaged Business Enterprise (DBE) AIM has over 17 years’ experience
providing community engagement for municipal plans and projects in the Bay Area.
All the members of the Willdan Team have an extensive history of successfully working together, and our
proposed approach is grounded in real-world lessons learned from our previous work experience. This will
enable us to leverage resources across tasks to reduce overall costs and deliver more efficient services. Our
Team sincerely appreciates this opportunity to continue to be of service to the City of Dublin.
Tony Sclafani
Vice President of Engineering
WILLDAN ENERGY SOLUTIONS
Ph: 619-902-0510
E-mail: tsclafani@willdan.com
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TABLE OF CONTENTS
Qualifications ..............................................................................................................................2
References ..................................................................................................................................4
Staffing........................................................................................................................................5
Approach ....................................................................................................................................8
Project Schedule .......................................................................................................................19
Budget ......................................................................................................................................19
Consulting Agreement ...............................................................................................................20
APPENDICES ..............................................................................................................................21
Appendix A – Resumes ..............................................................................................................21
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Qualifications
Willdan
Willdan is a leading nationwide provider of professional
consulting and technical services, with a core focus on
assisting municipalities with reaching their high-
performance goals, particularly in California. Since the
company’s founding in 1964, Willdan’s municipal
support services have grown to encompass facility and
transportation electrification programs, CAP
implementation, GHG emissions and grid capacity
analyses, building ordinance and code development,
and stakeholder engagement. We have provided energy
efficiency, sustainability, and facility-improvement plans
and services to public agencies and has served more
than 370,000 customers with 320,000 projects that
have prevented 5.6M metric tons of GHG emissions,
saved 7,000 GWh and reduced demand on the grid.
Headquartered in Anaheim, with local offices in San
Francisco, our team of over 400 licensed professional
engineers, planners and project managers have
identified, developed and analyzed 14,000+ projects for
nearly 800 cities and counties nationwide, including
currently delivering $21M in energy projects in support of the City of Dublin’s CAP goals. A summary of
Willdan’s relevant experience includes:
Serving 424 of the 482 incorporated cities in California over the last 50 years. We staff and administer
building departments, serving as Building Officials and plan-reviewers, and writing and administering
related codes, ordinances, and policy. Our Building and Safety, Planning, Energy, and Engineering
divisions fully understand the responsibilities of local agencies, and the processes that must be followed
in service to the public.
An analysis on electrification economics and load impacts on behalf of the City of Denver. As part of
that analysis, Willdan identified the consumer economics of electrification across multiple different
types of measures for both residential and commercial customers in Denver.
Development of a Cost and Emissions Impacts of Residential Building Electrification in California Study
for three of California’s largest electric utilities – Southern California Edison (SCE), Sacramento
Municipal Utility District (SMUD), and the Los Angeles Department of Water and Power (LADWP) – to
explore the consumer costs and emissions reduction potential associated with the electrification of
California homes.
Development of an EV Implementation Plan for the Southern California Association of Governments
(SCAG) that includes conducting local outreach to stakeholders, siting EV charging stations (EVCS),
identifying local barriers to EV adoption and opportunities to overcome them, connecting SCAG
members to funding resources, and analyzing local permitting requirements.
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Development of Electric Vehicle and Charging Infrastructure Analysis for a confidential Northern
California utility client. Forecast scenarios ranged from 2.8 million battery electric vehicles (BEV) and
215k plug-in hybrid electric vehicles (PHEV) to 7.4 million BEV and 1.8 million PHEV. Project also included
the prediction of fleet-based electrification forecasts. Future revisions of the tool that emerged from this
project will include the ability to analyze even more scenarios, as well updating the propensity of
adoption of EV fleets, individual adoption, and charger locations from new data.
To ensure the City’s needs are fully met, Willdan has teamed with frequent partners Rincon and AIM. All three
firms have a long history of working together to support municipal clients in California. Willdan is currently
working with Rincon to support the County of San Mateo’s RICAPS, with a particular focus on facility and
transportation electrification strategies, including the delivery of innovative electric heat pump hot water
heating measures as part of Willdan’s third-party GK12 Energy Efficiency program in PG&E territory. We have
partnered with AIM for nearly 15 years on a variety of project types ranging from smaller community-based
planning studies to major projects with complex stakeholder coordination needs and valuations exceeding
$80 million. AIM works closely with our team designing required outreach, project or program websites, follow
up communications, and programmatic environmental implementation, as required for delivery of planning
measures.
Rincon Consultants, Inc.
Rincon is a multi-disciplinary environmental science, planning, and engineering consulting firm that provides
professional services to both government and industry. Their skilled professionals have many years of
experience in climate action and adaptation planning; GHG emissions inventorying and analysis, life cycle
assessment, building electrification strategies and reach codes, California Environmental Quality Act (CEQA)
compliance and streamlining, energy conservation, green building, and public engagement related to these
services. Rincon has extensive experience in climate action planning as well as implementation and monitoring.
They have assisted numerous counties and cities throughout the state with climate action, adaptation, and
implementation projects and have built cutting-edge tools to help jurisdictions track their CAP progress over
time (CAPDash). Rincon has a wealth of experience in the Tri-Valley including developing CAPs for the cities
of Dublin, Livermore, San Ramon, and Pleasanton. Rincon also brings significant experience in both new and
existing building electrification including the completion of the Berkeley Existing Building Electrification
Strategy and the development of new building electrification ordinances for the cities of Pleasanton,
Livermore, and Sacramento. Rincon also has demonstrated success with the Team, working with Willdan on
the San Mateo RICAPS and recently completing CAPs for the Cities of Sacramento and Chico with the support
of AIM, one of their preferred engagement partners.
AIM Consulting, Inc.
AIM was established in 2005 and provides public participation and strategic communication services for
infrastructure and land use projects in rural, suburban, and urban communities throughout Northern
California. Their team of facilitation and communication professionals develops and implements public
participation programs that bring diverse stakeholders together and creates a space for constructive dialogue
that respects all individuals and leverages the positive work of the engaged community.
For many of their projects the team successfully facilitates community engagement processes from early
planning through design and construction. They specialize in large projects with complex regulatory and design
considerations. They help affected community members understand these complex processes to ensure
City of Dublin Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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meaningful engagement and successful outcomes for all parties. Their communication strategies include both
earned and paid media, online and social media, presentations, and grassroots awareness campaigns. They
establish strong partnerships with public agencies, private businesses, community-based organizations, and
advocacy groups. They research and adopt, when appropriate, industry best practices of public participation
and communication technologies and have instilled a consistent quality assurance process.
AIM Consulting is an S-Corporation that is certified as a Small Business Enterprise by the State of California,
Department of General Services (Supplier No. 44639) and as a Disadvantaged Business Enterprise by the State
of California, Department of Transportation (UCP Firm No. 35954).
References
Client Scope of Work Contact Info
Southern
California
Association of
Governments
(SCAG)
Key Personnel:
Taylor Briglio
Jeff Lau
Contract
Start/End Dates:
November 2020 –
October 2022
(anticipated)
Electric Vehicle Charging Station Study
Developed EV Infrastructure Plans for 18 cities in the SCAG
region, including Los Angeles, Anaheim, and Long Beach
Created a GIS suitability analysis tool to target sites for EVCS
Conducted 200 site evaluations, 100 of which included a
conceptual layout and estimated installation costs for EVCS
Held 22 listening sessions with participating cities to
understand barriers to streamline EV permitting
Participated in 15 community events throughout the region to
increase awareness and benefits of EV ownership and get
feedback on where the community would like EVCS installed
Developed 18 policy memos, one for each city, to help them
comply with AB1236 and overcome EV barriers
Created education guides for Cities, property owners, and the
general population summarizing benefits of transitioning to
electric vehicles and installing charging stations
Alison Linder, PhD
Senior Regional
Planner
(213) 236-1934
linder@scag.ca.gov
900 Wilshire Blvd.,
Ste. 1700, Los
Angeles, CA 90017
Client Scope of Work Contact Info
County of Santa
Cruz
Key Personnel:
Katie DeMaio
Contract
Start/End Dates:
2021 - present
Soquel Drive Buffered Bike Lane and Congestion Mitigation
Project
AIM is providing public outreach and communication
consultant services for the County’s project to enhance safety
for bicyclists and pedestrians and improve travel time on
Soquel Avenue/Drive.
AIM has been engaging the community by developing a
project website, informational materials and flyers, and by
organizing two community specific public workshops to learn
more about the project and upcoming construction schedules.
Two meetings took place this past January with over 110
community members in attendance.
Tim Nguyen,
Assistant Civil
Engineer
(831) 454-2371
Tim.Nguyen@santa
cruzcounty.us
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Client Scope of Work Contact Info
City of Livermore
Key Personnel:
Ryan Gardner
Contract
Start/End Dates:
January 2020-
Present
Climate Action Plan Update, Climate Vulnerability Assessment,
and Initial Study-Negative Declaration
Climate Action Plan Update that includes an inventory update,
forecast of future emissions to 2045, and a vulnerability
assessment
Identify a suite of GHG reduction and adaptation strategies
that fit the City’s unique blend of technological advancement
(Lawrence Livermore and Sandia National Laboratories) and
agricultural roots
Developing New Construction Electrification Ordinance which
includes a cost effectiveness study and outreach
Implementing CAPDash, a cloud-based monitoring tool for the
City to tack their implementation progress over time as well as
complete GHG inventories quickly and easily
Tricia Pontau,
Planner
925-960-4400
pepontau@cityofliv
ermore.net
1052 S. Livermore
Avenue
Livermore,
California 94550
Staffing
Willdan has assembled a team of highly qualified experts, engineers, project managers, and outreach personnel
that will be fully committed and available to deliver all of the proposed tasks in a timely, cost-effective manner.
The Personnel Table below provides details on the roles, experience, and availability of each of the Team’s
designated Key Personnel. These Key Personnel will also be supported where necessary by the deep bench of
resources of each firm. Full resumes for all assigned Key personnel are provided in Appendix A.
Personnel Table
Firm
Proposed Key Team
Member Name and
Title Proposed Role Relevant Expertise Availability
Jonathan Mitchell, PE
Principal-in-
Charge/Project
Manager
MS, Civil Engineering
Currently Enrolled,
University of the
Pacific Stockton, CA
Team Lead and
Primary Point
of Contact
24 years’ experience leading complex
engineering projects and programs in the
public sector including municipal building
code development and compliance,
transportation engineering, and climate
action planning.
Past projects include code assessment
services for the California State University
(CSU) system, supporting transportation
electrification projects for the Cities of Elk
Grove, Folsom, and Roseville, and
supporting CAP development for multiple
California cities and counties.
75%
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Firm
Proposed Key Team
Member Name and
Title Proposed Role Relevant Expertise Availability
Brian Moss
Municipal Code
Development
Specialist
BS, Environmental
Studies, California
State University,
Hayward, CA
Task Lead for
Measure MM-
2 and Measure
ML-4
21 years’ experience as a project manager
and code development specialist for public
agencies, including drafting state and local
ordinances.
Past projects include developing the City of
Davis’ municipal code addressing the Short-
Lived Climate Pollution Reduction Act and
serving for over 20 years as the Director of
Environmental Health for a local
jurisdiction.
65%
Michael Sontag
Senior Managing
Consultant
MS, Civil and
Environmental
Engineering
(Atmosphere and
Energy), Stanford
University, CA
Task Lead for
Measure EE-4
10+ years’ experience developing energy
projects and tools in support of building
electrification programs and goals. Leads
the calculation of grid-based emissions to
determine benefits resulting from the
widespread electrification of building loads
over time.
Past projects include leading the
development of a Strategic Energy Plan for
the East Bay Regional Park District and
developing an SCE-funded GHG reduction
pilot program for the UC and California
State University systems, among others.
75%
Snuller Price
Building Electrification
Specialist
MS, Engineering
Economic Systems,
Stanford University,
CA
Building
Electrification
Code
Development
Support
25+ years’ experience helping state and
federal government agencies, utilities, and
technology companies recognize and
support a clean energy transition.
Past clients include the CPUC, CEC, US EPA,
SCE, NYSERDA, Consolidated Edison
Company of New York, National Grid, and
many others.
50%
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Firm
Proposed Key Team
Member Name and
Title Proposed Role Relevant Expertise Availability
Patrick Burgess
Senior Engineer
MS, Electrical
Engineering
Illinois Institute of
Technology,
Chicago, IL
Building
Electrification
Engineering
Support
5+ years’ experience in the development
and deployment of electrification
strategies, demand response programs and
projects, and distributed energy resources
including PV, BES systems, and fully
integrated microgrids.
Past and current projects include
supporting the development and
implementation of electrification projects
in PG&E service territory as part of
Willdan’s third-party Local Government
and K-12 Schools Energy Efficiency
Program, including innovative heat pump
hot water heater solutions, as well as
developing and implementing GHG
reduction and decarbonization plans for
the University of Hawaii at Manoa, Culver
City, and others.
50%
Taylor Briglio
Transportation
Electrification Project
Manager
MS, Environmental
Science and
Management,
University of
California Santa
Barbara
Task Lead for
Measure SM-1
and Measure
SM-2
5 years’ experience developing clean
energy programs, sustainability plans, and
other GHG reduction strategies for public
sector clients. Project lead for EV
infrastructure and transportation
electrification efforts throughout California.
Current and past projects include the SCAG
EV Implementation, TCAG EV
Implementation, Culver City Fleet
Electrification, and the City of Roseville ZEB
Business Plans, among others.
75%
Jeffrey Lau, PE, TE
Senior Design
Engineer
BS, Civil Engineering,
California Polytechnic
State University,
Pomona
Transportation
Electrification
Engineering
Support
15 years’ experience providing
transportation design for Willdan's traffic
engineering group. His skill set includes
engineering design, field investigations,
traffic design, project management and
ADA compliance.
Past projects include developing EV
charging station and parking lot designs for
the Cities of Ridgecrest, Inglewood,
Roseville, Santa Monica and Rialto.
50%
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Firm
Proposed Key Team
Member Name and
Title Proposed Role Relevant Expertise Availability
Ryan Gardner, LEED
AP, ENV SP
Climate Action
Program Manager
MESM, Energy and
Climate, Bren School
of Environmental
Science and
Management,
University of
California, Santa
Barbara
Task Lead for
Measure EE-1
and GHG
Emissions
Analysis
9 years’ experience developing new and
existing building electrification strategies,
CAPs, and GHG emissions analyses.
Past projects include leading the
development of CAPs for the Cities of
Dublin, Livermore, Chico and Sacramento,
as well as existing building electrification
strategies for the Cities of Berkeley and
Sacramento, and serving as Project
Manager for the County of San Mateo
RICAPS.
75%
Katie DeMaio
Project Manager
Bachelor of Arts,
James Madison
University
Harrisonburg, VA
Outreach Lead
and Task Lead
for Measure
CF-1
10 years’ experience managing community
engagement and awareness services,
including the development and
coordination of outreach materials and
events, online strategies, and social media
content.
Past projects include supporting public
outreach activities for the County of Santa
Cruz and the Cities of Modesto and Rocklin.
75%
Approach
Overall Project Management
The Willdan Team will be led by Principal-in-Charge and Project Manager Jonathan Mitchell. Mr. Mitchell
will serve as the primary point of contact for the City and will maintain oversight of the Willdan Team’s
individual task leads, coordinating staff assignments, handling communications and reviewing all deliverables.
The Willdan Team will draw on our unique experience and prior relevant work, enabling the City to capitalize
on the best available information and resources including recently developed municipal codes, EV
infrastructure load studies, and municipal electrification and GHG emissions analyses. We will also leverage
staff across multiple tasks, ensuring that our cost-effectiveness to the City is maximized.
Comprehensive GHG Emissions Analysis
Previously, Rincon completed significant revisions and consistency updates to the City’s GHG inventories for
2010 and 2015 in addition to generating a GHG forecast as part of the City’s CAP. The Willdan Team will build
off those historic inventories and incorporate updated emission factors and models including the most recent
versions of OFFROAD and EMFAC. Using this experience, the Willdan Team will complete the following scope
or work as part of the project. This task will be led by Climate Action Planning Specialist Ryan Gardner.
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Within two weeks of receiving authorization to proceed, Mr. Gardner will organize an in-person project kick-
off meeting with the primary project team members. This meeting will serve as a forum to review and confirm
the project objectives, scope of services, schedule, and invoice and project reporting needs. Willdan Team
members and City Staff will identify key existing documents, data, calculations, and platforms essential to the
development of the GHG inventory. Once the key background information, documents, and data are identified,
the Willdan Team will provide the City with a data collection guidance memorandum. At this time, the Willdan
Team and the City will also establish the current data year for which the inventory would be prepared for,
which is assumed to be 2021, depending on available data. Mr. Gardner will prepare a meeting agenda and
minutes summarizing the results of the meeting.
Data Collection
In our experience, the data collection process can take the greatest amount of time because data comes from
multiple sources such as the various utility providers and City departments. Therefore, to streamline the data
collection process and reduce any delays, the Willdan Team will rely on Rincon’s already established custom
tools, including detailed data request documents, and tracking mechanisms. The City’s specific data request
will be developed and refined after the kick-off meeting once the Willdan Team has confirmed the preferred
approach and necessary data required. The data request will include a summary of the data set that is needed
and specific points of contact to retrieve the data. It is anticipated that the primary community inventory data
sources would include PG&E and East Bay Community Energy (EBCE) for electricity and natural gas usage and
water consumption data from the Dublin San Ramon Services District. Waste data would be retrieved by the
Willdan Team from CalRecycle. Additionally, the online data portal for the Metropolitan Transportation
Commission (MTC) will be used for on -road transportation-related community vehicle miles traveled (VMT).
CARB models including OFFROAD and EMFAC will also be utilized in accordance with historic Dublin
inventories and statewide best practices.
Data Evaluation Memorandum
Upon the completion of the data collection process, the Willdan Team will prepare a Data Evaluation
Memorandum that will provide an overview of the data that was provided by the City and reviewed by the
Willdan Team, including an explanation of the sources where the data was acquired and what it includes. As
part of our analysis, we will review the data for completeness and accuracy through an internally vetted quality
assurance/quality control (QA/QC) process and present it in a concise manner to provide transparency and a
replicable pathway for future emissions reporting. This is a critical step that provides confidence in the data
and methodology used to track the City’s progress in implementing the CAP and defensibility with the CAP’s
CEQA streamlining provisions.
Emission Calculations and Inventory Memorandum
Consistent with the U.S. Community Protocol, the community-wide GHG emissions inventory will account for
GHG emissions resulting from residential and non-residential energy usage; VMT; off-road equipment; water
usage; community-generated wastewater; and community-generated solid waste. The Willdan Team will
summarize the methodologies, emission factors, and relevant sources for the GHG inventory in a technical
memorandum. The Willdan Team will also provide an Excel workbook with all relevant calculations. As an
optional task the Willdan Team can create a CAPDash tool for the City which would include all current and
historical GHG inventories as well as every CAP measure and current progress.
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CAPDash- GHG Inventory and Reporting Tool
The Willdan Team proposes to further enhance the City’s capability in monitoring GHG emissions over time
and minimize City staff resources needed for monitoring and reporting using Rincon’s CAPDash software.
CAPDash is a user-friendly cloud-based Monitoring and Reporting Tool. Leveraging extensive climate action
plan development and implementation experience, Rincon has created a proprietary GHG Inventory and CAP
implementation tool. This innovative tool allows jurisdictions to update GHG emission inventories and track
implementation of GHG reduction strategies in real time through an easy-to-use dashboard interface.
Customized data visualizations can be created and shared immediately, providing staff and stakeholders
instant updates to the implementation status of GHG reduction measures. CAPDash enables jurisdictions to
manage their own data, meaning they will not have to incur extra costs and rely on a consultant or experts
to update their GHG inventories and track the success of their CAP implementation programs. As modern
trends in data sharing continue to push for increased transparency, CAPDash provides a platform for
jurisdictions to ensure their staff and the public have access to the most up-to-date status of their
sustainability initiatives.
The Willdan Team will provide the CAPDash software and will
work with the City to customize the tool for City’s needs and
the specific data inputs. The tool can track regular GHG
emissions levels and evaluate how GHG emissions change
over time by looking at aggregate activity data, as available
(e.g., electricity usage, vehicle miles traveled, etc.) that result
in GHG emissions. CAPDash also provides a place to track
individual measure progress as well as the estimated GHG
reduction associated with each measure. Additionally, the
tool will feature a dashboard with graphs and other
visualizations which will automatically be linked to an annual
report template which can be easily updated by the City. The
Willdan Team will hold one staff training on how to use the
monitoring tool to ensure ease of use and effective
monitoring of progress over time.
Measure ML-4: Total Cost of Ownership and Life-Cycle Analysis of GHG Impacts in
Municipal Requests for Proposals
This task will be led by Municipal Code Development Specialist Brian Moss. Life-cycle costing (LCC) is essential
to ensure that sustainable public procurement (SPP) practices account for more than the upfront purchase
price of a good or service, as the purchase price alone does not reflect the financial and non-financial gains
that are offered by environmentally and socially preferable assets that accrue during the operations and use
phases of the asset life cycle. The Willdan Team’s deliverables for this task will include guiding documents and
template RFP LCC language for the City to incorporate into future capital project RFPs. These deliverables will
address purchasing costs and all associated costs such as delivery, installation, commissioning and insurance;
operating costs, including utility costs such as energy and water use and maintenance costs; end-of-life costs
such as removal, recycling or refurbishment and decommissioning; and longevity and warranty time frames
of the asset. Furthermore, the guidance documents and template language will outline how proposers should
report GHG emissions associated with the project. Based on discussion and feedback from City Staff, we will
The defensibility of CEQA streamlining using Qualified
GHG reduction plans is predicated by the jurisdictions
ability to prove that they are implementing the CAP
(CEQA Guidelines 15183.5).
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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help the City determine which GHG emissions proposers should include (i.e., Scope 1, Scope 2, and/or Scope
3 emissions). In order to ensure that respondents adhere to a uniform set of requirements, the Willdan Team
will also provide guidance and commonly accepted calculation methodologies for LCC and GHG calculations
for the City to include in RFPs.
The Willdan Team will develop draft RFP language and templates and conduct pilot projects to refine the GHG
impact language. Furthermore, Willdan will educate staff on the final documents and provide guidance on
how to evaluate success, including the reduction of GHG emissions.
By applying LCC and GHG criteria, public purchasers take into account the costs and impacts of resource use,
maintenance and disposal which are not reflected in the purchase price. Often this will lead to ‘win-win’
situations whereby a project that as a lower lifetime cost of ownership also has lower greenhouse gas
emissions. Examples of where these synergies may arise include: savings on use of energy, water and fuel;
savings on maintenance and replacement; savings on disposal costs. Incorporating Total Cost of Ownership
and Life-Cycle Analyses of GHG Impacts into a city adopted RFP template(s), will provide the city with the
opportunity to demonstrate that the best value for money across the asset life cycle can only be assured by
purchasing green and socially preferable alternatives.
Measure CF-1: Opt-Up to 100% Renewable and Carbon-Free Electricity
This task will be led by Outreach Lead Katie Demaio. The Willdan Team anticipates City Council will adopt a
Resolution by April 2022 to request that the EBCE Board consider defaulting non-residential accounts to
Renewable 100 electricity. Assistance with outreach to non-residential accounts is desired.
AIM will complete the following tasks:
1. In coordination with City Staff and EBCE, develop outreach materials for non-residential accounts
(communication collateral)
2. Coordinate with City staff, the Chamber of Commerce, EBCE and others to hold informational stakeholder
meetings (community meeting)
3. Assist with direct, one-to-one outreach to individual non-residential account holders (outreach and
notifications)
Measure EE-1: Achieve All-Electric New Building Construction
This task will be led by Climate Action Planning Specialist Ryan Gardner. Mr. Gardner will organize a project
kick-off meeting with the primary project team members and City Staff which should include the City Attorney,
Building Official, Planning Director and Sustainability Manager. This meeting will serve as a forum to review
and confirm the project objectives, scope of services, schedule, and invoice and project reporting needs. The
Willdan Team will discuss the current ideas for the ordinance including electric only and electric preferred
options as well as potential exemptions with City Staff. Mr. Gardner will prepare a meeting agenda and
minutes summarizing the results of the meeting and a schedule highlighting deliverables and key milestones.
Ordinance Options Memo
Based on the information provided in the kick-off, the Willdan Team will provide the City with a memo listing
the options for building electrification ordinances. The memo will include the pros and cons of each ordinance
type (reach code vs. Municipal ordinance) as well as examples of other cities like Oakland, San Francisco, San
Jose, and projects moving forward concurrently in Livermore and Pleasanton. The purpose of this memo will
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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be to help align city staff and the consultant team on the type or ordinances to be proposed to City Council.
The Willdan Team will include GHG reduction impacts of each ordinance option as well as potential political
issues based on our experience in other cities. This task will also include a meeting with the project team to
discuss the results and decide on ordinance type to move forward.
Draft Ordinance
The Willdan Team will provide a draft electrification ordinance for Dublin based on direction from the City and
the Ordinance Options memo, as well as our experience supporting the other electrification ordinances and
our work with Berkeley on their existing building electrification plan. The ordinance will specify which building
types are affected as well as any exemptions or infeasibility waivers. In addition, depending on ordinance type
selected, the Willdan Team will develop the relevant climactic, geologic, and/or topographic conditions that
make an amendment to Title 24 reasonable and necessary. The Willdan Team assumes one draft ordinance
and two rounds of review and edits from City staff/stakeholders.
Supporting Documentation and State Agency Review
In addition to the ordinance itself the Willdan Team will also provide a cost effectiveness memo, a frequently
asked questions memo, a memo discussing the role of the ordinance in meeting the City’s CAP 2030 goals,
and a presentation for use with Planning Commission, City Council, and other meetings. The Willdan Team will
also develop all the required documentation for filing with the California Energy Commission and Building
Standards Commission including letters, an update to the cost effectiveness memo already completed for
Dublin by Rincon during CAP development, notice of exemption, and a template letter from chief building
official. These items may not be required if the City decides to adopt a municipal code ordinance rather than
a reach code. The Willdan Team will also provide supporting information and guidance on staff reports but
assume staff will lead the development of these documents.
Most ordinances also include an infeasibility waiver that allows some project types to be excluded from the
impacts of the ordinance. The Willdan Team will develop a guidance document for City staff to help identify
which projects should be provided with a waiver as well as what documents should be provided by the
applicant. This guidance document will clarify the review process and allow for easy implementation by City
Staff.
Outreach and Engagement
Outreach and engagement around the requirements of the proposed ordinance and the reasons behind it
(cost, GHG reductions, health, etc.) will be key in getting the ordinance adopted. The Willdan Team’s outreach
and stakeholder focus group meetings will be led by AIM, and the Willdan Team anticipates delivering
presentations on the ordinance at City Council and Planning Commission Meetings.
Measure EE-4: Develop an Existing Building Electrification Plan
This task will be led by Building Electrification Specialist Mike Sontag, PE. The Willdan Team has a broad range
of experience in retrofit building electrification that ranges from the recently completed Existing Building
Electrification Strategy for the City of Berkeley to policy-setting through our work with California energy
agencies (CPUC, CEC, ARB), technical analysis of costs, benefits, and air pollution benefits of electrification in
California through studies such as the study “Cost and Emissions Impacts of Residential Building Electrification
in California”. The latter was recently completed for the largest all-electric utilities in California, and building
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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energy performance with all-electric systems including space and water
heating for a broad range of building types.
Our approach will be to define phases in the plan over time and then work with
the City and regional stakeholders to identify actions that can be launched in
each. Within the first phase we will identify what is already being done and
what can be added immediately to encourage electrification in existing
buildings. We recognize that there are already incentives and some marketing
and outreach material available through EBCE available to owners of buildings
in Dublin. The second phase will identify emerging opportunities that can be
added to the existing portfolio to deepen the efforts within existing buildings
in alignment with the Dublin CAP. In this second phase, we anticipate exploring
new opportunities in the following areas:
Funding and financing. Electrification of existing buildings requires significant investments in buildings and in
the electricity distribution grid. There already exists a range of sources of this funding including public
programs such as those administered by EBCE and PG&E, and building owners themselves, but the current
funding is largely inadequate relative to electrification goals necessary to meet deep reductions in the Dublin
CAP or for California to meet its 40% by 2030 goal overall. Recognizing this gap, Southern California Edison
(with support from Willdan) recently requested from the CPUC approximately $700 million to make
approximately 10% of its residential building stock electrification ready. We see this application as a potential
model for increasing funding and financing if approved that could result in support of projects in the City. The
Willdan team is actively tracking and working on these efforts and will have insight into emerging
opportunities.
Marketing and awareness. Another
component of the plan must include
raising awareness of the
opportunity for greenhouse gas
emissions through electrification.
Even today, electrifying a home can
reduce the greenhouse gas emission
footprint by 50% without any
change in comfort, more if a
customer elects the higher
renewable content electricity
through EBCE, and even more in the
future as the grid is decarbonized.
Many people want to know what
they can do to reduce emissions,
and in addition to electrifying their
cars, electrification of their homes
and buildings will have a significant impact.
Regional coordination. Building electrification programs and plans are under development and emerging
across the greater Bay Area and northern California, and we expect that the plan for the City would be aligned
and also serve as an example for other cities and larger regional entities such as EBCE, PG&E, and BAAQMD.
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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This project will increase coordination and bring in the awareness of what others are doing. This coordination
improves best practice, and also makes participation in building electrification programs much less difficult
for developers and building owners and others working across the area.
Municipal Leadership. Finally, we will explore electrification retrofits of the existing Dublin municipal buildings
and schools. Leading with the City’s own buildings provides an example of what is possible, raises awareness
in the community, provides local jobs and grows experience in this type of retrofit. These projects are also
costly and complex, so the municipal leadership will necessarily take time to plan and raising the necessary
funding will require prioritization within city government.
Measure SM-1: Adopt an Electric Vehicle Charging Station Ordinance
This measure will be led by Transportation Electrification Project Manager Taylor Briglio. Current California
Building Code (CBC) requires new multifamily and commercial properties to include minimum mandatory EV-
ready parking spaces with supporting infrastructure including dedicated branch circuits and raceways. Dublin
has adopted CBC’s Tier 2 voluntary requirements which increases the number of parking spaces that must be
EV-ready; however, neither CBC nor Dublin requires that new construction projects install EVCS. Current
proposals for the 2022 CBC cycle include installing EVCS in 5% of parking spaces and up to 20% EV ready spaces
in new non-residential properties. The City’s CAP plan suggests the City draft an updated ordinance that
requires all new commercial and multifamily buildings to include 25% of parking spaces as EV Ready, with 3%
parking required to have installed operable Level 2 EV charging stations or a comparable level of service
provided by DC Fast Charging or other technology as appropriate. The Willdan Team will evaluate previous
CAP recommendations, proposed CBC requirements, and other regional reach codes with California’s current
EV targets to develop an ordinance for the City of Dublin that will support its climate goals.
Based on a review of resources available from EBCE and BayAreaReachCodes.org, a new ordinance may
require new multifamily buildings to include some level of EV-ready spaces in up to 100% of parking stalls.
Other new commercial properties may require up to 50% of parking spaces to include some form of EV
infrastructure. Rincon has already supported neighboring cities such as Livermore with the development of
their EV reach codes and will leverage this work to the benefit of the City and ensure that the ordinance is
consistent with others in the region. Ordinances may allow for a fewer number of DC Fast Chargers (DCFCs)
to satisfy EV ready requirements. Based on input and discussion from Dublin city staff and stakeholders,
Willdan will draft an EVCS Ordinance Options Memo for City review.
Ordinance Options Memo
The Willdan Team will provide the City with a memo listing the options for EVCS. The memo will include the
pros and cons of each ordinance type (reach code vs. Municipal ordinance) as well as examples of other cities.
The purpose of this memo will be to help align city staff and the consultant team on the type or ordinances to
be proposed to City Council. The Willdan Team will include GHG reduction impacts of each ordinance option
as well as potential political issues based on our experience in other cities. This task will also include a meeting
with the project team to discuss the results and decide on ordinance type to move forward.
Draft Ordinance
Willdan will complete up to two revisions to the ordinance before it is adopted by City Council and will prepare
staff reports as necessary. After submittal of the initial draft, all proposed changes will be drafted in Track
Change format and shared with assigned City Staff. The Willdan Team and City staff will gain concurrence on
changes prior to legal review. The Willdan Team can provide the first round of legal review even though the
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proposed document will be reviewed by the City Attorney’s Office. Applicable technical and cost effectiveness
studies and feedback from the stakeholder outreach used to develop the draft, revised, and final language of
the ordinance. Willdan will work with Rincon to update estimated GHG reductions, if needed, of the final
adopted ordinance. The Willdan Team will also assist City staff in presenting the final to City Council for
adoption.
As part of Willdan’s work with Southern California Association of Governments (SCAG), Willdan has reviewed
and provided recommendations to EVCS policies for 18 cities throughout Southern California including Los
Angeles, Anaheim, and Long Beach and provided recommendations on how to streamline their EV permitting
requirements to comply with AB 1236 ad AB 700 and stretch goals to go above and beyond CBC EVCS
requirements. Willdan will bring the knowledge and best practices and lessons learned of working with these
cities, all with varying levels of EVCS infrastructure, to the City of Dublin to bring the right recommendations
given Dublin’s currently available EVCS infrastructure and aggressive GHG reduction goals.
Measure SM-2: Develop an Electric Vehicle Infrastructure Plan
This measure will be led by Transportation Electrification Project Manager Taylor Briglio. California has
ambitious goals to have up to 8 million ZEVs on the road by 2030 and it is expected that at least 1.2 million
accessible EVCS are needed to support them. The Willdan Team will scale down statewide targets of Level 2
and DCFCs to the City level using factors such as population and vehicle ownership rates to help Dublin develop
targets for EVCS deployment. The key goals of the infrastructure plan will be to help determine how many and
what type of EVCS are needed within the City to be in line with the state’s greater transportation electrification
targets. Once these targets are known, Willdan will develop an implementation schedule on how many
chargers per year need to be installed to meet 2030 goals. The Willdan Team will develop budgetary estimates
on forecasting implementation costs each year through 2030. Since not all EVCS may be publicly owned or on
publicly owned sites, costs will be reflective of the greater investment the community will need to make in
EVCS. Rincon will review the GHG benefits of the EVCS implementation plan.
Once City-wide targets are established,
Willdan will then help Dublin site
potential EVCS within the City. Willdan
will focus on evaluating characteristics
that pertain to locating EVCS that will
support the greatest levels of EV adoption
to meet ambitious EV adoption goals
while including a priority for
disadvantaged groups in line with Dublin’s
equity goals. Willdan will use a variety of
potential metrics to identify the best
locations for EVCs such as proximity to
high-density residential areas, high-
density employment sites, job
training/education facilities, and
commercial areas. The study will
incorporate the locations of existing EV
infrastructure as well as land use in these SCAG EVCS Site Suitability Map for City of Anaheim
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regions to determine optimal placement of new charging stations at appropriate distances from existing
infrastructure. To include equity considerations, the siting analysis may include demographic characteristics
such as disadvantaged community (DACs) tracts, median household income, and vehicle ownership. Willdan
is currently working with SCAG to identify charging stations to serve hard-to-reach customers including those
living in multifamily housing and DACs among 18 cities in the region using this same approach. Willdan has
also sited 200 DCFCs for PG&E where we worked collaboratively with other stakeholders to develop a
prioritized list of 200 DC fast charging stations throughout PG&E territory, based on where DC fast chargers
would spur the greatest EV adoption, minimize installation costs, and maximize the availability of EVCS in DACs.
The Willdan Team will provide guidance on different ownership models for EVCS deployment as different
locations and use cases may be better served through different ownership models. Chargers that expect to
have a high utilization may be more suited for 3rd party ownership models to reduce risk to the site owner.
Sites that want to offer low or no cost charging as a perk to visitors or for equity considerations may be better
suited for a traditional site owned model. Large fleet conversions may benefit from as-a-service models to
amortize infrastructure costs over the lifetime of the equipment. The Willdan Team will include guidance on
how incentives including low carbon fuel standard credits impact the ownership model decisions. Deploying
EVCS throughout a City is a cost-intensive capital improvement process, and leveraging a variety of federal,
state, and local funding sources is key for implementation. The Willdan Team will outline various funding
sources available for EV charging stations, infrastructure, and vehicles the City or other privately owned sites
can apply for to reduce the overall project cost. We will draw on our wealth of experience successfully
navigating a variety of local, state, and federal funding sources including CARB, CalTrans, PG&E, the
Metropolitan Transportation Commission, and the wide range of funding recently included in the Federal
Infrastructure and Jobs Act.
Willdan has already completed EV load studies for PG&E, identifying where the greatest charging loads are
expected to occur and what grid upgrades may be required. Willdan will work with PG&E to review results for
infrastructure upgrades required that are applicable to the City.
The Willdan Team will work with Dublin to develop full design, plans and specifications for up to three
locations as part of this infrastructure plan. Willdan intends for these sites to be at City-owned locations so
that the City has control over the implementation and may take the designs out to bid for construction. It is
assumed that Willdan will complete design drawings for sites that only include Level 2 charging stations. If
Dublin would like to include DCFC in the design, Willdan can complete design drawings for up to 2 sites. The
design documents will be prepared at 50%, 90%, and 100% intervals and adhere to Dublin’s design standards.
Willdan will help the City apply for eligible rebates or incentives for the sites we complete design drawings for.
Additional design drawings and rebate support can be included at additional cost. Competitive grant
applications are not included in the proposed scope but can be added in at additional cost.
Measure MM-2 Reduce the Embodied GHG Emissions Associated with Building Materials
This measure will be led by Municipal Code Development Specialist Brian Moss. Willdan will bring the
knowledge and best practices and lessons learned associated with the reduction of embodied GHG emissions
associated with building materials as well as its extensive ordinance and code writing experience to the City.
Embodied carbon consists of all the GHG emissions associated with building construction, including those that
arise from extracting, transporting, manufacturing, and installing building materials on site, as well as the
operational and end-of-life emissions associated with those materials. “Cradle to gate” (i.e., a partial product
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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life cycle from resource extraction to the factory gate, before it is transported to the consumer) embodied
carbon refers to the emissions associated with only the production of building materials, from raw material
extraction to the manufacturing of finished products; it can be thought of as supply-chain carbon, and it
accounts for the vast majority of a building’s total embodied carbon.
A great deal of research has been conducted to investigate various strategies to reduce the embodied carbon
of buildings. These strategies can be generally divided into five categories: (1) use of low-carbon materials; (2)
material minimization and material reduction strategies; (3) material reuse and recycling strategies; (4) local
sourcing and transport minimization; and (5) construction optimization strategies.
Among the various construction materials, a great deal of attention is being paid to cement and concrete,
where considerable effort needs to be made to (1) reduce the embodied carbon of cement and concrete
through a partial use of waste/byproduct cementitious materials and (2) find alternative low-carbon materials
for cement and concrete. An example of alternative materials includes the use of hydraulic cements and
geopolymer concrete as replacements for Portland cement. The production of geopolymer concrete alone has
been reported to result in up to 80% fewer carbon emissions than Portland cement concrete.
Just as StopWaste and the County of Alameda contributed to the Marin County Low Carbon Concrete Code, it
will be critical for the City to coordinate with StopWaste as recommended by the City as well as Alameda
County, BAAQMD and others for input into the City’s new ordinance and program.
The Willdan Team will consider all strategies and coordinate with stakeholders to identify the best procedures
for the reduction of Embodied GHG Emissions Associated with Building Materials in the new ordinance. The
Willdan Team will also determine GHG reductions in the document.
Ordinance Options Memo
The Willdan Team will provide the City with a memo listing the options for embodied carbon reduction
ordinance. The memo will include the pros and cons of each ordinance type (reach code vs. Municipal
ordinance) as well as examples of other cities. The purpose of this memo will be to help align city staff and the
consultant team on the type or ordinances to be proposed to City Council. The Willdan Team will include GHG
reduction impacts of each ordinance option as well as potential political issues based on our experience in
other cities. This task will also include a meeting with the project team to discuss the results and decide on
ordinance type to move forward.
Draft Ordinance
Willdan will complete up to two revisions to the ordinance before it is adopted by City Council and prepare
staff reports as necessary. Applicable technical and cost effectiveness studies and feedback from the
stakeholder outreach used to develop the draft, revised, and final language of the ordinance. Willdan will work
with Rincon to update estimated GHG reductions, if needed, of the final adopted ordinance. The Willdan Team
will assist City staff in presenting the final to City Council for adoption.
Outreach Strategy for All Tasks
Willdan subconsultant AIM, led by Outreach Lead Katie Demaio, will provide an integrated approach to the
outreach, stakeholder engagement, social media and communications activities as appropriate for each of the
tasks as requested in the RFP. AIM’s ability to leverage resources across multiple tasks will ensure that
redundant activities and the associated costs to the City are minimized. AIM will be assisted as necessary by
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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the other Willdan Team members and will work collaboratively with the team’s engineering and technical
resources.
Stakeholder Database/Outreach and Notifications
AIM will develop and maintain a stakeholder database throughout the project’s duration. This database will
include stakeholder name, contact information as well as the preferred method of contact and potential key
concerns and/or areas of project interest.
Key Stakeholder Virtual Focus Group Meetings/Public Meetings (2)
AIM will coordinate and facilitate up to two Virtual Key Stakeholder Focus Group meetings. Their team of
professional facilitators will work with the rest of the Willdan Team and City of Dublin staff to develop meeting
agendas and presentation content that are on point and easy to understand, then facilitate discussions in a
way that engages all parties and generates thoughtful discussion that leads to agreements and direction that
moves the project forward.
The Key Stakeholder Focus Group membership is recommended to include, but is not limited to, City Staff,
Chamber of Commerce, EBCE, business and industry groups, community-based organizations, environmental
advocates, and local residents as identified by the City of Dublin and the project team. The meetings will be
facilitated to discuss project goals, constraints and opportunities, evaluation criteria, and other important
project elements. The purpose of the key stakeholder focus group meetings will be to assess project elements
with a diverse group of perspectives early in the process to ensure that all diverse aspects are considered, and
the draft concepts meet current and future community needs. The purpose of a public meeting would be to
bring the community up to date with the project and goals.
Communication Collateral
Brochures, Fact Sheets, Fliers, and/or door hangings can be issued to educate the stakeholders about the
project and educate and get feedback on the proposed plans or ordinance/code for each task. AIM will
develop all materials utilizing a template consistent with the project brand, which can be easily updated,
printed and/or distributed through electronic means, and placed on the project webpage.
Social Media Plan
AIM will work with the City to post project specific alerts and information to existing social media channels
(City Twitter and Facebook pages). Social media will be utilized to communicate timely information to
stakeholders about the proposed plans or ordnance and code for each task, and AIM will partner with key
stakeholders to send information through social media channels. A social media plan will be put in place for
each task.
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City of Dublin Building Electrification, EV Charger, and Low Carbon
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Project Schedule
A project schedule for the delivery of the proposed scope of work is provided below. Tasks will be performed
concurrently whenever possible in order to ensure timely and cost-effective completion of deliverables.
Qtr. 2 Qtr. 4
1 MM-2
Reduce GHG Emissions Associated with
Building Materials
2 SM-1
Develop & Adopt Electric Vehicle Charging
Station Ordinance
3 EE-1
Achieve All-Electric New Construction
Ordinance and potential Reach Code
4 SM-2 Develop an EV Infrastructure Plan
5 CF-1
100% Renewable and Carbon-Free
Electricity for EBCE Non Residential
6 EE-4
Develop an Electrification Plan for Existing
Buildings
7 ML-4
Total Cost of Ownership and Life-Cycle
Analysis of GHG Impacts in Municipal RFPs
8 N/A Comprehensive GHG Emissions Analysis
9 N/A Miscellaneous (CAP Implementation)
2024
Qtr. 1
2023
Qtr. 2
CAP Measure Implementation Schedule
Task CAP
Measure Scope Description 2022
Qtr. 4Qtr. 3 Qtr. 3 Qtr. 1Qtr. 2
Consulting Agreement
Willdan hereby confirms our ability to meet the City’s Standard Consulting Agreement and insurance
requirements.
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 1 of 2
and Low Carbon Building Code Assistance Exhibit B – Page 1 of 2
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 2 of 2
and Low Carbon Building Code Assistance Exhibit B – Page 2 of 2
Proposed Project Budget
Task
Not-to-Exceed
(NTE) Fee
Conduct Comprehensive GHG Emissions Analysis 35,000.00$
Measure ML-4: Total Cost of Ownership and Life-Cycle Analysis of GHG Impacts
in Municipal Requests for Proposals 25,000.00$
Measure CF-1: Opt-Up to 100% Renewable and Carbon-Free Electricity 10,000.00$
Measure EE-1: Achieve All Electric New Construction 38,000.00$
Measure EE-4: Develop an Existing Building Electrification Plan 79,000.00$
Measure SM-1: Adopt an Electric Vehicle Charging Station Ordinance 31,000.00$
Measure SM-2: Develop an EV Infrastructure Plan 140,000.00$
Measure MM-2: Reduce the Embodied GHG Emissions Associated with Building
Materials 37,000.00$
As-needed CAP Implementation $20,000
Total Labor 415,000.00$
Direct Costs 5,000.00$
Total Cost 420,000.00$
Labor Classification Hourly Rate Labor Classification Hourly Rate
Senior Partner $510.00 Principal I $308.00
Senior Director $410.00 Senior Professional II $269.50
Senior Consultant $295.00 Professional IV $191.40
Consultant $245.00 Professional I $140.80
Associate $215.00 Clerical/Administrative Assistant I $104.50
Director $219.00
Deputy Director $214.00 Outreach Manager I $135.30
Senior Engineer $180.00 Graphics Designer $199.16
Senior Project Manager $180.00 Coordinator II $103.46
Project Manager $154.00 Coordinator I $84.35
Assistant Engineer IV $157.00
Assistant Engineer III $152.00
Assistant Engineer II $144.00
Assistant Engineer I $127.00
Willdan Rincon
AIM
Compensation Rate Schedule
Consulting Services Agreement between City of Dublin and May 18, 2022
Willdan Energy Solutions, Inc. for Building Electrification, EV Charger,
and Low Carbon Building Code Assistance Exhibit C – Page 1 of 1
EXHIBIT C
INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers,
elected officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation)
(collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the
services called for or its failure to comply with any of its obligations co ntained in this Agreement, except
such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultan t’s
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any
claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be conside red necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for damages, or until
the Consultant accepts or rejects the tender of defense, whichever occurs first.