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HomeMy WebLinkAbout06-26-1990 Budget CC MinutesADJOURNED REGUL/%R MEETING - June 26, 1990 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 26, 1990, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 6:50 p.m. by Mayor Moffatt. ROLL CALL PRESENT: ABSENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt. None. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. Purchase of Police Cars On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized Staff to purchase 3 fuel injected Police vehicles from Shamrock Ford of Dublin for a total price of $.45,394.49.' CONTRACT REVIEW, FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM & BUDGET City Manager Ambrose advised that this meeting had been set up so that following the various contract reviews, the Council will consider the new Five-Year Capital Improvement Program and then the 1990-91 Budget. The evening of June 28th was also scheduled in the event of a need to continue the meeting. POLICE SERVICES CONTRACT REVIEW Police Services for Dublin are performed under contract with the Alameda county Sheriff's Department. Patrol, criminal investigation, crime prevention and business office functions are performed in the City Offices. Dispatch and some data processing functions are handled at the Alameda County Sheriff's Department Eden Township Substation. Mr. Rankin advised that the contract arrangement provides distinct advantages in the provision of personnel. These advantages include: 1) the contract requires the County to provide replacementpersonnel when individuals are absent 10 or more days due to illness or injury; 2) the County is able to spread Workers' Compensation costs and other benefits over a large base; and 3) the contract arrangement provides a @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 177 Adjourned Regular Meeting June 26, 1990 direct relationship with the.Alameda County Sheriff's Department which provides an opportunity to access the resources of the County Department in the event that mutual aid is required. Staff prepared and discussed a detailed review of: Patrol Services; Traffic Enforcement; Criminal Investigation; Juvenile Investigation/ Crime Prevention; Community Programs (Neighborhood Crime Watch, Merchant Alert, Community Awareness, Safety Literature, and School Liaison); Business Office Services; Public Information Dissemination; Department Visibility and Identification; Administration/On-Site Command; Mr. Rankin advised that Staff recommended a higher staffing level for Police Services in the upcoming year which is included in the proposed budget as Higher Service Level I. This increment will reclassify one Specialist Clerk to SeCretary I and it will also add a Captain's position as the on-site commander. The additional annual personnel costs associated with these changes equal $89,964. The proposed staffing level will allow Dublin Police Services to meet the goals and objectives adopted by the City Council. In conclusion, Mr. Rankin stated that the City has continued to receive quality municipal police services in a cost effective manner by contracting with the Alameda County Sheriff's Department. Undersheriff Garrigan advised that they fully support the Staff recommendation and are desirous of continuing to provide service to the City of Dublin. They are very proud of their organization. On motion of Cm. Hegarty, seconded by Cm. Snyder, and by unanimous vote, the Council approved the Higher Service Level presented for Police Services and adopted RESOLUTION NO. 88 - 90 AMENDING AGREEMENT WITH ALAMEDA COUNTY FOR ENFORCEMENT OF STATE LAWS AND CITY ORDINANCES ANIMAL CONTROL SERVICES Mr. Rankin advised that in June of 1989, the City Council approved a 3-year agreement with Alameda County Animal Control for the provision of Field Services. Animal Control Services is divided into 2 basic components, Field Services and Shelter Service. Field Services includes the patrol and impounding functions. Shelter Service involves the operation of the Santa Rita Shelter covered under a continuous agreement which automatically renews each year. Field Service statistics were presented and reviewed. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - VOL 9 - 178 Adjourned Regular Meeting June 26, 1990 Staff advised that Alameda County operates the Santa Rita Shelter. addition to serving the unincorporated areas of eastern Alameda County, the facility is used to impound animals from the Cities of Dublin, Livermore and Pleasanton, with each agency paying a proportionate share of the operational costs. In Although Alameda County~proposes a 27% increase in Dublin's costs for the next fiscal year, funding the shelter jointly with other public agencies continues to be the most cost effective method of providing the service. Mr. Rankin advised that for several years, Alameda County has been discussing the possibility of constructing a new shelter. The existing building is unsuitable for long term needs. The current location also conflicts with conceptual plans for the former Santa Rita Jail property. The principal location being considered is on Alameda County property adjacent to the new jail and proposed government center. Anticipated costs will be in excess of $3.2 million. It is anticipated that each agency will have an oPtion to finance their contribution over time. Current estimates of Dublin's share of the construction costs range from $651,000 to $813,750. Should the City of San Ramon be included in the project, each agency's cost would be reduced. With regard to licensing, Mr. Rankin advised that experience has shown that license compliance is very difficult without expending significant resources for a door-to-door canvass. In summary, Mr. Rankin advised that Staff did not recommend any changes to the agreements for either field services or shelter services. Staff anticipated that a separate agreement will be forthcoming on the design and construction of a new shelter facility. Sergeant Tarnow stated they enjoy working with the City of Dublin and did not anticipate any problems in the future. Cm. Hegarty advised that this is the first year he had not received complaints related to animal control. Cm. Jeffery felt the locations where you can purchase licenses are fairly limited and questioned if Staff had considered issuing them at the Civic Center. Sergeant Tarnow stated that generally, there will not be much counter traffic for dog licenses. Most are purchased at the animal shelter or through the mail. Mr. Rankin advised that Staff will be looking at other possibilities in the future. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@*@,@,@,@,@,@,@,@,@,@, CM -VOL 9 - 179 Adjourned Regular Meeting June 26, 1990 VECTOR CONTROL SERVICES Ms. Texeira advised that since March, 1988, the City has contracted with Alameda County on an annual basis for Vector Control Services. The focus of Vector Control Services is to provide general information to the public as well as areawide Vector Control Services. The District responds to citizen requests for service, but does not provide interior baiting or trapping on private property. Dublin contracts directly with the County in lieu of participating in the Countywide Vector Control Services District. The City funds vector control services through the General Fund and as a result, Dublin property owners receive the same level of service, but do not pay the assessment as part of their property tax bill. The current agreement requires an annual revision to adjust contract costs. Ms. Texeira advised that the proposed amendment to the agreement provides for an increase in both the number of Dublin "equivalent benefit units' as well as an increase in the "benefit assessment rate". Cm. Snyder questioned what the $820 credit was for. Ms. Texeira advised that if we were part of the District, this would cover delinquencies. Dr. Harvey Scudder questioned if any services for ticks with Lyme Disease been done in the County. Harry Scott, District Manager advised that they have done some research. Two years ago at Del Valle Park, some ticks were picked up. They plan in November to do some service in this area to see how many ticks we have. The State doesn't have the money to test the ticks to see if the ticks are positive. Cm. Hegarty questioned what would occur if they tested the ticks and they were found to be positive. Mr. Scott indicated that the most important item is education. They have put together a video on Lyme Disease. They make presentations to Boy Scouts and other groups of this type. They are working with a local Veterinarian here in Dublin. The public is very concerned. Cm. Hegarty asked the solution if dogs get ticks on them. Mr. Scott indicated that. people should examine their dogs and if ticks are found, they should be removed. November through March is generally the time when you pick out ticks that carry Lyme Disease. Unfortunately, you cannot do environmental control for these ticks. Cm. Hegarty questioned if examinations are possible on cattle, deer, etc. Mr. Scott advised that they have been working with Veterinarians on dogs, but not other animals. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, OM - VOL 9 - 180 Adjourned Regular Meeting June 26, 1990 On motion of Cm. Jeffery, seConded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 89 - 90 AMENDING CONTRACT BETWEEN THE CITY OF DUBLIN AND ALAMEDA COUNTY FOR THE PROVISION OF VECTOR CONTROL SERVICES * * CROSSING GUARDS & TRAFFIC SIGNAL MAINTENANCE Ms. Texeira advised that the City has contracted for crossing guard services and traffic signal maintenance since incorporation. The County of Alameda has been providing these services through their Public Works Agency. The current 3-year agreement terminates on June 30th of this year. The placement of crossing guards is based on adopted City Council policy and adult crossing guards are currently provided at: San Ramon Road and Shannon Avenue (Nielsen School) Silvergate Drive and Amarillo Road (Nielsen School) Amador Valley Boulevard and Burton Street (Frederiksen School) Each location is staffed approximately 5 hours each school day. During Fiscal Year 1989-90, the City paid an hourly rate of $9.00 per hour for approximately 2,500 hours of service. For Fiscal Year 1990- 91, the County projects the cost for service to increase to $9.65 per hour, with approximately 2,500 hours of service. Mr. Thompson advised that traffic signal maintenance is important in order to assure proper traffic control and to protect the City from potential liability. The City currently has a total of 20 intersections with traffic signals. The intersections of Alcosta Boulevard/San Ramon Road and Alcosta Boulevard/Davona Drive are maintained by the City of San Ramon, which utilizes a private signal maintenance contractor. At the present time, the cost per hour for a signal maintenance technician and truck is $31.00 per hour for normal working hours and $33.00 per hour for overtime callouts. Alameda County charges Dublin a surcharge for insurance coverage under their self-funded program associated with all contract services. The total insurance surcharge is $18,223, with the major portion attributable to Police Services. Staff advised that other options have been investigated for the provision of signal maintenance, but given that the level of service by the County has continued to be high, no complaints received, and that the County is able to include new intersections as they are constructed, Staff recommended that the City continue to contract with the County. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM -VOL 9 - 181 Adjourned Regular Meeting June 26, 1990 Ray Burnham stated he was pleased that the City is happy with their services and they will continue to provide good service. On motion of cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 90 - 90 APPROVING AGREEMENT WITH THE COUNTY OF ALAMEDA FOR CROSSING GUARDS AND TRAFFIC SIGNAL MAINTENANCE PUBLIC WORKS SERVICES Mr. Thompson advised that MCE Corporation has provided maintenance services to the City since July, 1984. Their services include: spill cleanup, street repair, drainage maintenance, storm patrol/cleanup, curb-gutter-sidewalk temporary or emergency repair, sign installation- repair and maintenance, striping and marking, guardrail repair, weed abatement, bike path maintenance, street tree maintenance, street landscaping maintenance, park maintenance, and limited building maintenance. The City's current 3-year agreement expires on June 30th of this year. Mr. Thompson reported that MCE has developed a performance based budget in which a very detailed inventory of improvements is monitored. Their workload measures include a full time maintenance supervisor who oversees the budget categories of park maintenance, street tree maintenance, street maintenance, and street landscape maintenance. Staff discussed the Service Request Program and advised that MCE's job evaluation score increased from 4.54 in FY88-89 to 4.80 for the first 11 months of FY89-90. MCE's overall performance has continued to improve. They have attempted to find different ways to reduce costs to the City and have exercised consistent initiative in identifying problem areas as well as keeping the Public Works Director's Office informed of the status of maintenance activities. Staff determined that it would not be economically feasible to provide public works services in-house at this time. The proposed new agreement with MCE incorporates several revisions which have come about to clarify legal requirements. A new paragraph has been added to the agreement which covers "work not subject to this agreement". Mr. Thompson advised that. as part of the higher service level recommendation, Staff has included provision for a Building Superintendent position which would manage the CitY's 5 facilities, perform minor maintenance, and supervise building maintenance @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 182 Adjourned Regular Meeting June 26, 1990 contracts. Staff discussed the table of proposed labor and equipment rental rate revisions. Maynard Crowther stated he looked forward with a great deal of excitement to another year working with the City of Dublin. Mr. Rankin passed out a corrected Resolution which included 2 sections added by the City Attorney's Office. The additions were made to clarify the materials and supplies issue. On motion of Cm. Vonheeder, seconded by Cm. , and by unanimous vote, the Council adopted RESOLUTION NO. 91 - 90 APPROVING AGREEMENT FOR NAINTENANCE SERVICES WITH MCE CORPORATION BUILDING LAW ENFORCEMENT SERVICES Ms. Texeira advised that since 1983, the City has contracted with the firm of Taugher & Associates for services including: plan checking; inspection of building construction; housing code enforcement; zoning enforcement; and general administrative direction of the Building & Safety Department. In FY89-90, the City hired an Assistant Planner/ Zoning Investigator to perform zoning investigation. Staff advised that overall, Staff is pleased with the Caliber of personnel provided through the contract. Due to the fact that the building industry can experience fluctuations, a contract arrangement allows the City to easily adjust to meet the demands. The contract arrangement has also been beneficial in obtaining services on a less than full-time basis from highly qualified individuals. It is anticipated that the Building & Safety Department will experience an increased workload in the upcoming year. To meet the continuing demands of the Department, Mr. Taugher proposes to provide 4,000 hours of inspection services. Mr. Taugher's time as Building Official is estimated to remain consistent with FY89-90 at 1,100 hours. Staff advised that the °nly modification to the agreement being proposed for FY90-91 is an adjustment to the hourly rates of approximately 5%. The hOurly rates charged include benefits, vehicles and the contractor's overhead. Staff pointed out that there has been a significant reduction in Mr. Taugher's insurance surcharge. A $12,000 surcharge has been requested, which represents a $4,000 (or 33%) reduction in insurance costs from the 1989-90 estimate. In previous Building & Safety Department contract reviews, it was noted that the certainty of development within the extended planning areas would warrant consideration of planning for an in-house Building & Safety function. The study process for the extended planning areas @*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 183 Adjourned Regular Meeting June 26t 1990 is now underway; however, it is not clear as to when actual development may occur. The issue is further clouded by policies adopted by Alameda County; specifically, policies relating to the Open Space Element of the County General Plan. Staff advised that because of the timing of development in the extended planning areas, Staff is not recommending a change to in- house Building InsPection services at this time. The 1990-91 budget includes a higher service level of $9,065 which would fund costs associated with the implementation of the Earthquake Damage Assessment Program identified in the 1990 Goals & Objectives. The Building Official will be responsible for coordinating the implementation of this program. Mr. Taugher thanked the City Council and other departments for all the support he receives and indicated he was looking forward to next year. Dr. Scudder stated he understood procedures used on inspections for newly constructed homes, but questioned what happens when problems develop afterward. He discussed failures of pressure regulators, which cause excessive water pressure. This is very unfortunate, particularly in this time of water shortages. Sometimes, the pressure valves cannot even be found at some homes. Mayor Moffatt advised that the City would look into this concern. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the proposed contract amendment and adjusted the hourly rate schedule effective August 1, 1990, and authorized the Mayor to execute the amendment. STREET SWEEPING SERVICES Mr. Thompson advised that the City contracts with A-1 Sweeping for commercial and residential street sweeping and emptying of trash cans in the downtown area. The term of the existing sweeping contract is 2 years, with the option to renew the contract for 2 additional 1-year extensions. The second year of the original contract ends on June 30th of this year. Mr. Thompson advised that fewer service requests have been received for street sweeping the last 2 years than in previous fiscal years. A-l's response on emergency callouts has been good, with service provided within an hour in most cases. They have responded to service requests within 24 hours or less in all cases, including personally contacting the resident to discuss the situation. During last year's contract review, it was reported that invoices were submitted with insufficient backup or explanation. Staff is continuing to work with A-1 to resolve these problems. @*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@,@,@, CM- VOL 9 - 184 A4journe~ Regular Meeting June 26, 1990 Mr. Thompson advised that Staff feels that contract sweeping best serves the City of Dublin. Staff proposed to add twice-monthly sweeping of the parking lots at Alamo Creek Park, Dublin Sports Grounds, Shannon Community Center, and the Civic Center to the contract. In addition, the total City curb miles will increase by about 11 as a result of new construction. Based on a 4.9% increase in curb mile charges and no increase in intersection sweeping, trash receptacle pick-up and emergency call-outs, the total contract increase is 4.5% for total estimated annual costs of $67,492. Jim Rashleigh stated he would answer any questions. Cm. Hegarty advised that people have commented to him that we are not getting our money's worth from sweeping because we don't post the streets to get the cars off. People don't seem to pay attention to the scheduled sweeping day. Mr. Rashleigh relayed a story about a customer who asked him the schedule for sweeping of his street. He had 6 cars and stated he would move them across the street. Mr. Rashleigh stated that sweeping is a problem if there is even one car on the street. Cm. Hegarty requested that he work with the City to try and resolve this so that sweeping will be effective. Mr. Thompson advised that a number of years ago, we put notices on cars and got some angry responses. We have also sent notices out with the City's newsletter and the calendars. Mr. Rashleigh stated Dublin has a very active vehicle abatement program which works quite well. Mr. Ambrose advised that the Council Would take action related to the recommended contract extension for an~additional 1-year period; as well as the amendment to the contract increasing the fee per curb mile from $14.30 to $15.00 and adding semi-monthly sweeping of the 4 parking lots when they act on the budget. LIBRARY SERVICES Ms. Lowart advised that the City has funded additional library hours since October, 1983. The original contract was for 7 additional hours of service. The total number of City funded hours is currently 19. Staff discussed the impact of the new libraries which opened in Pleasanton and San Ramon. Ms. Lowart advised that Alameda County does not anticipate additional funding for library services which would enable them to reduce the contract cost to the City. Staff recommended that the City continue to fund the 19 additional hours of library service. Estimated costs to the City for 1990-91 total $149,650. @*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - ~85 Adjourned Regular Meeting June 26, 1'990 Luanne Gilbert, Acting CountY Librarian advised that the community's support for the Dublin Library has been extraordinary. She thanked the City Council for funding additional hours and advised that they are doing all they can to increase their support. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO. 92 - 90 APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1990-91 TRAFFIC ENGINEERING SERVICES Mr. Thompson advised that Traffic Engineering services are provided by the firm of TJKM. Services provided are generally in the areas of private development review, Capital Improvement design and construction review. In addition, they perform traffic engineering studies as a result of citizen or City requests. Approximately 50 studies were done this year. These functions haVe been performed in a timely and professional manner. Mr. Kinzel felt that improvement could be made if a proactive approach were taken in the areas of ~ signal timing, operation, and special maintenance. He also suggested that improvement could be made in regard to the standards and procedures by which traffic signing, striping, and marking are accomplished. Staff has discussed and proposes to implement: 1) TJKM will supply a traffic engineer apprOximately once a month to review signal timing in the field and look for defects and enhancements that can be made; 2) Staff proposes to develop a standard policy for installing and replacing signs and markings to update some of the existing devices from older installations; and 3) Staff has ordered extra copies of the "State of California Manual of Traffic Controls" and "Work Area Traffic Control Handbook". A program is proposed to be implemented for encroachment permittees to include the applicable sections of these standardS as an attachment for permits. TJKM continues to charge the City at a reduced (80%) hourly rate for general traffic studies. This reduced rate work amounted to 80% of TJKM's charges for the 1989 calendar year. The remaining 20% was expended on capital projects and private development review. Mr. Thompson advised that Mr. Kinzel has requested hourly rate increases which average 12.5%. The projected number of person hours is being decreased by 8% for the 1990-91 budget. Chris Kinzel stated he appreciated the opportunity of being involved with the City and would love to continue.. @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM- VOL 9 - 186 Adjourned Regular Meeting June 26, 1990 On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO' 93 - 90 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS ENGINEERING SERVICES Mr. Thompson advised that general professional engineering services have been provided by the firm of Santina & Thompson, Inc., since February, 1983 on a contract basis. In the past, these services have included City Engineer, private development plan review and inspection, Capital Improvement Project design and inspection, and other related duties. During Fiscal Year 1988-89, the City hired its own Public Works Director and one Public WorkS Inspector which replaced the contract City Engineer and one Inspector position. Santina & Thompson have continued to provide the services of a part- time Assistant City Engineer under the contract arrangement. Mr. Thompson advised that in 1990-91 it is proposed to replace the contract Assistant City Engineer with a full-time City employee. The firm of Santina & Thompson is a medium sized civil engineering firm of approximately 60 people specializing in municipal clients and offering Dublin expertise in many areas. As proposed in the 1990-91 budget, Santina & Thompson staffing at the Dublin City Offices anticipates one contract inspector to primarily inspect private development work and an Assistant City Engineer an average of 3 days per week for general engineering work (reports, public contact, working on City goals and objectives, etc.), for the first 4 months until a permanent replacement can be hired, and an average of one day per week as the FAU project (San Ramon Road Phase IV) Resident Engineer. This proposed move to a full-time Assistant City Engineer will allow about 650 more hours at a cost savings of $5,900. The new position will take some of the engineering load off the Public Works Director, whose responsibilities have expanded to include the park and building maintenance programs. Mr. Thompson advised that a proposed amendment to the contract would include an average increase of 10.12% based on all positions, and a change to revise the noticing address for both Santina & Thompson and the City. Pete Santina thanked the City Council for allowing them to help. They looked forward to working with the City next year. In the last 2 years, they have seen a 19% direct increase in labor costs. There is a very high demand for civil engineers. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted @*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@, CM - VOL 9 -.187 Adjourned Regular Meeting June 26, 1990 RESOLUTION NO. 94 - 90 APPROVING AN AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. RECESS Mayor Moffatt called a short recess. Ail Councilmembers were present when the meeting was reconvened. , * , , PUBLIC HEARING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (1990-95) Mayor Moffatt opened the public hearing. Mr. Ambrose advised that the total estimated cost for the Capital Improvement Program between 1990-91 and 1994-95 is estimated at $22,210,213 (1990 dollars). This amount does not include $2,123,402 expended on projects which will not be completed by June 30, 1990. Of the total projects proposed, $215,000 is identified for General Improvements; $1,347,165 is identified for Community Improvements; $4,838,844 is identified for Parks; and $15,809,204 is identified for Streets. For this upcoming year, $6,916,913 is proposed for Capital Projects. As shown, in the "All Program Summary", these costs will be funded by a variety of sources. The primary funding sources are the General Fund with $2,893,075, or 42%; the Dublin Boulevard Extension Fund with $2,218,000, or 32%; Federal and State Grants with $1,262,273, or 18%; Reimbursements with $418,565, or 6%; and Measure B with $125,000, or 2%. Of the $2,893,075 from the General Fund, $1,570,009 comes from General Fund Reserves, with the balance coming from the difference between 1990-91 General Fund Revenues and 1990-91 General Fund Operating Expenditures. The $2,218,000 identified in the Dublin Boulevard Extension Fund.will be funded from BART loans which resulted from litigation between the City and BART. A shortfall in reimbursements could impact the City in Fiscal Year 1991-92. The Dublin Boulevard widening project in particular, could be affected. Eight new park projects are included. Mr. Ambrose felt it was important to note that the City may choose to participate in funding a Tri-ValleY Animal Shelter in Fiscal Year 1990-91, which could cost the City an estimated $813,750. No funding has been included in the CIP or Preliminary Budget, because neither the amount required of the City for 1990-91, nor the most advantageous method of financing the Shelter are certain at this time. Mr. Ambrose advised that the 1990-95 CIP is an aggressive program to increase the City's economic vitality in the Downtown, enhance our residents leisure time and improve the City's transportation system for the future. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 188 Adjourned Regular Meeting June 26, 1990 Mayor Moffatt discussed the school renovation projects and asked if money becomes available to the School District, will they contribute more? Mr. Ambrose advised that this is being negotiated on a project-by- project basis. Mr. Ambrose indicated that 4 new projects have been added to the Streets category. Dr. Scudder suggested that this whole process would be much clearer to the average person if some kind of a denominator were used to put things into perspective. Mayor Moffatt stated that all the projects are capital improvements. The majority of the programs are new which will be done for the most part from square one. The cooperative school programs are essentially rebuilding the whole thing. Mr. Ambrose stated that relating costs to the relevancy of educational costs is not the responsibility of the City. Cm. Snyder advised that on every page of the Capital Improvement Program there is verbiage which details each project. It makes the process much clearer. A reference copy was provided to Dr. Scudder to review at the meeting. Mayor Moffatt closed the public hearing. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 95 - 90 ADOPTING THE 1990-95 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM , · · · PUBLIC HEARING ADOPTION OF 1990-91 ANNUAL BUDGET & FINANCIAL PLAN Mayor Moffatt opened the public hearing. Mr. Ambrose advised that the total recommended appropriations for Fiscal Year 1990-91 are $22,963,083 and are broken down as follows: Operating Debt Service Capital Internal Service Appropriations to Reserves Total $13,275,156 1,828,239 6,916,913 209,600 733,175 $22,963,083 @*@*@*@*@*@*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 189 Adjourned Regular Meeting June 9_6, 1990 Although the recommended appropriations total $22,963,083, the anticipated net expenditures for the City are $20,178,821. The difference is the result of the following: 1) The City is .required to show the City's Debt Service payment of $1,719,820 in the Dublin Information, Inc., Fund and the lease payment of $1,719,820 from the General Fund Operating Budget to the Dublin Information Inc., Fund. The City's actual Debt Service payment will be reduced by $121,667 in estimated interest earnings on the 1988 Certificate of Participation Reserve Fund. 2) Costs associated with the Internal Service Fund are also included in the General Fund Operating Budget. These costs are charged to various departmental users for the operation and replacement of equipment in the Internal Service Fund. The Preliminary Budget for Fiscal Year 1990-91 proposes that the City Council approve the addition of 2 new City employee positions and 4 net contract employee positions, for a total of 6 new positions. These additional positions are needed to keep pace with additional workload, and provide a sufficient level of staffing to maintain the City's buildings and infrastructure. Mr. Ambrose also advised that several groups have requested funding from the City. These'include: 1) Tri-Valley Arts Facility Study Committee; 2) Dublin Historical Preservation Association; 3) Dublin Substance Abuse Council; 4) Resources for Family Development; and 5) LAVTA. Each group was invited to make a presentation to the City Council. Tri-Valley Arts Facility Study Committee Staff advised that for the past several months, representatives from the City of Dublin have participated on the Tri-Valley Arts Facility Study Committee. The Committee has recommended that a facility needs assessment study be undertaken in order to evaluate the feasibility of developing a facility in the Tri-Valley area. The estimated cost for such a study is approximately $80,000. The Committee has recommended that the Cities of Dublin, Livermore, Pleasanton and the South County Community College District fund this study. Dublin has been requeSted to fund $20,000. Cm. Jeffery advised that the study was felt to be needed as there are several questions unanswered. Among other things, the study would deal with whether we really do need a facility in this Valley. Cm. Hegarty questioned if the facility Would be built at the college. Cm. Jeffery stated there were those who feel that it will, but there are also those who feel it should not be out there. The study would determine a number of factors. @*@*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 190 Adjourned Regular Meeting June 26, 1990 Cm. Snyder questioned if there was really any difference between a needs assessment and a facility study. Mr. Ambrose stated that a needs assessment study would actually determine if there is a.need for this type of a facility and the other portion would be, how would it work. Cm. Jeffery felt that perhaps what needs to be looked at is how facilities already in the area can be utilized by everyone. Cm. Snyder indicated he was a little edgy about investing $80,000, as there is a big difference between wants and needs. Cm. Jeffery felt that it must be something that everyone can buy in to and a study would determine this. Cm. Hegarty stated he was uncomfortable with the $80,000 figure. Cm. Vonheeder questioned how we could get answers to regional concerns if it isn't done in this way. Cm. Hegarty stated he believes in Dublin first rather than regional. The regional stuff belongs to the Board of Supervisors. Dr. Scudder advised that there are 4 art associations which represent the 4 valley cities. It would be a lot cheaper to bring~them together to discuss this. Mayor Moffatt advised that this would be a performing arts'feasibility study. Cm. Jeffery advised that it is more even than performing arts. It could include a hands-on museum. There are all different kinds of things that a facility could be used for. Dublin Historical Preservation Association Staff advised that on May 4, 1990, the City received a letter from the President of the Dublin Historical Preservation Association requesting that the City allocate some funding for the Dublin Historical Preservation Association. In the letter, the Historical Association indicated their concern regarding their ability to make the yearly payment of $500 to the Cemetery Association. Staff understood that since the time letter was sent to the City, the Dublin Historical Association will be requesting $15,000 from the City. Staff advised that a letter was received this afternoon from Marie Cronin requesting that the City fund $15,000 for operating expenses and program development. Marie Cronin advised that she was just installed as President, but has been on the Board fOr a number of years. The Association is 15 years old. They have struggled to keep the Association alive. They hope to try for some grants after they get support from the City. City @*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, cM - VOL 9 - 191 A4journe4 Regular Meeting June 26, 1990 funding would give them an advantage to obtaining some grant money. Each generation has a duty to preserve its history to contribute to future generations. Their estimated budget for 1990-91 is $39,336. Cm. Jeffery questioned what their budget was last year. Ms. Cronin advised that it was $10,000. Seven or eight years ago, their budgets were a lot larger. Things have tapered off in the last few years and nothing much has been accomplished. Cm. Hegarty stated that the Historical Association means a lot to the City. He had anticipated this request since 1982, however, $15,000 was more than he had anticipated. He felt that they do need some seed money. Donna Miller indicated she had been a student at the old Murray School. Dublin is very fortunate to have the oldest school in the Valley, which was built in 1956. Membership costs are quite low, and they do not have a lot of active members. She expressed concern related to damage done by leaky roofs and indicated that there are some prime maintenance things that need to be taken care of soon. Carolyn Flag indicated she also was a student at the old Murray School. She conducted 2 third grade tours and the students asked a lot of questions about the heritage. We should protect what we have here in the United States as they do in Europe. Money is needed to keep it up. Mayor Moffatt felt some of the legal questions over who owns what is still clouded. Ms. Cronin explained the ownership of each facility. For a while, there was a landlord and tenant dispute. They feel they have all the rough spots worked out now. Kathy Straub, former President indicated that they have worked hard to provide a service. She urged the City Council to help the Dublin Historical Preservation Association continue with all the good things they have been doing in the past. Members are badly needed. Dublin Substance Abuse Council Staff advised that during Fiscal Year 1989-90, the City Council authorized funding of the Dublin Substance Abuse Council in the amount of $5,000. This request at that time was represented to be a one-time start-up request for funding. This year, Karen Seals, on behalf of the Dublin Substance Abuse Council has requested a $7,000 contribution from the City. The Police Chief has evaluated the request for funding, and recommends that the City only contribute~a maximum of $4,000 to be used for expenses associated with 'Red Ribbon Week' and 'Dry Graduation Night' for high school students. The City, of course, will continue to support this @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 192 Adjourned Regular Meeting June 26, 1990 organization with Police and Park & Recreation Staff, as well as the use of City facilities for meetings. Karen Seals stated she was thankful for the support received. She felt the funds were spent wisely and cautiously. Next year's budget is $18,000. She stated she concurred with Chief Rose's recommendation. Cm. Snyder stated he thought the County would now allow Operating expenses to be charged against the County Drug ContrOl program. Resources for Family Development Resources for Family Development is a non-profit corporation which provides a variety of services in the Tri-Valley area. This organization has requested $12,500 from the City for Fiscal Year 1990- 91 for various childcare activities. For Fiscal Year 1990-91, the Recreation Department's budget includes a total of $66,535 for after school and summer playground programs for children. Many of the parents of theSe children use the City's playground programs for childcare purposes. The City has also been participating in a collaborate effort with the Cities of Pleasanton and Livermore in the development of a 5-Year Regional Childcare Masterplan. This Masterplan study has been funded by a state grant. It is anticipated that the Masterplan will be completed in the summer of 1990 and subsequently submitted to the three City Councils for their review.~ Staff recommended that the Council defer the Resources for Family Development request until the outcome of the Childcare MaSterplan study can be analyzed by Staff and reviewed bY the City Council. Marion Miller stated they are requesting $12,500 which will help maintain quality services for families that live here. Availability of the childcare substitute program has been very popular. In addition, the training programs for new homes have been very effective in decreasing the level of turnover, which helps to provide more stable care for the children. Ms. Lowart advised that they are in the final stages of the master plan and this will be brought before the City Council in late July. LAVTA Operatinq Subsidy The Livermore/Amador Valley Transit Authority has requested that the City of Dublin contribute $1,500 to subsidize the Dial-A-Ride service provided in the City of Dublin. Prior to Dial-A-Ride service being provided by LAVTA, the City was a member of a Joint Powers Agreement with the Cities of Danville and San Ramon for Dial-A-Ride service. During the last year of membership in that Joint Powers Agreement, the City's General Fund contribution was in excess of $14,000, and the fare box rate for riders was $ .75. In 1988, Staff recommended that the City Council approve the City's withdrawal from the JPA With San Ramon and Danville in order to have @*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 193 Adjourned Regular Meeting June 26, 1990 LAVTA provide the service. At that time, LAVTA represented that the City's subsidy would be only $2,000 for Fiscal Year 1988-89 and no operating subsidies would be required in subsequent fiscal years. The LAVTA program also proposed a reduction of the $ .75 fare per zone t© $ .50 fare per zone. Based on LAVTA's proposal, the City withdrew frOm the existing JPA. Although the amount of $1,500 is not substantial, Staff expressed some concerns regarding the reasons for the need for a City subsidy to LAVTA. Staff is concerned that, at this time, LAVTA cannot guarantee that this subsidy will not increase in future years. Staff recommended that the Council Consider the request, and if the Council chooses to fund this amount, request LAVTA to do a more indepth analysis and project future anticipated shortfalls in their farebox which could impact the Cities. Depending upon the extent of the shortfall, the City may wish to evaluate other alternatives for providing Dial-A-Ride service within the City of Dublin. LAVTA Planner Sue Bruestle advised that on May 24th, they took to their Board a fare increase to raise rates in the Cities of Dublin and Livermore. At that time, there was quite a bit of outcry from users. Ms. Bruestle discussed requirements put on them by the PUC and MTC. They need additional support. There is a 10% farebox requirement. They requested $6,000 last night from Livermore. This is not a one- time situation, as the requirements will not go away. Rather, there will be a lot of additional requirements put on them in the future. Mayor Moffatt asked the reason why Staff did not recommend a fare · increase. Ms. Bruestle indicated that they did recommend an increase. The Board, however, heard comments and made the decision. Cm. Vonheeder stated she was Dublin's representative on the Board at that meeting. Public outcry was great and the Board give in. Mayor Moffatt asked if more people could utilize Wheels. Ms. Bruestle stated their route serves the senior centers. The policy has always been to make paratransit available to those who really need it. Cm. Vonheeder stated that most are severely handicapped riders. Mayor Moffatt asked if the funding will just keep growing each year. Ms. Bruestle stated they will look and estimate what the situation will be in the future. They do not know what will happen in the future with the additional requirements put on them. Mr. Ambrose questioned the ridership statistics since LAVTA assumed the program. It appears to be relatively consistent. @*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 194 Adjourned Regular Meeting June 26, 1990 Ms. Bruestle advised that Dublin usage has gone up, particularly with regard to frequency. About 68 people are registered in the program in Dublin. Dublin residents are getting a high level of service. A lot of the funding is based on population. Mayor Moffatt asked if there were restrictions on the people as to where they can go. Ms. Bruestle advised that they prioritize, but don't restrict. Mayor Moffatt closed this portion of the public hearing. Tri-Valley Arts Facility Study Cm. Jeffery made a motion which was seconded by Cm. Vonheeder, to contribute $20,000 for the Tri-Valley Arts Facility Study and join with the other groups that have approved funding. This motion was not voted upon. Cm. Snyder stated he was uncomfortable supporting this kind of a contribution. If there were an RFP process, he would be more comfortable. He did not feel it should cost $80,000 to basically ask people to submit an RFP. Cm. Jeffery amended her motion. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by majority vote, the Council agreed that Dublin would contribute 1/4 of the cost of the study, when the amount is ascertained (up to $20,000). Cm. Snyder and Cm. Hegarty voted against this motion. Dublin Historical Preservation Association Cm. Snyder stated that provided they can show they have an agreement with the Cemetery Association, he would move to allow the Dublin Historical Preservation Association $500 to include rent appropriation + projects at old Murray School to 1) fix the 16 broken windows ($1,200); 2) roof repairs ($5,000); 3) exterior painting ($3,500); to be paid upon presentation of invoices. Cm. Hegarty felt that a reprint of Virginia Bennett's book was vital to this City. He indicated he would support Cm. Snyder's motion + hoped $2,585 could be added for this purpose. Cm. Snyder agreed to modify his motion to include the book. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to provide a total of $12,785 in funding to the Dublin Historical Preservation Association, with stipulations discussed above. Cm. Vonheeder questioned if the estimates for repairs were reasonable and if the City could do the work. @*@*@*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM- VOL 9 - 195 Adjourned Regular Meeting June 26, 1990 Cm. Snyder advised that the City has no right to go in there as it is not City property. Cm. Jeffery suggested that Staff look at the figures to see if there might be other ways to do this. More definitive figures are needed. Cm. Snyder stated he hoped there was integrity'in the figures presented. The Council clarified that before it would expend any money, the Historical Association needed to provide the City with a copy of an executed lease agreement with the Cemetery Association. The City will also require invoices which clearly identify the exact cost of the work performed for each item, and will only pay the actual cost for accomplishing the work up to and not to exceed the amount identified for each item. Dublin Substance Abuse Council On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council authorized $4,000 in funding for the Dublin Substance Abuse Council. Resources for Family Development Mayor Moffatt advised that due to a conflict of interest, he would not participate in the discussion or vote related to funding fOr Resources for Family Development. On motion of Cm. Jeffery, seconded by Cm. SnYder (Mayor Moffatt abstained), and by majority vote, the Council agreed to hold off on the request from Resources for Family Development until the report has been completed. LAVTA On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council agreed to provide $1,500 in one-time funding to LAVTA as a subsidy for the Dial-A-Ride paratransit program. RECESS Mayor Moffatt called a shOrt recess. Ail Councilmembers were present when the meeting was reconvened. Mr. Ambrose went through the budget page-by-page and explained each program area. The City Manager's budget, includes a customer service program, costs related to assuming DRFA administration, deleting the position of Administrative Assistant and adding position of Assistant to the City Manager. @*@*@*@*@*@*@,@,@,@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 196 Adjourned Regular Meeting June 26, 1990 A higher service level is proposed for the Finance budget because of the Business Registration Program. In the Building Management budget, Staff recommended adding a full- time contract Building Superintendent. Staff will develop a work order system. Cm. Snyder questioned if this person would ultimately be responsible for opening and closing of the Civic Center building. A higher service level proposed in the Police Department would provide for the addition of a Captain's position, plus purchase of an additional unmarked vehicle, plus reclassify one existing Specialist Clerk to Secretary. A higher proposed service level in the Public Works Administration budget would increase the current half-time Clerk Typist/Receptionist position to full-time. A proposed higher service level in the Building & Safety Department budget would provide for the addition of a temporary part-time Building Intern, additional secretarial overtime, and printing to implement the Earthquake Damage AsseSsment Program. A new budget program was added this year as economic development, to enhance the City's economic base through various promotional activities, as well as the development of a community Profile brochure and to participate in the Alameda County Economic DeVelopment Program. Mayor Moffatt closed the public hearing. On motion of Cm. Jeffery, secOnded by Cm. Vonheeder, and by unanimous vote, with the changed discussed, the Council adopted RESOLUTION NO. 96 - 90 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1990-91 1990-91 APPROPRIATIONS LIMIT Staff advised that each fiscal year, the City Council is required to adopt an appropriations limit. According to the legislation that initiated the appropriations limit requirements, the limit changes each year by the change in Dublin's population plus the lesser of the change in the U. S. Consumer Price Index (CPI), or the change in the State per capita personal income. The City's appropriations limit base for Fiscal Year 1990-91 is calculated as follows: $14,436,706 x 1.1391596 = $16,445,712 This limit only restricts those appropriations which are funded by proceeds of taxes as defined by Article XIIIB of the State Constitution. The amount of proceeds of taxes for Fiscal Year 1990-91 @*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@.@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 197 Adjourned Regular Meeting June 26, 1990 is estimated to be $11,627,212. Therefore, the City will be $4,818,500 under its appropriations limit for Fiscal Year 1990-91. Staff discussed the impact of Proposition 111 and advised that the City Council adopt an appropriations limit which is calculated based on the provisions of the old law. Once information from the County Assessor's Office is made available, and guidelines for implementation are made available by the League of California Cities, Staff will present a revised limit calculation for Council consideration. Cm. Vonheeder advised that the League has indicated that guidelines should be ready by the end of July, at which time we will be able to amend the Appropriations Limit. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 97 - 90 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1990-91 ($16,445,712) ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:35 p.m. ATTEST: @*@*@*@*@*@*@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@,@, CM - VOL 9 - 198 Adjourned Regular Meeting June 26, 1990