HomeMy WebLinkAbout03-27-1990 Adopted CC Min G&OADJOURNED REGULAR MEETING - March 27, 1990
An adjourned regUlar meeting of the City Council of the City of Dublin
was held on Tuesday, March 27, 1990, in the West Room of the Shannon
Community Center. The meeting was called to order at 6:45 p.m., by
Mayor Paul Moffatt.
ROLL CALL
PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt.
CLOSED SESSION
On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous
vote, the Council identified the need to add a closed session in
accordance with Government Code Section 54956.9(a). The title of the
litigation was not stated, because to do so would jeopardize the
City's ability to conclude existing settlement negotiations to its
advantage.
The Council then adjourned to a closed session.
PUBLIC MEETING RECONVENED
At 7:07 p.m., the public meeting was reconvened with all Council-
members present.
City Manager Ambrose advised that the purpose of this special meeting
was to review the status of the city's 1989 Goals & Objectives and to
then establish, prioritize and adopt Goals & Objectives for 1990.
1989 GOALS & OBJECTIVES
With regard to the 1989 adopted objectives, Mr. Ambrose explained that
56 (57%) are either complete or nearly complete. Of the 65 objectives
which were designated high priority objectives, 42 (65%) are completed
or nearly complete. There were only 4 high priority objectives in
which no action was taken. Since February, 1989, Staff identified 19
major tasks or responsibilities which were added during the year.
These tasks or responsibilities impacted Staff's ability to accomplish
those objectives omiginally adopted by the City Council last year.
Mr. Ambrose advised that with the adoption of the 1989-90 Capital
Budget, the Council allocated funding for a total of 26 Capital
Equipment items and/or Capital Projects. In addition to these
projects, 2 Capital Projects were added to the Capital Budget during
the first half of FY 89-90. Of these 26 projects, the City has
completed or is on schedule with 19 projects at this time.
On Page 2 of the 1989 Report, under Finance goals, Cm. Hegarty
discussed item 3.b., implementation of the Police Computer Aided
Dispatch Police Records System Software. He thought this should be a
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Adjourned Regular Meeting March 27, 1990
high rather than medium priority for Staff. Mr. Ambrose explained
that the County is not yet on line with the CAD system, but should be
by June, 1990.
On Page 3, Intergovernmental Relations, 2 goals dealt with meeting and
aggressively monitoring activities of other agencies. Cm. Hegarty
questioned if Dublin was doing all it could in this regard. It often
seems that we get our comments in late in the game. He felt Dublin
should be more aggressive, particularly regarding issues which will
have a significant impact on Dublin.
Specific instances were discussed. Mr. Ambrose felt that the City
could spend more time regarding sewer and water issues. The new
General Manager of DSRSD is very receptive to this.
Cm. Jeffery stated that many times in the past, she would hesitate
stating a position of the City Council when they may not have taken a
position.
cm. Vonheeder felt that overall, Dublin does a pretty good job of
staying ahead of the game.
1990 GOALS & OBJECTIVES
Mr. Ambrose advised that the 1990 Preliminary Goals & Objectives
include a total of 105 objectives. This includes 35 new objectives
proposed for 1990. The remaining objectives have been carried over
from the previous year'and/or have been expanded in scope.
Cm. Vonheeder stated that in some cases she had not ranked projects
and explained that if Staff was already working on something, she did
not feel a need to rank them, as they are already being done.
ESTABLISHMENT OF 1990 GOALS & OBJECTIVES
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishinq Goal
I. General Government
A. Administration
High
High
High
High
High
High
High
(88) Prepare plan for maintenance &.
operation of Civic Center
(85) Complete development of Municipal
Code
(89) Prepare report on benefits of
establishing a Redevelopment Agency
(85) Develop Business Registration
Ordinance
(90) Develop & implement a "Customer
Service" Policy & Training Program
(89) Prepare report on feasibility of
developing a local Economic
DevelopmentProgram
(87) Develop Employee Recognition Pgm
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Adjourned Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishing Goal
High
Medium
Medium
(90) Report to Council on concept of
undertaking a Strategic Plan for
City
(88) Develop & Implement Records Manage-
ment Program for City Clerk Records
(90) Undertake an employee training
needs assessment
B. Finance
High
High
High
High
Medium
Medium
Medium
Medium
Low ~
(85) Review charges for services
rendered by all department
Develop a long term financial plan for
the City
(89) Report to Council on sales tax
auditing program
(89) Develop a 3-5 year forecast for
revenues and operating expenditures
to be used in conjunction with
Five-Year CIP
Data Processing
(90) Investigate & select Community
Development Data Processing System
(88) Complete training on City Clerk &
Administrative software
(88) Work with County to install Police
Computer Aided Dispatch Police
Records System
(90) Establish Data ProcesSing users
group to imprOve overall use &
operation of Data Processing System
(90) Update Purchasing Ordinance
(90) Apply for Governmental Finance
Officers Assn Certificate of
Excellence for financial reporting
The Council discussed the goal to apply for Governmental Finance
Officers Association Certificate of Excellence for financial
reporting. Cm. Vonheeder felt that essentially, we are making great
strides and with the last audit, may have the necessary information
available to do this. Finance Director Molina stated he would like to
see this raised from a low priority to a high priority. Mr. Ambrose
explained the costs involved and felt that Dublin would benefit only
if it were going into debt, and he did not anticipate that we will in
the next year.
Also, under the Finance goals, George Zika questioned how many other
cities had done sales tax auditing programs, and how successful they
were. Mr. Molina advised that Livermore had done this and discussed
some of the information obtained.
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Adjourned Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishing Goal
C. Intergovernmental Relations
High Aggressively monitor activities of other
regional agencies
Medium Meet jointly with representatives from
other agencies
D. Public Relations
High
High
(90) Prepare & distribute 1 City News-
letter & 1 Calendar/Annual Report
(86) Work with Chamber of Commerce in
development of community profile
brochure
With regard to the goal of working with the Chamber of Commerce in the
development of a community profile brochure, Cm. Snyder expressed
concern in that there are a lot of businesses that should be involved
that don't necessarily belong to the Chamber of Commerce.
High
(89) Develop Press Release Program
Discussion was held regarding the goal of developing a Press Release
Program. Cm. Jeffery'felt that press releases should be structured in
a manner that they not go through one person. We should make sure
that we inundate the press with as much information as we get.
Cm. Hegarty expressed concern that there are often misconceptions
about what the City is doing.
The development of a Press Release Program, when ranked by the
Council, received a medium priority ranking, and Cm. Jeffery
encouraged someone to raise their ranking. Mayor Moffatt agreed to
change his ranking to a high priority, thus giving the combined
ranking by the Council a high priority status.
High
(87) Work with sChool District to
develop Student Government Day or
comparable program
Also, when the City works with the School District to develop Student
Government Day or comparable program, Cm. Snyder stated he hoped that
Valley High and Valley Christian Schools were included.
Medium
Medium
Low
(87) Complete Community Gift Catalog
(90) Regularly contribute articles to
Chamber of Commerce Newsletter
(86) Prepare report on program for
recognition of outstanding
development
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A4journe4 Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishing Goal
E. Contract Administration
High
(90) Perform Contract Review
Animal Control
Building & Safety
Crossing Guards
Engineering
Library Services
Police
Public Works Maintenance
Street Sweeping
Traffic Signal Maintenance
Vector Control
II. Community Development
A. Planning
High
High
High
High
High
High
High
High
(87) East Dublin General Plan Amendment
Specific Plan Studies
(88) West Dublin General Plan Amendment
Specific Plan Studies
(87) Resolve Eastern Sphere of Influence
dispute with Livermore
(85) Downtown Improvement Plan
Implementation Strategies
(89) Alameda County Open Space
Litigation
(89) Prepare State Mandated Housing
Element
(89) Coordinate 1990 Census
(89) Hansen Ranch 10 Lot General Plan
Amendment Study
The Council discussed the goal related to the Hansen Ranch 10 lot
General Plan Amendment Study. Cm. Hegarty stated his reasons for
giving this a low priority, when the rest of the Council rated it
high. The City held extensive public hearings on this project at both
the Planning Commission and City Council levels. He felt that the
request for 10 more lots is simply greed. He did not feel it was
appropriate to have Staff put in a lot of time on this.
Cm. Jeffery stated she gave it a high ranking just to get it over
with.
Mr. Ambrose and Mr. Tong advised that 60-70% of the Staff work on this
is completed.
(89) Implement Management Audit recommendations
High Establish a planning & scheduling system
for current planning applications
High Schedule current planning applications
for a public hearing at the time of
complete submittal
High Modify role of "Planner of the Day"
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Adjourned Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishing Goal
High
High
High
High
High
Medium
Medium
Medium
Medium
Low
Convert records system to street address
based system
ReVise Zoning Ordinance in accordance
with Management Audit recommendations
Modify Site Development Review process &
guidelines
Streamline submittal requirements
Develop mid-range planning work program
Establish Development Review Committee
Develop more effective handouts &
brochures
(85) Review Zoning Ordinance
(86) Report on historic element to
General Plan
(89) Antennae Study
B. Building & Safety
High
(88) Continue follow-up of enforcement
of non-conforming signs
C. Engineering High
Medium
Medium
Medium
(89) Establish plan line for 2-lane
access road to facilitate opening
of Hacienda Drive/I-580 Interchange
(89) Establish City standard detail
specifications for public improvmts
(90) Update Traffic Ordinance
(90) Update traffic signs & marking
inventory
Cm. Snyder questioned what type of tools will be given to the intern
to accomplish the update to traffic signs and marking inventory. Mr.
Thompson advised that the City has an inventory and the intern will
actually do a field survey. Mr. Rankin advised that the intern will
also check for reflectivity and whether signs need to be replaced.
III. Culture & Leisure
A. Recreation
High
High
High
High
High
High
(86) Renovate Shannon Park
(89) Develop Park & Open Space Master
Plan for East & West Dublin
(89) 'Develop Master Plan for Dublin
Sports Grounds
(87) Develop adult/youth sports program
(89) Renovate Dublin High School
football field & track
(90) Complete facility development
agreements with School District
for:
Dublin High School baseball fields
Dublin High School tennis courts
Frederiksen tot lot
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A4journe4 Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishing Goal
High
High
High
(89) Complete Alamo Creek Park Phase II
(89) Develop a vandalism awareness
program in cooperation with Public
Works & Police
(90) Investigate addition of student
representative to Park & Recreation
Commission
With regard to the goal to investigate the addition of a student
representative to the Park & Recreation Commission, the overall
Council ranking placed this as a medium priority. Cm. Jeffery stated
she felt it was important to involve kids in their local government,
and this would be a nice chance to have someone on the Commission
representing the youth. Cm. Hegarty agreed to change his rating to a
high, thereby placing this in a high priority. Staff pOinted out that
this was listed as medium priority by error. It was actually already
a high priority.
Medium
Medium
Medium
Medium
Low
Low
Low
(89) Investigate opportunities for trail
development
(89) Work with Pleasanton & Livermore to
pursue development of 5-year
regional childcare master plan
(89) Report to Council on appropriate~
role for City re human services
(90) Expand aquatics program
(89) Investigate feasibility of skate
board park
(89) Participate on Citizens for Valley
Performing Arts Center Study
Committee
(88) Develop a slide presentation
promoting City Recreation programs,
parks and facilities
IV. Public Safety
A. Police
High
High
High
High
High
(87) Provide alcohol/drug awareness
program to include all grades
within public & private schools
(89) Increase narcotic arrests by 50%
(89) Implement Police Computer Aided
Dispatch & Records Management
System
(89) Implement comprehensive personal
safety program for adults
(90) Develop a long-range organization &
staffing plan for the Police
Department
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Adjourned Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishinq Goal
High
High
Medium
Medium
(90) Develop & implement a program to
reduce commercial false alarms by
20%
(90) Develop & implement a business
watch program
(89) Develop & implement a facility
~operation & maintenance program for
Police facility
(90) Develop & implement a "Bank Watch"
Program
B. Animal Control
High
(86) Prepare report to Council on long
term solution for animal shelter
C. Disaster Preparedness
High
High
(90) Hold disaster simulation exercise
(90) Develop Earthquake Damage
Assessment Program
With regard to Disaster Preparedness, Cm. Snyder advised that the
School District is also required to have a disaster simulation
exercise program and questioned if we could coordinate somehow. Mr.
Rankin advised that the City has been doing this from the standpoint
that the City's Recreation Director is the principal staff person for
shelter locations and sharing information, plus some of their
equipment might be used.
Mr. Ambrose explained that Mr. Taugher is working on the development
of an earthquake damage assessment program. Cm. Snyder felt it would
be a good idea to have all the Valley cities work together on this.
Cm. Jeffery indicated she attended a seminar in Hollister shortly
after an earthquake and relaYed some of the information. Quite often,
governments unfortunately tend to become the enemy in disaster
situations.
Cm. Vonheeder felt that if we lose communication, we need to have some
way to get information to the people.
Mr. Rankin stated that all the preparedness information indicates that
neighborhoods need to be prepared to fend for themselves for 3 days
following a disaster.
D. Waste Management
High
High
(90) Implement single family residential
recycling program
(90) Prepare recycling & source
reduction element to County Waste
Management Plan
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A4journe4 Regular Meeting March 27, 1990
Program Area/Goal
Council Proposed Objectives for
Priority Accomplishinq Goal
High
(90) Prepare report on expanded
recycling program to potentially
include waste oil & service to
multi-family & commercial customers
V. Transportation
A. Maintenance
High
High
(90) Implement 3 new community volunteer
projects
(88) Report to Council on cost/benefit
of computerized irrigation system
B. Transportation
High
High
High
High
High
High
(88) Resolve issue of Downtown & East
Dublin BART Station
(88) Report to Council on Traffic Impact
Fee Study
(87) Coordinate 1-580 improvements with
Pleasanton & CalTrans
(90) Develop financing plan for easterly
extension of Dublin Blvd to SP ROW
and 2-lane access road to facili-
tate opening of Hacienda Dr/I-580
Interchange
(87) Resolve BART Park & Ride Lot
installation in downtownDublin
(88) Work with Tri,Valley Council to
develop Regional Transportation
Plan
With regard to the goal listed to work with Tri-Valley Council to
develop Regional Transportation Plan, Cm. Vonheeder advised that all
the Valley Staffs feel pretty much the same about the recent MTC
report. It is highly unlikely that much of the information in their
report will be used to draft the RFP. All the cities have grave
concerns related to the conclusions of the report.
Medium
Medium
(87) Work with other agencies to
implement Measure B projects
(87) Report on County Transportation
Plan
Cm. Jeffery requested that a goal be added under Capital Improvements
to move the "walk" signal buttons so they can be reached from a
wheelchair. Mr. Thompson advised that the intern will inventory
these. Mr. Rankin advised that the City is constantly being informed
that the extended poles have been knocked down.
Capital Improvements
Move "walk signal" buttons so they can
be reached from a wheelchair
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Adjourned Regular Meeting March 27, 1990
ADJOURNMENT ,
There being no further business to come before the Council, the
meeting was adjourned at 9:45 p.m.
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Adjourned Re.gular Meeting March 27, 1990