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Home My WebLink About01-26-2022 YAC Agenda Packet illiiiirill 7600 Amador Valley Boulevard Dublin, CA 94568 www.dublin.ca.gov DUBLIN CALIFORNIA Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday,January 26, 2022 Location: Electronic Methods Regular Meeting 7:00 PM Meeting Procedure During Coronavirus (COVID-19) Outbreak: Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public, without making available any physical location for the public. • The Youth Advisory Committee will hold this meeting remotely via Zoom Video Communications. • Please click on the link below to join the webinar: https://dublinca.zoom.us/j/81554527325?pwd=VEk3bEFXZmdFOEpKNnhUVTdpclFCdz 09 Passcode: gLYi4um0 Or One tap mobile: US: +16699009128„81554527325#,,,,*54502791# or +13462487799„81554527325#,,,,*54502791# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 9128 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 Webinar ID: 815 5452 7325 Passcode: 54502791 International numbers available: https://dublinca.zoom.us/u/kdDm6kimbd • Online speaker slips will be available the day of the meeting at 10:00 a.m. at https://dublin.ca.gov/87/Youth-Advisory-Committee and the public will be able to call in using a computer/or smart phone via the above link which will also be provided following submission of a speaker slip.A telephonic option is also be available. • Once connected,the public speaker will be connected to the Zoom webinar as an attendee and muted. The speaker will be able to see the meeting from inside Zoom. When the agenda item upon which the individual would like to comment is addressed,the speaker will be announced in the meeting when it is his/her time to speak to the Committee. The speaker will then be unmuted for comment. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS January 26, 2022 Dublin Youth Advisory Committee Agenda 1 2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter.Any member of the public may contact the Recording Secretary's Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the December 15, 2021 Youth Advisory Committee Special Meeting Minutes The Committee will consider approval of the minutes of the December 15, 2021 Youth Advisory Committee Special Meeting. STAFF RECOMMENDATION: Approve the minutes of the December 15, 2021 Youth Advisory Committee Special Meeting. Staff Report Attachment 1 - Minutes of the December 15, 2021 Youth Advisory Committee Special Meeting 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 Discussion of Participation in the Tri-Valley Teen Job and Career Fair The Committee will receive a report regarding the 2022 Tri-Valley Teen Job and Career Fair. STAFF RECOMMENDATION: Assist in promoting the event at school and attend the event. Staff Report 5.2 Recruitment Process for the 2022-23 Youth Advisory Committee The Committee will receive a report outlining the recruitment process for the 2022-23 Youth Advisory Committee. STAFF RECOMMENDATION: Receive the report. Staff Report 5.3 Discussion of Volunteer Assignments at the Dublin St. Patrick's Day Festival and Spring Eggstravaganza 2 January 26, 2022 Dublin Youth Advisory Committee Agenda 2 The Committee will discuss volunteer assignments at the Dublin St. Patrick's Day Festival and Spring Eggstravaganza. STAFF RECOMMENDATION: Volunteer for one or more shifts during the City's St. Patrick's Day Festival on Saturday, March 12 and Sunday, March 13, 2022 and at the Spring Eggstravaganza on Saturday,April 16, 2022. Staff Report 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,fosters new opportunities,provides equity across all programs, and champions a culture of diversity and inclusion. 3 January 26, 2022 Dublin Youth Advisory Committee Agenda 3 Agenda Item 3. 1 11Ll �l STAFF REPORT Youth Advisory Committee DATE: January 26, 2022 TO: Honorable Chair and Committee Members FROM: La Shawn Butler, Parks &Community Services Director SU!ELECT: Approval of the December 15, 2021 Youth Advisory Committee Special Meeting Minutes Prepared by: Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will consider approval of the minutes of the December 15, 2021 Youth Advisory Committee Special Meeting. STAFF RECOMMENDATION : Approve the minutes of the December 15, 2021 Youth Advisory Committee Special Meeting. FINANCIAL IMPACT: None. DESCRIPTION : The Youth Advisory Committee will consider approval of the minutes from the December 15, 2021 Special Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The Committee Agenda was posted. ATTACHMENTS: 1) Minutes of the December 15, 2021 Youth Advisory Committee Special Meeting Page 1 of 1 4 Attachment I I l� MINUTES OF THE YOUTH ADVISORY DUBLIN COMMITTEE OF THE CITY OF DUBLIN CALIFORNIA Special Meeting: December 15, 2021 A Special Meeting of the Dublin Youth Advisory Committee was held on Wednesday, December 15, 2021, at the Dublin Senior Center. The meeting was called to order at 7:05 PM by Chair Logan Lin. 1. Call to Order and Pledge of Allegiance Attendee Name Title �_ Status Logan Lin I Committee Chair Present Brandon Maskey Committee Vice-Chair Present Kavin Berry Committee Member Present*Arrived at 7:08pm Mihika Bhatnagar Committee Member Present Aditi Bongu Committee Member Present Saiesha Goel Committee Member Absent Advaith Krishna Anoop Krishna Committee Member Present Matthew Mendes Committee Member Present Deepika Puli Committee Member Absent Krittika Senthilkumar Committee Member Absent Anay Sharma Committee Member Absent Esha Shenoy Committee Member Present Mahidhara Sudeendra Committee Member Present Aarav Surapaneni Committee Member Absent jAlternate 1) Anika Kolan Committee Member Absent (Alternate 2) Pratyush Rallapally PCS Student Absent Representative 2. Oral Communications—None. 2.1 Public Comment — N one. 3. Consent Calendar 3.1 Approved the minutes of the November 17, 2021 Youth Advisory Committee Special Meeting. The Committee approved the Consent Calendar. Page 1 of 3 5 RESULT: APPROVED [UNANIMOUS] MOVED BY: Logan Lin, Committee Chair SECOND: Brandon Maskey, Committee Vice-Chair AYES: Bhatnagar, Bongu, Krishna Anoop Krishna, Lin, Maskey, Mendes, Shenoy, Sudeendra ABSENT: Berry, Goel, Puli, Senthilkumar, Sharma,Alternate Surapaneni, Alternate Kolan 4. Unfinished Business— None. 5. New Business 5.1 Post Event Discussion of Youth Mental Health Forum The Committee discussed the 2021 Youth Mental Health Forum and received the report. 5.2 Youth Hackathon Work Plan and Ad Hoc Committee Liz Elliott, Recreation Supervisor, presented the Youth Hackathon Work Plan for discussion. The Committee approved the Youth Hackathon Work Plan and appointed Mihika Bhanagar,Aditi Bongu,Advaith Krishna Anoop Krishna, Esha Shenoy, and Mahidhara Sudeendra to the Youth Hackathon Ad Hoc Committee. RESULT: APPROVED [UNANIMOUS] MOVED BY: Logan Lin, Committee Chair SECOND: Mahidhara Sudeendra, Committee Member AYES: Berry, Bhatnagar, Bongu, Krishna Anoop Krishna, Lin, Maskey, Mendes, Shenoy, Sudeendra ABSENT: Goel, Puli, Senthilkumar, Sharma,Alternate Surapaneni,Alternate Kolan 6. Other Business Liz Elliott, Recreation Supervisor, informed the Youth Advisory Committee that the Youth Mini Grant funding recommendations will be presented to the Parks and Community Services Commission on Monday, December 20, and encouraged members to attend the meeting. 6 Page 3 of 3 7. Adjournment Chair Lin adjourned the meeting at 7:48 PM. Minutes prepared by Recording Secretary Robert Stone, Senior Office Assistant. Youth Advisory Committee Chair ATTEST: Liz Elliott Recreation Supervisor 7 Page 3 of 3 Ap l Agenda Item 5. 1 N STAFF REPORT DUBLI CA IFOR IA Youth Advisory Committee DATE: January 26, 2022 TO: Honorable Chair and Committee Members FROM: La Shawn Butler, Parks &Community Services Director SU B.ECT: Discussion of Participation in the Tri-Valley Teen Job and Career Fair Prepared by:Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will receive a report regarding the 2022 Tri-Valley Teen Job and Career Fair. STAFF RECOMMENDATION : Assist in promoting the event at school and attend the event. FINANCIAL IMPACT: None. DESCRIPTION : The Tri-Valley Teen Job and Career Fair is an event sponsored by the Dublin/San Ramon Women's Club and the cities of Dublin, Pleasanton, and San Ramon, and the Town of Danville. Each year the event is held at a community center and teens are offered the experience of mock interviews, resume writing, and workshops (such as Volunteering into a Job, Managing Finances, and Interview Techniques).Various local employers attend the event to hire teens for the summer as well as throughout the year. The last in-person event was held on March 5, 2020 at the City of San Ramon Senior Center with approximately 350 in attendance. The event was cancelled in 2021 due to the COVID-19 pandemic. This year the event will be held at the Dublin Senior Center on Saturday, March 5, 2022 from noon to 3:00 PM. Event flyers will be distributed to Dublin, Pleasanton, San Ramon, and Danville middle schools and high schools in early February. Staff will provide copies to the Youth Advisory Committee to assist in promoting the event. The event will also be advertised via City social media accounts. Committee members are being asked to assist in promoting the event at their schools and to attend the event. Page 1 of 2 8 STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 9 Ap l Agenda Item 5.2 N STAFF REPORT DUBLI CA IFOR IA Youth Advisory Committee DATE: January 26, 2022 TO: Honorable Chair and Committee Members FROM: La Shawn Butler, Parks &Community Services Director SU B.ECT: Recruitment Process for the 2022-23 Youth Advisory Committee Prepared by:Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will receive a report outlining the recruitment process for the 2022-23 Youth Advisory Committee. STAFF RECOMMENDATION : Receive the report. FINANCIAL IMPACT: None. DESCRIPTION : The Youth Advisory Committee (YAC) and Student Representative to the Parks and Community Services Commission each have 12-month terms that run from June through May for Committee members and July through June for the Student Representative. The recruitment period typically takes place in the spring of each year and the positions are appointed by the City Council,typically in May.Applicants must be Dublin residents. Youth Advisory Committee Per its Bylaws and Rules of Procedure,the YAC is composed of a minimum of nine and a maximum of 13 youth members, plus three alternates. At least three must be from middle school and six from high school. The YAC generally meets on the fourth Wednesday of every month at the Dublin Senior Center at 7:00 PM and has the following general responsibilities: • Provide input on youth services and programming to the Parks and Community Services Commission, City Council, and City Staff. • Address issues that affect youth in the community. • Assist with the promotion and implementation of youth activities. • Generate an annual report on the progress of the Youth Advisory Committee. Page 1 of 3 10 Additionally, Committee members are expected to attend all regular meetings and subcommittee and/or ad-hoc meetings as assigned, attend the activities planned and sponsored by the YAC, promote youth activities, and provide support for successful implementation of youth activities and programs. Student Representative The Student Representative to the Parks and Community Services Commission is a high school student that is one of the six members of the Parks and Community Services Commission. The Commission generally meets on the third Monday of every month at the Civic Center at 7:00 PM and has the following general responsibilities: • Consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate program of parks, recreation, and community services for the citizens of Dublin. • Accept and consider recommendations from the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the recommendations to the City Council, as appropriate. Application Process The application period will begin Friday, February 25, 2022 and end on Friday, March 25, 2022. Applications will be available online only at www.dublin.ca.gov. The application process will include the following elements: • Online application form. • One letter of recommendation will be required for Committee member applications. • Two letters of recommendation will be required for Student Representative applications. • A formal interview process for selected applicants may take place. • Applicants are strongly encouraged to attend at least one City Council or Commission meeting prior to completing the application and before the application deadline of Friday, March 25, 2022. o The City Council meetings are normally held on the first and third Tuesdays of each month at the Civic Center at 7:00 PM. o The Planning Commission meetings are normally held on the second and fourth Tuesdays of each month at the Civic Center at 7:00 PM. o The Heritage and Cultural Arts Commission meetings are normally held on the second Thursday of each month at the Civic Center at 7:00 PM. o The Parks and Community Services Commission meetings are normally held on the third Monday of each month at the Civic Center at 7:00 PM. o The Youth Advisory Committee meetings are normally held on the fourth Wednesday of each month the Dublin Senior Center at 7:00 PM. o The Human Services Commission meetings are normally held on the 4th Thursday of the following months: January, March, July, and November (held on the 3rd Thursday of November) at the Civic Center at 6:00 PM. Page 2 of 3 11 Some meetings are changed and/or cancelled due to holidays and other circumstances.All meeting dates should be confirmed at www.dublin.ca.gov prior to the meeting you wish to attend. Students interested in applying for the YAC or Student Representative positions must submit a completed online application by the deadline of Friday, March 25, 2022 by 5:00 PM. All application materials, including letters of recommendation, must be received by the deadline. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The Committee Agenda was posted. ATTACHMENTS: None. Page 3 of 3 12 Ap l Agenda Item 5.3 N STAFF REPORT DUBLI CA IFOR IA Youth Advisory Committee DATE: January 26, 2022 TO: Honorable Chair and Committee Members FROM: La Shawn Butler, Parks &Community Services Director SU B.ECT: Discussion of Volunteer Assignments at the Dublin St. Patrick's Day Festival and Spring Eggstravaganza Prepared by:Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will discuss volunteer assignments at the Dublin St. Patrick's Day Festival and Spring Eggstravaganza. STAFF RECOMMENDATION : Volunteer for one or more shifts during the City's St. Patrick's Day Festival on Saturday, March 12 and Sunday, March 13, 2022 and at the Spring Eggstravaganza on Saturday,April 16, 2022. FINANCIAL IMPACT: None. DESCRIPTION : The City's 39th Annual Dublin St. Patrick's Day Festival will be held on Saturday and Sunday, March 12 and 13, 2022 at the Civic Center. The event features the St. Patrick's Day Parade, Shamrock 5K Fun Run &Walk, over 50 vendor booths with crafts, and items and refreshments from local businesses. More than 80,000 are expected to attend the weekend's festivities and participate in this unique community tradition. Each year the Youth Advisory Committee operates a booth at the Festival.At the booth, Committee members offer a "spinning wheel" activity and collect a donation from Festival participants who choose to spin the wheel for various prizes.All donations will benefit the Youth Fee Assistance Program which assists qualified persons who could not otherwise participate in recreation programs. Volunteer shifts are available both Saturday and Sunday, March 12 and 13, 2022, in increments of three hours. Shift time slots are 9:00 AM to 12:00 PM, 12:00 to 3:00 PM, and 3:00 to 6:00 PM.A minimum of two Committee Members per shift is Page 1 of 2 13 requested. The 2022 Spring Eggstravaganza is planned for Saturday,April 16 from 9:00 AM to 1:00 PM at Heritage Park. Families will enjoy an egg hunt event, meeting with Flopsy the Rabbit, and crafts, games, activities, and refreshment booths from local businesses. Committee members are being asked to assist with event setup, logistics during the event, and cleanup.Volunteer shifts are available in increments of four hours. Shift time slots are 7:00 to 11:00 AM and 11:00 AM to 3:00 PM. A minimum of four Committee members per shift is requested. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH : The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 14