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Home My WebLink About02-23-2022 YAC Agenda PacketFebruary 23, 2022 Dublin Youth Advisory Committee Regular Meeting Agenda 1 Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, February 23, 2022 Location: Dublin Senior Center 7600 Amador Valley Blvd. Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Youth Advisory Committee on non agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the January 26, 2022 Youth Advisory Committee Regular Meeting Minutes The Committee will consider approval of the minutes of the January 26, 2022 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the January 26, 2022 Youth Advisory Committee Regular Meeting. Staff Report Attachment 1 - Minutes of the January 26, 2022 Regular Youth Advisory Committee Meeting 1 February 23, 2022 Dublin Youth Advisory Committee Regular Meeting Agenda 2 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 2022 Dublin Benefit Concert Ad-Hoc Committee Updates and Discussion The Committee will receive a report on the 2022 Dublin Benefit Concert. STAFF RECOMMENDATION: Receive the report. Staff Report 5.2 Hack-A-Thon Ad-Hoc Committee Update The Committee will receive a report on the Hack-A-Thon event. STAFF RECOMMENDATION: Receive the report. Staff Report 6. OTHER BUSINESS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 7. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 2 STAFF REPORT Youth Advisory Committee Page 1 of 1 Agenda Item 3.1 DATE:February 23, 2022 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Approval of the January 26, 2022 Youth Advisory Committee Regular Meeting Minutes Prepared by: Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will consider approval of the minutes of the January 26, 2022 Youth Advisory Committee Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the January 26, 2022 Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes from the January 26, 2022 Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1)Minutes of the January 26, 2022 Youth Advisory Committee Regular Meeting 3 MINUTES OF THE YOUTH ADVISORY COMMITTEE OF THE CITY OF DUBLIN Regular Meeting: January 26, 2022 Page 1 of 3 Attachment 1 A Regular Meeting of the Dublin Youth Advisory Committee was held on Wednesday, January 26, 2022, via Zoom Communications. The meeting was called to order at 7:00 PM by Chair Logan Lin. 1.Call to Order and Pledge of Allegiance Attendee Name Title Status Logan Lin Committee Chair Present Brandon Maskey Committee Vice-Chair Present Kavin Berry Committee Member Present *Arrived at 7:18pm Mihika Bhatnagar Committee Member Present Aditi Bongu Committee Member Present Saiesha Goel Committee Member Present Advaith Krishna Anoop Krishna Committee Member Present Matthew Mendes Committee Member Present Deepika Puli Committee Member Present Krittika Senthilkumar Committee Member Present Anay Sharma Committee Member Absent Esha Shenoy Committee Member Present Mahidhara Sudeendra Committee Member Present Aarav Surapaneni Committee Member (Alternate 1) Present Anika Kolan Committee Member (Alternate 2) Present Pratyush Rallapally PCS Student Representative Present 2.Oral Communications –None. 2.1 Public Comment –None. 3.Consent Calendar 3.1 Approved the minutes of the December 15, 2021 Youth Advisory Committee Special Meeting. The Committee approved the Consent Calendar. 4 Page 3 of 3 RESULT:APPROVED [UNANIMOUS] MOVED BY:Mahidhara Sudeendra, Committee Member SECOND:Saiesha Goel, Committee Member AYES:Bhatnagar, Bongu, Goel, Krishna Anoop Krishna, Lin, Maskey, Mendes, Puli, Senthilkumar, Shenoy, Sudeendra, Alternate Surapaneni, Alternate Kolan ABSENT:Berry, Sharma 4. Unfinished Business – None. 5. New Business 5.1 Discussion of Participation in the Tri-Valley Teen Job and Career Fair The Committee discussed the Tri-Valley Teen Job and Career Fair. The following Committee Members and PCS Representative volunteered to attend the event: Krittika Senthilkumar, Esha Shenoy, Mahidhara Sudeendra, and Pratyush Rallapally. The Committee approved the Committee Members volunteering for the event. RESULT:APPROVED [UNANIMOUS] MOVED BY:Mahidhara Sudeendra, Committee Member SECOND:Advaith Krishna Anoop Krishna, Committee Member AYES:Bhatnagar, Bongu, Goel, Krishna Anoop Krishna, Lin, Maskey, Mendes, Puli, Senthilkumar, Shenoy, Sudeendra, Alternate Surapaneni, Alternate Kolan ABSENT:Berry, Sharma Member Berry arrived at 7:18pm. 5.2 Recruitment Process for the 2022-23 Youth Advisory Committee Liz Elliott, Recreation Supervisor, presented the recruitment process for the 2022-23 Youth Advisory Committee for discussion. 5 Page 3 of 3 5.3 Discussion of Volunteer Assignments at the Dublin St. Patrick’s Day Festival and Spring Eggstravaganza The Committee discussed volunteer assignments at the Dublin St. Patrick’s Day Festival and Spring Eggstravaganza. All Committee Members and Alternates committed to volunteering for at least one three-hour shift at the Dublin St. Patrick’s Day Festival. The following Committee Members and PCS Representative volunteered for the Spring Eggstravaganza: Krittika Senthilkumar and Pratyush Rallapally. The Committee approved the list of Committee Members volunteering for the events. RESULT:APPROVED [UNANIMOUS] MOVED BY:Advaith Krishna Anoop Krishna, Committee Member SECOND:Krittika Senthilkumar, Committee Member AYES:Berry, Bhatnagar, Bongu, Goel, Krishna Anoop Krishna, Lin, Maskey, Mendes, Puli, Senthilkumar, Shenoy, Sudeendra, Alternate Surapaneni ABSENT:Sharma 6.Other Business Pratyush Rallapally, PCSC Student Representative, and Liz Elliott, Recreation Supervisor, discussed the December meeting of the Parks and Community Services Commission and provided updates to the Committee. Liz Elliott, Recreation Supervisor, and members of the Dublin Benefit Concert Ad-Hoc Committee provided an update about their most recent meeting. 7. Adjournment Chair Lin adjourned the meeting at 8:05 PM. Minutes prepared by Recording Secretary, Robert Stone, Senior Office Assistant. _____________________________________ Youth Advisory Committee Chair ATTEST: _______________________________ Liz Elliott Recreation Supervisor 6 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.1 DATE:February 23, 2022 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:2022 Dublin Benefit Concert Ad-Hoc Committee Updates and Discussion Prepared by: Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will receive a report on the 2022 Dublin Benefit Concert. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: At the September 22, 2021 Regular Meeting, a 2022 Dublin Benefit Concert Ad-Hoc Committee of five members was selected. The duties of the Ad-Hoc Committee are listed under the Youth Advisory Committee 2021-22 Work Plan, Goal #3, and consist of: o Objective 3.1 –To establish a timeline and work plan and appoint four members to the Ad-hoc Committee at the September 22, 2021 Meeting. o Objective 3.2 –Solicit youth and senior performers from Dublin high schools,middle schools, City contract youth and senior instructors and participants, Dublin cultural arts businesses,and other venues where youth and senior artists perform starting on February 1, 2022. o Objective 3.3 –The Ad-Hoc Committee will review applications March 1-7, 2022 and select performers by March 10, 2022. o Objective 3.4 –Create an event flyer for Staff review by March 12, 2022; advertise in the Spring Recreation Activity Guide, City website, and City newsflash and distribute by Committee Members,starting March 15, 2022. o Objective 3.4 –Attend the 2022 Dublin Benefit Concert on April 7, 2022 at the Farmer’s Market in Emerald Glen Park. 7 Page 2 of 2 The Ad-Hoc Committee met on January 12, 2022, to discuss objectives from the work plan and will present an update on progress. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 8 STAFF REPORT Youth Advisory Committee Page 1 of 2 Agenda Item 5.2 DATE:February 23, 2022 TO:Honorable Chair and Committee Members FROM:La Shawn Butler, Parks & Community Services Director SUBJECT:Hack-A-Thon Ad-Hoc Committee Update Prepared by: Liz Elliott, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will receive a report on the Hack-A-Thon event. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Hack-A-Thon is a one-day event where Dublin-based youth compete in coding activities in teams. At the December 15, 2021 Special Meeting, a Hack-A-Thon Ad-Hoc Committee of four members was formed.The duties of the Ad-Hoc Committee are listed in the Youth Advisory Committee 2021/22 Work Plan, Goal #4. The Ad-Hoc Committee met on February 16 with additional meetings scheduled for March 16, April 6, and April 27 to complete the following objectives: o Objective 4.1 –Secure location, date, and time for the event by March 1, 2022. o Objective 4.2 –Develop rules, guidelines, scoring, judges, awards, and timeline for event day by March 10, 2022. o Objective 4.3 –Develop marketing plan including preparation of a flyer and registration form by March 15, 2022. o Objective 4.4 –Advertise to Dublin High School, Dublin Middle Schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations, and begin 9 Page 2 of 2 accepting applications, on March 23, 2022. o Objective 4.5 – Open registration beginning March 21 through April 8, 2022. o Objective 4.6 – Review activity roster and send pertinent event details to participants via email by April 13, 2022. o Objective 4.7 – Hold the event on a weekday evening or Saturday in early to mid- May. Ask attendees for feedback at conclusion of the event. o Objective 4.8 – Review and provide feedback about the event at the May 25, 2022 Regular Meeting. The Ad-Hoc Committee will discuss objectives and present an update on progress. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 10