HomeMy WebLinkAboutReso 78-05 Historic Pk Master Plan
RESOLUTION NO. 78 ~ 05
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
-Jr********
APPROVING AN AGREEMENT WITH ROYSTON HANAMOTO ALLEY AND ABEY
FOR CONSULTANT SERVICES IN THE DEVELOPMENT OF THE
DUBLIN IIISTORlC PARK MASTER PLAN
WHEREAS, one of the City Council strategic goals is to expand and enhance the Dublin Historic
Park; and
WHEREAS, the City Council has approved the development of the Dublin Historic Park Master
Plan; and
~
WHEREAS, consultant services are needed in order to develop the Dublin Historic Park Master
Plan; and
WHEREAS, the City has solicited requests for proposals for the development of the Dublin
Historic Park Master Plan; and
WHEREAS, after interviews with selected consultant firms, the firm of Royston Hanamoto Alley
and Abey is recommended to develop the Dublin Historic Park Master Plan; and
WHEREAS, Royston Hanamoto Alley and Ahey has demonMrated adequate ability to perform the
scope of work as contained in attached Consultant Services Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City of Dublin does approve the agreement
with Royston Hanamoto Alley and Abey, attached hereto.
PASSED, APPROVED AND ADOPTED this 17th day of May, 2005.
AYES: Councilmembers Hildenbrand, McCormick, Oravetz, Zika and Mayor Lockhart
NOES: None
ARSENT: Nonc
ABSTAIN: None
ATTE~: ,
~~.~
City Clerk .
(¡:\CC-M'IOSI2r)(J5-qtf'1\M(/j\05~17-05\"f!~·() 78-0511Ütoric Pllrk-A~mt.d()c (IMm 7.1)
2e>b?1
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
ROYSTON HANAMOTO ALLEY AND ABEY
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
ROyston Hanamoto Aiiey and Abey ("Consultant") as of May 17, 2005.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shaii provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shaii prevail.
1.1 Term of Services. The term of this Agreement shaii begin on the date first noted above
and shaii end on December 27, 2005, the date of completion specified in Exhibit A, and
Consultant shall complete the work described in Exhibit A prior to that date, unless the
term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement shali
not affect the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consuitant shaii perform aii services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shaii prepare aii work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assianment of Personnel. Consultant shall assign oniy competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One
Hundred Thirty Five Thousand Seven Hundred Ten Dollars and no cents ($135,710.00), notwithstanding
any contrary indications that may be contained in Consultant's proposal, for services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A. regarding the amount of compensation, the Agreement shall
prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the
manner set forth herein. The payments specified below shall be the only payments from City to Consultant
for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 1 of 14
-3~?1
specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
Notwithstanding the "not to exceed" compensation amount in the preceding paragraph, the Contract
Administrator may authorize payment above the "not to exceed" amount to allow Consultant to provide
additional services, or, to compensate Consultant for services provided within the original scope of work in
excess of the hours specified in Exhibit A. In no event, however, shall the Contract Administrator authorize
payment of such additional payments in excess of 10% of the "not to exceed" amount.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
· Serial identifications of progress bills; i.e., Progress Bill No.1 for the first invoice,
etc.;
· The beginning and ending dates of the billing period:
· A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
· At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
· The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consuitant and any individuai employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
· The Consultant's signature.
2.2 Monthlv Payment. City shall make monthly payments, based on invoices received, for
services satisfactoriiy performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 2 of 14
I J 'I '"
ï"t'O"'·'"
2.3 Final Payment. City shail pay the last 10% of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if ail services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shail not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the following fee schedule:
[2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit ß, and shall
not exceed Two Thousand Doilars and no cents ($2,000.00). Expenses not listed in Exhibit Bare
not chargeable to City. Reimbursable expenses are included in the total amount of compensation
provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2,8 Payment upon Termination. in the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shail compensate the Consultant for ail
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consuitant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2,9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consuitant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section. and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of fumishing those facilities shall
be in the sole discretion of City. in no event shall City be obligated to fumish any facility that may involve
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 3 of 14
6f'h~1
."
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for
injuries to persons or damages to property that may arise from or in connection with the performance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the
insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained ali insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution. .
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's liability Insurance shall be provided with limits of
not iess than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the altemative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fuliy with the provisions of the Califomia Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of seif-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An. endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the
City. Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liabilitv Insurance.
4.2.1 General reQuirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Uabiiity Insurance or an
Automobile liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 4 of 14
lo~li)1
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coveraqe. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73)
covering comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9 ("any auto"). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consuitant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City. Consultant shall notify City within
14 days of notification from Consultant's insurer if such coverage is
suspended, voided or reduced in coverage or in limits.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17,2005
Page 5 of 14
"-1 ' ,h
I rr6 ,;:/
4.3 Professional Liabilitv Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance fOf
licensed professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors
and omissions.
4.3.1 Any deductible or self-insured fetention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are
written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b, Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the polley, if the Consultant
canceis or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Pollclas ReQuirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' fating of no less than A:VII.
4.4.2 Verification of coveraQe. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 6 of 14
"3liD ~!
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductlbles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self"insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction In CoveraQe. In the event that any coverage required by
this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are altematives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
· Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
. Order Consultant to stop work under this Agreement or withhoid any payment that
becomes due to Consultant hereunder. or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
. Terminate this Agreement.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 7 of 14
";;!t;;\ ~~ I
"
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultantshall
indemnify, defend with counsel reasonably acceptable to the City, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims,
suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or
damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent
caused, in whoie or in part, by the willful misconduct or negligent acts or omissions of Consultant or its
employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality
or character of their work. The foregoing obligation of Consultant shall not appiy when (1) the injury, loss of
life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the
City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, ioss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless Includes the
duty to defend as set forth in Section 2778 of the Califomia Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement SYstem (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmiess City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6.
6.1
6.2
STATUS OF CONSULTANT.
IndeDendent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
Consultant No AQ8nt. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
Consuiting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 8 of 14
\O¡¡b~¡
agent. Consultant shall have no authority, express or impiied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 GovernlnQ Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 other Governmental ReIJulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and EQual Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8.
TERMINATION AND MODIFICATION.
8.1
Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17,2005
Page 9 of 14
\l~¡:"1
In the event of termination, Consultant shall be entilled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole. and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendmants. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 AssiQnment and Subc:ontrac:tinQ. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17,2005
Page 10 of 14
12.15b:; I
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties,
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any ionger period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County Alameda or in the United States District Court for
the Northern District of California.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 11 of 14
¡'3'~'¡f'
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in fuil force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No ImDlied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other temn
of this Agreement.
10.5 Successors and Assians. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recvcled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not ern ploy any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the Parks &
Community Services Director ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 12 of 14
! ~Db.i I
10.10 Notices. Any written notice to Consultant shall be sent to:
Royston Hanamoto Alley and Abey
A TTN: Aditya Advani, Principal
323 Geary Street #602
San Francisco, CA 94102
Any written notice to City shall be sent to:
City of Dublin, Parks & Community Services Department
A TTN: Diane Lowart, Parks & Community Services Director
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
'Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Intearation. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
CITY OF DUBLIN
CONSULTANT
Janet Lockhart, Mayor
Aditya Advani, Principal
Attest:
Kay Keck, City Clerk
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 13 of 14
IS~Ò'~I
Approved as to Form:
Elizabeth H. Siiver, City Attorney
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey
May 17, 2005
Page 14 of 14
Itoo"! .;¡¡
f\
.'
EXHIBIT A
SCOPE OF SERVICES
Task 1: Project Orientation/ Site and Data Evaluation - June 1 to June 28, 2005
In collaboration with the City, RHAA will set project goals and schedule. RHAA will evaluate site conditions
and meet with concerned stakeholders to establish community vision and expectations
Subtasks:
· MEETING 1 : Introductions/ Project Start Up Meeting / Site Visit
· Review of Planning Documents, evaluate existing conditions, review of existing reports and studies
· Set up base map and project file
· Assess historical context
· Assess cultural context
· Brainstorming meeting with Land Use Economist
· Research and assess possible uses for site
· Prepare opportunities and constraints map for workshop
· Prepare presentation of historical/cultural park case studies for Community Meeting 1
· COMMUNITY MEETING 1- Listening Meeting with public. Present opportunities and constrainls
and charrette to establish desired program! conceptual uses for park
Task 2: Preliminary Concept Plans - June 28 to July 26, 2005
Based on community estabiished conceptual! program, RHAA will prepare a market overview of uses
identified and will design six spatial preliminary concept plans -two for each site acquisition option. The
uses could include things like museum, outdoor and indoor flexible and rentable event spaces, food and
beverage! restaurant! cantina, wedding and reception hall, community center, and of course the expanded
cemetery. RHAA will present the alternatives to concerned .stakeholders and select one for each site
acquisition option. Thus, the six concept plans would be narrowed to three preferred alternatives for further
development.
Subtasks:
· Prepare 6 alternative plans - 2 for each site acquisition option
· Prepare broad brush cost estimates for development for 6 concepts
· MEETING 2: Review plans with City
· Incorporate City Comments
· COMMUNITY MEETING 2- Present alternatives to public to obtain consensus on 1 preferrad
concept plan for each site acquisition option
Task 3; Preferred Alternatives Plans - July 26 to September 20,2005
The three preferred alternatives would be refined per community and staff input and presented to a joint
meeting of the Parks and Community Services Commission and the Heritage and Cultural Arts
Commission. Their input would be incorporated and the plans would then be presented to the City Council.
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey - Exhibit A
May 17,2005
Page 1 of 3
1'7 rib';' I
Subtasks
· Develop the preferred alternatives for each site acquisition plan (3 total)
· Prepare detailed cost estimates for development of 3 alternatives
· MEETING 3: Review plans with City
· Incorporate City Comments
· COMMUNITY PROCESS 3- Present preferred alternative plans to joint meeting - Parks and
Community SeNices Commission/ Heritage and Cultural Arls Commission
· MEETING 4: interim review with City before Council presentation
· COMMUNITY PROCESS 4- Present preferred alternative plans to City Council
Task 4: Draft Master Plan - September 20 to November 15, 2005
RHAA will prepare a draft master pian based on Commission and Council input, and under take financial
and fiscal modeling to ensure development viability and operational sustainability. RHAA will prepare a
draft report that will include a summation of the process undertaken, a discussion of the proposed uses and
a detailed cost analysis related to acquisition, design, construction and operation.
Subtasks:
· MEETING 5: Meeting with City to discuss final selected alternative and next steps
· Develop Draft Master Plan based on preferred alternative
· Prepare detailed cost estimate for site acquisition, design and cons!., operation/revenue generation
· Prepare Draft Master Plan report
· Prepare Draft Master Plan iiiustrations
· COMMUNITY PROCESS 5- Present Draft Master Plan to joint meeting - Parks and Community
Sel1lices Commission/ Heritage and Cultural Arls Commission
· COMMUNITY PROCESS 6- Present Draft Master Plan to City Council
Task 5: Final Master Plan - November 15 to December 27, 2005
After gaining approval on the Draft Master Plan from the Council, Commissions and Staff RHAA will
prepare a Final Master Plan.
Subtasks:
· MEETING 6: Meeting with City to discuss Final Master Pian direction
· Refine Final Master Plan based on Council, Commissions and Staff direction
· Prepare cost estimate for Final Master Plan
· Prepare Final Master Plan report
· Coordinate ERA report and Page and Turnbuii report into Final Master Plan report
Task 6: Cemetery Analysis
RHAA wiii undertake an analysis of the cemetery and the land that couid be acquired for its expansion. The
analysis and design would aim at maximizing the potential of the acquired land. Note: this task will be
conducted concurrently with Preliminary Concept Plans and Preferred Altemative Plans (Tasks 2 and 3) but
as a parallel track. The result of this task will be incorporated into the Draft and Finai Master Plan,
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Aiiey and Abey -- Exhibit A
May 17, 2005
Page 2 of 3
1% !ib.:Jf
Subtasks:
· MEETING 7: Meeting with City and historical association to discuss opportunities 8ndconstraints
· Develop design options (plan and wall sections) for maximizing acquired land development
potential
· Prepare cost estimates
· Prepare case study presentations
· Prepare sketch details on various options
· Coordinate with ERA
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey -- Exhibit A
May 17, 2005
Page 3 of 3
¡q~1
EXHIBIT B
COMPENSATION SCHEDULE
Landscape Architectural Master Planning Services Fee Proposal
Principal Principal Staff
Task $145 $125 $75
Task 1 Project Orientationl Site and Data Evaluation
1.1 MEETING 1 : Introductionsl Project Start Up Meeting I Site Visit 4 4 4
Review of Planning Documents, evaluate existing conditions, review existing
1.2 reports and studies 1 1 4
1.3 Set up base map and project file 0 0 4
1.4 Assess historical context 2 0 8
1.5 Assess cultural context 2 0 4
1.6 Brainstorming meeting with Land Use Economist 4 4 4
1.7 Research and assess possible uses for site 1 1 8
1.8 Prepare opportunities and constraints map for workshop 1 1 16
Prepare presentation of histDricaV cultural park case ~tudie~ for Community
1.9 Meeting 1 2 0 24
COMMUNITY MEETING 1- Li~tening Meeting with pubiic. Present opps and
constraints and charraffe to establish desirad program/ conceptual useS for
1.10 perk 6 6 6
1.11 Project management 4 0 0
Hours Task 1 27 17 82
labor Task 1 $3,915 $2,125 $6,150
RHAA Total Task 1 $12,190
Task 2 Preliminary Concept Plans
2.1 Prepare 6 alternative plans· 2 for each site acqui~ition option 8 4 80
2.2 Prepare broad brush cost estimates for development for 6 concepts 8 0 24
2.3 MEETING 2: Review plans with City 4 0 4
2.4 Incorporate City Comments 4 0 24
2.5 COMMUNITY MEETING 2- Present altemalives to public to obtain COnSenSUS
On 1 preferred concept plan for each site acquisftian option 6 6 6
2.6 Project management 4 0 0
Hours Task 2 34 10 138
Labor Task 2 $4,930 $1,250 $10,350
RHAA Total Task 2 $16,530
Task 3 Preferred Alternatives Plans
31 Develop the preferred alternatives for each site acquisition plan (3 total) 8 4 40
3.2 Prepare detailed cost estimates far development of 3 alternatives 4 0 16
3.3 MEETING 3: Review plans with City 4 0 4
3.4 Incorporate City Comments 2 0 8
3.5 Prepare presentation illustrations for joint meeting· item 3.6 below 2 0 32
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey -- Exhibit B
May 17, 2005
Page 1 of 3
aO~b~ \
. 3.6 COMMUNITY PROCESS 3" Present preferred altemative plans to joint
meeting. Parks and Community Sarvicas Commission! Haritage and Cultural
Arts Commission 6 6 6
3.7 MEETING 4: interim review with City before Council presentation 4 0 0
3.8 Prepare presentation for City Council meeting - item 3_9 below 2 0 8
39 COMMUNITY PROCESS 4- Present preferred altemative plans to City Council 6 6 6
3.10 Project management 8 0 0
Hours Task 3 46 16 120
Labor Task 3 $6,670 $2,000 $9,000
RHAA Total Task 3 $17,670
Task 4 Draft Master Plan
MEETING 5: Meeting with City to discuss final selected altemative and next
4_1 steps 4 0 4
42 Develop Draft Master Plan based on preferred alternative 2 2 24
Prepare detailed cost estimate for site acquisition, design and canst.,
4.3 operationl revenue generation 2 0 16
4.4 Prepare Draft Master Plan report 2 2 40
4.5 Prepare Draft Master Plan illustrations 2 0 40
4.6 COMMUNITY PROCESS 5· Present Draft Master Plan to joint meeting - Parks
and Community Services Commissionl Heritage and Cultural Arts Commission 6 0 6
4.7 COMMUNITY PROCESS 6- Present Draft Master Plan to City Council 6 0 6
4.8 Project management 8 ° 0
Hours Task 4 32 4 136
Labor Task 4 $4,640 $500 $10,200
RHAA Total Task 4 $15,340
Task 5 Final Master Pian
5.1 MEETING 6: Meeting wit/1 City to discuss Final Master Plan direction 4 0 4
5_2 Refine Final Master Plan based on Council. Commissions and Staff direction 2 0 32
5_3 Prepare cost estimate for Final Master Plan 2 0 8
5.4 Prepare Final Master Plan report 2 2 40
5_5 Coordinate ERA report and Page and Turnbull report into Final Master Plan
report 0 0 8
56 Project management 8 0 0
Hours Task 5 18 2 92
Labor Task 5 $2,610 $250 $6.900
RHAA Total Task 5 $9,760
Task 6 Cemetery Analysis (to be conducted concurrently with Prelim Concept Plans and Preferred
Alternative Plans)
MEETING 7: Meeting with City and historical association to discuss opps and
6.1 constraints 4 4 0
Davelop design options (plan and wall sections) tor maximizing acquired land
6_2 development potential 2 4 32
63 Prepare cost estimates 2 2 8
64 Prepare case study presentations 2 0 32
6.5 Prepare sketch details on various options 2 0 16
6.6 Coordinate with ERA 2 0 2
Consulting Services Agreement between May 17, 2005
City of Dublin and Royston Hanamoto Alley and Abey -- Exhibit B Page 2 of 3
621~'bD t
6.7 Project management
Hours Task 5
Labor Task 5
RHAA Total Task 5
2
16
$2,320
$10,320
o
10
$1,250
o
90
$6,750
Master Planning Fee Summary
Royston Hanamoto Alley & Abey - Landscape Architecture
Estimated Reimbursables
$81,810
$2,000
land Use Analysis· ERA .
Offsite Historical Building Evaluation (1 Buildings)· Page and Turnbull.
Site Survey· BKF
$38,900
$5,000
$8,000
Grand Total
$135,710
Exclusionsl Assumptions
1. Additional meetings beyond those listed will be charged as extra on a T&M
basis
2. Computer models, presentation models, and other professional renderings will be charged as extra
on a T&M basis
3. Community newsletter not inciuded in fee
Estimate of reimbursable expenses
1. Plotting and printing = $1000
2. Travel = $500
3. Messenger service = $100
4. Copies of Final report = $400
Consulting Services Agreement between
City of Dublin and Royston Hanamoto Alley and Abey -- Exhibit B
May 17, 2005
Page 3 of 3