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HomeMy WebLinkAbout12-21-1989ADJOURNED REGULAR MEETING - December 21~ 1989 A regular meeting of the City Council of the City of Dublin was held on Thursday, December 21, 1989, in the Council Chambers of the Dublin civic Center. The meeting was called to order at 7:03 p.m., by Mayor Paul Moffatt. ROLL CALL PRESENT: Moffatt. Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. · PROCLAMATION Mayor Moffatt read a proclamation honoring Liz Schmitt for her 6 years of service on the Park & Recreation Commission and thanked her. In November, Ms. Schmitt was elected to the Board of Trustees for the Dublin Unified School District. The Council congratulated Ms. Schmitt on her election to the School Board and stated they looked forward to continuing a good working relationship. CONSENT CALENDAR On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of December 11, 1989; Adopted RESOLUTION NO. 135 - 89 APPROVING TWO SAFETY-RELATED IMPROVEMENT PROJECTS AND DIRECTING STAFF TO APPLY FOR TRANSPORTATION DEVELOPMENT ACT FUNDING Adopted RESOLUTION NO. 136 - 89 APPROVING AGREEMENT WITH PACIFIC GAS & ELECTRIC COMPANY FOR UNDERGROUNDING UTILITIES ON DOUGHERTY ROAD BETWEEN THE SOUTHERN PACIFIC RAILROAD RIGHT-OF-WAY AND AMADOR VALLEY BOULEVARD @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - 8 - 368 Adjourned Regular Meeting December 21, 1989 and authorized additional appropriation of $50,680.57 for the Dougherty Road Underground Utility Project. (This additional appropriation will be offset by' an equivalent amount of revenue paid by the developer.) The Council also authorized paYment to PG&E in the amount of $176,181.57 under this agreement; Rejected an Application for Leave to Present a Late Claim submitted by Ed Longhorn and directed Staff to notify the claimant; Waived the competitive bidding requirement of Purchasing Ordinance for the Senior Center roof repair and authorized Staff to negotiate a contract with Dolin and Son Roofing and approved a transfer of funds from unallocated reserves in the amount of $14,000; Approved Warrant Register in the amount of $443,929.13. PUBLIC HEARINg HANSEN HILL RANCH/BREN CO., ANNEXATION Mayor Moffatt opened the public hearing. Planning Director Tong advised that at the November 27, 1989 City Council meeting, the Council approved the Tentative Map, Planned Development Prezoning General Provisions and related environmental review program. On December 11, 1989, the Council adopted an Ordinance amending the Zoning Ordinance to prezone~ the project site allowing single-family residential lots and open space. The 147-acre projeCt site is currently within the unincorporated portion of Alameda County. In order for the project site to come under the jurisdiction of the City of Dublin, it must be prezoned. Additionally, the City Council must also adopt a Resolution of Application and a Resolution Relating to Exchange of Property Tax Revenue, which will be included as part of the City's application to Alameda County Local Agency Formation Commission (LAFCO). The final approval for an annexation comes from LAFCO. The existing property tax rate for residential areas is approximately 28%. It is anticipated that a similar property tax rate would be applied to the Hansen Hill Ranch property. No comments were made by members of the public relative to this issue. Mayor Moffatt closed the public hearing. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 137 - 89 APPLICATION FOR ANNEXATION OF HANSEN HILL RANCH/BREN CO., REORGANIZATION PA 89-062 @,@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - 8 - 369 Adjourned Regular Meeting December 21, 1989 and RESOLUTION NO. 1.38 - 89 RELATING TO EXCHANGE OF PROPERTY TAX REVENUE FOR HANSEN HILL RANCH/BREN CO., REORGANIZATION PA 89-062 SWIM CENTER RENOVATION - AWARD OF BID - CONTRACT NO. 89-12 Public Works Director Thompson advised that on November 27, 1989, the City Council authorized Staff to advertise the Swim Center Renovation project for bids. This contract will resurface the pool shell with fiberglass and repair and resurface the pool deck. The Base Bid includes the fiberglass reSurfacing, deck resurfacing, and replacement of all the gutter tile and reconstruction of the pool gutter. Deduct Alternate 1 would delete the gutter and gutter tile reconstruction and, in lieu of that, provide for repair of broken tile and grind out overflow slots into the gutter. Alternate 2 is an add- on, if additional skimmers are found defective. Alternate 3 is also an add-on for sealing cracks in excess of the 150 lineal feet estimated in the bid package. The bids were opened on December 19th. Three bids were reCeived. Cm. Jeffery questioned if any of the companies that submitted bidS had done any of the original work on the pool. Mr. Thompson stated he did not think so. Cm. Jeffery stated she just wanted to make sure that the one selected was not the one who made the original mistakes. Mr. Thompson indicated that they came highly recommended by the architect. On motion of Cm. Vonheeder, secOnded by Cm. Snyder, and by unanimous vote, the Council adopted RESOLUTION NO. 139 - 89 AWARDING CONTRACT 89-12 SWIM CENTER RENOVATION TO THE POOL SCENE, INC. ($1.64,785) including Deduct Alternate 1; authorized the Mayor to execute the agreement; and authorized a budget transfer from unallocated reserves in the amount of $49,709. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM- 8 - 370 A4journe4 Regular Meeting December 21, 1989 REVIEW OF SERVICE CHANGES REQUIRED TO MEET STATE REQUIREMENTS FOR RECYCLING AND HOUSEHOLD HAZARDOUS WASTE Assistant City Manager Rankin advised that State Legislation which takes effect January 1, 1990 requires the City to implement Recycling and Household Hazardous Waste Collection. Both programs were under review prior to the development of the State Law. Staff presented in-depth discussion related to some of the options available to implement these programs and the estimated associated costs. Staff adVised that it hoped to obtain City COuncil direction on policy and service issues in order to allow Staff to pursue the implementation of the programs. Final agreements and program descriptions would need to be brought back before the City Council at a future meeting. Dave MacDonald, Waste Management Inc., stated he felt that Staff had made a fine presentation of the programs which are in accordance with their discussions with Staff. They are interested in being a full service contractor for the City. Cm. Jeffery questioned if there were any places that take recycled paper. Mr. MacDonald indicated that most all of the paper is shipped to Japan as there are just not a l°t of reprocessing done in the United States. Factories are not set up to handle this. Cm. Jeffery asked if it would be an economical thing to do if we had the factories set up. Mr. MacDonald felt that Cm. Jeffery had hit on the real meat of the recycling problem. It is basically a matter of economics. Cm. Vonheeder indicated she had a major concern with the cost estimate. She sat this week on the League's selection committee for excellence is community programs. She became aware of recycling programs offered in San Bruno and Modesto, and they charge considerably less. She asked what went into the cost estimates. Both are privately owned garbage cOmpanies that provide service to these two communities. Mr. MacDonald stated they offer containers and this makes a considerable difference in costs. Mr. Rankin stated it was very difficult in doing the survey of agencies. People weren't sure just how much they were paying separately for recycling. This is an issue which Staff will definitely need to look at. Cm. Snyder asked if there was enough information available at this time to make comparisons'from other communities. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM- 8 - 371 Adjourned Regular Meeting December 21, 1989 Mr. MacDonald described other services offered. They are suggesting that Livermore go from.an every other week pickup to a weekly pickup. They got money from the authority to fund containers. Albany opted to go with the bucket containers. The city contributed about $20,000 to the program. They got a grant also and ended up with a low rate of about $ .40/month. Some problems have come up because of legislation requiring glass to have to be sorted by January 1st. They are trying to deal with how they Will work this out. There is a wide range of programs in different cities. They have found that using containers creates participation. It creates peer pressure in neighborhoods and this has a real advantage as PR is what makes programs successful. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized Staff to pursue negotiations with Livermore-Dublin Disposal and its affiliated companies to establish a Recycling Program and to investigate the possibility of the charge being added to the property tax bill. With regard to Household Hazardous Waste, Cm. Jeffery felt that because Alameda County must put together a plan, Wouldn't it seem logical to be a part of that plan. Mr. Rankin advised that they do not anticipate having anything operational until July, 1991. This was intended to be set up until the County has their plan operational. Mr. Ambrose clarified that once the County program is in place, we could drop the surcharge. The best cost figure we have now is an estimate. Mr. Rankin stated we have no idea how much response we will have. Cm. Jeffery questioned how gas stations dispose of their oil, and also commercial painters. Mr. Rankin advised that an oil tanker pumps it out. The problem we now have with paint is because it's not being disposed of legally. Cm. Snyder questioned how this would relate to the ABAG program and what the level of success was with that program. Mr. Rankin advised that just over 200 residents participated in the 3 cities. We based our estimate on a 25% increase in the materials collected. It is very costly to have these special pick-ups. Cm. Vonheeder felt there would be more participation if it is included as a surcharge. Cm. Jeffery stated that most everyone has some type of toxic waste to dispose of, but they don't realize it. She felt a lot should go into education. She also felt it. would be wise to look into including the cost on the property tax assessments as there are a lot of people who don't have garbage service. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM- 8 - 372 Adjourned Regular Meeting December 21, 1989 Mr. Ambrose indicated that about 8% of the residents are not garbage customers. Mayor Moffatt questioned if we were talking about service only in the City of Dublin, and if this prohibits others from coming into Dublin and using our service. Mr. Rankin stated that it would be advertised as being for Dublin residents and identification would be required~ At the past event, non-residents were asked to make a financial contribution. Mayor Moffatt asked if this program could be developed on a regional basis. Mr. Rankin advised that it currently includes Dublin, Pleasanton and Livermore. The further away the site, the less participation you typically would have. Mr. Ambrose advised that the last time there was a disposal day, the percentage of Dublin residents participating was not reflected with the percentage of Dublin population. Cm. Snyder indicated that the County plan would address this. The possibility of mobile facilities has been discussed. Cm. Snyder introduced Dan Sicular who was recently hired by the Alameda County Waste Management Authority as a recycling coordinator. He is available to help Wherever he can. He is developing a data base to help cities put these programs together. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council directed Staff to develop an adjustment to the garbage rate which would finance Household Hazardous Waste collection. 1990 GARBAGE COLLECTION SERVICE AND RATES City Manager Ambrose advised that Waste Management Inc., presently provides garbage collection services to the City under an existing franchise agreement which expires in 1995. The Joint Refuse Rate Review Committee, of which the City is a member, is recommending that each member agency adopt a garbage collection rate increase of 16% effective January 1, 1990. Mr. Ambrose pointed out that there has not been a garbage rate increase since 1983. Robert Hilton, with the firm of Hilton, Farnkopf & Hobson, advised that the JRRRC had the good fortune to be involved in the rate application for the last 6 years. He stated that the 16% recommended rate increase needed to be put into the proper perspective. He explained franchise revenues vs. franchise revenue requirements for the years 1984 through 1990. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM- 8 - 373 Adjourned Regular Meeting December 21, 1989 Cm. Hegarty pointed out that the number of clients has increased considerably. Mr. Hilton stated this was correct; it has gone up about 40% since the last increase. Mr. Ambrose detailed the various service options: 1) Curbside collection-rate per can; 2) Curbside collection-single rate-unlimited cans; and 3) Fully automated curbside collection; and pointed out the advantages and disadvantages to each option. Dan Sicular added that an additional disadvantage of having a flat fee for garbage service is that it encourages people to produce more garbage. You can achieve an economical incentive by making second and third cans just as expensive or more expensive than the first. Another option would be to charge less for a smaller can. Cm. Jeffery advised that hers is mostly newspapers, and she felt that recycling will help. Mr. Ambrose felt that a lot of people who have more than one can, need them for yard wastes and clippings. Mr. Rankin indicated that the City has four pick-ups per year and people might dispose'of their stuff on an ongoing basis if they had additional space instead of saving it for the special pick-ups. Mr. Ambrose advised that due to the large number of single can Customers in the City, Staff recommended that the City Council maintain the current backyard service arrangement with Waste Management Inc., and approve in concept an across-the-board garbage rate increase for basic garbage service. Mr. Ambrose stated that if the Council concurs and is interested in pursuing the inclusion of recycling and/or household hazardous waste programs as part of the rate base, the Council should direct Staff to prepare the appropriate resolution modifying the rates for consider- ation at the Council's January 8, 1990 meeting. Staff would need to schedule a public hearing at the next Council meeting on January 8, 1990. Newspaper notices must be in by tomorrow noticing the public hearing. Mayor Moffatt asked if there would be a Christmas tree pick-up this year. Mr. MacDonald advised that there would be. Mayor Moffatt asked if the 90 gallon cans reduce the labor costs. Mr. MacDonald indicated that the labor costs are approximately the same. It is geared toward recycling and people who recycle. There would not be a significant difference in costs. Mayor Moffatt clarified that he meant the automated cans. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM- 8 - 374 A4journed Regular Meeting De=ember 21, 1989 Cm. Jeffery felt that the community is used to having backyard service and she was not in favor of taking this away. Mr. Ambrose advised that garbage cans being left out are a common complaint under the Property Maintenance Ordinance. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to maintain the current backyard service arrangement with Waste Management Inc., and approved in concept an across-the-board garbage rate increase for basic garbage service and scheduled a public hearing for the Council meeting of January 8, 1990. OTHER BUSINESS Alameda County Open Space Issue Mr. Ambrose advised that Staff has been trying to get a fix on the issue of open space approved by the Board of Supervisors. It appears that the Board will be considering putting an issue on the June, 1990 ballot to modify the County Charter to change the open space element of the County General Plan. We should have someone from the City Council expressing the City's position regarding this whole open space issue. He advised that he had not been able to verify when the Board will hear this. Cm. Jeffery felt it was imperative that a Councilmember be in attendance and advised that she would make herself available to attend. Mr. Ambrose advised that he would let the Council know when he finds out the date. Cm. Snyder questioned the constitutionality of such action, related to the required 5 vote situation. Ms. Silver stated she thought that preliminarily there may be a conflict with the Government Code that sets forth how General Plan Amendments take place. The Council discussed the requirement for a unanimous vote on the open space elements. Mr. Ambrose advised that Staff is also continuing to look at the impact of the Supervisor King proposal on Dublin, as well as the legal impact. Cm. Jeffery advised that she had had a discussion with County Administrator Szaley and there is no question that there will be a challenge and the Board was warned of this early on. Legal Counsel advised that it was an inappropriate action. @,@,@,@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - 8 - 375 Adjourned Regular Meeting December 21, 1989 Mr. Ambrose advised that the Board of Supervisors ignored the requests of the Mayors' Conference twice. Cm. Vonheeder suggested that Staff contact all other cities which have any open space such as Hayward, Fremont, Pleasanton, Livermore and Union City. This affects all open space, as long as it is not in the City limits. Ms. Silver indicated that the Urban Limit Line includes some property that is within the City limits and also some that is not. It was very difficult to determine the lines on the map that she saw. Mr. Ambrose advised that Staff will need to go to County Offices to review the map. Business Registration Ordinance Mayor Moffatt requested that the City Council ask the City Attorney's Office to draft a Business Registration Ordinance. The Council advised Mayor Moffatt that a Task Force is working on this. Mr. Ambrose advised that Staff would present a Status report to the Council. CLOSED SESSION Mr. Ambrose advised that there would be no closed session, as the personnel related information was not yet available. ADJOURNMENT There being no further business to come before the CounCil, the meeting was adjourned at 9:00 p.m. ATTEST: @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@* CM - 8 - 376 A~journe~ Regular Meeting Dece~er 21, 1989