HomeMy WebLinkAbout09-07-1989 WorkshopADJOURNED REGULAR MEETING - September 7, 1989
An Adjourned Regular Meeting of the City Council of the City of Dublin was
held on Thursday, September 7, 1989 in the West Room of the Shannon
Community Center. The meeting was called to order at 6:25 p.m., by Mayor
Paul Moffatt.
ROLL CALL
PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt. Planning Commissioners Barnes, Burnham, Mack, Okun and Zika.
City Manager Ambrose advised that the purpose of this meeting was to
discuss the recent Management Audit conducted by the firm of Hughes, Heiss
& Associates.
Facilitator Arlene Willits reviewed the workshop format and asked for ideas
related to adjournment time. It was the consensus of the Council and the
Planning Commission that the meeting would go no later than 11:00 p.m.,
with everyone striving to complete the necessary discussion by 10:00 p.m.
It was agreed that if the items on the agenda were not completed at this
meeting, that they would be carried over to the Team Building Workshop to
be held on Sunday, September 17th at the Wente Brothers Conference Center.
A set of handouts showing existing planning jurisdiction and existing
application proCessing was distributed.
Planning Director Tong reviewed the existing Planning Application process
from the perspective of participation, responsibility and decision making
authority of Staff, the Zoning Administrator, Planning Commission and City
Council.
Consultant Gary Goletz, representing the firm of Hughes, Heiss &
Associates, reviewed the existing conditions related to the Planning
process at the time that the Management Audit commenced. Consultant Goletz
then presented his executive overview of the Management Audit
recommendations.
A second set of handouts showing the policy recommendations was
distributed.
Planning Director Tong and City Manager Ambrose presented the policy
recommendations of the Management Audit related to the processing of
administrative conditional use permits and conditional use permits.
Staff also discussed the quick check process as it related to Planning
applications.
There was a consensus of those present that the fee waiver process should
not be changed. Staff indicated that the review of applications for basic
document requirements under the quick check process would not indicate that
the application was legally complete. A discussion ensued as to what was a
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CM-8-271
Adjourned Regular Meeting September 7, 1989
complete application. The Council indicated that if an applicant must be
advised that application has been accepted and not approved, the signature
of both the applicant and staff person handling the application should be
required.
Notification procedures regarding administrative conditional use permits
and conditional use permits were discussed. Staff indicated that the
required legal notification goes to the property owner. The City Council
and Planning Commission noted that the lack of tenant notification was of
potential concern. Staff was directed to provide examples of conditional
use permits which could be approved by the Zoning Administrator (Items A, B
& C on Page 3 of the second handout) at a future meeting. It was requested
that Staff provide approximately 5 to 10 examples for each alternative.
The Council indicated that dance floors should not be approved by the
Zoning Administrator as a conditional use.
Discussion ensued regarding the issue of renewing existing conditional use
permits and the need to modify or adapt conditional use permits to changing
conditions in the community, the desirability of having certain conditions
as part of the conditional use permit be subject to review on an ongoing
basis.
The following direction was provided to Staff: 1) Staff was to provide a
list of uses under the administrative conditional-use permit, as well as
specific conditions including standard criteria. 2) Maintain a running log
of applications approved by Staff over the counter through Zoning
clearance. 3) Monitor administrative conditional use permit compliance,
4) Provide examples of conditional use permits. 5) Conditional use permits
should be open-ended and not have an expiration date. Staff should
maintain a suspense file regarding these conditional use permits.
ADJOURNMENT
The meeting was adjourned at 11:06 p.m.
ATTEST:
City' C~rk
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CM-8-272
Adjourned Regular Meeting September 7, 1989