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HomeMy WebLinkAbout08-14-1989 Adopted CC MinREGULAR MEETING - August 1 4, 1989 A regular meeting of the City Council of the City of Dublin was held on Monday, August 14, 1989, in the meeting room of the Dublin Library. The meeting was called to order at 7:40 p.m., by Mayor Paul Moffatt. ROLL CALL PRESENT: Moffatt. Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alle- giance to the flag. TRI-VALLEY EMERGENCY SERVICES RESCUE COORDINATION CENTER Major Samuel A. Gross of the Civil Air Patrol addressed the Council regarding the development of a Tri-Valley Emergency Services Rescue Coordination Center on the Livermore Municipal Airport property. Major Gross requested an endorsement by the Dublin City Council for this project. The general mission of Civil Air Patrol is to voluntarily use its resources to meet emergencies, to encourage aerospace education of the general public, and to motivate young men and women to ideals of leadership and service through aerospace education and training. Their three main missions today are to provide an aerospace education program, a civil air patrol cadet program and an emergency services program. These three main missions have been augmented recently with the advent of the "Live Organ Transplant" program, whereby Civil Air Patrol pilots fly certain human organs to needy patients and the U. S. Customs Program. Civil Air Patrol is approaching its 50th anniversary. The organization has grown to over 72,000 members; 1,000 of these being Chaplains. One of their missions is to provide an organization of private citizens with adequate facilities to assist in meeting local and national emergencies. For the past 6 years, they have been meeting at Camp Parks RFTA in Dublin, but were forced to become mobile because of the roof and asbestos problems in the buildings there. Civil Air Patrol squadrons are typically located at, or very near, airports. The Tri-Valley is not totally prepared to handle a major catastrophe. Although the necessary organizations exist and are well staffed, there seems to be lacking the procedures and coordination necessary to provide the community with the best and most efficient response. A facility having many of the necessary organizations in the same location needed for an emergency increases coordination and saves valuable time in damage ************************************************************************* CM-8-242 Regular Meeting August 14, 1989 assessment. Mission tasks would be less likely to be duplicated and the damage assessment team could be made up of support personnel from the different agencies thereby ensuring the fastest and best response. Major Gross stated they were proposing a 14,400 square foot facility. Blueprints were provided to the City Manager for review. They are not asking for any funds whatsoever; they only want a letter of support. Cm. Hegarty stated he was willing to support this request. Cm. Jeffery expressed concern in that there is currently a lot of planning going on at the Livermore Airport.. Mayor Gross advised that the Airport Commission has directed Livermore City Staff to find a location at the airport. If this can't be done, then they are to find space for them in the airport safety zone. They are a non-profit corporation and, Mayor Gross stated he wasn't sure how they would do it, but they will somehow get some land. Cm. Jeffery stated she had no problem with the concept, but would like to see how the whole thing fits. Mayor Gross summarized by stating that all they are seeking at this point is endorsement for their concept of a facility to be built in close proximity to the airport. They currently have two aircraft stationed at the Livermore Airport and anticipate no additional aircraft. On motion of Cm. Hegarty, seconded by Cm. Snyder, and by unanimous vote, the Council agreed to support this request. CONSENT CALENDAR On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of July 24, 1989; Accepted the City Treasurer's Investment Report for period ending July 31, 1989; Authorized the City Manager to attend the ICMA Conference being held in Des Moines, Iowa, September 23-27, 1989; Awarded copier bid (equipment, service & supplies) to OMI of California ($20,340.90); Awarded exercise equipment bid (equipment & maintenance) to Fitness Equipment USA ($16,045.69; ************************************************************************* CM-8-243 Regular Meeting August 14, 1989 Adopted RESOLUTION NO. 92 - 89 RESCINDING RESOLUTION NO. 82-89 AND AMENDING CONTRACT WITH ALAMEDA COUNTY FOR THE PROVISION OF VECTOR CONTROL SERVICES Approved request from St. Raymond's to use San Ramon Road banner poles from September 1st through 17th to advertise the Parish Festival being held on September 15-17 and authorized Staff to issue encroachment permit; Accepted the Financial Statements for July, 1989; Accepted the Preliminary Financial Statements for June, 1989; Adopted RESOLUTION NO. 93 - 89 AMENDING RESOLUTION NO. 27-82 AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS Authorized Staff to advertise Contract 89-9 for bids (Dougherty Road Street Lighting (West Side) and Various Street Light Knockdown Replacements); Authorize Staff to advertise Contract 89-7 for bids (Shannon Park Renovation); Adopted RESOLUTION NO. 94 - 89 APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1989-90 Approved the East Dublin General Plan Amendment/Specific Plan Studies and EIR Meeting Schedule including joint City Council/Planning Commission public hearings on October 2, 1989 and February 20, 1990; Adopted RESOLUTION NO. 95 - 89 ACCEPTANCE OF FINAL MAP, TRACT NO. 5872 VILLAGE V "AMADOR OAKS" (JL CONSTRUCTION) Approved.an amendment to the Communication Sales Dynamics, Inc. (CSD) agreement for additional services which include review of data wiring for the Police facility and analysis of limited call accounting, at total cost not to exceed $1,500; Approved Warrant Register in the amount of $1,229,153.34. ************************************************************************* CM-8-244 Regular Meeting August 14, 1989 City Flag Bill Burnham, 6533 King Way, requested that the Council remove the item related to a City flag from the Consent Calendar for discussion. Cm. Snyder stated he also wished to pull this item for discussion. Administrative Assistant Texeira advised that per Council direction, Staff had worked with a flag consultant to design a City flag which will be placed on one of the white poles outside of the new Civic Center. Ms. Texeira presented color samples and materials being proposed. Mr. Burnham stated he had never seen anything in the way of notice that the City was even looking for a design for a flag. He felt the City logo should be used. Cm. Jeffery pointed out that the State of California has a different emblem on the state flag than the official seal. Part of the reason is that you would typically want something less intricate on a flag because a seal would not be visible. Mr. Burnham again stated he had never heard anything about this and since the citizens are the ones paying the bills, they should be included. He felt there should have been public notice for 30, 60 or 90 days so people know what is going on. Cm. Hegarty explained that the City Council gave direction to Staff to research a flag design. This was brought before the Council about a month ago, and there has never been any intention to hide this from the public. Staff researched the issue, and the proposals tonight are simply what they came up with. Cm. Hegarty advised that if the public wants to respond to a flag design, the Council is more than willing to listen and to make appropriate changes. This is what the Council is doing this evening. Cm. Vonheeder assured Mr. Burnham that various Councilmembers were going to pull this from the Consent Calendar for discussion. She originally thought that the City seal would be on the flag also. Cm. Vonheeder stated she resented the implication that this issue was hidden. It has been discussed at 2 or 3 City Council meetings. Mr. Burnham stated he was embarrassed that he did not know anything about this. George Zika stated he was concerned about the orange strip on one of the designs with the black and felt that it might look as if we were taking a stance indirectly regarding the conflict in Ireland. Cm. Snyder felt that it was appropriate to put the City seal on the flag and disagreed with Cm. Jeffery regarding the intricacies. Flags are displayed in many different manners. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-245 Regular Meeting August 14, 1989 On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council continued discussion of a City flag to the Council meeting of August 28th in order to receive community input. The Council directed Staff to advise the public that if anyone has suggested designs, they should put them on paper and submit them in time for the next agenda. BUENAS VIDAS RANCH - REQUEST FOR FUNDING Administrative Assistant Texeira explained that Buenas Vidas Ranch, a non-profit organization, is requesting assistance with funds for a start-up phase of the new Patsy Anderson Group Home for Girls, located in the City of Livermore. This group home will house 6 girls, ages 12-18 and it is expected that at least I or 2 of the girls will be residents of Dublin. They are requesting a $5,000 contribution from the City of Dublin and will be making similar requests of Pleasanton and Livermore, as well as local community groups and churches. Cm. Hegarty stated that when these requests come before the Council, it is very difficult to say yes or no. This appears to fall under the social services agency's responsibility. He expressed concern that if Cities in Alameda County start picking up the slack and fund programs, the State and Federal Government will back off even more. Each request is for a very good program, but the lines will not stop with good programs asking for money. The State and Federal Government are mandated to provide certain things and when they can't do it, they come to the cities. He felt the requests should be made in Sacramento or Washington, D.C. Where do you draw the line? City Manager Ambrose advised that this is a Council decision. The Council must decide where it will draw the line. Library funding for additional hours was discussed. Cm. Hegarty stated he felt the State and Federal Governments are failing in a lot of areas. Ms. Sally A. Bystroff, Administrator, addressed the Council and stated that people go into their own business to start group homes. There are about 5 or 6 homes in the community at this time. Most of them are subsidized by Federal, State or County government. Cm. Jeffery questioned how clients are referred to the group homes. Ms. Bystroff advised that they are always wards of the court. They have a social worker and a judge who will mandate counseling. Cm. Snyder questioned the cost of an average stay in a home. Ms. Bystroff advised approximately $2,100 per child per month. She stated that there must be a lot more concern for our children. CM-8-246 Regular Meeting August 14, 1989 Cm. Vonheeder stated she had attended a recent function and heard a presentation and explained that until the house is full, the reimbursement money from the County is staggered until everyone is climatized. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to honor the request for funding and directed Staff to prepare the necessary budget transfer. PUBLIC HEARING ORDINANCES PROVIDING FOR COMPENSATION OF COMMISSIONERS Mayor Moffatt opened the public hearing. City Manager Ambrose advised that this ordinance, which was introduced at the July 24th Council meeting, provides for compensation of $30 per meeting for the Planning Commissioners and Park & Recreation Commissioners. The Planning Commissioners would have a 3 meeting per month cap and the Park & Recreation Commissioners would have a 2 meeting per month cap. No comments were made by members of the public on this issue. Mayor Moffatt closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 11 - 89 and RELATING TO COMPENSATION FOR PLANNING COMMISSiON MEMBERS ORDINANCE NO. 12 - 89 RELATING TO COMPENSATION FOR PARK & RECREATION COMMISSION MEMBERS PUBLIC HEARING DONLAN CANYON GENERAL PLAN AMENDMENT & EN~IIRONMENTAL IMPACT REPORT Mayor Moffatt opened the public hearing. Staff advised that this project is a request by The Paragon Group for approval of a General Plan Amendment/Environmental Impact Report to include 197 + acre site within the City's Primary Planning Area. The proposed General Plan Amendment includes: Acreage Units Low Density Single-Family Residential (0.5-3 8'DU/Acre) 13 17 Medium-High Density Residential (14.1-25 DU/ACre) 19.1 300 Open Space; Stream Corridor 164.9 N/A ************************************************************************* CM-8-247 Regular Meeting August 14, 1989 Senior Planner O'Halloran advised that the format for discussion on this item would be that each major policy issue would be discussed. Comments would be accepted from Staff, the Applicant and the public. The Council would then discuss and take action. The first major policy issue for discussion related to ridgelines - low density single-family residential area. Staff advised that the General Plan includes policies to guide development on ridgelines, however, the General Plan does not identify specific ridgelines as major or minor ridges. The saddle on which the single-family residential development is proposed is an extension of the minor ridge which .crosses both the Hansen Hill Ranch project site and the Donlan Canyon project site. The Planning Commission found that the proposed residential land use is consistent with the City's General Plan policies related to ridgelines. Mayor Moffatt asked if you would be able to see the tops of the homes over the horizon from San Ramon Road. Ms. O'Halloran explained that it did not appear that the tops of the houses would project over. When viewing the site from San Ramon Road or 1-680, what you see is the major ridge line that runs behind the knolls, and the houses would not appear to project over the major ridge line. The houses would be in the saddle area. Mike Gleason stated that his family has owned the Donlon Ranch for 28 years. He displayed pictures of the site taken from the new Civic Center area on Dublin Boulevard and advised that they propose to build about 200' below the major and minor ridge lines. Marjorie LaBar, 1989 President of Preserve Area Ridgelines Committee stated they have followed this project since its inception. The Developers have been very conscious regarding the environmental problems that this site presents. This project will provide housing in a needed price range by clustering and preserving a very important ridge that is the backdrop for the entire valley. The view from the top of this ridge is magnificent. To place this chunk of approximately 170 acres into public hands would be the first piece in what could be a wonderful ammenity for the City of Dublin well into the next century. Mayor Moffatt closed the public hearing for this portion of the discussion. On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council determined that the proposal is consistent with the ridgeline General Plan policies. Cm. Hegarty stated he wished to clarify that the low density single- family land use designation was 0.5 to 3.8 dwelling units per acre and this would include 13 acres. Staff confirmed that this was correct. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-248 Regular Meeting Augus~ 14, 1989 The second major policy issue for discussion related to oak woodland - low density single-family residential area. The General Plan policy issue is to determine whether the proposed single-family residential land use located within the oak woodland is consistent with the intent of the General Plan policies requiring preservation of oak woodlands. Portions of Lots 11, 12 and 13 located in the northeastern portion of the site appear to be inconsistent with General Plan policies requiring preser- vation of oak woodlands and slopes greater than 30% as permanent open space. The Applicant proposes Lots 11 through 13 as custom home lots, on which no trees would be removed, no grading would occur beneath the tree dripline and no grading would occur on slopes greater than 30%. Mr. Gleason stated that they have protected the whole forest and feel that they can preserve the oak line. The custom homes on the custom lots will be built to the contour of the ridgeline. No comments were made by members of the public relative to this portion of the discussion. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council found that the proposed single-family residential land use with the mitigation measures is consistent with the intent of the General Plan policies requiring preservation of oak woodlands. The next major policy issue related to oak woodland/riparian vegetation removal - medium high density residential area. The General Plan policy issue is to determine whether the proposed multi-family land use with the implementation of the mitigation measures is consistent with the intent of the General Plan policies relating to preservation of oak woodland/riparian habitats. The multi-family area is proposed within the southern portion of the project site. This area is predominately flat and contains oak woodlands and riparian vegetation. A total of 230 trees are estimated to be removed from this area, representing approximately 3% of the total estimated trees on the site. The Applicant proposes to culvert Donlan Creek underground through the medium-high density residential area, making the creek unavailable through this portion of the site, for wildlife and riparian vegetation. The Applicant proposes to replace the 230 trees removed within this area on a 3:1 ratio and to create 2 new riparian habitat corridors along the east and west sides of the multi-family development area. The new habitat corridors are proposed to consist of a dry rock lined swale four to six feet in width planted with native trees and shrubs along the banks. Mr. Gleason advised that this is the portion of the site that has been actively ranched in the last few years. Most of the trees in this area have already been damaged by ranching activities. The State Department of Fish & Game has agreed with their proposal. There are only about 30 oak trees and the rest are bay trees. ************************************************************************* CM-8-249 Regular Meeting August 14, 1989 Cm. Hegarty expressed concern with possible water problems when the development takes place and the rain starts. Mr. Gleason indicated that they own the entire water shed. Further studies will be done to determine runoff and this will be a major part of the tentative map discussions. No comments were made by members of the public relative to this portion of the discussion. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council found that the proposed medium high density residential land use with the mitigation measures is consistent with the intent of the City's General Plan policies relating to oak woodlands, riparian vegetation and stream corridors. With regard to the Environmental Impact Report, Ms. O'Halloran advised that the processing issue is to determine whether the EIR is complete and adequate. The most significant impacts identified in the EIR relate to: 1) removal of oak woodland riparian habitat; 2) visual impacts of grading and unit development; and 3) traffic impacts to Dublin Boulevard/San Ramon Road intersection. The Final EIR is comprised of the Draft EIR which was published is March, 1989 and also the Final EIR response and comments which was published in June, 1989. With regard to the EIR Mitigation Monitoring Program, the processing issue is to determine whether the Monitoring Program will adequately monitor the project mitigation established in the EIR. The Program identifies the specific mitigation measure, at what stage of the development process implementation of the mitigation measure will occur, and who will be responsible for compliance with the mitigation measure. With regard to General Plan Amendment Land Use Designation and Density, Staff advised that the processing issue is to determine whether the proposed GPA land use designations are appropriate for the site. The proposed GPA includes 1) a Low-Density Single-Family Residential designation (0.5 to 3.8 DU/Acre) located in the northeastern portion of the site adjacent to the Hansen Hill Ranch project; 2) a Medium-High Density Residential designation (14.1 to 25 DU/Acre) located in the southern portion of Donlan Canyon; and 3) an open space designation for the remainder of the site. Mr. Gleason advised that there was extensive discussion at the Planning Commission public hearings on the EIR and the Final EIR addresses all concerns. Cm. Hegarty advised that he was concerned about the low end of the density for the medium-high density designation ratio. This would allow them to come in with 269 units at 15.7 units per acre. Ms. 0'Halloran advised that the number of units isn't decided at this point. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-250 Regular Meeting Augus~ 14, 1989 Cm. Hegarty stated he realized this but was concerned that they could come in with a proposal of anywhere between 269 and 477 units. Other developments were discussed. Cm. Hegarty stated he wished to clarify that the bottom line was that the lowest end of the density ratio would allow 269 units. The City could not bring the 269 figure down without violating the action taken at this meeting. Mr. Tong indicated this was correct; 269 is the low end of the density range. Mr. Gleason stated it was their belief that the EIR and mitigation monitoring program is appropriate, they understand its implications, and supported Staff's recommendation. With regard to the land use designa- tion, the low density single family residential designation is the same as for Hansen Ranch which is adjacent to their property. They have always proposed the specific number of 300 units for this site. The people who will live in these apartments will live in a park like setting and virtually every unit will back up to open space. Don Steiger with CalTrans District 4 indicated they had raised the issue of traffic which will be generated by this project and the impacts of the traffic. He stated the Final EIR was not circulated to them, nor was the mitigation program. He requested a copy. Mayor Moffatt requested that Staff provide copies to CalTrans. Mayor Moffatt closed the public hearing. Cm. Hegarty advised that he was not against the 300 number; he was not concerned with the high end of the range, but that the low end be reasonable. If the Council were to set the range at 10-25, they would still be within the range. They can now only bring it down to 14.1. Cm. Hegarty made a motion to bring the medium high density residential down to 10-25 dwelling units per acre. This motion died due to lack of a second. Cm. Jeffery questioned how this would affect the project next door. City Attorney Nave advised that the other project stands on its own and this decision has no affect on them. Cm. Vonheeder felt that the Council had always struggled with the medium to high density issue. This is an opportunity where it will be more unlikely to create the "not in my back yard" syndrome. We need this medium to high density because of high land prices. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by majority vote, the Council adopted RESOLUTION NO. 96 - 89 MAKING FINDINGS PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT, FOR PA 87-012 DONLAN CANYON GENERAL PLAN AMENDMENT ************************************************************************* CM-8-251 Regular Meeting August 14, 1989 and RESOLUTION NO. 97 - 89 ADOPTING A MITIGATION MONITORING PROGRAM FOR PA 87-012. DONLAN CANYON and RESOLUTION NO. 98 - 89 ADOPTING GENERAL PLAN AMENDMENTS FOR PA 87-012 DONLANCANYON Cm. Hegarty voted against this motion. Cm. Vonheeder complimented Staff and the Planning Commission on the summary report. Staff, the Planning Commission and the Applicant had worked very diligently on this project. LOCAL HAND GUN CONTROL - RESPONSE TO CITIZEN'S REQUEST Staff advised that several weeks ago, Dr. Zev Kahn requested that the City Council consider adopting stricter gun control laws in the City of Dublin. The City Attorney's Office prepared a memorandum which concludes that local regulation requiring persons owning hand guns, keep such guns and ammunition locked in enclosures, is likely to be preempted by existing state law. The City Attorney's Office recommended that if the City Council was interested in pursuing this issue further, that the Council urge the State Legislature to adopt more restrictive regulations or request an opinion from the Attorney General's Office on this issue prior to the enactment of a local ordinance. Cm. Snyder questioned if we could request that the Attorney General comment on the situation. City Attorney Nave stated it was his opinion that such an act would be futile as the Attorney General has already given an opinion. Dr. Kahn stated he did not feel that the particular issue of locks was a part of the opinion issued by the Attorney General. He suggested that we just see what the Attorney General's Office has to say. He also questioned if he could bring this issue up again in the future. Mayor Moffatt felt the City Attorney's Office had reviewed the issue and would be doing no further research. Dr. Kahn felt that the State Legislators might consider gun locks a worthwhile item for discussion. It's unfortunate, but the issue is not clearly black and white. ************************************************************************* CM-8-252 Regular Meeting August 14, 1989 Mr. Nave stated that the opinion reached is that any local legislation is pre-empted. He did not feel that the City of Dublin could do a lot at the local level. It is not, however, a difficult process to write the Attorney General and indicate what we. are considering. The way to change it appears to be through the state legislative process. Cm. Jeffery felt that perhaps the best way would be for Dr. Kahn to go directly to his State Legislators. Dr. Kahn felt that it would be a lot stronger if the body of the City Council appealed for this rather than he as an individual. He requested a statement of support from the Council for state legislation. On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council directed Staff, as a courtesy, to prepare a cover letter and forward the City Attorney's Staff Report to Senator Lockyer and Assemblyman Baker. TRI-VALLEY COMMUNITY TELEVISION CTV is a non-profit corporation which provides public access programming. For the past several years, the Cities of Dublin, Pleasanton, Livermore and San Ramon have supported CTV. This year, CTV requested additional funding from the Cities to support the production of new programs. During the budget discussions, the City Council requested that CTV submit to the City a programming schedule detailing the proposed increase in new programming and that CTV submit a six-month service evaluation. A Programming Schedule submitted indiCates a significant increase in the number of "580/680" News programs to be produced (from 22 in 88-89 to 52 in 89-90). In addition, CTV proposes increases in other programs: Mayors' Report, Valley Forum, Valley Magazine, Let's Talk Sports, and Young at Heart. Darla Stevens, Executive Director advised that there is a feeling of great excitement regarding their new fall schedule. Ms. Stevens introduced Steven Gomes, one of the new members of their staff, as a result of the increased funding. Steven is a student at San Francisco State and CTV was very fortunate to have Steven on board. They have had a 10 month budget in the past and are now working with a 12 month budget. Cm. Hegarty questioned if the increased funding was primarily for news format programs. Ms. Stevens explained that they will be increasing the 580/680 News but also plan to expand some of the other programs in order to cover issues in more depth. They feel empowered with the increase and hope to give back to the community as much as possible with the increased funding. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-253 Regular Meeting August 14, 1989 On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council authorized Staff to release the first half of the approved funding. CIVIC CENTER COURTYARD FOUNTAIN Assistant City Manager Rankin advised that on July 10, 1989, the City Council authorized the preparation of plans and specifications for a courtyard fountain at the Dublin Civic Center. This project is being undertaken to provide a location for a proposed piece of artwork being commissioned by the Dublin Fine Arts Foundation. It is anticipated that the construction period would be 90 days. The City Council also requested that the Foundation representatives provide an update on their efforts. Ron Nahas, President of the Dublin Fine Arts Foundation stated that they did not originally intent that the artwork would cost the City any money. They have tried to raise enough money in order to make it a gift to the City. Mr. Nahas displayed the model of the artwork and described the differences from the original fountain design and why there are some additional costs involved. The new design has more of a .rush of water which will mask some of the other ambient noises in the plaza area. Lighting will also greatly enhance the artwork, as well as the plaza. The artist is internationally recognized. Mr. Nahas stated that they are peddling fast and working hard to raise the necessary funds. They have raised about 2/3 of the necessary $100,000. They do not feel, however, that they can raise the funds to modify the fountain. Cm. Hegarty stated he wished to clarify the fact that the Foundation feels they can raise the necessary money for the purchase of the artwork, but not the $61,000 or whatever figure the bids come in to modify the fountain. Mr. Nahas stated this was correct. George Zika questioned the diameter of the globe. Staff advised that the artwork globe will be 8' in diameter. Cm. Jeffery stated she wished to thank the Foundation for their efforts to get this gift of artwork for the City. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by majority vote, the Council authorized the City Engineer to advertise the project for competitive bids. Cm. Snyder abstained from voting on this issue. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-254 Regular Meeting August 14, 1989 PLANNING PROCESS MANAGEMENT AUDIT City Manager Ambrose stated that the Council has indicated its desire to streamline the Planning process within the policies of the Council. In response to this goal, Staff recommended that the Council consider a Management Audit of the Planning process and as a result of a Committee composed of Staff, the Mayor and the Planning Commission Chairperson and their recommendation to the Council, Hughes, Heiss & Associates was selected as the Consultant to undertake that Management Audit. The Management Audit included: 1) a profile of the Planning Department; 2) analysis of feedback of applicants for permits issued by the Planning Department; 3) an analysis of the processing of current planning applica- tions; 4) an analysis of the organization of the staffing of the Planning Department; 5) an analysis of the information system requirements of the Planning Department; and 6) a plan of implementation. The Audit commenced in March, 1989. Mr. Gary Goelitz, who conducted the study and worked with all the participants to arrive at the findings was present to make a brief presentation covering some of the items contained in the report. Mr. Ambrose stated that after Mr. Goelitz had given a brief overview, he would discuss his recommendations in terms of how the City should proceed in implementing the recommendations. Mr. Gary Goelitz briefly covered the Executive Summary of the report, and discussed what he considered to be the major findings, conclusions and recommendations. Cm. Snyder stated he thought the report was very comprehensive and easy to understand. Mr. Goelitz stated the report was definitely a team effort. Mr. Ambrose advised that Staff supports nearly all of the Consultant's recommendations with a few exceptions. However, many of the Consultant's recommendations require a determination by the City Council as to whether or not it wishes to change current policy established under the City's Zoning Ordinance. Those recommendations which are within Staff's ability to act upon are being acted upon immediately. Policy issues will involve more indepth discussions by the City Council, Planning Commission, and Staff. Mr. Ambrose summarized by stating that the Management Audit should be viewed as a positive tool to assist the City in improving the overall level of service to the community. Mr. Ambrose stated the City Council and the Planning Commission should hold some joint sessions and begin to look at some of the policy issues. Another major area discussed over the years has been a team building workshop with the City Council, Planning Commission and Staff and an ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-255 Regular Meeting August 14, 1989 annual update of the Conflict of Interest Code and the Brown Act as discussed in the Grand Jury Report. We need to do a better job of communicating and serving our clientele and customers. The Consultants recommended that 2 divisions be established within the Planning Department and Mr. Ambrose advised that effective October 1, 1989, these divisions will be established. Cm. Hegarty questioned how long .the workshop would run. Mr. Ambrose suggested that the Council set aside one evening for the joint meeting to discuss the report in depth and then discuss when would be the best time for the team building workshop. Cm. Jeffery suggested that the group take a full day on the weekend for the workshop and go some place where there won't be constant telephone interruptions. The Council requested that the joint evening meeting start early and that sandwiches be provided. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council authorized Staff to secure the services of training consultant(s) to implement a Service Policy Development and Training Program and to facilitate recommended workshops. The COuncil established meeting dates of either September 6th or 7th at 6:00 p.m., for the joint meeting for detailed review and discussion of the Management Audit and selected the date of Sunday, September 17th beginning at 9:00 a.m., for a team building workshop with the Planning Commission and Staff. Staff was directed to find appropriate meeting locations. OTHER BUSINESS Council Meeting Dates City Manager Ambrose advised that the Council's regular meeting scheduled for October 23rd will conflict with the League Conference being held in San Francisco on October 21-25, 1989. The Council directed Staff to cancel the October 23rd meeting and reschedule it for the following Monday evening, October 30th. Ilene Misheloff Mr. Ambrose advised that Western City Magazine had a very nice article in it this month related to the disappearance of Ilene Misheloff. This magazine is widely distribUted. The article was prepared and submitted by Lou Ann Texeira. ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-256 Regular Meeting Augus~ 14, 1989 Soccer Tournament Cm. Vonheeder advised that she had receive a very nice thank you card from the Far West Soccer Tournament people. Dublin High School Civics Class Cm. Vonheeder stated she was trying to get Dublin High School to think about changing their criteria for civics classes to have a portion more related to local government. She spoke with Heinz Gewing and they are quite excited about it. There will be an Academic Faire on November 4th. Cm. Jeffery suggested that Cm. Vonheeder head up a committee to work on this. Another good contact would be through the League. The Council concurred with this suggestion. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:40 p.m. May~ ~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~+~ CM-8-257 Regular Meeting August 14, 1989