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HomeMy WebLinkAboutReso 84-05 I-580 Fallon Improvmt RESOLUTION NO. 84 - 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * . . * ft * * APPROVING AMENDMENT NO.5 TO THE AGREEMENT WITH TY UN INTERNA TIONALlCCS (CCS) FOR CONSULTING SERVICES J-580/FALLON ROAD INTERCHANGE IMPROVEMENTS PROJECT WHEREAS, future freeway and inter-agency inrrastructure is planned to be constructed as part of the development process in Eastern Dublin, and improvements are required at the I-S801Fallon Road interchange; and WHEREAS, on May 16,2000, the City Council of the City of Dublin approved an agreement for design services with CCS Planning & Engineering, Inc., now known as TY Lin IntemationallCCS (CCS), for the design of said improvements; and WHEREAS, CCS's scope of work is now being expanded to incorporate changes rrom Caltrans and the U.S. Fish and Wildlife Service due to environmental impacts, additional design and right-of-way mapping effort, and incorporation of a Pacific Gas & Electric gas line on the overcrossing structure; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No. 5 to the Agreement with TY Lin InternationallCCS, attached hereto as Exhibit "A". BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Amendment. PASSED, APPROVED AND ADOPTED this 7th day of June, 2005. AYES: Council members Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart NOES: None ABSENT: None ABSTAIN: None ATTEST: ~~~ r Deputy City Clerk (¡,\CC-MTGSI200~-< tt2\1un\06-07.(1j"-' "4-0~ fall... _ #j TyLin CCS.ðoc (,tom 4.7) EXHIBIT "A" OF RESOLUTION B'{ -05 AMENDMENT #5 TO AGREEMENT BETWEEN CITY OF DUBUN AND TY UN INTERNATIONAL/CCS FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin International/CCS (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16, 2000 to design the 1- S80IFallon Road Interchange Improvements; and WHEREAS, the City Council of the City of Dublin approved Amendment #1 through #4 to the Consultant agreement to include additional services, and WHEREAS, the City desires to amend the consultant contract to include additional services, and the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; NOW, THEREFORE, the parties hereto agree as follows: Scope of Work The Scope of Work shall be extended to include additional scope of work as described in Consultant's letter dated April 2S, 2005 for the I-S80/Fallon Road Interchange Improvements Project (attached). Extension of Fees The total cost for time-and-materials work under this amendment shan not exceed an additional $264,627. CITY OF DUBLIN Mayor ATTEST: City Clerk TY LIN INTE.!lliATIO~~S ~ r-e A.. -t.. } .:::f:j:;;T- Tom Wintch Date: AlAN z,;...... 2.-> 1'¥LININTERNATIONAL Ices 2010 Crow Canyon Place, Suite 350 San Ramon, CA 94583 (925) 365-3960 ..Fax (925) 275-0117 E-mail: sro@jylln.com TYLlI CCS 320048.00 (#98104) April 25, 2005. Mr. Ferd Del Rosario City of Dublin 100 Civic Plaza Dub!in, CA 94568 Mr. Eric Cordoba Cordoba Consulting, Inc. 5368 Laurel Drive Concord, CA 94521 Subject: T-580lFallon Road Interchange Additional Scope of WorklDe..ign Costs Request No.5 Gentlemen: As requested at our mccting on October 15, 2004, TYLin I CCS investigated the feasibility of realigning both the westbound off-ramp, and westbound loop on-ramp to avoid impacts to the seasonal wetland habitat just north of the Interstate 580/FalJon Road Interchange. At meetings with Caltrans on October 20, 2004 and November 10, 2004, TYLin I CCS was given thc go-ahead to prepare and submit documentations such as revised Geometric Approval Drawings (GAD), and updated Fact Sheets for Exceptions to Mandatory and Advisory Design Standards for Caltrans approval of the realignments, along with updated Natural Environment Study (NES) and Biological Assessment (BA). The NES and BA were submitted on January 12, and both the GAD and Fact Sheets were approved in early January. The Team is also contemplating on installation of thc wildlife exclusion fencing in advance of the project jf construction activity cannot begin until 2006. A separate, early contract could install these fencings by Fall of this year, which would allow construction initiation to begin sooner. Otherwise, construction activities will be limited to the period May IS to October 15, and only when all ditches north of the freeway are dry. The rest of this amendment is for updates of other documents such as Drainage Report, Storm Water Data Report, and the Combined PSRlPR; update of plan sheets (over 60 sheets) and cost estimate for the 95% PS&E; assistance in City of Dublin's Public Service Easement; Retaining Walls design at both loop on-ramps; Revision to pavement structur41 sections; Prepare Biological Opinion (if needed); additional construction dctai1s for ADA requirement, and Incorporation ofPG&E's future gas line and casing. The work for PG&E is to be funded by PG&E. As noted above and discussed at our previous status meetings, most ofthese work (with the exception for PG&E's gas line, and the anticipated Biological Opinion) have been completed or on-going to be completed at the 95% PS&E submittal within the next few wecks. This amendment covers all additional work up to the 95% PS&E submittal, and completion of the Environmental Documents. J-580lFallon Road Interchange Each additional management, preliminary engineering, final design, right-of-way, and environmental activity is described and a corresponding cost identified within the text of the "Additional Scope of Work No.5" attachment. A cost breakdown by activity and team firm is presented on the accompanying spreadsheet. As in our previous amendmcnts, the accompanying spreadsheets include segregated City of Dublin's share and City of Pleasant on's sharc since this project includes City of Pleasant on funding portion of design and construction cost. Please feel ftee to call Tom Wintch or me for any additional questions or clariflcations that may arisc. Sincerely, TYLi'! International CCS ~ I-S80lFallon Road lnterchange I-580/Fallon Road Interchange Modification Project City of Dublin Additional Scope of Work No.5 February 10, 2005 Updated April 14, 2005 to include items G, H, I, and J A. Realign Westbound Off-ramp and Westbound Loop On-ramp - At our meeting on October IS, 2004 with David J. Powers and Associates, H. T. Harvey and Associates, and City of Dublin, it was brought up that the existence of both the California Red-Legged Frogs and California Tiger Salamanders in the northeast quadrant of the interchange could substantially delay the environmcntal approval ofthis project, due to potential involvement with U. S. Fish and Wildlife Services (USFWS). Although no recent record or habitat have been found within the proj ect limits, it was felt that there is a remote possibility that dispersing juvenile ftogs and tiger. salamanders could potentially access the project site. It was also felt that if the existing ditch between the westbound off-ramp and the right-of- way fence is not impacted during construction, the project might not need to go through approval from USfWS. TYLIICCS was first asked to look into the feasibility of realigning the ramps at the NE quadrant to not tOllch thc existing ditch. At the regular Caltrans PDT meeting on October 20, 2004, TYLIICCS stated that both the westbound loop on-ramp and the westbound off-ramp can be realigned to avoid the ditch, however, an approval of one additional Advisory Design Exception for maintaining the non-standard existing I: 1.5 side slope would be required. At the meeting with Ca1trans Environmental on November 10, 2004, Caltrans acknow1edged that since the project is taking the initiative of redesigning to avoid /1esson the environmental impact, Caltrans may be able to convince USFWS to go with an informal consultation rather than a full- blown consultation which could delay thc project by two years. Updated Natural Environment Study (NES) along with the Biological Assessment (BA) were submitted to Caltrans on January 12,2005. . In order to incorporate the re-alignments into the project, a revised Gcometric Approval Drawing (GAD) along with revisions to the Fact Sheets (Design Exceptions for both Mandatory and Advisory requirements) had to be approved by Caltrans prior to resuming final design. Other previously prepared documents such as Draft Drainage Report, Storm Water Data Report, PSRlPR would also require revisions. Caltrans approved the revised GAD and fact Sheets in early January 2005. Since the project was nearing the 95% PS&E submittal when the project was halted in mid-October 2004, numerous plan sheets will have to be revised to incorporate or reflect this change. Plan sheets revision include: · Key Map (1) · Typical Cross Sections (4) · Layout (2) · Profile (2) · Construction Details (addition ofESA fencing) (I) · Water Pollution Control Plan (2) · Erosion Control Plan (2) · Contour Grading and Pavement Elevation Plan (2) I-S80lFal1on Road Interchange · Drainage Plan, Profile, and Quantities (9) · Utility Plan (2) · Stage Construction and Traffic Handling Plan (16) · Pavement Delineation Plan (2) · Sign Plan (2) · Retaining Wall Plan (1) (City of Pleasant on) · Planting and lITigation Plan (2) · Signal and Lighting Plan (8) · Summary of Quantities (4) Plan sheet revision amounts to average of 8 hours per sheet. (97.5 % al10cated to City of Dublin, 2.5% allocated to City of Pleasant on) Cost Increase $111,505. B. City of Dublin's Public Service Easement - Due to the necessity of utility relocation along the west side of Fallon Road north of the interchange, a Public Service Easement was established to accommodate these relocated utilities. The scope of work includes numerous meetings with City of Dublin, utility companies (PG&E, Comcast, Sprint, and SBe), assisted in preparation of "Notice to Owners", and additional Right·of"Way work such as preparation of Legal Description and Exhibit for Grant Dced, and inclusion of the Public Service Easement into the Caltrans Right-ot: Way Hard Copy Map. (100 % allocated to City of Dublin) Cost Increase $7,968, C. Retaining Wall Design at both Loop On-Ramps - Design ofrctaining wans, other than the required walls at the proposed owrcrossing structure, is not included in our original Scope of Work, nor is it included in Amendment No.3 for Addition of the Northbound to Westbound Loop. At both loop on-ramps, it was earlier anticipated that standard concrete barrier (Type 60C) (which can retain up to 3' vertically) would be sufficient to separate the loop on-ramp with the opposite otf-ramp. However, at the 65% PS&E, it was then determined that retaining walls would be required sincc the elevation differences between the ramps are much more than the allowab1e 3'. The Scope of Work includes design of two retaining walls, independent check, quantity take-offs, and specifications. At the monthly status meeting on January 25, 2005, City of Dublin requested a Fractured Fin aesthetic treatment on the face of the retaining wal1s, to deter graffiti (50 % allocated to City of Dublin, 50% allocated to City of Pleasant on) Cost Increase $20,578, D. Incorporation of PG&E 10" Casing and 6" Gas Line (If needed) - PG&E requested that this project include a 10" casing and a 6" gas line on the overcrossing structure for a future gas line connection on Fal10n Road. Our structural engineer determined that the only viable location to accommodate this 10" casing is underneath the future closure pour between the existing and the proposed overcrossings, due to other ceBs have already been reserved by other utilities and the skew of the structure. The Scope of Work include design modification to the existing bridge abutments, independent check, coordination I-S80lFallon Road Interchange with Caltrans Structures review, inclusion of the 6" gas line with stub-outs at each ends, construction details (to be fumished by PG&E), and specifications. As of February 09, 2005, PG&E has not given the approval to proceed on this task. This work wi1\ not proceed without PG&E's concurrence. (To be funded 100 % by PG&E) Cost Increase $46,456. E. Revision to Pavement Structural Sections - Caltrans Highway Design Manual update of July I, 2004 calls for 20-year pavement design for new construction and reconstruction (Topic 602-Pavement Service Life and Traffic Data, Index 602.2 Pavement Service Life). The Supplement Geotechnical Design and Materials Report prepared by Parikh . Consultants dated November 2004 updated the report to include the additional NB/WB loop on-ramp, and the westbound auxiliary lane; and also increased the pavement structural sections. This Supplement Report has been reviewed by Caltrans with minor comments. The Scope of Work include revisions to Typical Cross Sections sheets, revisions to pavement quantities, and earthwork quantities (by HQE, Inc.). (100 % allocated to City of Dublin) Cost Increase $7,279. F. Prepare Biological Opinion (If needed) - If deemed necessary to expedite the environmental approval process, cspecially through US Fish and Wildlife Services (USFWS), our Team will prepare thc Biological Opinion for Caltrans and USFWS. This effort will consist of consultations with Caltrans and then the USFWS to negotiate our drafting the BO and thc content of the BO, drafting the BO document, rcview by Caltrans, revisions, and consultations and revisions with USFWS for the final document. (100 % allocated to City of Dublin) Cost Increase $15,115. G. Prepare Early Contract for Installation of Exclusion Fencing (If needed) - If deemed appropriate to install the wildlife exclusion fencing one winter seaSon ahead of the interchange construction, in order to al10w construction activities to begin earlier than May IS. Otherwise, construction initiation will be limited to the period May 15 to October 15, and only when all the ditches north of the fteeway are dry. (100 % al10cated to City of Dublin) Cost Increase $11,180. H. Additional Effort for City of Pleasanton's Cost Segregation - At our regular monthly meeting on March 17, 2005, the segregated construction cost estimate was presented to both City of Dublin and City of Pleasanton for their respective share of the project. Since the overall project cost has got up substantially over the past months, City of Pleasanton asked that we provide additional effort to separate their share of the work for ease of I-S80lFallon Road Interchange understanding and acceptance of their portion of the project, and for ease of keeping track of changes during remaining design phase and the construction phase. (50 % allocated to City of Dublin, 50% allocated to City of Pleasant on) Cost Increase $8,650. I. Additional Details for ADA Requirements - TYLin I CCS prepared and submitted a Request for Exception from Federa1 ADA Standard, per DIB 82 (Design Information Bulletin) in October 2004. The Exception was for the steeper than 5% grade at the overcrossing. Previous requests for this type of exception has been generally accepted since the new overcrossing structure is to be widened from the existing structure, and both approaching grades have to match the existing profile. In March 2005, we resubmitted the Request for Exception based on the revised DIB 82·01 requirement, which DSA is now thc approving agency rather than Caltrans. This additional work request is to provide additional construction details for construç(ion of leve11andings on the sidewalk to satisfy the ADA requirement, in lieu ofrequesting for the exception. (100 % allocated to City of Dublin) Cost I,:\crease $5,000. J. Contingency for Project Delay (if needed) - It is anticipated that this project to be advertised by October/November of this year. If the project gets further de1aycd due to environmental or othcr issues, this additional scope of work is to cover additional meetings, administration, response to Caltrans (and others) comments beyond thc Final PS&E, and necessary updates of plans and specifications, etc. (100 % allocated to City of Dublin) Cost Increase $29,896. Total Additional Scope of Work No.5 (inc. additional direct expense): $ 264.627 City of Dublin - $ 200,663 City of PleusaDtoD - $ 17,508 PG&E - $ 46,456 lr c. ,. ,0 " ... (J) 8 'C " g, ~ ~ ~ '" 8; '" x " >' if '" n ~ _ :J g S ¡¡ n a..a ¡¡ ~ § 5 D s:: g. Ø; ~ 8.. ~ g 1 .., :;I = ~ J ~ ~ ~. õIJ ~ ~ !" - '"1;; ~ § ~ § ~ 0. r") ~ ~ t) ZI.'I f j -:t" i· ~, ~ .~ § g, '" '" .., ~ ~ ' "~ ~ i lÏ ~ ~ <> ~ I I" " ~",) .~. t t . ~ S: ;; t=I'. cr. ~ ~ ~ ~ - - " ~ Î) Ii>~ " [ ::' ~ ~. ~ ~~g-~ ~ ~ ¡. ~ ~ " O! g. . ~ ,~ ~ ~ i b'q ::¡ ~ ¡: c:: "i g ~ ,~' ~ c, '" 9 ~ " .... ~ .. ¡,. ;< g ¡. ~~:~¡~ii~~~~ <I'<I'~:::""g.,,. 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