HomeMy WebLinkAboutReso 99-22 Approving an Amendment to the Agreement Between the City of Dublin and Wesco Graphics, Inc.
Reso. No. 99-22, Item 4.14, Adopted 07/19/2022 Page 1 of 1
RESOLUTION NO. 99 – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF DUBLIN AND WESCO GRAPHICS, INC.
WHEREAS, on July 20, 2021, the City of Dublin and Wesco Graphics entered into a
Contracting Services Agreement for printing services; and
WHEREAS, the existing agreement will expire on June 30, 2023; and
WHEREAS, the existing agreement has a not-to-exceed amount of $99,184.58, and due
to an increase in the cost of paper, the contract requires additional funds; and
WHEREAS, the City and Wesco Graphics now wish to modify Section 2 of the Agreement
to increase the not-to-exceed amount to $115,837.36; and
WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council approval
of supplies, equipment, and services with a cost greater than or equal to $45,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Agreement with Wesco Graphics, Inc., attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment to the agreement and make any necessary, non-substantive changes to carry out the
intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 19th day of July 2022, by the following vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
FIRST AMENDMENT TO CONTRACTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
WESCO GRAPHICS
WHEREAS, on July 20, 2021, the City of Dublin (hereinafter referred to as
"CITY") and Wesco Graphics (hereinafter referred to as "CONTRACTOR") entered into a
Contracting Services Agreement for printing services (hereinafter referred to as the
"AGREEMENT"); and
WHEREAS, the existing AGREEMENT is scheduled to expire June 30, 2023;
and
WHEREAS, the existing agreement has a not to exceed amount of $99, 184.58,
however, due to an increase in the cost of paper, the contract requires additional funds; and
WHEREAS, the CITY and Wesco Graphics now wish to amend the Agreement
to modify Section 2 of the Agreement to increase the not-to exceed amount to $115,837.36,
and Exhibit B with the updated quote for paper costs.
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1)Section 2.0 shall be rescinded in its entirety and replaced with the following:
Section 2.0 COMPENSATION. City hereby agrees to pay Contractor a sum not to
exceed $115,837.36, notwithstanding any contrary indications that may be contained
in Contractor's proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and
Contractor's proposal, attached as Exhibit B, regarding the amount of compensation,
the Agreement shall prevail. City shall pay Contractor for services rendered pursuant
to this Agreement at the time and in the manner set forth herein. The payments
specified below shall be the only payments from City to Contractor for services
rendered pursuant to this Agreement. Contractor shall submit all invoices to City in
the manner specified herein. Except as specifically authorized by City in writing,
Contractor shall not bill City for duplicate services performed by more than one
person.
Contractor and City acknowledge and agree that compensation paid by City to
Contractor under this Agreement is based upon Contractor's estimated costs of
providing the services required hereunder, including salaries and benefits of
employees and subcontractors of Contractor. Consequently, the Parties further
agree that compensation hereunder is intended to include the costs of contributions
to any pensions and/or annuities to which Contractor and its employees, agents, and
Page 1 of 4
Exhibit A
subcontractors may be eligible. City therefore has no responsibility for such
contributions beyond compensation required under this Agreement.
2)Paragraph 10.10 Exhibit B shall be rescinded in its entirety and replaced with the
attached and incorporated herein.
3)Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
4)All requisite insurance policies to be maintained by the Consultant pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for
the amended term, as described above.
5)The individuals executing this Amendment and the instruments referenced in it on
behalf of Consultant each represent and warrant that they have the legal power, right
and actual authority to bind Consultant to the terms and conditions of this
Amendment.
SIGNATURES ON THE FOLLOWING PAGE
Page 2 of 4
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date of the City Manager's signature below.
CITY OF DUBLIN
By:-------------Linda Smith, City Manager
Dated: -------
ATTEST:
By:
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By:----------City Attorney
WESCO GRAPHICS
By [�'•;;,I ---c ... --------
Betty Estes, Vice President
Page 3 of 4
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Please see attached quote.
Page 4 of 4
Exhibit B
WESCO GRAPHICS, INC. 410 East Grant Line Rd #B. Tracy, CA 95376
Phone 209-832-1000 Fax 209-832-7800
RFQ #3227
9 June 2022
Printing Quotation
For
City of Dublin
Quantity: See Below
Pages: See Below
Finished Size: 8.25” x 10.75”
Paper Stock: Cover - 80# Satin
Inside – 40# Estar 84 Brite
Annual Report -All Gloss
Color: All 4 Color
Copy Preparation: Postscript PDF files in CMYK color mode
FTP to Wesco Graphics
Inserting: $12 per thousand
Mailing: EDDM carrier route presort
Delivery: Included to Post Office and Office
Cost to Print:
Fall Winter Guide 84 Pages - 24,000 copies $10,693.39
Spring Guide 76 Pages – 24,000 copies $10,033.05
Summer Camps 60 Pages – 24,000 copies $ 8,492.37
Summer Guide 92 Pages – 24,000 copies $11,353.73
Annual Report 12 Pages – 23,900 copies $ 7,536.80
City Report 20 Pages – 23,900 copies $11,936.80
DPS Annual Report 20 Pages – 1,000 copies $ 2,912.00