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HomeMy WebLinkAbout*July 19, 2022 Regular City Council Meeting AgendaJuly 19, 2022 Dublin City Council Regular Meeting Agenda 1 COUNCILMEMBERS City Council Chamber Melissa Hernandez, Mayor Dublin Civic Center Jean Josey, Vice Mayor 100 Civic Plaza Shawn Kumagai, Councilmember Dublin, CA 94568 Dr. Sherry Hu, Councilmember www.dublin.ca.gov Michael McCorriston, Councilmember Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, July 19, 2022 Location: City Council Chamber 100 Civic Plaza Dublin, CA 94568 REGULAR MEETING 7:00 PM Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public, without making available any physical location for the public. Additional Meeting Procedures Available During the COVID-19 Pandemic This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures:  Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, July 19, 2022. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non-agenda items is closed.  Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.  When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. July 19, 2022 Dublin City Council Regular Meeting Agenda 2 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 Employee Introductions New City of Dublin Staff members, Sunmi Song with the Community Development Department, Maxwell Waechter and Debbie Bell with the Public Works Department, and Kevin Coffee with the Parks and Community Services Department, will be introduced. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff members. Staff Report 3.2 Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Approval of the June 21, 2022 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the June 21, 2022 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 21, 2022 Regular City Council Meeting. Staff Report Attachment 1 - June 21, 2022 Regular City Council Meeting Minutes 4.2 Appointments to the City Council 2022 Ad-Hoc Audit Review Committee The City’s independent auditor, Badawi and Associates, has commenced the field work necessary to complete the Annual Comprehensive Financial Report for year ending June 30, 2022. The City Council will consider the establishment of an Ad-Hoc Committee, comprising two City Councilmembers, who will review the audit process and final report with the auditors. STAFF RECOMMENDATION: Confirm the Mayor’s recommendation of Councilmembers Hu and McCorriston as the 2022 Ad-Hoc Audit Review Committee. Staff Report July 19, 2022 Dublin City Council Regular Meeting Agenda 3 4.3 Agreement for Toxicology Testing Services The City Council will consider an agreement for toxicology testing services with Redwood Toxicology Laboratory, Inc. STAFF RECOMMENDATION: Adopt the Resolution Approving the Agreement with Redwood Toxicology Laboratory, Inc. for the Provision of Toxicology Testing Services. Staff Report Attachment 1 - Resolution Approving an Agreement with Redwood Toxicology Laboratory, Inc. for Toxicology Testing Services Attachment 2 - Exhibit A to the Resolution - Agreement with Redwood Toxicology Laboratory, Inc. Attachment 3 - Alameda County Forensic Toxicology Testing Services - RFP Report 4.4 Project Funding Agreements with Alameda County Transportation Commission for Various Crosswalk and Traffic Signal Modification Improvements The City Council will consider approving project funding agreements with Alameda County Transportation Commission to fund crosswalk improvements and traffic signal modifications as part of Dublin’s Citywide Bicycle and Pedestrian Improvements project (CIP No. ST0517). STAFF RECOMMENDATION: Adopt the Resolution Approving Project Funding Agreements with Alameda County Transportation Commission for Crosswalk Improvement Projects. Staff Report Attachment 1 - Resolution Approving Project Funding Agreements with Alameda County Transportation Commission for Crosswalk Improvement Projects Attachment 2 - Exhibit A to the Resolution - Project Funding Agreement No. A22-0010 Attachment 3 - Exhibit B to the Resolution - Project Funding Agreement No. A22-0026 Attachment 4 - Exhibit C to the Resolution - Project Funding Agreement No. A22-0027 Attachment 5 - CIP No. ST0517 4.5 Second Amendment to Contract Instructor Services Agreement with Squad Estates dba Skyhawks Tri-Valley East Bay The City Council will consider a second amendment to the Contract Instructor Services Agreement with Squad Estates dba Skyhawks Tri-Valley East Bay to increase the not-to- exceed compensation amount for the provision of recreational classes. STAFF RECOMMENDATION: Adopt the Resolution Approving a Second Amendment to the Contract Instructor Services Agreement with Squad Estates dba Skyhawks Tri-Valley East Bay for Recreation Services. Staff Report Attachment 1 - Resolution Approving a Second Amendment to the Contract Instructor Services Agreement with Squad Estates dba Skyhawks Tri Valley East Bay Attachment 2 - Exhibit A to the Resolution - Second Amendment to the Contract Instructor Services Agreement with Squad Estates dba Skyhawks Tri-Valley East Bay 4.6 Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act July 19, 2022 Dublin City Council Regular Meeting Agenda 4 provisions. In October 2021, the City returned to in-person meetings and the Brown Act was amended to allow for teleconferencing during a state of emergency. Under the new law, AB 361, the City can continue to conduct virtual meetings where the Governor has proclaimed a State of Emergency, or state or local health officials have imposed or recommended social distancing, if the City Council makes certain required findings. From January 11 – February 10, 2022, and since May 3, 2022, the City Council has operated under a resolution pursuant to AB 361 authorizing teleconferenced meetings for at least 30 days. The City Council will consider adopting a resolution that would allow for virtual attendance for the next 30 days. STAFF RECOMMENDATION: Adopt the Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361. Staff Report Attachment 1 - Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency 4.7 Croak Road Ditch Maintenance Project Off-Site Mitigation Agreements The City Council will consider approving various agreements to allow the adjacent property owner to mitigate off-site for the habitat and wetland impacts resulting from proposed storm drainage work within Croak Road street right-of-way. These agreements will provide for mitigation services, the acquisition of off-site mitigation property, and a conservation endowment for Eagle Ridge Preserve – East Property Mitigation Area. STAFF RECOMMENDATION: Adopt the Resolution Approving the Contract for Transfer and Performance of Mitigation Services, the Agreement Regarding Acquisition of Off-Site Mitigation Property to Accommodate Drainage Ditch Maintenance Obligations, and the Perpetual Conservation Easement Endowment Agreement for Eagle Ridge Preserve – East Property Mitigation Area. Staff Report Attachment 1 - Resolution Approving the Contract for Transfer and Performance of Mitigation Services, the Agreement Regarding Acquisition of Off-Site Mitigation Property Attachment 2 - Exhibit A to Resolution - Contract for Transfer and Performance of Mitigation Services Attachment 3 - Exhibit B to the Resolution - Agreement Regarding Acquisition of Off-Site Mitigation Property to Accommodate Drainage Ditch Maintenance Obligations Attachment 4 - Exhibit C to Resolution - Perpetual Conservation Easement Endowment Agreement for Eagle Ridge Preserve - East Property Mitigation Area Attachment 5 - Site Plan - Croak Road Ditch Maintenance Project, Wetland Impact Exhibit Attachment 6 - Location Map - Eagle Ridge Preserve - East Property 4.8 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from June 1, 2022 - June 30, 2022 totaling $6,682,962.04. July 19, 2022 Dublin City Council Regular Meeting Agenda 5 STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Payment Issuance Report for June 2022 4.9 Summary Vacation of Unused Right-of-Way on Campus Drive The City Council will consider approving a summary vacation of unused right-of-way on Campus Drive for the Dublin Transit Center Parking Garage project. STAFF RECOMMENDATION: Adopt the Resolution Summarily Vacating Unused Right-of-Way on Campus Drive. Staff Report Attachment 1 - Resolution Summarily Vacating Unused Right-of-Way on Campus Drive Attachment 2 - Exhibits A and B to the Resolution - Legal Description and Plat Map Attachment 3 - Resolution No. 125-16 Exempting Certain Minor Dispositions and Acquisitions of Real Property or Interests in Real Property from Required Attachment 4 - Campus Drive Right-of-Way Dedication Attachment 5 - Parcel Map 7892 4.10 City Proclamations for the Month of August The City Council will consider the following proclamations for the month of August in the City of Dublin: National Night Out and American Muslim Appreciation and Awareness Month. STAFF RECOMMENDATION: Approve the proclamations. Staff Report Attachment 1 - National Night Out Proclamation Attachment 2 - American Muslim Appreciation and Awareness Month Proclamation 4.11 Third Amendment to Land Lease with U.S. Bank National Association The City Council will consider a Third Amendment to Land Lease Between the City of Dublin and U.S. Bank National Association. STAFF RECOMMENDATION: Adopt the Resolution Approving the Third Amendment to Land Lease Between the City of Dublin and U.S. Bank National Association. Staff Report Attachment 1 - Resolution Approving the Third Amendment to Land Lease Between the City of Dublin and U.S. Bank National Association Attachment 2 - Exhibit A to the Resolution - Third Amendment to Land Lease Between the City of Dublin and U.S. Bank National Association Attachment 3 - Ground Lease and First and Second Amendments 4.12 Boulevard Development Public Art The City Council will consider Dublin Crossing, LLC.’s proposal for public art at the Boulevard Development and the associated Public Art Installation and Maintenance Agreement. STAFF RECOMMENDATION: Approve the artworks and adopt the Resolution Approving a Public Art Installation and Maintenance Agreement with Dublin Crossing, LLC., for Public Art at the Boulevard Development. July 19, 2022 Dublin City Council Regular Meeting Agenda 6 Staff Report Attachment 1 - Resolution Approving a Public Art Installation and Maintenance Agreement with Dublin Crossing, LLC., for Public Art at the Boulevard Development. Attachment 2 - Exhibit A to the Resolution - Public Art Installation and a Maintenance Agreement with Dublin Crossing, LLC., for Public Art at the Boulevard Development. 4.13 Contract Change Order Authorization for Parking Lot Resurfacing Improvements at Fallon Sports Park The City Council will consider increasing the contract change order authority of the City Manager for American Asphalt Repair & Resurfacing Co., Inc., the contractor of the Annual Street Resurfacing Project (CIP No. ST0117), to resurface and restripe the upper terrace parking lot at Fallon Sports Park, using available budget from Fallon Sports Park – Phase 3 (CIP No. PK0119). STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Approve Contract Change Orders with American Asphalt Repair and Resurfacing Co., Inc. for the Fallon Sports Park Upper Terrace Parking Lot. Staff Report Attachment 1 - Resolution Authorizing the City Manager to Approve Contract Change Orders with American Asphalt Repair & Resurfacing Co., Inc. for the Fallon Sports Park Upper Terrace Parking Lot Attachment 2 - Resolution No. 79-21 - Approving the Plans and Specifications and Delegating Authority to the City Manager to Award a Construction Contract for Annual Street Resurfacing Project (2021 Slurry Seal), CIP NO. ST0117 Attachment 3 - CIP No. ST0117 Attachment 4 - CIP No. PK0119 4.14 Amendment to Agreement with Wesco Graphics, Inc. The City Council will consider approving an amendment to the agreement with Wesco Graphics, Inc. to increase the compensation for printing and distribution services. STAFF RECOMMENDATION: Adopt the Resolution Approving an Amendment to the Agreement Between the City of Dublin and Wesco Graphics, Inc. Staff Report Attachment 1 - Resolution Approving an Amendment to the Agreement Between the City of Dublin and Wesco Graphics, Inc. Attachment 2 - Exhibit A to the Resolution - First Amendment to Contractor Services Agreement Between the City of Dublin and Wesco Graphics Attachment 3 - Contractor Services Agreement Between City of Dublin and Wesco Graphics 5. WRITTEN COMMUNICATION – None. 6. PUBLIC HEARING 6.1 Zoning Ordinance Amendments for Outdoor Seating and Master Fee Schedule Amendments (PLPA-2022-00020) The City Council will consider City-initiated amendments to the Zoning Ordinance to continue to facilitate outdoor seating for eating and drinking establishments on a long- July 19, 2022 Dublin City Council Regular Meeting Agenda 7 term temporary basis to aid in the economic recovery from the COVID-19 pandemic. The City Council will also consider adopting changes to the Master Fee Schedule pertaining to the application fees for Temporary Use Permits for temporary outdoor seating and Site Development Review Waivers for permanent outdoor seating. Additionally, the City Council will consider an exemption from the requirements of the California Environmental Quality Act. STAFF RECOMMENDATION: Conduct a public hearing, deliberate, and: 1) waive the reading and INTRODUCE the Ordinance Approving Amendments to Dublin Municipal Code Section 8.12.050 (Permitted and Conditionally Permitted Land Uses), Section 8.76.080 (Parking Requirements by Use Type), and Section 8.108.020 (Uses Permitted with a Temporary Use Permit); and 2) adopt the Resolution Amending the Master Fee Schedule by Extending the Application Fee for Temporary Use Permit – Temporary Outdoor Seating and Site Development Review Waiver – Permanent Outdoor Seating Until September 30, 2023. Staff Report Attachment 1 - Approving Amendments to Dublin Municipal Code Section 8.12.050 (Permitted and Conditionally Permitted Land Uses), Section 8.76.080 (Parking Requirements by Use Type), and Section 8.108.020 (Uses Permitted with a Temporary Use Permit) Attachment 2 - Resolution Amending the Master Fee Schedule by Extending the Application Fee for Temporary Use Permit - Temporary Outdoor Seating and Site Development Review Waiver - Permanent Outdoor Seating Until September 30, 2023 Attachment 3 - Planning Commission Resolution No. 22-10 Item 6.1 - PowerPoint Presentation 6.2 Dublin Districts—Public Hearing 4: Draft Final District Map Review and Community Feedback Opportunity The City Council will hold a Public Hearing to give the community an opportunity to provide feedback regarding the boundaries and composition of the Draft Final Maps. The City Council will review and/or revise Draft Final Maps, select a Final Map, and determine election sequencing. At the February 15, 2022 meeting, the City Council adopted a Resolution Declaring its Intention to Transition From an At-Large Election System to a District-Based Election System. Under California Elections Code, the City must hold a series of Public Hearings to allow the community to provide input on the composition of districts and Communities of Interest as well as the potential district boundaries, draft maps, and sequence of elections. Maps considered at this meeting must have been published at least seven days before the Public Hearing. Representatives from National Demographics Corporation will provide a brief presentation prior to the Public Hearing to review the draft maps and legal criteria for district maps. STAFF RECOMMENDATION: Receive the presentation, conduct the Public Hearing to receive input, review and/or revise Draft Final Maps, and select a Final Map and determine election sequencing. Staff Report Attachment 1 - Draft Final Maps Attachment 2 - Public Comment and Correspondence Item 6.2 - PowerPoint Presentation 7. UNFINISHED BUSINESS – None. July 19, 2022 Dublin City Council Regular Meeting Agenda 8 8. NEW BUSINESS – None. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.