HomeMy WebLinkAbout*February 4, 2020 Regular City Council Meeting PacketFebruary 4, 2020 Dublin City Council Agenda Page 1 of 4
REGULAR MEETING
Tuesday, February 4, 2020
Council Chamber, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
REGULAR MEETING 7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1. Employee Introductions
New members of City Staff will be introduced: Karen Vong, Office Assistant II,
Community Development Department; Nelson Pureco, Plan Check Engineer, Community
Development Department; Robert Stone, Office Assistant II, Parks and Community Services
Department; and Ashley Koch, Recreation Technician, Parks and Community Services
Department.
STAFF RECOMMENDATION:
Welcome the new City of Dublin Staff members.
3.2. Presentation by East Bay Housing Organizations (EBHO)
The City Council will receive a presentation by Gloria Bruce, Executive Director with East
Bay Housing Organizations regarding their approach to affordable housing advocacy in the
Tri-Valley.
STAFF RECOMMENDATION:
Receive the presentation.
3.3. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXC EED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future mee ting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. Approval of the January 14, 2020 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the January 14, 2020 Regular City
Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the January 14, 2020 Regular City Council meeting.
February 4, 2020 Dublin City Council Agenda Page 2 of 4
4.2. Declaration of Weeds and Combustible Debris Abatement
In accordance with Dublin Municipal Code section 5.70.030, the City Council may declare
that there is a public nuisance created by weeds and combustible debris growing and
accumulating upon the streets, sidewalks and property within the City of Dublin. This
declaration requires the Fire Chief or his designee to notify property owners of the nuisance
conditions and demand that the conditions be abated without delay. If the abatement is not
completed, the City of Dublin shall, at the expense of the owner, have the weeds or refuse
removed.
STAFF RECOMMENDATION:
Adopt the Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and
Ordering the Abatement Thereof; direct Staff to notify the public of the adoption of this
Resolution; and schedule a public hearing for the April 7, 2020 City Council meeting at
which time the City Council will hear and consider objections to this abatement order.
4.3. Appropriation for the Purchase of a Cargo Trailer and Related Equipment and
Supplies for Dublin Police Services
The City Council will consider amending the Fiscal Year 2019-20 Police Services Budget to
utilize available asset seizure funds for the purchase of a cargo trailer to transport equipment
needed to investigate complex vehicle accidents as well as facilitate DUI Checkpoint
operations, and related equipment.
STAFF RECOMMENDATION:
Approve the budget change.
4.4. Emergency Vehicle Designated Parking on Clark Avenue
The City Council will consider establishing an emergency vehicle parking zone along the
east side of Clark Avenue south of Dublin Boulevard fronting the Public Safety Complex.
This action will provide exclusive street parking for emergency response vehicles in front of
the Public Safety Complex.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Dublin Traffic Code Approving an Emergency Vehicle
Parking Zone Along the East Side of Clark Avenue South of Dublin Boulevard Fronting the
Public Safety Complex.
4.5. Ordinance Amending Chapter 4.40 of the Dublin Municipal Code Regarding Banning
the Sale of Flavored Tobacco Products and Electronic Smoking Devices
The City Council will consider adopting an Ordinance Banning the Sale of Flavored Tobacco
and Electronic Smoking Devices. This Ordinance would prohibit the sale of all flavored
tobacco products as well as electronic smoking devices within the City of Dublin.
STAFF RECOMMENDATION:
Waive the reading, and adopt an Ordinance Amending Chapter 4.40 (Tobacco Retailers) to
Title 4 (Regulation of Businesses) of the Dublin Municipal Code, regarding banning the sale
of flavored tobacco products and electronic smoking devices.
4.6. Youth Advisory Committee Mini Grant Program Funding Allocations
The City Council will consider approving the Youth Advisory Committee Mini Grant
Program recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2019-20 Youth
Advisory Committee Mini Grant Program.
4.7. Grafton Plaza Daycare and Retail Project (PLPA 2018-00010) - Second Reading
The City Council will consider adopting an Ordinance amending the Planned Development
Zoning for Grafton Plaza. On January 14, 2020, the City Council held a public hearing and
introduced this Ordinance. The City Council also approved a Site Development Review
Permit for three commercial buildings totaling 31,860 square feet and a Minor Use Permit for
a parking reduction for shared parking.
February 4, 2020 Dublin City Council Agenda Page 3 of 4
STAFF RECOMMENDATION:
Waive the reading, and adopt an Ordinance Amending the Zoning Map and Approving a
Planned Development Zoning District with Amended Stage 1 and Stage 2 Development
Plans for the Grafton Daycare and Retail Project, APN 985-0061-018, PLPA 2018-00010.
4.8. Revisions to the Personnel System
The City Council will consider proposed changes to the City’s current Personnel System.
The proposed adjustments are based on the need to revise the City’s Classification Plan,
Salary Plan, and Management Leave and Benefit Plans for new positions exempt from
competitive service.
STAFF RECOMMENDATION:
Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution
Amending the Salary Plan for Management Positions Exempt from Competitive Service; 3)
Resolution Amending the Salary Plan for Part-Time Personnel; and 4) Resolution
Amending the Management Positions Exempt from Competitive Service Resolution and
Prescribing Leave Benefits for the Designated Positions.
4.9. Appointment to Alameda County Mosquito Abatement District
The City Council will consider the Mayor’s recommendation to appoint Councilmember
Shawn Kumagai as the City of Dublin representative to the Alameda County Mosquito
Abatement District.
STAFF RECOMMENDATION:
Confirm the Mayor’s recommendation and adopt the Resolution Making an Appointment to
the Alameda County Mosquito Abatement District Board of Trustees.
5. WRITTEN COMMUNICATION – NONE.
6. PUBLIC HEARING – NONE.
7. UNFINISHED BUSINESS – NONE.
8. NEW BUSINESS
8.1. Proposed Updates to the Public Art Master Plan
The City Council will receive a report on the proposed Public Art Master Plan and possible
Public Art Ordinance changes to allow for expanded use of Public Art Funds.
STAFF RECOMMENDATION:
Receive the Staff Report and provide input and direction on the Public Art Master Plan
update.
8.2. Update on Housing Legislation and Affordable Housing Opportunities
Staff will provide an update on important housing legislation and on various affordable
housing opportunities being pursued. The legislative update includes a discussion of new
laws that became effective on January 1, 2020, including: SB 330 (the Housing Crisis Act of
2019), AB 1486 (strengthening the Surplus Lands Act), and AB 1487 (creating the Bay Area
Housing Finance Authority). The legislative update also includes an update on pending
legislation, including SB 50’s status, and efforts to regulate development impact fees. The
legislative update will be followed by a description of various opportunities that Staff is
pursuing to facilitate the development of affordable housing, including an opportunity to join
a joint powers authority that acquires apartment complexes and converts them to affordable
rental housing.
STAFF RECOMMENDATION:
Receive the report and provide appropriate direction.
February 4, 2020 Dublin City Council Agenda Page 4 of 4
8.3. Discussion Regarding City Council Salary
The City Council will discuss options regarding adjustments to Councilmember salaries.
STAFF RECOMMENDATION:
Discuss and provide direction to Staff regarding adjustments to City Council salaries.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Employee Introductions
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
New members of City Staff will be introduced: Karen Vong, Office Assistant II,
Community Development Department; Nelson Pureco, Plan Check Engineer,
Community Development Department; Robert Stone, Office Assistant II, Parks and
Community Services Department; and Ashley Koch, Recreation Technician, Parks and
Community Services Department.
STAFF RECOMMENDATION:
Welcome the new City of Dublin Staff members.
FINANCIAL IMPACT:
None.
DESCRIPTION:
New members of City Staff will be introduced: Karen Vong, Office Assistant II,
Community Development Department; Nelson Pureco, Plan Check Engineer,
Community Development Department; Robert Stone, Office Assistant II, Parks and
Community Services Department; and Ashley Koch, Recreation Technician, Parks and
Community Services Department.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Presentation by East Bay Housing Organizations (EBHO)
Prepared by: Kristie Wheeler, Assistant Community Development Director
EXECUTIVE SUMMARY:
The City Council will receive a presentation by Gloria Bruce, Executive Director with
East Bay Housing Organizations regarding their approach to affordable housing
advocacy in the Tri-Valley.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On November 5, 2019, the City Council asked Staff to invite East Bay Housing
Organizations (EBHO) to a future meeting to provide a presentation on their affordable
housing advocacy efforts in the Tri-Valley. Gloria Bruce, Executive Director with EBHO,
will provide a presentation to the City Council.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Approval of the January 14, 2020 Regular City Council Meeting Minutes
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the January 14, 2020 Regular
City Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the January 14, 2020 Regular City Council meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the minutes of the January 14, 2020 Regular
City Council meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the January 14, 2020 Regular City Council Meeting
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – JANUARY 14, 2020
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
JANUARY 14, 2020
Closed Session 6:30 P.M.
I. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph
(1) of subdivision (d) of Section 54956.9) Name of case: Asif v. City of Dublin,
Alameda County Superior Court Case No. HG19038601
II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Alameda
County Assessor’s Parcel No. 941-1500-25 (6541 and 6543 Regional Street)
Agency negotiator: Linda Smith, City Manager Negotiating parties: Crystal
Bay Development LLC Under negotiation: Price and terms of payment
III. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Portion of
Alameda County Assessor’s Parcel No 986-34-13-1 (eastern half of the
property bounded by Iron Horse Parkway, Martinelli Way, Campus Drive, and
BART garage) Agency negotiator: Linda Smith, City Manager Negotiat ing
parties: Surplus Property Authority of Alameda County Under negotiation:
Price and terms of payment
Regular Meeting
A Regular Meeting of the Dublin City Council was held on Tuesday, January 14, 2020,
in the City Council Chamber. The meeting was called to order at 7:06 P.M., by Mayor
Haubert.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
David Haubert Mayor Present
Arun Goel Vice Mayor Present
Melissa Hernandez Councilmember Present
Jean Josey Councilmember Present
Shawn Kumagai Councilmember Present
2. Report on Closed Session - The Mayor stated that there was no reportable action.
By consensus, the City Council agreed to hear Item 7.1 after Oral Communications.
4.1.a
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DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
JANUARY 14, 2020
3. Oral Communications
3.1. 2019 Sponsor Recognition
The City Council recognized the sponsors and thanked them all for their
donations.
3.2. Recognition of the 2019 Winners of the Decorate Dublin Decorating Contest
for Businesses
The City Council recognized the four winners of the Decorate Dublin contest for
businesses.
3.3. Recognition of 2019 Deck the Homes Holiday Decorating Contest
The City Council recognized the six winners of the Deck the Homes Holiday
contest.
3.4. Presentation on One City, One Book Initiative
The City Council received the presentation.
3.5. Employee Introductions
The Council welcomed the new and re-introduced Dublin Staff members.
3.6. Public Comment
No public comment provided.
4. Consent Calendar
4.1. Approved the minutes of the December 17, 2019 Regu lar City Council meeting with
the following correction to item 9:
By consensus, the City Council directed Staff to research the Reusable Food Ware
Ordinance and bring back more information on this topic for discussion in early
2020, February or March.
4.2. Linda Smith, City Manager, noted that two exhibits were added to this item to
include a diagram of the premises, and improvements and improvement costs
related to the facility for the City Council’s review; and
4.1.a
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DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
JANUARY 14, 2020
Adopted
RESOLUTION NO. 01-20
APPROVING THE AMENDED AND RESTATED OFFICE FACILITY USE
AGREEMENT WITH THE ALAMEDA COUNTY FIRE DEPARTMENT FOR
THE NEW PUBLIC SAFETY COMPLEX
4.3. Adopted
RESOLUTION NO. 02 - 20
APPROVING AN AMENDMENT TO THE AGREEMENT WITH KITTELSON &
ASSOCIATES
4.4. Adopted
RESOLUTION NO. 03- 20
APPROVING AMENDMENTS TO THE CONTRACT SERVICES AGREEMENTS WITH
TRI-VALLEY JANITORIAL SERVICES AND SUPPLY INC. AND ADVANCED
INTEGRATED PEST MANAGEMENT
and approved the budget change.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Shawn Kumagai, Councilmember
SECOND: Arun Goel, Vice Mayor
AYES: Goel, Josey, Kumagai, Haubert, Hernandez
7. Unfinished Business
7.1. Introduction of an Ordinance Banning the Sale of Flavored Tobacco and
Electronic Smoking Devices, and Report on Additional Policies Deterring
the Use of Tobacco Products
Anthony Li provided public comment.
Elsa Casanova provided public comment.
Ryanne Ma provided public comment.
Bob Gordon provided public comment.
4.1.a
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DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
JANUARY 14, 2020
Audrey Abadilla provided public comment.
Paula Campbell provided public comment.
Shah provided public comment.
Petra Habhab provided public comment.
Jenny Wang provided public comment.
Ranju Krishna provided public comment.
Ankita Khatri provided public comment.
Diya Vij provided public comment.
Margaret Liang provided public comment.
Harsimar Saini provided public comment.
Summer Shi provided public comment.
Patty Hout provided public comment.
Katherine Utsumi provided public comment.
Mary Miller provided public comment.
Banoo Khawi provided public comment.
Aditya Fhdla provided public comment.
Krupa provided public comment.
Jannell Gladen provided public comment.
Jen Grand-Lejano provided public comment.
Kristie Wang provided public comment.
Rachel Gratz-Lazarus provided public comment.
Angelina Wu provided public comment.
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DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
JANUARY 14, 2020
Waived the reading and introduced Ordinance Amending Chapter 4.40 (Tobacco
Retailers) To Title 4 (Regulation Of Businesses) of the Dublin Municipal Code
regarding banning the sale of flavored tobacco and electr onic smoking device;
and directed Staff to work with a liaison committee to develop community
outreach such as informational posters in addition to public service
announcements and return six months after the adoption date of the Ordinance
to further explore alternative policies. Of the seven alternative policies to be
considered, the City Council directed Staff to remove the excess tax on tobacco
products as an option.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Arun Goel, Vice Mayor
AYES: Goel, Haubert, Hernandez, Josey, Kumagai
5. Written Communication – None.
6. Public Hearing
6.1. Grafton Plaza Daycare and Retail Project (PLPA-2018-00010)
By consensus, the City Council directed Staff to add the following to the
conditions of approval:
• Provide three additional parking spaces that are equipped for electric
vehicle charging.
• Provide five additional clean air parking spaces.
• Amend the Planned Development to limit outdoor activities between the
hours of 10:00 a.m. to 6:00 p.m.
Waived the reading and introduced an Ordinance Amending the Zoning Map and
Approving a Planned Development Zoning District with Amended Stage 1 and
Stage 2 Development Plans for the Grafton Plaza Daycare and Retail Project;
and; adopted
RESOLUTION NO. 04 - 20
APPROVING A SITE DEVELOPMENT REVIEW PERMIT FOR CONSTRUCTION OF
THREE COMMERCIAL BUILDINGS WITH A TOTAL OF 31,860 SQUARE FEET ON
3.68 ACRES AND A MINOR USE PERMIT TO ALLOW A PARKING REDUCTION
FOR SHARED PARKING FOR THE GRAFTON PLAZA DAYCARE AND RETAIL
PROJECT
4.1.a
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DUBLIN CITY COUNCIL MINUTES 6
REGULAR MEETING
JANUARY 14, 2020
RESULT: ADOPTED [4 TO 1]
MOVED BY: David Haubert, Mayor
SECOND: Shawn Kumagai, Councilmember
AYES: Josey, Kumagai, Haubert, Hernandez
NAYS: Arun Goel
8. New Business
8.1. StopWaste.Org’s Proposals to Regulate Disposable Food Ware in Eating
and Drinking Establishments
By consensus, the City Council directed Staff to provide feedback to StopWaste
that the preference would be a countywide ordinance rather than a model
ordinance that would be customized and implemented by each agency, and to
express their concerns about the upcoming mandates from SB 1383. In addition,
the City of Dublin is interested in asking StopWaste to consider deferring the
Food Ware ordinance until the impacts of the SB 1383 implementation on Stop
Waste and the municipalities that it serves, are understood prior to moving
forward.
8.2. Designation of Voting Delegate and Alternate for the November 2020
National League of Cities Annual Conference and Authorize Out-of-State
Travel for City Councilmembers
By consensus, the City Council agreed to include in the upcoming budget, funds
for out-of-state travel for possibly all Councilmembers to travel to Tampa, FL for
the November NLC Conference.
8.3. City Council St. Patrick’s Day Parade Participation
By consensus, the City Council agreed to walk in the St. Patrick’s Day Parade.
9. Other Business
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
4.1.a
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DUBLIN CITY COUNCIL MINUTES 7
REGULAR MEETING
JANUARY 14, 2020
Linda Smith, City Manager, informed the Council that the Strategic Planning meeting is
scheduled for March 4th and 5th of 2020. The meetings will begin after 6:30 p.m. to
ensure Councilmembers are able to attend.
By consensus, the City Council directed Staff to recognize Christine Gouig, Executive
Director with the Housing Authority of the County of Alameda (HACA), at an upcoming
City Council meeting for her service to the community prior to her upcoming retirement.
Councilmembers also directed Staff to hold a work study session prior to the March 17,
2020 Council meeting to discuss any items of relevance, interest, applicable to the City
of Dublin. This would be an opportunity for Councilmembers to debrief with Staff after
they attend the National League of Cities, Congressional City Conference, in
Washington, D.C. on March 8-11th, 2020.
10. Adjournment
The meeting was adjourned at 10:52 p.m. in honor of Staff Sgt. Sean Diamond and all
our fallen troops.
Mayor
ATTEST:
___________________________
City Clerk
4.1.a
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Declaration of Weeds and Combustible Debris Abatement
Prepared by: Bonnie Terra, Division Chief
EXECUTIVE SUMMARY:
In accordance with Dublin Municipal Code section 5.70.030, the City Council may
declare that there is a public nuisance created by weeds and combustible debris
growing and accumulating upon the streets, sidewalks and property within the Cit y of
Dublin. This declaration requires the Fire Chief or his designee to notify property
owners of the nuisance conditions and demand that the conditions be abated without
delay. If the abatement is not completed, the City of Dublin shall, at the expense of the
owner, have the weeds or refuse removed.
STAFF RECOMMENDATION:
Adopt the Resolution Declaring Weeds and Combustible Refuse a Public Nuisance
and Ordering the Abatement Thereof; direct Staff to notify the public of the adoption of
this Resolution; and schedule a public hearing for the April 7, 2020 City Council meeting
at which time the City Council will hear and consider objections to this abatement order.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with Dublin Municipal Code section 5.70.030, the City Council may
declare that there is a public nuisance created by weeds and combustible debris
growing or accumulating upon the streets, sidewalks and property within the City of
Dublin. With this declaration, the Fire Chief or his designee is required to notify property
owners of the nuisance conditions and demand that the conditions be abated without
delay. If the abatement is not completed, the City of Dublin shall, at the expense of the
owner, have the weeds and refuse removed.
4.2
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Page 2 of 2
The proposed public hearing date will be April 7, 2020 with the intention on allowing for
the abatement process to be completed prior to June 26, 2020. Starting the process at
this time will allow for Staff to complete the process within the time frame while stil l
abiding by the City's applicable ordinances.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution/ Declaring Weeds and Combustible Refuse a Public Nuisance and
Ordering the Abatement Thereof
4.2
Packet Pg. 17
ATTACHMENT 1
RESOLUTION NO. -20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
DECLARING WEEDS AND COMBUSTIBLE REFUSE A PUBLIC NUISANCE AND
ORDERING THE ABATEMENT THEREOF
WHEREAS, Government Code Section 39502 et. seq. authorizes the legislative body of a
city to adopt an Ordinance to provide for the abatement of weeds and combustible refuse ; and
WHEREAS, the Alameda County Fire Department is under contract to provide services
and exercise the powers common to the City of Dublin; and
WHEREAS, the City of Dublin did adopt Ordinance No. 13 -97, adding Chapter 5.70 of the
Dublin Municipal Code [Weeds and Refuse] providing for the abatement of weeds and refuse.
NOW, THEREFORE BE IT RESOLVED that:
1. Pursuant to section 5.70.030 of the Dublin Municipal Code, the Alameda County Fire
Department and the City of Dublin hereby declare as public nuisances all weeds and refuse
growing or accumulating upon the streets, sidewalks, and property as defined in section
5.70.030, in the City of Dublin.
2. The Fire Chief, or his designee, shall cause notice to be given to the public in the form
and manner provided in sections 5.70.030 and 5.70.040 of the Dublin Municipal Code, notifying
said public of the passage of this Resolution and furthe r that on April 7, 2020 at 7:00 p.m., the
City Council of the City of Dublin will conduct a public hearing to hear and consider objections to
this abatement order.
PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.2.a
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Appropriation for the Purchase of a Cargo Trailer and Related Equipment
and Supplies for Dublin Police Services
Prepared by: Nate Schmidt, Captain - Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider amending the Fiscal Year 2019-20 Police Services
Budget to utilize available asset seizure funds for the purchase of a cargo trailer to
transport equipment needed to investigate complex vehicle accidents as well as
facilitate DUI Checkpoint operations, and related equipment.
STAFF RECOMMENDATION:
Approve the budget change.
FINANCIAL IMPACT:
The purchase of a 2019 Carry-On 6X12CGR Enclosed Cargo Trailer will cost
$4,999.90; trailer accessories and miscellaneous related departmental equipment and
supplies will cost $34,779.62. Approval of the budget change will appropriate the total
amount of $39,779.52 from available asset seizure funds.
DESCRIPTION:
Recently the Dublin Police Traffic Unit has procured equipment to assist in complex
injury accidents and equipment to facilitate DUI checkpoint operations. This equipment
includes the Total Station Accident Reconstruction Unit, generators, lights, cones and
other safety equipment. To more efficiently deploy this equipment to accident and DUI
checkpoint scenes, there is a need to procure an enclosed cargo trailer. Staff
conducted research to determine which enclosed cargo trailer wo uld best meet the
needs of Dublin Police and is recommending the purchase of a 2019 Carry -On
6X12CGR Enclosed Cargo Trailer from Travin Toys. This recommendation was made
with functionality, durability, size, performance, and cost in mind.
Through the work on several criminal investigations, the Dublin Police Services Special
Investigations Unit has acquired revenue through state and federal asset seizure and
4.3
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Page 2 of 2
forfeitures. In order for these funds to be used to purchase operational supplies and
equipment for the improvement and enhancement of the department, the y must be
allocated to a budgeted account. Approval of the budget change (Attachment 2) will
move $39,779.52 in asset seizure funds to the operational budget to cover the cost of
the new enclosed trailer. The remainder of the funds would then be available for trailer
accessories and miscellaneous department equipment and supplies.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Budget Change Form
4.3
Packet Pg. 20
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves Other Reimbursement
Account Amount Account Amount
2101.2111.71102 (State Seizure Fund)$37,177.52
2107.2111.71102 (Federal Seizure Fund)$2,602
2/4/2020
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Utilization of seizure funds to procure public safety protection equipment
REASON FOR BUDGET CHANGE
FISCAL YEAR 2019-20
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: Asset Seizure Funds - Police Ops Support -
Equipment - Expendable
City Council's Approval Required
C:\Users\nrs6763\Downloads\08_2111 Seizure Funds_020420 08_2111 Seizure Funds_020420
4.3.a
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Emergency Vehicle Designated Parking on Clark Avenue
Prepared by: Sai Midididdi, Associate Civil Engineer (Traffic)
EXECUTIVE SUMMARY:
The City Council will consider establishing an emergency vehicle parking zone along
the east side of Clark Avenue south of Dublin Boulevard fronting the Public Safety
Complex. This action will provide exclusive street parking for emergency response
vehicles in front of the Public Safety Complex.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Dublin Traffic Code Approving an Emergency
Vehicle Parking Zone Along the East Side of Clark Avenue South of Dublin Boulevard
Fronting the Public Safety Complex.
FINANCIAL IMPACT:
The cost to implement the emergency vehicle parking zone by installing appropriate
signs can be accommodated in the Fiscal Year 2019-20 Street Maintenance Operating
Budget.
DESCRIPTION:
Staff is proposing installation of an emergency vehicle parking zone along the east side
of Clark Avenue, south of Dublin Boulevard, in front of the Public Safety Complex.
Dublin Police Services and Dublin Fire Services requested the establishment of a
reserved parking zone to provide exclusive on-street parking for emergency vehicles at
this location.
Based on the roadway geometry and width of the street, Staff is recommending that the
proposed restrictions be limited to 180 feet along the east side of Clark Ave nue as
shown in the attached Location Map (Attachment 2). The proposed parking area is
between the two Clark Avenue driveways that provide vehicle access to the Public
Safety Complex.
4.4
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Page 2 of 2
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Amending the Dublin Traffic Code Approving an Emergency Vehicle
Parking Zone Along the East Side of Clark Avenue South of Dublin Boulevard Fronting
the Public Safety Complex
2. Location Map
4.4
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RESOLUTION NO. __– 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE DUBLIN TRAFFIC CODE APPROVING AN EMERGENCY VEHICLE
PARKING ZONE ALONG THE EAST SIDE OF CLARK AVENUE SOUTH OF DUBLIN
BOULEVARD FRONTING THE PUBLIC SAFETY COMPLEX
WHEREAS, on-street parking is currently unrestricted along portions of the east side of
Clark Avenue south of Dublin Boulevard; and
WHEREAS, there is a need to provide emergency vehicle parking along Clark Avenue for
convenient access and efficient vehicle response to emergencies.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Dublin
hereby adopts the following parking regulation:
Section 1: The following language shall be added to Chapter 6.32 Limited Parking Zones
of the City of Dublin Traffic Code:
Section 6.32.0.11 Emergency Vehicles Only
Clark Avenue
On the easterly curbline from a point 196 feet south to 376 feet south of the southerly
curbline of Dublin Boulevard
PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk
4.4.a
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Ordinance Amending Chapter 4.40 of the Dublin Municipal Code
Regarding Banning the Sale of Flavored Tobacco Products and Electronic
Smoking Devices
Prepared by: John Stefanski, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance Banning the Sale of Flavored
Tobacco and Electronic Smoking Devices. This Ordinance would prohibit the sale of all
flavored tobacco products as well as electronic smoking devices within the City of
Dublin.
STAFF RECOMMENDATION:
Waive the reading, and adopt an Ordinance Amending Chapter 4.40 (Tobacco
Retailers) to Title 4 (Regulation of Businesses) of the Dublin Municipal Code, regarding
banning the sale of flavored tobacco products and electronic smoking devices.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On November 19, 2019, following a presentation and discussion on flavored tob acco
prohibitions, the City Council directed Staff to prepare an Ordinance banning the sale of
flavored tobacco and electronic smoking devices within the City of Dublin.
On January 14, 2020, the City Council waived the reading and introduced an Ordinance
Amending Chapter 4.40 (Tobacco Retailers) To Title 4 (Regulation of Businesses) of
the Dublin Municipal Code regarding banning the sale of flavored tobacco and
electronic smoking devices. The January 14, 2020 staff report details the proposed
Ordinance and is included as Attachment 2.
The City Council will hold a second reading of the Ordinance amending Chapter 4.40 of
the Dublin Municipal Code. The Ordinance is included as Attachment 1.
4.5
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STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
In the preparation of this item, Staff send a letter to each Tobacco Retailer Licensee,
dated December 17, 2019. An additional letter was sent to these entities on January 16,
2020.
ATTACHMENTS:
1. Ordinance Amending Chapter 4.40 (Tobacco Retailers) to Title 4 (Regulation of
Businesses) of the Dublin Municipal Code
2. January 14, 2020 Staff Report
4.5
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ORDINANCE NO. __ - 20
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**************
AMENDING CHAPTER 4.40 (TOBACCO RETAILERS)
TO TITLE 4 (REGULATION OF BUSINESSES)
OF THE DUBLIN MUNICIPAL CODE
WHEREAS, the United States Surgeon General has concluded that secondhand
smoke exposure can cause serious health problems, especially in children; and
WHEREAS, even occasional exposure to secondhand smoke is harmful, and low
levels of exposure to secondhand tobacco smoke can lead to increased health risks; and
WHEREAS, electronic cigarettes produce an aerosol or vapor of undetermined
and potentially harmful substances, which may appear similar to the smoke emitted
by traditional tobacco products; and
WHEREAS, the W orld Health Organization (W HO) recommends that electronic
smoking devices not be used indoors, especially in smoke free environments, in order
to minimize the risk to bystanders of breathing in the aerosol emitted by the devices and
to avoid undermining the enforcement of smoke free laws; and
WHEREAS, the smoking of tobacco and the use of electronic cigarettes are forms
of air pollution and are a danger to public health as well as a material public nuisance;
and
WHEREAS, the California Legislature has recognized the danger of tobacco use
and has made reducing youth access to tobacco products a high priority; and
WHEREAS, despite local, state, and federal efforts to limit youth access to
tobacco, minors are still able to access tobacco products; and
WHEREAS, the federal Family Smoking Prevention and Tobacco Control Act,
enacted in 2009, prohibited candy and fruit -flavored cigarettes, largely because these
flavored products were marketed to youth and young adults, and younger smokers were
more likely to have tried these products than older smokers; and
WHEREAS, although the manufacture and distribution of flavored cigarettes
(excluding menthol) is banned by federal law, neither federal nor California laws restrict
sales of flavored non-cigarette tobacco products, such as cigars, cigarillos, smokeless
tobacco, hookah tobacco, and electronic smoking devices and the nicotine solutions used
in these devices; and
4.5.a
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WHEREAS, flavored non-cigarette tobacco products have become increasingly
common and are available in a variety of flavors that appeal to children and young adults,
including apple, cherry, chocolate, grape, peach, strawberry, and vanilla; and
WHEREAS, the U.S. Surgeon General has stated that flavored tobacco products
are considered to be “starter” products that help establish smoking habits that can lead
to long-term addiction; and
WHEREAS, electronic cigarette companies have targeted minors with fruit-
flavored products, and it is unknown if e-cigarettes may lead minors to try other tobacco
products; and
WHEREAS, the California Constitution, Article XI, Section 7, provides cities and
counties with the authority to enact ordinances to protect the health, safety, welfare, and
morals of their citizens; and
WHEREAS, California state law prohibits the sale or distribution of free or nominal-
cost cigarettes or smokeless tobacco products (or coupons, coupon offers, or rebate
offers for such products) on public grounds or on private grounds that are open to the
public; and
WHEREAS, California state law specifically allows adoption of a local ordinance
related to the distribution of free or nominal-cost tobacco products that is “more restrictive”
and provides that a stricter local ordinance shall govern in the case of any inconsistency
between the local ordinance and state law; and
WHEREAS, the FDA and federal law also expressly grants state and local
governments the right to enact measures that are more restrictive than those in the federal
law; and
WHEREAS, the City of Dublin has a substantial interest in promoting compliance
with federal, state, and local laws prohibiting the sale or furnishing of tobacco products
and electronic cigarette products to minors; in discouraging the illegal purchase of
tobacco and electronic cigarette products by minors; in promoting compliance with laws
prohibiting sales of cigarettes and tobacco products to minors; and in protecting children
from being lured into illegal activity through adult misconduct; and
WHEREAS, since Chapter 4.40 was last amended in 2010, the public has been
presented with more information about the dangers of electronic cigarettes and flavored
tobacco products; and
WHEREAS, it is the intent of the City Council, in enacting this ordinance, to ensure
compliance with the business standards and practices of the City of Dublin and to
encourage responsible tobacco retailing and to discourage violations of tobacco -related
laws, especially those which prohibit or discourage the sale or distribution of tobacco and
nicotine products to minors, but not to expand or reduce the degree to which the acts
4.5.a
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regulated by federal or state law are criminally proscribed or to alter the penalties provided
therein.
NOW, THEREFORE, the City Council of the City of Dublin does ordain as
follows:
Section 1. Recitals.
The above recitals are true and correct and made a part of this Ordinance.
Section 2. Approval of Amendments.
Chapter 4.40.020 of the Dublin Municipal Code is amended as follows (with
additions in italics and deletions in strikethrough):
4.40.020 Definitions.
“Arm’s length transaction” means a sale in good faith and for valuable consideration that
reflects the fair market value in the open market between two informed and willing
parties, neither of which is under any compulsion to participate in the transaction. A sale
for which a significant purpose is avoiding the effect of the violations of this chapter is
not an arm’s length transaction.
“Chief of Police” means the Chief of the Dublin Police Department or his or her
designee.
“Cigar” means any roll of tobacco other than a cigarette wrapped entirely or in part in
tobacco or any substance containing tobacco and weighing more than three pounds per
thousand.
“Cigarette” means (1) any roll of tobacco wrapped in paper or in any substance not
containing tobacco; and (2) any roll of tobacco wrapped in any substance containing
tobacco, which, because of its appearance, the type of tobacco used in the filler, or its
packaging and labeling, is likely to be offered to, or purchased by, consumers as a
cigarette described herein.
“Characterizing flavor” means a taste or aroma, other than the taste or aroma of
tobacco, imparted either prior to or during consumption of a tobacco product or any
byproduct produced by the tobacco product, including, but not limited to, tastes or
aromas relating to menthol, mint, wintergreen, fruit, chocolate, vanilla, honey, candy,
cocoa, dessert, alcoholic beverage, herb, or spice; provided, however, that a tobacco
product shall not be determined to have a characterizing flavor solely because of the
use of additives or flavorings or the provision of ingredient information.
“Electronic smoking device” or “e-cigarette” means any device or delivery system sold
in combination with nicotine which can be used to deliver to a person nicotine in
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aerosolized or vaporized form, including, but not limited to, an e -cigarette, e-cigar, e-
pipe, vape pen, or e-hookah. Electronic cigarettes include any component, part, or
accessory of such a device that is used during the operation of the device when sold in
combination with any liquid or substance containing nicotine. Electronic cigarettes also
include any liquid or substance containing nicotine, whether sold separately or sold in
combination with any device that could be used to deliver to a person nicotine in
aerosolized or vaporized form. Electronic cigarettes do not include any device not sold
in combination with any liquid or substance containing nicotine, or any battery, battery
charger, carrying case, or other accessory not used in the operation of the device if sold
separately. an electronic and/or battery-operated device, the use of which may
resemble smoking, which can be used to deliver an inhaled dose of vapors including
nicotine and/or other substances. “Electronic smoking device” includes any similar
device, whether manufactured, distributed, marketed, or sold as an electronic cigarette,
an electronic cigar, an electronic cigarillo, an electronic pipe, an electronic hookah, a
vapor cigarette, or any other product name or descriptor. “Electronic smoking device”
does not include any product specifically approved by the United States Food and Drug
Administration for use in the mitigation, treatment, or prevention of disease.
“Flavored tobacco product” means any tobacco product that imparts a characterizing
flavor.
“Person” means any natural person, partnership, cooperative association, corporation,
personal representative, receiver, trustee, assignee, or any other legal entity.
“Proprietor” means a person with an ownership or managerial interest in a business. An
ownership interest shall be deemed to exist when a person has a ten percent (10%) or
greater interest in the stock, assets, or income of a business other than the sole interest
of security for debt. A managerial interest shall be deemed to exist when a person can
or does have or share ultimate control over the day-to-day operations of a business.
“Self-service display” means the open display or storage of tobacco products or tobacco
paraphernalia in a manner that is physically accessible in any way to the general public
without the assistance of the retailer or employee of the retailer and a direct pe rson-to-
person transfer between the purchaser and the retailer or employee of the retailer. A
vending machine is a form of self-service display.
“Smoking” means: (1) possessing a lighted tobacco product, lighted tobacco
paraphernalia, or any other lighted weed or plant (including a lighted pipe, cigar, hookah
pipe, or cigarette of any kind) and means the lighting of a tobacco product, tobacco
paraphernalia, or any other weed or plant (including a pipe, cigar, hookah pipe, or
cigarette of any kind) or (2) the use of an electronic smoking device.
“Tobacco paraphernalia” means cigarette papers or wrappers, pipes, holders of
smoking materials of all types, cigarette rolling machines, electronic smoking device
cartridges, electronic smoking device liquids, and any other item designed for the
4.5.a
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smoking, preparation, storing, consumption, or use of tobacco products or electronic
smoking devices.
“Tobacco product” means:
(1) any product containing, made, or derived from tobacco or nicotine that is
intended for human consumption, whether smoked, heated, chewed, absorbed,
dissolved, inhaled, snorted, sniffed, or ingested by any other means, including,
but not limited to cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco,
snuff; and
(2) any electronic device that delivers nicotine or other substances to the person
inhaling from the device, including, but not limited to, an electronic cigarette,
electronic cigar, electronic pipe, or electronic hookah.
(3) Notwithstanding any provision of subsections (1) and (2) to the contrary,
“Tobacco product” includes any component, part, or accessory intended or
reasonably expected to be used with a tobacco product, whether or not sold
separately. “Tobacco product” does not include drugs, devices, or combination
products authorized for sale by the United States Food and Drug Administration,
as those terms are defined in the Federal Food, Drug and Cosmetic Act.
“Tobacco product” means any substance containing tobacco or derived from tobacco,
including but not limited to cigarettes, cigars, pipe tobacco, hookah tobacco, snuff,
chewing tobacco, dipping tobacco, snus, bidis, or any other preparation of tobacco; any
and all electronic smoking devices; and any product containing synthetically produced
nicotine. “Tobacco product” does not include any cessation product specifically
approved by the United States Food and Drug Administration for use in treating nicotine
or tobacco dependence.
“Tobacco retailer” means any person who sells, offers for sale, or does or offers to
exchange for any form of consideration tobacco, tobacco products or tobacco
paraphernalia. “Tobacco retailing” shall mean the doing of any of these things. This
definition is without regard to the quantity of tobacco, tobacco products, or tobacco
paraphernalia sold, offered for sale, exchanged, or offered for exchange.
Chapter 4.40.03 of the Dublin Municipal Code is amended as follows (with
additions in italics and deletions in strikethrough):
4.40.030 Tobacco retailer license required; General Requirements and
Prohibitions.
A. It shall be unlawful for any person to act as a tobacco retailer in the city of Dublin
without first obtaining and maintaining a valid tobacco retailer’s license pursuant to this
chapter for each location at which that activity is to occur. Tobacco retailing without a
valid tobacco retailer’s license is a nuisance as a matter of law.
B. Display of License. Each tobacco retailer license shall be prominently displayed in
a publicly visible location at the licensed location.
4.5.a
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C. Positive Identification Required. No person engaged in tobacco retailing shall sell
or transfer a tobacco product or tobacco paraphernalia to another person who appears
to be under the age of twenty-seven (27) years without first examining the identification
of the recipient to confirm that the recipient is at least the minimum age under state law
to purchase and possess the tobacco product or tobacco paraphernalia.
D. False and Misleading Advertising Prohibited. A tobacco retailer or proprietor
without a valid tobacco retailer license, including, for example, a person whose license
has been revoked:
1. Shall keep all tobacco products and tobacco paraphernalia out of public
view. The public display of tobacco products or tobacco paraphernalia in violation
of this provision shall constitute tobacco retailing without a license under Section
4.40.100; and
2. Shall not display any advertisement relating to tobacco products or tobacco
paraphernalia that promotes the sale or distribution of such products from the
tobacco retailer’s location or that could lead a reasonable consumer to believe
that such products can be obtained at that location.
E. License may be issued only to a business that will engage in tobacco retail
activities at a fixed location.
F. License Conveys a Limited, Conditional Privilege. Nothing in this chapter shall be
construed to grant any person obtaining and maintaining a tobacco retailer’s license any
status or right other than the limited conditional privilege to act as a tobacco retailer a t
the location in the city identified on the face of the permit. For example, nothing in this
chapter shall be construed to render inapplicable, supersede, or apply in lieu of any
other provision of applicable law, including, but not limited to, any provis ion of this code,
including without limitation the zoning ordinance, building codes, and business license
tax ordinance, or any condition or limitation on smoking in an enclosed place of
employment pursuant to California Labor Code Section 6404.5. For example, obtaining
a tobacco retailer license does not make the retailer a “retail or wholesale tobacco shop”
for the purposes of California Labor Code Section 6404.5.
G. Fee for License. The fee for the issuance and renewal of a tobacco retailer’s
license shall be established from time to time by resolution of the City Council, and shall
be due and payable at the time a license application is submitted to the city. The fee
shall be calculated so as to include, but not exceed, the cost of administration and
enforcement of this chapter, including the administration of the license program, retailer
inspection and compliance checks.
1. In any year where grant funding has been obtained to recover the cost of
administration and enforcement of this chapter, or a portion thereof, the amount of the
license fee charged for the twelve (12) months following receipt of the grant funding
4.5.a
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shall be reduced based on the amount of grant funding received and on the total
number of tobacco retailers operating in the city. (Ord. 20-12 § 10 (part))
H. Sale of Flavored Tobacco Products Prohibited. It shall be a violation of this chapter
for any tobacco retailer or any of the tobacco retailer’s agents or employees to sell or
offer for sale, or to possess with intent to sell or offer for sale, any flavored tobacco
product.
1. There shall be a rebuttable presumption that a tobacco retailer in possession
of four or more flavored tobacco products, including, but not limited to,
individual flavored tobacco products, packages of flavored tobacco products,
or any combination thereof, possesses such flavored tobacco products with
intent to sell or offer for sale.
2. There shall be a rebuttable presumption that a tobacco product is a flavored
tobacco product if a tobacco retailer, manufacturer, or any employee or agent
of a tobacco retailer or manufacturer has:
(a) made a public statement or claim that the tobacco product imparts a
characterizing flavor;
(b) used text and/or images on the tobacco product’s labeling or packaging to
explicitly or implicitly indicate that the tobacco product imparts a
characterizing favor; or
(c) taken action directed to consumers that would be reasonably expected to
cause consumers to believe the tobacco product imparts a characterizing
Flavor.
I. Sale of Electronic Smoking Devices Prohibited. It shall be a violation of this chapter
for any tobacco retailer or any of the tobacco retailer’s agents or employees to sell or
offer for sale, or to possess with intent to sell or offer for sale, an electronic smoking
device.
Section 2: California Environmental Quality Act. This Ordinance is exempt from the
California Environmental Quality Act (“CEQA”) per CEQA Guidelines Section
15061(b)(3). Section 15061(b)(3) states that CEQA applies o nly to those projects that
have the potential to cause a significant effect on the environment. The adoption of this
Ordinance is exempt from CEQA because the Ordinance does not, in itself, allow the
construction of any building or structure, but it sets forth the regulations that shall be
followed if and when a building or structure is proposed to be constructed or a site is
proposed to be developed. This Ordinance of itself, therefore, has no potential for
resulting in significant physical change in the environment, directly or ultimately.
Section 3. Severability. The provisions of this Ordinance are severable and if any
provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional,
4.5.a
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or inapplicable to any person or circumstances, such illegality, invalidity,
unconstitutionality, or inapplicability shall not affect or impair any of the remaining
provisions, clauses, sentences, sections, words or parts thereof of the ordinance or their
applicability to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be enforced thirty (30)
days following its adoption. However, until July 1, 2020 City will not enforce those portions
of the Ordinance prohibiting the sale the flavored tobacco products or electronic smoking
devices.
Section 5. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to
be posted in at least three (3) public places in the City of Dublin in accordance with
Section 36933 of the Government Code of the State of California.
PASSED, APPROVED AND ADOPTED this 4th day of February, 2020.
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Mayor
ATTEST:
___________________________________
City Clerk
3451014.2
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Youth Advisory Committee Mini Grant Program Funding Allocations
Prepared by: Laura Johnston, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council will consider approving the Youth Advisory Committee Mini Grant
Program recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2019-20
Youth Advisory Committee Mini Grant Program.
FINANCIAL IMPACT:
The City of Dublin Youth Mini Grant Program is supported by the General Fund in the
amount of $1,600 for Fiscal Year 2019-20.
DESCRIPTION:
The Youth Advisory Committee (Committee) established the Youth Mini Grant Program
in Fiscal Year 2012-13 to support youth organizations/clubs in offering programs to
middle and high school students which are not offered by the Parks and Community
Services Department. Each year, the grant program is ope ned to Dublin-based youth
organizations/clubs that offer performing arts, sports, multicultural awareness, health
awareness, or other activities which benefit and are led by Dublin youth. Funding
allocations are recommended annually by the Committee and are awarded by the City
Council.
The Committee distributed the Fiscal Year 2019-20 mini grant program information to
local youth organizations/clubs, schools and past applicants. The deadline to apply was
October 20, 2019. Ten applications were submitted by the deadline.
The following six organizations/clubs were invited to present a five -minute presentation
at the Committee’s December 11, 2019 Special Meeting:
4.6
Packet Pg. 50
Page 2 of 2
Requested Amount
1. Boys Scouts of America, Troop 904 $250
2. Quarry Lane Environmental Club $600
3. Dublin High School OverBooked Club $200
4. Dublin High School P.A.T.C.H. Club $500
5. TEDxYouth@Dublin $1,000
6. Dublin High School Teens United for Education $300
Total Requested Amount $2,850
After all presentations, the Committee deliberated and recommended funding amounts
for each of the six organizations as follows:
Recommended Amount
1. Boys Scouts of America, Troop 904 $100
2. Quarry Lane Environmental Club $400
3. Dublin High School OverBooked Club $160
4. Dublin High School P.A.T.C.H. Club $340
5. TEDxYouth@Dublin $400
6. Dublin High School Teens United for Education $200
Total Recommended Amount $1,600
Awarded grant applicants will be notified by phone and email following the action by the
City Council.
Upon completion of their respective projects the Mini Grant recipients will have two
weeks from the conclusion of their project and no later than May 15, 2020, to complete
a brief report on how funds were used, and the number of youths impacted. Grantees
are encouraged to provide photos, testimonials, or and/or flyers used to promote their
project.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Applicants were notified of the City Council meeting and provided a copy of the staff
report.
ATTACHMENTS:
1. Resolution Approving Funding Recommendations for Fiscal Year 2019 -20 Youth Mini
Grant Program
2. Youth Mini Grant Applications
4.6
Packet Pg. 51
RESOLUTION NO. XX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2019-20 YOUTH ADVISORY COMMITTEE MINI GRANT PROGRAM
WHEREAS, the City received 10 applications for the Fiscal Year 2019-20 Youth
Advisory Committee Mini Grant Program; and
WHEREAS, the total amount of funding requested exceeds funding availability; and
WHEREAS, funding sources for the Youth Advisory Committee Mini Grant Program
are provided for the in the adopted City of Dublin General Fund Budget; and
WHEREAS, on December 11, 2019, the Youth Advisory Committee recommended
six youth organizations/clubs to receive grant funding through the Youth Advisory Committee
Mini Grant Program; and
WHEREAS, the Youth Advisory Committee has provided the City Council with
funding recommendations for the Fiscal Year 2019 -20 Youth Advisory Committee Mini Grant
Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve the Youth Advisory Committee Mini Grant Program fund ing
allocation for Fiscal Year 2019-20 as follows:
ORGANIZATION/ CLUB NAME
CITY COUNCIL
APPROVED FUNDING
Boys Scouts of America, Troop 904 $100
Quarry Lane Environmental Club $400
Dublin High School OverBooked Club $160
Dublin High School P.A.T.C.H. Club $340
TEDxYouth@Dublin $400
Dublin High School Teens United for Education $200
Total Recommended Amount $1,600
4.6.a
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PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.6.a
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Laura Johnston
From:PCS Website
Sent:Monday, October 21, 2019 8:22 AM
To:Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Saturday, October 19, 2019 8:51 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1.Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2.Organization/Club must have an adult sponsor.
3.Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1.A brief description of your organization.
2.Describe the project and how it will benefit Dublin youth.
3.Describe what and how the funds/grant will be used.
4.Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
4.6.b
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5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note:
Early applications are encouraged. Applications will be disqualified if not received
by the deadline and/or the qualifications or proposal does not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00 p.m. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: BOYS SCOUTS OF AMERICA, TROOP 904 - DUBLIN, CA
Address1 Camp Parks RFTA
City DUBLIN
State CA
Zip 94568-3252
Phone: 6507961110
Primary Contact Person
(Name & Title):
Adi Jain
Phone:
Email:
Adult Sponsor (Name &
Title):
Archana Jain
Phone:
4.6.b
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Email:
Amount Requesting: 250.00
Number of People in
Organization:
21
Percent of Dublin Youth
Participants:
85
Did the Youth
Organization/Club receive
grant funding in the past?
No
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
Field not completed.
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
ARCHANA JAIN
Date: 10/19/2019
Email not displaying correctly? View it in your browser.
4.6.b
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Dear Youth Advisory Committee,
My name is Adi Jain and I am a sixth-grader in Fallon Middle School. I am a Boy Scout from Boy
Scouts Troop 904 in Dublin. Our Troop supports the Aims of Scouting - To Build Character, to
Foster Citizenship, and to Develop Fitness. We have 21 scouts in our troop. I have learned a lot
about taking care of the environment from Boy Scouts and I would like to bring the same ideas
to our public properties such as schools, parks, and trails.
My project idea is inspired by one of the aims of scouting: to foster citizenship. I would like to
teach the youth in Dublin today to be more responsible towards keeping their environment
clean. This benefits the current youth and the youth in the future. My project is to design and
create a new type of board game that is fun, yet educational for public and private K-8 schools
in Dublin. I plan to gift these board games to the schools during Christmas. The board game will
be related to Boy Scout ideas and will educate school kids about Dublin’s parks, trails, historical
sites and how to keep them clean.
To work on this project, I have eight scouts from my troop signed up to help design and build the
board games. This group of eight scouts will work every week for 45 minutes for six weeks
starting Nov 6th. I will need $250 to buy the necessary materials for building the board games. I
estimate each board game to cost $20 to create and I plan to build 12 board games which totals
$240. I estimate the packaging to cost $10 which tallies up the cost to $250 in total.
To show the proof that my project used $250, I will provide the Youth Advisory Committee
receipts of the materials purchased for the board games, and I will share pictures of the finished
board games. I also plan to share pictures of my team of scouts working on the board games
4.6.b
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every two weeks. Also, I will show my team of scouts delivering the board games to each of the
12 schools in Dublin. After the schools reopen from Christmas break, I will ask teachers to take
pictures of students playing the board game and collect feedback in the form of a video. I plan to
share these videos with the YAC as well as use the feedback to improve the board game for
next year.
I hope the Youth Advisory Committee will help me complete my project!
Thanks,
Adi Jain
4.6.b
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Laura Johnston
From:PCS Website
Sent:Friday, October 18, 2019 3:38 PM
To:Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Friday, October 18, 2019 2:51 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
4.6.b
Packet Pg. 59
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5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note:
Early applications are encouraged. Applications will be disqualified if not received
by the deadline and/or the qualifications or proposal does not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00 p.m. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: Environmental Club
Address1 6363 Tassajara Road
City Dublin
State California
Zip 94568
Phone: (925) 829-8000
Primary Contact Person
(Name & Title):
Rhea Mitr (Environmental Club President and Founder)
Phone:
Email:
Adult Sponsor (Name &
Title):
Art Squillante (Club Mentor)
Phone:
4.6.b
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Email:
Amount Requesting: 600
Number of People in
Organization:
28
Percent of Dublin Youth
Participants:
90
Did the Youth
Organization/Club receive
grant funding in the past?
Yes
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
Funding from the Youth Mini Grant last year was used to
launch our first ever Earth Day Celebration on our school
campus, which was a large, public event that showcased how
various community and youth leaders are taking steps towards
achieving a greener planet. The funds from the grant were
used specifically for obtaining decorations and a number of
local, sustainable vendors to attend our event and explain the
importance of sustainability. These funds made the entire Earth
Day Celebration possible, and our goal of educating students
about the importance of environmentalism in a fun, engaging
way was accomplished, as we had performances,
entertainment and even representatives from the California
Assembly attending our event to talk about climate change and
legislation. These funds had a significant impact on our
program and have helped turn this event into a
school/community success and a recurring event that students
now look forward to for upcoming years.
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
Art Squillante
Date: 10/18/2019
Email not displaying correctly? View it in your browser.
4.6.b
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Dear Youth Advisory Committee,
Quarry Lane's Environmental Club is focused on transforming like-minded students into
active, well-informed stewards of our planet. Our primary purpose and main objective of the club
is to create an increased awareness of environmental issues with an emphasis on educating and
empowering students to be more involved in maintaining the well-being of our environment. In
the past, we have successfully implemented the first stage of a self-sustaining "Rain Garden" on
the Quarry Lane campus that not only beautifies the landscape and ecosystem, but also
innovatively purifies groundwater using a mix of special soils and native plants. This was
entirely a student-driven undertaking, and the club plans on expanding this successful garden
during this school year as well. Our club has also conducted park cleanups for Quarry Lane's
high school students to encourage all students to be involved in community service aimed at
increasing environmental awareness. Some of our major initiatives this coming year are
expanding the Rain Garden to other areas of the Quarry Lane campus, implementing more clean-
up efforts, collaborating on reforestation projects to help restore local forests and raising
awareness through our Earth Day Celebration. Overall, Quarry Lane's Environmental Club is
planning on creating positive change that transcends our Quarry Lane campus and allows all of
us to take steps towards achieving a greener planet.
We are requesting this Youth Mini Grant in order to further expand our Rain Garden
project to other areas and also to help fund our reforestation projects and Earth Day Celebration.
A Rain Garden is a depressed area in the landscape that collects rainwater from roofs, driveways,
parking lots or streets using a mix of special soils and native plants, and allows this runoff to
soak into the ground. Planted with grasses and flowering perennials, Rain Gardens can be a cost-
effective and beautiful way to reduce water runoff around the school. Rain Gardens trap and
4.6.b
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filter out sediments, fertilizers and other pollutants from surface water runoff and replenish
groundwater. In addition, they provide food and shelter for native birds, butterflies and other
wildlife, and beautify the surrounding landscape.
This Rain Garden project will in turn benefit the youth in Dublin as it will help to create a
healthy environment and reduce pollution that will enable the well-being of the youth in Dublin
for many generations to come as well. Additionally, the reforestation projects will help restore
natural ecosystems destroyed by human intervention and pollution, and the Earth Day
Celebration will be a large, public display of environmentalism that will showcase the efforts of
various community and youth leaders to create a greener future. All three projects also help
foster the growth of youth leaders in our community who actively participate in the betterment of
society and take initiative through our club, inspiring them to become more conscientious global
citizens. The funds from this Youth Mini Grant will be directed towards helping pay for this
expansion of the Rain Garden implementation project (which will approximately cost $2,000 in
total), our reforestation projects (which will cost approximately $300) and our Earth Day
Celebration (which will cost about $150). So far, Quarry Lane’s Environmental Club has been
rigorously fundraising in order to enable the launch of these various projects and has raised
approximately $500 for these projects.
Last year, we received $300 from the Youth Mini Grant for our large-scale Earth Day
Celebration, and this was extremely beneficial as it helped supplement our funds and fundraising
efforts so that we were able to successfully complete our first-ever Earth Day Celebration
through a student-driven undertaking. The money from the grant was dedicated towards
obtaining local sustainable vendors, environmental agencies and entertainment for the event, and
4.6.b
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various student groups/clubs and even representatives from the California Assembly attended our
Earth Day Celebration.
This grant will help to significantly cover the cost of these extremely beneficial projects
for our Dublin community and will enable the success of our reforestation projects, expansion of
the Rain Garden and continuation of the Earth Day Celebration. The Environmental Club will
submit multiple proofs of the transactions (such as invoices of nurseries, receipts, pictures, etc.)
to the Youth Advisory Committee in order to ensure that we will be using the money from this
mini grant for these causes only. We hope that you award our projects with the Youth Mini Grant
in order to sustain the environment and take baby steps towards a greener planet.
Sincerely,
Rhea Mitr
(President and Founder of Environmental Club)
4.6.b
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Laura Johnston
From:PCS Website
Sent:Monday, October 21, 2019 8:29 AM
To:Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Sunday, October 20, 2019 9:12 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
4.6.b
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5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note:
Early applications are encouraged. Applications will be disqualified if not received
by the deadline and/or the qualifications or proposal does not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00 p.m. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: OverBooked Club DHS
Address1 8151 Village Pkwy
City Dublin
State California
Zip 94568
Phone: (925) 833-3300
Primary Contact Person
(Name & Title):
Audrey Kang
Phone:
Email:
Adult Sponsor (Name &
Title):
Adair Spence - Librarian
Phone:
4.6.b
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Email:
Amount Requesting: $200
Number of People in
Organization:
50
Percent of Dublin Youth
Participants:
90
Did the Youth
Organization/Club receive
grant funding in the past?
No
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
Field not completed.
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
Adair Spence
Date: 10/20/2019
Email not displaying correctly? View it in your browser.
4.6.b
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OverBooked Club DHS
8151 Village Parkway
Dublin, CA 94568
(925) 833-3300 Ext. 7018
YAC Youth Mini Grant
20th October 2020
OVERVIEW
OverBooked Club at Dublin High School is a book club at Dublin High School. It has monthly club
meetings to discuss books, talking about both their characters and real-world implications to
foster academic and ethical growth in students. Service opportunities are also available through
annual events such as book drives and read-a-louds.
Project Description
Dublin High School’s OverBooked Book Club will be working in conjunction with other middle
and elementary schools in the Dublin Unified School District to host a book drive for new and
gently-used books of any reading level. These books will then be given to underprivileged
students at Rio Vista Elementary in Bay Point, California. OverBooked will be collaborating with
the school’s chapter of Room to Read, a 501(c)(3) organization promoting global literacy.
Students will have the opportunity to help out and earn service hours in various ways, including
but not limited to: creating posters and flyers, donating books, sorting and packaging books,
visiting the school, etc. They will also get to see the impact they make on children who are not as
fortunate as they are in terms of resources and educational support. The entire project will span
from about mid-November to mid-April, with a collection phase before winter break and a service
phase afterwards.
4.6.b
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Funds
Funds from the YAC Youth Mini Grant will be used to buy books of various reading levels to
supplement what books were not received through donations. OverBooked’s goal is to provide
each child in the 500-child school with a suitable book to take home. Proof of book purchases
through the form of receipts will be provided to the Youth Advisory Committee to prove funds
were used as proposed, along with photographic evidence of the book donation process. This is
the first YAC Youth Mini Grant OverBooked DHS has applied for.
4.6.b
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1
Laura Johnston
From:PCS Website
Sent:Monday, October 21, 2019 8:29 AM
To:Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Sunday, October 20, 2019 7:04 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
4.6.b
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5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note:
Early applications are encouraged. Applications will be disqualified if not received
by the deadline and/or the qualifications or proposal does not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00 p.m. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: P.A.T.C.H Club
Address1 8151 Village Pkwy
City Dublin
State CA
Zip 94568
Phone: 9258333300
Primary Contact Person
(Name & Title):
Annie Jung; Club President
Phone:
Email:
Adult Sponsor (Name &
Title):
Erin Vallejo; Teacher and Club Advisor
Phone:
4.6.b
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Email:
Amount Requesting: $500
Number of People in
Organization:
175
Percent of Dublin Youth
Participants:
100%
Did the Youth
Organization/Club receive
grant funding in the past?
Yes
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
P.A.T.C.H. received $500 from the Youth Mini Grants during
the 2017-2018 school and used the money to fund our second
annual Child Abuse Awareness Campaign. $250 of the fund
was to buy stickers, and we handed them out at our booth
during the campaign, and the rest of the money was spent to
print flyers, make poster, and advertise.
Our project goals were to get as many donations as possible
and to spread awareness on child abuse. All of our project
goals were met. We made almost $675 in donations;
P.A.T.C.H. Club used this money to fund our our holiday
stuffed animal drive during the 2018-2019 school year.
We were able to directly benefit Dublin teens by building their
awareness of child abuse and by giving them opportunities to
help serve the community. Many of the students, staff, and
community members involved in Dublin High School reached
out to our club and thanked us for spreading knowledge
regarding the issue of child abuse.
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
Erin Vallejo
Date: 10/20/2019
Email not displaying correctly? View it in your browser.
4.6.b
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October 20, 2019
Dear City of Dublin and Youth Advisory Committee,
Dublin High School’s P.A.T.C.H. Club respectfully requests a Youth Mini Grant of $500
for our 2020 Child Abuse Awareness Campaign and Blanket Project.
My name is Annie Jung, and I am a senior at Dublin High School. In August of 2018, I
was given the opportunity to help lead the P.A.T.C.H Club (Plushies Aimed to Comfort Hearts)
at Dublin High School. Before being offered this opportunity, I was an active member of the
P.A.T.C.H. Club. During these times of giving service to others, I realized that even the smallest
actions can change a child’s entire life and that P.A.T.C.H. has the ability to expand that impact
and to reach out to other children. I was then encouraged to keep the P.A.T.C.H. Club in action
so that more lives can be changed. Through P.A.T.C.H., I believe that our club’s actions,
volunteering, and support will change the lives of those who are hurting for the better.
The P.A.T.C.H. Club provides Dublin teens with opportunities to serve our community
through various service projects across the year. Through the events and projects, we aim to raise
awareness of child abuse and let others know that child abuse is still a large issue in today’s
society.
Last year, we collected and donated more than 300 stuffed animals as comfort items for
children in need. We also hosted a Blanket Making Project to make and donate blankets to a
local shelter. The $500 that was awarded to P.A.T.C.H. Club during the 2017-2018 school year
funded our 2018 “Take a Stand” Child Abuse Awareness Campaign. We used $250 to buy the
4.6.b
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stickers that were sold at during the campaign, and the rest of the money was used for flyer
printing, poster making, and advertising. All of our project goals were met. We were able to
directly benefit Dublin teens by building their awareness of child abuse and by giving them
opportunities to help serve the community. In recent months, our club has received lots of
support from civic leaders, school faculty members, business owners, family, and friends. We are
so thankful that the YAC grant enabled us to make such an impact and look forward to
expanding that impact through our upcoming projects.
Building on the success Child Abuse Awareness Campaigns of our previous school years,
which was made possible by the YAC Mini Grant, we are excited to initiate our fourth annual
Child Abuse Awareness Campaign at Dublin High in April, National Child Abuse Prevention
Month. Child abuse is still a taboo subject and, in most cases, goes unreported because of the
fear and shame faced by its victims. Our campaign’s goal is to continue to raise child abuse
awareness in our community because awareness is the key to preventing child abuse and to
getting more people involved with helping its victims.
In our 2020 Child Abuse Awareness Campaign and Blanket Project, we will be handing
out waterproof stickers that can be used on water bottles or laptops to spread information about
child abuse awareness. Our club will ask for a $1 donation for each sticker, and everyone that
donates will be entered into a raffle to win a prize. Our club will be providing a pair of AirPods
to use as a prize for our raffle. Our goal is to make 30 fleece blankets for a local abuse shelter or
local first responders’ agency. All donations generated from the donations will be used for future
projects like our stuffed animal drives.
4.6.b
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Along with bringing comfort to abused children, the April project will directly benefit
Dublin teens by building their awareness of the issue of child abuse and by helping them develop
compassion for others around them. It will also provide teens with opportunities to work together
to serve our community and make a positive impact in the lives of hurting children.
Our club respectfully requests a $500 grant for our Child Abuse Awareness Campaign
and Blanket Project in April 2020 so that we can hold this service project. The funds will
allow us to purchase the following items for our campaign and project:
1) 1 pair of AirPods ($160 for one pair x 1 = $160 )
2) 240 stickers ($6 for 48 @ Oriental Trading Co. x 5 = $30 )
3) 30 yds of fleece for 30 blankets @ Joann Fabrics (approx $10/yd x 30 = $300 )
4) Poster and Printing ( $10 )
Total: $160 + $30 + $300 + $10 = $500
P.A.T.C.H. will keep records of all expenditures and profits generated by the button sales.
Pictures will be taken throughout the whole campaign to post on our social media sites to create
more interest and participation among Dublin High School students. A full report of the project
can be presented to the Youth Advisory Committee after the event.
Thank you for your time and consideration of our request. I hope to hear from you soon.
Sincerely,
Annie Jung
P.A.T.C.H. President
4.6.b
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Laura Johnston
From:Bridget Amaya
Sent:Monday, October 14, 2019 10:40 PM
To:Andrea Mendez; Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: PCS Website <parksandcommunityservices@dublin.ca.gov>
Sent: Monday, October 14, 2019 4:12 PM
To: Bridget Amaya <Bridget.Amaya@dublin.ca.gov>
Subject: FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Saturday, October 12, 2019 8:59 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
4.6.b
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3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, starting at 8:00 AM through Friday, October 18, 2019 ending at 5:00 PM.
*Please note: Early applications are encouraged. Applications will be disqualified if
not received by the deadline and/or the qualifications or proposal does not meet the
criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00PM. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: TEDxYouth@Dublin
Address1 2011 Avanti Avenue
City Dublin
State California
Zip 94568
Phone: 9255499821
Primary Contact Person
(Name & Title):
Trishala Jain, Event Director
4.6.b
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Phone:
Email:
Adult Sponsor (Name &
Title):
Archana Chetan, Adult Coordinator
Phone:
Email:
Amount Requesting: 1000
Number of People in
Organization:
30
Percent of Dublin Youth
Participants:
100
Did the Youth
Organization/Club receive
grant funding in the past?
No
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
n/a
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
Archana Chetan
Date: 10/12/2019
Email not displaying correctly? View it in your browser.
4.6.b
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Dear Youth Advisory Committee,
Before I begin, I have a quick question for you all: How many of you have had the experience of attending a
TED talk in Dublin and being in the presence of innovative ideas, talented individuals, and an atmosphere of
creativity and curiosity?
I’m Trishala Jain, and I’m in the process of planning Dublin’s first ever TED talk event for the youth,
planned by the youth! TEDxYouth@Dublin is an independently organized TED event being hosted at Dublin
featuring student speakers coming from Dublin High School, Valley Christian, and Quarry Lane. Set to take
place on January 18th of 2020 in Dublin High’s Performing Arts Center, this event will encapsulate what it
means to be a teen living in Dublin, all while discussing issues that our city and the global community face.
The overarching theme of our event is “A Mindful Tomorrow,” and as interpreted by the title, the event will
focus on how both teens and adults can practice mindful habits and work towards a more conscious society.
Examples of featured topics include fast fashion, digital detoxes, smart financing, and sensible eating, and all
carry a message of working towards a more sustainable future. The goal of this event is not only to inspire
youth and teens to think about how they can live a more mindful life, but also connect with the larger
community of Dublin: small business owners, parents, and educators, and teach them something about
mindfulness as well.
The entire event will span about 3 hours and will feature roughly 6-7 individual segments including
traditional talks, skits, and audience-interactive sessions. All Dublin youth will have the opportunity to
submit an application to be a speaker for the event, and the entire Dublin youth community, including
students from elementary, middle, and high schools across the city will be invited to attend. I hope to partner
with clubs such as DECA, culinary, and mental awareness across the various schools to find a group of
varied and diverse speakers.
4.6.b
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Funding will primarily be used towards the venue: Dublin High’s Performing Arts Center (PAC). The PAC
does offer a discounted rate for non-profits, but it is still a significantly large amount to cover, including
set-up fees and custodial charges. Funds will also be used for marketing tools, such as posters, banners, and
flyers, which would be immensely helpful in attracting a large and diverse crowd. Here is a breakdown of our
costs:
Non-refundable application fee $100.00
Technician (Required by PAC) $30.00 per hour × 3 hours
House Manager (Required by PAC) $20.00 per hour × 3 hours
Rental Fee (Non-profit) $240.00 per hour × 3 hours
Marketing materials $150.00
Total $1120.00
Any additional fees that are not covered by the City of Dublin’s Youth Mini-Grant will be covered
out-of-pocket.
The Youth Advisory Committee will be given proof of how the funds were used through receipts from Adam
Fresquez, the PAC manager to prove that funding went towards securing a venue. The Committee will also
receive an official license confirmation from TED, and multiple pictures from the event to verify where and
how the funds were used.
Thank you all for your consideration and I hope to see everyone at Dublin’s first ever TEDx event!
Sincerely,
Trishala Jain
Trishala Jain
Event Director, TEDxYouth@Dublin
4.6.b
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1
Laura Johnston
From:PCS Website
Sent:Friday, October 18, 2019 8:30 AM
To:Laura Johnston
Subject:FW: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini
Grant Application
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Thursday, October 17, 2019 8:22 PM
To: PCS Website <parksandcommunityservices@dublin.ca.gov>
Subject: Online Form Submittal: City of Dublin Youth Advisory Committee - Youth Mini Grant Application
City of Dublin Youth Advisory Committee - Youth Mini Grant
Application
Step 1
Youth Advisory Committee - Youth Mini Grant Request for Proposals
General Information:
A. Qualifications:
1. Youth benefiting from or involved with the project must include at least 75%
Dublin residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal:
The proposal must be no longer than two and a half pages, double-spaced. The
proposal should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what and how the funds/grant will be used.
4. Explain what proof will be given to the Youth Advisory Committee that funds
were used as proposed.
4.6.b
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5. Should a grant have been awarded in the past to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission:
The application and proposal will be accepted beginning Monday, September 30,
2019, at 8:00 a.m., through Sunday, October 20, 2019, at 11:59 p.m.. *Please note:
Early applications are encouraged. Applications will be disqualified if not received
by the deadline and/or the qualifications or proposal does not meet the criteria.
Two ways to submit an application and proposal:
1. Email application packet to: Henry Siu
2. Submit the application packet in-person at the Shannon Community Center,
Attention: Henry Siu, 11600 Shannon Avenue, Dublin, CA 94568.
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 15, 2019, to present their proposal
at the Youth Advisory Committee meeting on December 11, 2019, at the Dublin
Senior Center at 7:00 p.m. A youth member or members, along with the adult
sponsor of the organization or club, must conduct the presentation.
Page 2 - Application
Name of Organization/Club: Teens Unite For Education
Address1 2838 Southwind Lane
City Dublin
State CA
Zip 94568
Phone: (510) 754-5700
Primary Contact Person
(Name & Title):
Saanya Goel - President
Phone:
Email:
Adult Sponsor (Name &
Title):
Bhavna Goel - Adult Sponsor
Phone:
4.6.b
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Email:
Amount Requesting: $300
Number of People in
Organization:
50
Percent of Dublin Youth
Participants:
100%
Did the Youth
Organization/Club receive
grant funding in the past?
Yes
If yes, please explain how
the funding from the Youth
Mini Grants was used, if the
goals were met, and the
impact on the program?
One year we used the funds to supply our backpack program,
similar to the one we are conducting this year. Last year we
used the funds to our nutritional program in which we taught
the students about nutritional basics. Both of our programs
were very successful and we plan on continuing these as the
response was positive from both the students and their
families.
I have reviewed the proposal and to the best of my knowledge, the funds requested
from the City of Dublin will be used to provide the services described in this
Request for Proposal. I also attest that the above-named organization/club have not
received a grant from the City of Dublin within the past year.
Adult Sponsor's
Acknowledgement
Bhavna Goel
Date: 10/17/2019
Email not displaying correctly? View it in your browser.
4.6.b
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Youth Mini Grant Application
Teens Unite For Education
Hello Youth Advisory Committee Members,
My name is Saanya Goel and I am the president of a club at Dublin High, Teens Unite for
Education. Our mission is to provide quality education for the less fortunate in our own
community. Many people in Dublin overlook the fact that we have children and families who
can’t afford to buy supplies for school, creating a hindrance in their future. We want to help these
students by fundraising in various ways. In the past we have partnered with restaurants like
Menchie’s and Mirchi Cafe, raising $300. Previously, we donated $200 to a nonprofit
organization, Yours Humanly, which has a similar mission to our club. However, we want to be
able to raise a lot more money this school year. Based on past experience, we are holding
fundraisers at school to have more visibility with the students at Dublin High School. We held a
Yankee Candle Fundraiser which is partnered with Yankee Candle themselves, where we
received 40% of the profits. Also, we created a Snap Raise profile to use throughout the year to
raise funds from family members and friends. Through all of our fundraisers, we raised over
$1,500. This is just a few of the fundraisers we have planned for this school year. We are amidst
planning more fundraisers.
We want to support these children to the best of our ability. Our goal is to fundraise
$1,000 to buy backpacks filled with school supplies for those children. In order to reach our goal
of $1,000, we need your support. We have created a list of supplies that will be in each backpack,
costing around $12 per backpack. With our goal of $1,000, we will be able to provide 80+
4.6.b
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students with backpacks. With any funds that we are granted, we will use it towards purchasing
prepackaged backpacks from our wholesale provider. We are going to donate all these supplies to
the children at a local school in Dublin called Kidango. Each student attending that school does
not have the privilege or financial support to be able to buy supplies each school year. We want
them to focus on making their future stable by easing some of their tensions. In the past, we have
also held a nutrition program at the school where we taught the basics of nutrition to the students
through various activities. Our overall mission is to aid these children, we have done in various
ways and will continue to serve our community in this fashion.
If we are granted the funds we are requesting, we will provide proof of the receipts for
each of the supplies that were bought with a complete breakdown that was purchased for each
student. We will also take pictures at the event when we hand out backpacks to the students.
Again, in the past we visited the school for our backpack and nutrition programs. For our
backpack program, the funds were used to purchase the backpacks and for the nutritional
program, we used the funds to purchase snacks and interactive activities to teach the students.
Both of our programs helped the students understand that even at a young age, they can make
decisions to lead a better life.
Thank you for your time and consideration. I look forward to working with you all.
4.6.b
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Grafton Plaza Daycare and Retail Project (PLPA 2018-00010) - Second
Reading
Prepared by: Robert Smith, Associate Planner
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance amending the Planned
Development Zoning for Grafton Plaza. On January 14, 2020, the City Council held a
public hearing and introduced this Ordinance. The City Council also approved a Site
Development Review Permit for three commercial buildings totaling 31,860 square feet
and a Minor Use Permit for a parking reduction for shared parking.
STAFF RECOMMENDATION:
Waive the reading, and adopt an Ordinance Amending the Zoning Map and Approving
a Planned Development Zoning District with Amended Stage 1 and Stage 2
Development Plans for the Grafton Daycare and Retail Project, APN 985 -0061-018,
PLPA 2018-00010.
FINANCIAL IMPACT:
There will be no financial impact to the City. All costs associated with processing the
applications are borne by the Applicant.
PROJECT DESCRIPTION:
Grafton Plaza is a 12.23-acre mixed-use development located at the southeast corner
of Dublin Boulevard and Grafton Street (see Figure 1 below). The project site has a
General Plan Land Use Designation of Mixed Use 2/Campus Office and has Planned
Development Zoning. The Planned Development Zoning serves as the master plan for a
coordinated and integrated mixed-use development with sites for a hotel, 115
townhomes, and a retail commercial center to be built in three phases (the hotel is
complete, and the townhouse project is nearing completion).
4.7
Packet Pg. 86
Page 2 of 3
Figure 1 – Location Map
The Applicant, Eddy Li, is proposing to construct the third and final phase of Grafton
Plaza, which is the retail commercial component. The proposed project implements the
master plan and includes three commercial buildings totaling 31,860 square feet,
including two retail buildings with 16,038 square feet and 6,055 square feet,
respectively, and a daycare building with 9,767 square feet and an integrated outdoor
play area. The application includes minor amendments to the Planned Development
Zoning, Site Development Review Permit, and a Minor Use Permit to allow a parking
reduction. Please refer to Attachment 1 for a complete description of the proposed
project.
On January 14, 2020, the City Council held a Public Hearing to consider the proposed
project. The City Council waived the reading and introduced an Ordinance to adopt the
amendments to the Planned Development Zoning. As part of this action, the City
Council included a requirement that the hours of operation for the outdoor play area for
the daycare facility be limited to 10:00 a.m. and 6:00 p.m. Monday through Friday,
which is reflected in the attached Ordinance (Attachment 2). The City Council also
approved the Site Development Review Permit and the Minor Use Permit.
The Ordinance is included as Attachment 2.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
4.7
Packet Pg. 87
Page 3 of 3
1. City Council Staff Report Dated January 14, 2020
2. Ordinance Amending the Planned Development Zoning for Grafton Plaza
4.7
Packet Pg. 88
Page 1 of 9
STAFF REPORT
CITY COUNCIL
DATE: January 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Grafton Plaza Daycare and Retail Project (PLPA-2018-00010)
Prepared by: Robert Smith, Associate Planner
EXECUTIVE SUMMARY:
The Applicant, Eddie Li, is requesting approval to construct three commercial buildings
with a total of 31,860 square feet (sf), including two retail buildings (16,038 sf and 6,055
sf) and one daycare building (9,767 sf) on a 3.68 -acre site within the Grafton Plaza
project located at the southeast corner of Dublin Boulevard and Grafton Street. This
project builds out the final phase of the Grafton Plaza master plan. The application
includes amendments to the existing Planned Development Zoning Stage 1 and Stage
2 Development Plans, a Site Development Review Permit for the proposed
improvements, and a Minor Use Permit for a parking reduction for shared parking.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate and take th e following actions: a) Waive the
reading and INTRODUCE an Ordinance Amending the Zoning Map and Approving a
Planned Development Zoning District with Amended Stage 1 and Stage 2 Development
Plans for the Grafton Plaza Daycare and Retail Project; and b) adopt the Resolution
Approving a Site Development Review Permit for Construction of Three Commercial
Buildings With a Total of 31,860 Square Feet on 3.68 Acres and a Minor Use Permit to
Allow a Parking Reduction for Shared Parking for the Grafton Plaza Daycare and Retail
Project.
FINANCIAL IMPACT:
There will be no financial impact to the City. All costs associated with processing the
applications are borne by the Applicant.
DESCRIPTION:
Background
Grafton Plaza is a 12.23-acre mixed-use development located at the southeast corner
of Dublin Boulevard and Grafton Street (see Figure 1 below). The 3.68 -acre project site
is the last remaining development area within the larger Grafton Plaza project. The
project site has a General Plan Land Use Designation of Mi xed Use 2/Campus Office
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and has Planned Development Zoning. The project site is relatively flat and
undeveloped.
In June 2010, the City Council approved a General Plan Amendment and Planned
Development Zoning District with a Stage 1 Development Plan (Ord inance No. 10-10)
for the 12.23-acre Grafton Plaza project to allow a mixed-use development as Option 1
and a campus/office development as Option 2. The approved development plan allows
a range of commercial uses such as retail and tutoring/educational ser vices,
professional and administrative offices, hotel, entertainment, and eating and drinking
establishments. The property owner chose to proceed with development under Option 1
to create a mixed-use development.
The City Council held several Study Sessions to review the proposed master plan for
Grafton Plaza, and in April 2016, approved a Planned Development Zoning Stage 2
Development Plan (Ordinance No. 05-16) for the site. The Planned Development
Zoning serves as a master plan for a coordinated and integrated mixed-use
development with sites for a hotel, 115 townhomes, and a retail commercial center with
34,500-55,400 square feet of development. The Stage 2 Development Plan established
the overall site plan including vehicular access and circulation, general siting of the
buildings, on-site circulation, and an overarching priority to create a pedestrian -focused
development. The 127-room, 63,298-square-foot Aloft hotel is complete, and the 115-
unit Apex townhouse project is under construction.
The Applicant, Eddie Li, is proposing to construct the third and final phase of Grafton
Plaza, which is the retail commercial component. The proposed project implements the
master plan and includes three commercial buildings totaling 31,860 square feet,
including two retail buildings with 16,038 square feet and 6,055 square feet,
respectively, and a daycare building with 9,767 square feet and an integrated outdoor
play area.
The current request for the proposed project includes:
- Planned Development Zoning – Minor amendments to the Planned
Development Zoning Stage 1 and Stage 2 Development Plans.
- Site Development Review Permit – Site Development Review Permit for three
commercial buildings and associated site improvements, including landscaping,
trash enclosures, pedestrian and bicycle facilities, plazas, and stormwater
capture.
- Minor Use Permit – Minor Use Permit to allow a reduction in parking of 16
parking stalls for shared parking.
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Figure 1 – Location Map
ANALYSIS:
Planned Development Rezone
The application includes minor amendments to the approved Planned Development
(PD) Zoning Stage 1 and Stage 2 Development Plans to amend the list of permitted
uses and to make minor modifications to the site plan.
The PD established permitted and conditionally permitted uses. This project proposes to
amend the list of permitted and conditionally permitted uses (Attachment 1 – Exhibit A)
to add daycare as a permitted use consistent with other similar City zoning districts. The
use would be added with the requirement for a Zoning Clearance or Minor Use Permit
to evaluate compliance with the development standards for daycare facilities contained
in Dublin Municipal Code Chapter 8.82.
The PD established a site plan which among other things identifies the location of
buildings along Grafton Street and along the southern boundary of the commercial area.
The PD also established vehicular and pedestrian access points, paseos, common
gathering and open space plaza areas, and coordinated architectural elements . The
intent of the PD is to create an integrated mixed-use development (see Figure 2 below).
Apex
Residential
Aloft Hotel
Grafton
Plaza
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The proposed project includes minor adjustments to building siting and footprints .
Therefore, the application includes minor amendments to the PD to relocate the east-
west pedestrian pathway shown on the approved site plan. No changes are proposed to
the approved vehicular access. As proposed, this minor revision to the site plan would
be consistent with the development regulations in the Stage 2 Development Plan and
overall intent to maximize commercial opportunities in the area. Refer to the Site
Development Review Permit, below, for further analysis of the site plan.
Figure 2 – Existing and Proposed Site Plan
EXISTING STAGE 2 SITE PLAN PROPOSED AMENDMENT
An Ordinance approving amendments to the Planned Development Zoning Stage 1 and
Stage 2 Development Plans for Grafton Plaza is included as Attachment 1.
Site Development Review Permit
Site Plan
The proposed site plan would provide interconnected pedestrian and vehicular
circulation throughout the site and connections to adjacent developments. As previously
noted, minor adjustments to building siting and footprints are proposed requiring the
relocation of a pedestrian pathway that would traverse the site east to west to connect
Grafton Street and the residential component of the project. The pathway would be
relocated approximately 50 feet to the north and located on the north side of “Retail B”
and the day care building. Additional pedestrian connections would remain for the north
to south pathway from Dublin Boulevard to the Water Quality Basin. Vehicular access to
the proposed surface parking lot on the project site would be provided from the
driveway off Summit Road consistent with the Site Plan approved for Grafton Plaza.
Summit Road is accessed from Dublin Boulevard and is designed to serve this project
and the Apex residential development. Circulation for all parcels within the overall
Grafton Plaza mixed-use project is interconnected including along Grafton Street,
allowing both pedestrians and vehicles to navigate through the entire property. Refer to
Figure 3.
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The site has frontages on both Dublin Boulevard and Grafton Street. However, it is the
intention of the Planned Development for buildings to be oriented along Grafton Street,
adding to the ‘Main Street’ feel and contributing to the existing commercial operators on
the west side of the street. Both retail buildings would be orientated toward Grafton
Street and the daycare building would be located centrally on the project site without
street facing frontage.
Integration among the three projects that comprise the Grafton Plaza Planned
Development (i.e., the Aloft Hotel, Apex residential townhouses, and proposed retail
and daycare buildings) includes: 1) a motor court plaza with enhanced pavement
centrally located on-site; 2) a linear ’Plaza’ element between the commercial and hotel
uses that extends across Grafton Street to Summit Road; and 3) a pase o element
between the hotel and residential uses. The paseo would provide a link to the trail
accessing the Water Quality Basin to the south (visual open space).
Architecture
The proposed buildings are designed to conform to the Grafton Plaza Architectura l
Guidelines and would be compatible with the Apex residential townhouse and Aloft
Hotel projects. The overall form of the two buildings fronting Grafton Street are reflective
of the ‘Main Street’ appearance of the existing buildings with the centrally loc ated
daycare building promoting a more modern design while retaining the high design
quality, theme colors, and materials of the surroundings. The retail and daycare
buildings are generally single-story with architectural features providing vertical
Figure 3: Site Plan
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articulation, varying roof forms, heights, articulated corner elements, and changes in
roof forms. The majority of buildings in the project would be single -story, 35 feet high,
with taller architectural features at approximately 50 feet, which would be below the
height limit evaluated for the California Environmental Quality Act (CEQA) analysis of 55
feet. The varying forms and mass of the buildings generate interest throughout the
project. The prominent colors of the buildings are natural earth tones with brick
accenting throughout, along with clear glazing and projecting canopies. The daycare
building is designed with graphic inserts to provide a visual queue to the educational
use of the building. Figure 4 shows proposed illustrative architectural elevations.
Figure 4: Architectural Elevations
Retail uses are proposed to front Grafton Street, with public access for future
businesses. Exterior materials include textured stucco finish, brick, and metal accents.
Horizontal and vertical variation through canopies, alternating parapet heights and roof
feature elements. Pedestrian entries to the commercial areas are defined with
prominent glass entryways and pronounced entrances. Decorative features and
materials are also added to provide interest to the building .
Landscape
The preliminary landscape plan includes a conceptual plant pallet with a variety of trees,
including 24-inch and 36-inch box trees along the perimeter of the site, within parking
islands and in front of commercial facades. The interior of t he site would be accented
with a mix of one-gallon to five-gallon shrubs. New landscape areas are proposed with a
variety of drought tolerant plants suitable for low maintenance and water conserving
efforts. The pedestrian connections running to the east -west and north-south would be
lined with landscaping to enhance the pedestrian experience. On the north -south
connection to the Water Quality Basin, a bioretention area is proposed to be introduced.
In order to retain the amenity value of this space, the landscaping would be enhanced to
provide a planting plan, walkway, and amenity features such as benches, as provided
on Sheets L1.1-L3.2 of the Project Plans (Attachment 3 – Exhibit A to Attachment 2).
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Public Art Compliance
The applicant intends to satisfy the City’s public art requirement through the payment of
in-lieu fees secured by a condition of approval.
Minor Use Permit
Parking requirements for the proposed development are regulated by the Zoning
Ordinance (Section 8.76.080.D). The parking requirem ents for the project are the sum
of the different uses. The following table illustrates the number of parking stalls that are
required for the use.
Table 1: Required Parking
Use Parking Requirement Total Area Required Number of
Parking Stalls
Daycare Center
1 per employee
1 per company vehicle
1 loading space for every
5 children
17 employees
0 vehicles
160 students
17
0
32
General Retail 1 per 300 square feet 6,193 square
feet 21
Eating and Drinking
Establishment
5,900 square feet
accessible to customers
1 space per
100 square feet
of accessible
plus 1 space
per 300 square
feet of not
accessible
59
10,000 square feet not
accessible to customers 33
Total Stalls Required 162
Total Stalls Provided 146
In order to allow the proposed use with les s than the required number of parking spaces
on-site, the Applicant is requesting a parking reduction. DMC Section 8.76.050 (Parking
Reductions for Shared Parking) provides that when shared off -street parking is
proposed between two or more adjacent use types, a reduction in off-street parking
requirements (from the sum of the parking required by each use type) may be granted
with a Minor Use Permit if each of the following standards are met:
1) The Minor Use Permit findings can be made;
2) A sufficient number of spaces are provided to meet the greatest parking
demands of the participating use types and to ensure that there will not be
a parking deficiency;
3) Satisfactory evidence is provided that the use types, by their natures and
operating times, will not conflict with each other;
4) Overflow parking will not adversely affect any adjacent use; and
5) Additional documents, covenants, deed restrictions, or other agreements
as may be deemed necessary by the Community Development Director
are executed to assure that the requirement parking spaces provided are
maintained and that uses with similar hours and parking requirements as
those uses sharing the parking facilities remain for the life of the
documents, covenants, deed restrictions, or other agreements.
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A Shared Parking Analysis was prepared by Fehr and Peers, dated May 2019
(Attachment 4 – Exhibit B to Attachment 2), and reviewed by the City’s Transportation
and Operations Manager. The Study concludes that Transportation Demand
Management measures can be incorporated to ensure adequate parking is provided for
the greatest parking demands at the site. Recommended measures to support the
parking reduction are included as Conditions of Approval. These include a requirement
that 17 off-site parking spaces along Zenith Avenue and Summit Road be designated
for employees (Monday to Friday 7.00 a.m. to 6.00 p.m.), six spaces within the parking
lot be designated loading zones with a 10 -minute stopping restriction (Monday to Friday
7:00 a.m. to 6:00 p.m.) and the remaining stalls (119 spaces) be open to visitor parking.
Adjacent sites would not be affected; however, measures are included to accommodate
reciprocal agreements with neighboring sites, should off -site parking be required. The
recommendations of the Shared Parking Analysis have been accepted by the Applicant,
including the Conditions of Approval.
A Resolution approving the Site Development Review Permit and Minor Use Permit is
included as Attachment 2.
CONSISTENCY WITH THE GENERAL PLAN, SPECIFIC PLANS, AND ZONING
ORDINANCE:
The project is consistent with the General Plan land use designation of Mixed
Use/Campus Office which allows a range of commercial uses including regional- and
community-serving retail uses, professional and administrative offices, hotel,
entertainment, and eating and drinking establishments. The General Plan encourages
projects to relate well to the surrounding developments, and the proposed project is
compatible with the surrounding neighborhood that includes commercial a nd residential
uses. The proposed project is consistent with the Eastern Dublin Specific Plan because
the Plan states that regionally-oriented commercial uses should be located south of
Dublin Boulevard and near freeway interchanges where convenient vehicu lar access
will limit traffic impacts to the rest of Dublin and the commercial center is intended to
serve the community as well as the region.
REVIEW BY APPLICABLE DEPARTMENT AND AGENCIES:
The Building Division, Fire Prevention Bureau, Public Works Dep artment, and Dublin
San Ramon Services District reviewed the project and provided Conditions of Approval
where appropriate to ensure that the Project is established in compliance with all local
Ordinances and Regulations. Conditions of Approval from these departments and
agencies have been included in the attached Resolution (Attachment 2).
ENVIRONMENTAL REVIEW:
In accordance with the requirements of the CEQA, two Initial Studies/Mitigated Negative
Declarations (MNDs) were previously prepared and adopted to address environmental
concerns associated with development of Grafton Plaza. Based on a review of the
project, no further environmental document is needed because the environmental
impacts of this project were fully addressed in the previous MNDs. There is no
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substantial evidence in the record that any new effects would occur to trigger
supplemental environmental review under CEQA Guidelines Section 15162.
PLANNING COMMISSION REVIEW:
The Planning Commission considered this project at their meeting on D ecember 10,
2019, and by a vote of four to one recommended that the City Council deny the project.
No members of the community addressed the Commission. The Planning Commission
expressed concern regarding: 1) on-site circulation, including how drop-off/pick-up of
children associated with the proposed daycare facility would function and the previously
established point of access to the site from Dublin Boulevard via Summit Road; 2) traffic
from the project particularly in the morning when parents are droppin g off children at the
daycare facility, combined with residential traffic from Apex; and 3) the previously
approved building locations which lack a building along Dublin Boulevard, and the
orientation of buildings with access from the parking area and turning their backs on
Grafton Street. The Planning Commission Resolutions recommending denial of the
project are included in Attachment 5.
PUBLIC NOTICING:
In accordance with State law, a public notice was mailed to all property owners and
occupants within 300 feet of the project site. A public notice also was published in the
East Bay Times and posted at several locations throughout the City. A Planning
Application sign was posted on the project site and the project was also included on the
City’s development projects webpage. A copy of this Staff Report has been provided to
the Applicant.
ATTACHMENTS:
1. Ordinance Amending the Planned Development for Grafton Daycare and Retail
2. Resolution Approving the Site Development Review and Minor Use Permit
3. Exhibit A to Resolution - Project Plans
4. Exhibit B to Resolution - Shared Parking Assessment
5. Planning Commission Resolutions No. 19-13 and 19-14
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1
ORDINANCE NO. xx – 20
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * *
AMENDING THE ZONING MAP AND APPROVING A PLANNED DEVELOPMENT ZONING
DISTRICT WITH AMENDED STAGE 1 AND STAGE 2 DEVELOPMENT PLANS FOR THE
GRAFTON DAYCARE AND RETAIL PROJECT
APN 985-0061-018
PLPA 2018-00010
The Dublin City Council does ordain as follows:
SECTION 1. RECITALS
A. The Applicant, Eddy Li, is proposing to construct three commercial buildings totaling
31,860 square feet on a 3.68-acre site within a portion of the 12.23-acre Grafton Plaza site. The
proposed development and applications are collectively known as the “Project.”
B. The project site is located south of Dublin Boulevard between Summit Road and Grafton
Street within the Eastern Dublin Specific Plan area, and more specifically within the Grafton
Plaza Planned Development.
C. On May 18, 2010, the City Council approved a Planned Development Rezone with
related Stage 1 Development Plan for Grafton Plaza which included the subject site (Ordinance
No. 10-10). On April 19, 2016, the City Council approved the Stage 2 Development Plan
(Ordinance No. 05-16). The subject site was identified in the approved Ordinance as
Commercial.
D. On May 18, 2010, the City Council adopted a Mitigated Negative Declaration (MND) by
City Council Resolution No. 75-10 in connection with approval of the Grafton Plaza Planned
Development Rezone and related Stage 1 Development Plan.
E. In compliance with California Environmental Quality Act (CEQA), the project was
examined to determine if another environmental document should be p repared. The analysis
concluded that the environmental impacts of the Project were analyzed in the previous MND.
There is no substantial evidence in the record that any new effect s would occur, that any new
mitigation measures would be required, or that an y of the conditions triggering supplemental
environmental review under CEQA Guidelines Section 15162 exists.
F. Following a properly noticed public hearing on December 10, 2019, the Planning
Commission adopted Resolution 19-13, recommending denial of the Planned Development
Rezone and related amendments to the previously approved Stage 1 and Stage 2 Development
Plans, which resolution is incorporated herein by reference and available for review at City Hall
during normal business hours.
G. A Staff Report dated January 14, 2020, and incorporated herein by reference, described
and analyzed the Project, including the Planned Development Rezone and related amendments
to the previously approved Stage 1 and Stage 2 Development Plans, for the City Council.
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2
H. On January 14, 2020, the City Council held a properly noticed public hearing on the
project, including the proposed Planned Development Rezone and related amendments to the
previously approved Stage 1 and Stage 2 Development Plans, at which time all interested
parties had the opportunity to be heard.
SECTION 2. FINDINGS
A. Pursuant to Section 8.32.070 of the Dublin Municipal Code, the City Council finds as follows:
1. The Project PD-Planned Development meets the purpose and intent of Chapter 8.32
in that it provides a comprehensive development plan that creates a desirable use of land
that is sensitive to surrounding land uses by virtue of the layout and design of the site
plan.
2. Development of the Project under the PD-Planned Development zoning will be
harmonious and compatible with existing and future development in the surrounding area
in that the site will provide new commercial uses in an area that has similar uses nearby
and is also adjacent to existing and future workplaces and residential neighborhoods
promoting pedestrian and circulation linkages from surrounding uses.
B. Pursuant to Sections 8.120.050.A and B of the Dublin Municipal Code, the City Council finds
as follows.
1. The PD-Planned Development zoning for the Project will be harmonious and
compatible with existing and potential development in the surrounding area in that:
- The Project is planned as an integrated portion of a mixed-use community with
distinct but coordinated commercial, hotel and residential uses, and with
development standards tailored to the specific needs of each use while maintaining
the common areas and interconnections that unite the project elements.
- Unifying landscape and architectural treatments and elements link the commercial,
hotel and residential uses.
- The Project provides interconnected pedestrian and vehicular circulation,
interspersed with public plaza’s and open spaces. This layout, in addition to the
designated land uses and design guidelines, provide places to shop, stroll, and meet
family and friends in a vibrant, comfortable, and contemporary setting.
- Truck traffic patterns are designed to avoid any future residential area(s) and the
conventional retail/commercial streetscape along the Grafton Street extension while
still serving the needs of the retail tenants.
2. The project site is physically suitable for the type and intensity of the zoning district
being proposed in that the project site is flat with improved streets and served by existing
public utilities. The project site conditions were documented in the Mitigated Negative
Declaration (MND) that was previously adopted, and the environmental impacts that have
been identified will be mitigated to the greatest degree possible. There are no site
challenges that were identified in the MND that will present an impediment to utilization of
the site for the intended purposes. There are no major physical or topographic constraints
4.7.b
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and, thus, the site is physically suitable for the type and intensity of the commercial uses
approved through the PD zoning.
3. The PD-Planned Development zoning will not adversely affect the health or safety of
persons residing or working in the vicinity, or be detrimental to the public health, safety
and welfare in that the Project will comply with all applicable development regulations and
standards and will implement all adopted mitigation measures.
4. The PD-Planned Development zoning is consistent with and in conformance with the
Dublin General Plan, in that the proposed commercial center is consistent with the Mixed
Use/Campus Office land use designation for the site.
C. On May 18, 2010, the City Council adopted a Mitigated Negative Declaration (MND) by City
Council Resolution No. 75-10 in connection with approval of the Grafton Plaza Planned
Development Rezone and related Stage 1 Development Plan. Pursuant to CEQA, the Project
was examined to determine if any further environmental review is required.
SECTION 3. AMENDMENTS TO THE EXISTING STAGE 1 & STAGE 2 DEVELOPMENT
PLANS
1. Statement of proposed uses: Option 1: Mixed Use Residential Development
The following use is added as a permitted use with the submission of a Zoning Clearance or
Minor Use Permit for Grafton Plaza:
- Day Care Center (15+ persons) (see Dublin Municipal Code Section 8.82).
2. Site area, proposed densities, size and new area (Parcel 3)
The square footage associated with the buildings/uses on Parcel 3 is amended to read as
follows (refer to the Site Plan for the general location of these facilities):
Parcel Use Acres Use Approved
SF FAR
Parcel 1 Residential 6.55 115 units 218,412 .20
Parcel 2 Hotel 2.00 127 rooms 63,298 .11
Parcel 3 Retail 3.68 3 buildings 31,860
Subtotal 12.23 337,110 .31
Water Quality Pond 13.10 drainage 0 0
Total 25.33 337,110 .31
Development of the project site may occur in phases over time provided that adequate parking
is provided to support the development using shared parking. Modifications to the proposed size
of individual buildings may be approved by the Community Development Director. Letters and
numbers shown in the table above do not imply sequence of timing or phasing.
4.7.b
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The remaining improvements are envisioned to be constructed in one phase as shown below
and on the Site Plan. The location, size and configuration of buildings and improvements is
conceptual in nature and may be adjusted.
Improvements on Parcel 3 include the following:
• Retail Building A;
• Retail Building B;
• Daycare Building.
Anticipated New building area (gross square feet):
• Building A: 16,038 SF
• Building B: : 6,055 SF
• Daycare Building: 9,767 SF
Total: 31,860 SF
3. Commercial Development Standards
The following development standard for Day Care Centers on Parcel 3 has been added:
Outdoor Play Area. All activities associated with the outdoor play area for the Day Care Center
shall be limited to 10:00 a.m. and 6:00 p.m. Monday through Friday.
4. Amended Site Plan.
The Site Plan is amended as shown below:
4.7.b
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4. Amended Landscape Plan
The landscape plan is amended as shown below:
5. Amended Vehicular and Pedestrian Circulation.
The vehicular and pedestrian circulation plan is amended as shown below:
4.7.b
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Commercial preliminary vehicle and pedestrian circulation plan.
SECTION 4. POSTING OF ORDINANCE
The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three (3)
public spaces in the City of Dublin in accordance with Section 36933 of the Government Code of
the State of California.
4.7.b
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SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect thirty (30) days following its adoption.
PASSED AND ADOPTED BY the City Council of the City of Dublin, on this 4th day of
February, 2020, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Mayor
ATTEST:
_____________________________
City Clerk
4.7.b
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Revisions to the Personnel System
Prepared by: Angelica Smith, Senior Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City’s current Personnel
System. The proposed adjustments are based on the need to revise the City’s
Classification Plan, Salary Plan and Management Leave and Benefit Plans for new
positions exempt from competitive service.
STAFF RECOMMENDATION:
Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution
Amending the Salary Plan for Management Positions Exempt from Competitive Service;
3) Resolution Amending the Salary Plan for Part-Time Personnel; and 4) Resolution
Amending the Management Positions Exempt from Competitive Service Resolution and
Prescribing Leave Benefits for the Designated Positions.
FINANCIAL IMPACT:
The proposed changes to the Personnel System, if approved by the City Council, will
not require a budget adjustment. There are no financial impacts of updating Part -Time
job classifications in Fiscal Year 2019-20. The addition of two Manager job
classifications is proposed to take effect on July 1, 2020 and will and will be reflected in
the proposed Fiscal Year 2020-21 budgeted position allocation plan.
DESCRIPTION:
CLASSIFICATION PLAN AMENDMENT:
Pursuant to the City’s Personnel System Rules, a job description must be adopted for
each classification in the organization. The job description typically includes key
elements, knowledge, skills, abilities, and requirements of the position. The job
descriptions make up the City’s Classification Plan.
4.8
Packet Pg. 105
Page 2 of 3
Communications Manager/Human Resources Manager
The City Manager proposes the creation of the Communications Manager position to
oversee the City’s internal and external communications program, which supports the
City Manager’s plan for improved services to the community. The creation of the
Human Resources Manager supports anticipated staffing changes in the City’s
organization and provides for a seamless transition in the Human Resources division.
Based on recent/anticipated employment separations and a review of the current and
future needs of the City Manager’s Office the City Manager has determined that the
above modifications to the Classification Plan are necessary.
Part-Time, Temporary Job Classifications
The revisions to the Part-Time, temporary/seasonal job classifications is proposed to
increase efficiencies in the management of Part-Time personnel and to address staffing
challenges in all recreational programming area. The proposed broader job
classifications help to streamline City recruitment, offers greater opportunities for cross
training, and provides Parks and Community Services staff with greater flexibility to
move and assign Part-Time employees across various program areas as required. The
proposed revisions eliminate 24 Part-Time job classifications and consolidate related
positions into five job classifications as follows:
Eliminated PT Job Classification
Consolidated & Amended
PT Job Classifications
Customer Service Assistant I Customer
Service Assistant II
Customer Service Assistant
Lifeguard I, Lifeguard II, Lifeguard/Swim
Instructor I, Lifeguard/Swim Instructor II,
Swim Instructor I, Swim Instructor II
Lifeguard/Swim Instructor
Aquatics Program Specialist, Lead Preschool
Teacher, Pool Manager
Program Specialist
Cashier, Facility Attendant I, Preschool Aide,
Recreation Leader I
Recreation Aide
Facility Attendant II, Preschool Teacher,
Recreation Leader II, Senior Facility
Attendant, Senior Recreation Leader
Recreation Leader
Assistant Pool Manager (eliminated)
Assistant Swim Lesson Manager (eliminated)
Recreation Driver (moved to contract
service)
Sports Official (moved to contract service)
The City Manager is proposing that the above Job Classifications be created,
eliminated, and/or amended as described in the attached Resolution (Attachment 1) to
align with current and future staffing needs of the City.
SALARY PLAN AMENDMENT:
Included in the City’s Personnel System are Resolutions that address salary ranges for
Part-Time personnel and management positions exempt from competitive service. The
attached Resolution (Attachment 2) is a proposed amendment to the City’s Salary Plan
4.8
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Page 3 of 3
for the inclusion of the following positions: Communications Manager and Human
Resources Manager. The salary ranges for the Communications Manager and Human
Resources Manager were determined based on a market assessment of comparable
positions in similar agencies and then aligned internally within the City classification
plan of related jobs in terms of scope and requirements to establish pay equity within
the City’s Salary Plan. Attachment 3 is a proposed amendment to the Salary Plan for
Part-Time Personnel which reflects the hourly rates from consolidating Part -Time job
classifications.
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
AMENDMENT:
Communications Manager and Human Resources Manager will be designated as
management and exempt from the City’s competitive service system. In order to
identify these positions as management and exempt, a separate Resolution must be
adopted that establishes the benefits for such management positions. The Resolution
amending the management positions exempt from competitive service (Attachment 4)
designates these two positions as exempt and defines specific management level
benefits.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Exhibit A to Resolution Amending the Classification Plan
3. Exhibit B to Resolution Amending the Classification Plan
4. Exhibit C to Resolution Amending the Classification Plan
5. Exhibit D to Resolution Amending the Classification Plan
6. Exhibit E to Resolution Amending the Classification Plan
7. Exhibit F to Resolution Amending the Classification Plan
8. Exhibit G to Resolution Amending the Classification Plan
9. Resolution Amending the Salary Plan for Management Positions Exempt form
Competitive Service
10. Resolution Amending the Salary Plan for Part-Time Personnel
11. Resolution Amending the Management Positions Exempt From Competitive
Service Resolution and Prescribing Leave Benefits for the Designated Positions
4.8
Packet Pg. 107
ATTACHMENT 1
RESOLUTION NO. XX – 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add and revise job descriptions in the Classification Plan
to reflect current responsibilities and laws.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be amended to add the following positions:
Communications Manager (Exhibit A)
Human Resources Manager (Exhibit B)
Recreation Aide (Exhibit C)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall further
include changes to the following amended positions:
Customer Service Assistant (Exhibit D)
Lifeguard/Swim Instructor (Exhibit E)
Program Specialist (Exhibit F)
Recreation Leader (Exhibit G)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be
amended to delete the following positions:
Aquatics Program Specialist
Assistant Pool Manager
Assistant Swim Lesson Manager
Cashier
Customer Service Assistant I
Customer Service Assistant II
Facility Attendant I
Facility Attendant II
Lead Preschool Teacher
Lifeguard I
Lifeguard II
Lifeguard/Swim Instructor I
Lifeguard/Swim Instructor II
Pool Manager
Preschool Aide
Preschool Teacher
Recreation Driver
Recreation Leader I
Recreation Leader II
Senior Facility Attendant
Senior Recreation Leader
Sports Official
Swim Instructor I
Swim Instructor II
4.8.a
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ATTACHMENT 1
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective February 4, 2020.
PASSED, APPROVED AND ADOPTED this 4th day of February, 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
4.8.a
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Exhibit A
1
Date Adopted: 2/4/2020
Date Revised:
Title: Communications Manager
FLSA: Exempt/At-Will/Designated Management
General Purpose:
To plan, organize, and manage the activities of the Public Information Division within the City Manager’s
Office. Directs the creation, development, production and distribution of public information and
government affairs materials using all forms of communication and media. Demonstrates a full
understanding of all applicable policies, procedures, laws and work methods associated with assigned
duties. Act as the City’s representative to internal and external groups and advisory bodies related to areas
of responsibility. Serve as public information officer during emergency operations. Provides highly
complex staff assistance to the City Manager or designee.
Distinguishing Characteristics:
This is a single classification reporting directly to the City Manager or designee. The Communications
Manager is responsible for the Public Information Division within the City Manager’s Office. The
Communications Manager performs complex and politically sensitive tasks including functioning as the
City’s media advisor and strategist. Appropriate judgment is essential to this position, as the incumbent is
expected to use professional judgement and skills in establishing relationships working with community
and neighborhood groups. Strategic thinking is also essential to this position, including the ability to see
emerging trends and develop strategies to succeed in a changing environment. Community sensitivity and
awareness are crucial to this position, including gauging community reaction to City communications and
programs and being able to effectively communicate to a very culturally diverse community. Creativity is
paramount in developing and implementing effective marketing, public information, and media relations
programs, campaigns, and materials using all available media, including social media. This position
serves as the City’s coordinator of public information and media spokesperson by performing highly
complex professional level work by developing, implementing, maintaining and evaluating the City’s
information, education and public relations/marketing programs. Employees at this level receive
administrative direction from the City Manager, or designee, in terms of goals and are reviewed in terms
of results. A person appointed to the Communications Manager classification is an At-Will Employee.
Supervision Received and Exercised:
Receives administrative direction from the City Manager or designee.
Exercises direct or indirect supervision over supervisory, professional, technical and clerical personnel as
appropriate.
Essential Duties and Responsibilities:
4.8.b
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Exhibit A
2
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Develop and implement divisional goals, objectives, policies and procedures.
Direct, oversee and participate in the development of the Division work plan; assign work activities,
projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
Prepare the Division budget; assist in budget implementation; participate in the forecast of additional
funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Develop and conduct public relations surveys through various methods.
Represent the Division and City Manager’s Office to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as necessary.
Advise City Manager, City Council and Management staff on effective public information methods and
procedures; develop training programs for staff on effective media relations.
Coordinate public information program with all City Departments.
Create, coordinate and/or contribute to a variety of written publications such as the City Newsletter,
Department brochures, fact sheets and other publications.
Assist Departments with the material content associated with the City’s website.
Prepare media releases covering City programs and projects, governmental activities and matters of
general interest to the community.
Write, coordinate and/or contribute articles and develop other methods for the City to receive regional,
State and national recognition for local programs and services.
Establish schedules and methods for community and public relations; develop and implement public
relations and social media policies and procedures.
Design and implement marketing campaigns to promote City services, activities, programs and special
events.
Work directly with members of the local media as the media liaison on specific issues, when appropriate,
and deliver communications designed to control local issues identified in the media/community relations
program.
Organize special events relating to areas of responsibility.
Research and prepare technical and administrative reports; prepare written correspondence.
Represent the City in a variety of community outreach activities and public education programs including
participating as a contributing member of designated community organizations, committees/project teams
and work groups.
Prepare speeches and live and/or recorded presentations for the Mayor and City Council.
4.8.b
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Exhibit A
3
Serve as public information officer during emergency operations.
May recommend the appointment of personnel; provide or coordinate staff training; conduct performance
evaluations; implement discipline procedures as required; maintain discipline and high standards
necessary for the efficient and professional operation of the Public Information Division.
Establish positive working relationships with representatives of community organizations, State/local
agencies and associations, City management, City staff, news media, and the public.
Perform other related duties as required.
Minimum Qualifications:
Knowledge of:
Principles of effective community relations in the municipal governance realm.
Principals, practices and techniques for design and implementation of public affairs, public information
and community programs.
Practices and techniques used in disseminating information to the public through various media channels.
Methods and techniques for creating effective media and public relations materials.
Modern communication and marketing concepts, techniques and procedures.
Production techniques for various print and electronic media.
Operations and functioning of local media such as newspapers, radio and television.
English language mechanics, syntax, grammar and spelling;
Applicable Federal, State and local laws, rules and regulations.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of supervision, training and personnel management.
Budgeting procedures and techniques.
Modern office practices, procedures, methods and equipment.
Customer service skills.
Ability To:
Organize and manage the operations of the Public Information Division.
Interpret and apply City policies, procedures, rules and regulations as related to public information
activities.
Coordinate the dissemination of information concerning City services and events on a routine basis.
4.8.b
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Exhibit A
4
Use all relevant forms of social media (including the City website, FaceBook, Twitter, etc.) to keep all
segments of the community informed of important municipal issues and information; monitor and manage
comments and postings on social media to minimize inaccuracies damaging to the City.
Develop and maintain effective working relationships with local, regional, national and online media
entities to maximize access on behalf of the City.
Develop and distribute up-to-date information to the local business community using social media outlets,
general media contacts and the City website.
Communicate politically, culturally, and socially sensitive issues persuasively and tactfully; communicate
effectively orally and in writing.
Use interpersonal skills to initiate, establish and maintain effective working relationships with elected
officials, neighborhood and community groups, business leaders; Establish and maintain effective
working relationships with those contacted in the course of work; Gain cooperation through discussion
and persuasion.
Prepare written material regarding local government activities and programs.
Maintain effective working relationships with the media.
Coordinate the public information program with other City Departments to present a clear and concise
description of activities, programs and events.
Train, educate and advise City Staff and Elected Officials in effective ways to make public presentations
and develop and implement constructive media relations.
Handle pressure of deadlines and work on several projects or processes at the same time.
Write with sufficient clarity to produce clear, concise and readable copy on a wide variety of topics.
Communicate clearly and concisely, both orally and in writing.
Effectively use a personal computer to produce a wide variety of written and graphic material and
information for external and internal distribution.
Prepare and administer a budget.
Supervise, train and evaluate personnel, as appropriate.
Work a flexible schedule including evening and weekend hours.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
4.8.b
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Exhibit A
5
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, and
twist to reach equipment around desk; perform simple grasping and fine manipulation; use telephone,
hand writing and use of keyboard to communicate; see small text and numbers; intermittently move
equipment weighing 20 pounds or less.
Use written and oral communications skills; read and interpret complex data, information and documents;
analyze and solve problems; observe and interpret people and situations; learn and apply new information
or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work
under intensive and constantly changing deadlines and interact with those encountered in the course of
work.
Education, Experience, and Training:
Any combination of education and experience equivalent to the following is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major
course work in business or public administration, public relations, mass communications,
English, journalism, or a closely related field. A Master’s degree is desirable.
Experience: Four years of progressive responsible professional level work in public relations or public
information products and programs. Experience working with all relevant media,
including social media. Two years of administrative and/or lead supervisory experience
required. Experience working with City officials is highly desirable.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification.
Licenses, Certificates, Special Requirements:
Possession of a valid California Class C Drivers’ License and Certificate of Automobile Insurance for
Personal Liability.
Special Requirements: Must have the willingness and ability to: work the hours necessary to accomplish
the assigned duties, including evening and week-end hours; attend evening meetings; travel out of town
and attend workshops, conferences, seminars during work and non-work hours.
4.8.b
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EXHIBIT B
1
Date Adopted: 2/4/2020
Date Revised:
Title: Human Resources Manager
FLSA: Exempt/At-Will/Designated Management
General Purpose:
The Human Resources Manager under the administrative direction of the City Manager or his/her
designee is responsible for the management, supervision and operation of the Human Resources
Division of the City Manager’s Office; provides high-level management of departmental division and
related ancillary human resources programs; performs administrative and managerial work related to
carrying out City and division goals, objectives, and priorities; and performs related work as required.
Under general direction, plans, organizes, directs, and supervises the Human Resources Division;
directs and participates in the administration, development and analysis of human resources
programs, policies and procedures in support of the City's employee and labor relations, benefits
administration, recruitment and selection, classification and compensation, training, and workers'
compensation; participates as a member of the Department's management team and on City-wide
teams; provides highly responsible and complex administrative support; and performs other duties as
assigned.
Distinguishing Characteristics:
The Human Resources Manager is a management position in a single job classification providing
highly responsible and complex staff assistance to the City Manager or his/her designee.
Incumbents in this classification have a broad range of independence within policy and procedural
limitations and work under minimal supervision. While the general parameters of the job are
defined, the employee is expected to select and put into effect work procedures and practices
which will lead to the effective and efficient accomplishment of division goals and objectives.
Persons appointed to this classification are considered At -Will employees serving at the pleasure
of the City Manager.
As designated by the City Manager, this position may serve as the City’s Personnel Officer. The
Human Resources Manager has considerable latitude in the management of human resources
programs and staff, within the general guidelines and professional and administrative standards. This
classification is distinguished from the Management Analyst series (Confidential) in that the Human
Resources Manager is the division manager with overall responsibility for the Human Resources. It
is further distinguished from the Human Resources Director in that the Director has overall
responsibility for the Human Resources, Risk Management and Safety Divisions.
4.8.c
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EXHIBIT B
2
Supervision Received and Exercised:
Receives administrative direction from the City Manager or his/her designee.
Exercises direct and indirect supervision to professional, technical, administrative, and temporary
staff.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Directs Division activities such as personnel merit system administration, recruitment, testing and
selection, classification and compensation, employee relations, employee benefits, workers’
compensation administration, Injury and Illness Prevention Plan (IIPP) and maintenance of
centralized personnel file and records.
Plans and directs all activities necessary to provide Human Resources management services to
City Departments.
Develops and makes recommendations to the City Manager and operating departments on
creating, revising, or abolishing various rules, policies and procedures relating to personnel
matters.
Advises executive and management staff regarding sound Human Resources practices and
encourages the use and application of such practices and techniques in resolving operating
problems.
Administer the City’s position classification, salary plan, and benefit systems.
Manages the development and implementation of the Human Resources Division goals,
objectives, policies and priorities in accordance with City policy;
Counsels and advises the City Manager, Department Heads, employee representatives, and others
on employee relations matters.
Investigate staffing problems and provide guidance for problem solving and disciplinary action.
Directs the preparation and administration of the department’s work program.
Directs the preparation and presentation of the department’s budget; monitors expenditures and
compliance.
Coordinates and directs the City’s labor relations process with City employees.
Administers employee disciplinary, grievance and complaint procedures.
4.8.c
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EXHIBIT B
3
Manages the activities and reviews the work of subordinate personnel engaged in employee
development, employment, recruitment and examination, classification, compensation, benefits
administration, and employee relations.
Monitors compliance with federal, state and local equal employment opportunity laws and
regulations.
Implement any necessary revisions and amendment to ordinances and resolution relating to
personnel matters.
Develops and directs new employee orientation, employee development, and employee training
and recognition programs.
Attends conferences to remain current on professional issues and related legislation.
Performs required duties under the City’s disaster response plan.
Prepares correspondence to other human resource agencies, regulatory agencies, represented
groups, etc.
Assists the City Manager, as a member of the City’s executive management team, in the overall
administrative and policy planning process of the City.
Participates in Human Resource related activities with local, regional, and statewide organizations
and confers with outside agencies and organizations on a wide variety of personnel management
matters.
Performs other related duties as assigned.
Minimum Qualifications:
Knowledge of:
Modern and highly complex principles and practices of human resources program and administration.
Concepts and elements of employee benefit and workers’ compensation administration and
programming including necessary liaison with claims administrators, brokers and insurance
companies.
Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
Pertinent Federal, State and local laws, regulations, codes, ordinances, and policies applicable to
human resources management.
4.8.c
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EXHIBIT B
4
Statistical concepts and methods, research organization, problem solving techniques, budget
processes, management and resource allocation.
Principles and practices of leadership, motivation, mentoring, team building, and conflict resolution.
Supervision and performance appraisal techniques and systems.
Effective public speaking.
Pertinent computer and other equipment use and related software/program applications.
Ability To:
Organize and manage the City’s Human Resources Division of the City Manager’s
Office.
Become knowledgeable of the City's policies and procedures, such as the Personnel Rules and
Regulations, Administrative Regulations, and other policies and procedures, and apply them to
resolve problems and/or answer questions from employees and managers.
Use a computer and common software in the performance of job responsibilities.
Effectively formulate and administer sound Human Resources departmental policies and procedures
for City.
Set work standards and priorities for staff; effectively use staff in a proactive way; conduct periodic
performance reviews, mentor, coach and provide clear and concise direction to staff; recommend
corrective action when necessary.
Exercise considerable judgment, resourcefulness, leadership and tact in dealing with City employees,
Councilmembers, organizations, agencies and the general public.
Handle sensitive Human Resources matters including disciplinary issues, reclassification, employee
problems, employee relation issues and grievances.
Analyze and make sound recommendations for resolving controversial inter and intra-departmental
personnel problems.
Properly interpret and make decisions in conformance with pertinent Federal, State and local laws
and regulations governing personnel practices and in accordance with City rules and policies.
Use a computer and common human resource software platforms in the performance of job
responsibilities.
Physical Standards:
4.8.c
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EXHIBIT B
5
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and twist
to reach files, walk and stand and occasionally lift up to 30 pounds. While performing duties, the
employee is regularly required to use written and oral communication skills; converse in person,
and to large groups and be clearly understood. Read and interpret complex data, information and
documents; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor’s degree from an accredited college or university in human resource
management, business administration or a closely related field. Master’s degree is highly desired.
Experience: Four years of progressively responsible, professional human resources work including
two years of supervisory experience. Experience in a public sector agency is highly desirable.
Licenses; Certificates; Special Requirements:
Any recent training such as academic courses and certification programs which are relevant to this
job classification.
International Public Management Association for Human Resources Certification Senior Certified
Professional (IPMA-SCP) highly desirable.
Must be willing to work such hours as are necessary to accomplish the job requirements; travel to
attend meetings, seminars and conferences.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Classification requires the possession and continued maintenance of a valid class “C” California
driver’s license for operating a motor vehicle and Certificate of Automobile Insurance for Personal
Liability.
4.8.c
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EXHIBIT C
1
Date Adopted: February 4, 2020
Date Revised:
Title: Recreation Aide
FLSA: Non-Exempt, Part-Time/Temporary-Seasonal/At-Will
General Purpose:
Under general supervision, assists in the proper use of a community recreational facility and
assists Recreation Leaders in providing a variety of recreation programs related to preschool,
playground, after school programs, parks, teens, sports, special events, and senior citizen
activities.
Supervision Received and Exercised:
Receive general supervision from a Recreation Coordinator and may receive technical and/or
functional supervision from a Recreation Leader or Program Specialist.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omiss ion of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Assist in leading recreation activities in program areas such as preschool, playground, parks,
teens, sports, special events, and senior citizen activities.
Assist in carrying out recreational activities appropriate to a variety of locations such as
playgrounds, parks, community centers, pre-school classrooms, school sites, and sports facilities.
Assist in leading activities in areas such as arts and crafts, games, sports, music, drama, and
nature study.
Assist in setting up, taking down, and cleaning up recreational facilities, as assigned, opens and
closes facilities as scheduled for use, secures the facility upon leaving.
May provide minor first aid to recreation program participants and/or perform related first
aid/emergency techniques.
4.8.d
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EXHIBIT C
2
Exercise precautions necessary to ensure the safety of recreation program participants and
spectators.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Sets up furniture or equipment for activities scheduled and sees that it is in proper condition and
is replaced after use.
Monitors activities of facility users for appropriate and safe conduct.
Cleans up after facility users and sets up for subsequent activities; sweeps and mops floors as
required, empties garbage throughout the facility as necessary; keeps restrooms and kitchen
clean and well stocked with paper towels, tissues, etc.
Collect fees from public swimming pool patrons and aquatics class registrants, and issue pool
passes;
Complete daily attendance and cash receipt report forms.
Answer the telephone, provide information to callers and write messages as needed.
Assist customers at the front counter.
Perform general clerical work such as issuing receipts, photocopying, and filing; complete and
submit required forms and reports.
Clean and sanitizes workstation and equipment.
Assist in conducting preschool class activities in areas such as arts and crafts, games, music, or
story time.
Interpret and apply official game rules for a variety of playing field sports related to league play.
Conduct sports contests according to rules of the game and maintain control of the contest.
Oversee the work of scoring officials to ensure proper timing and scoring of the event; perform
as official scorer-of-record.
Inspect playing field area and equipment prior to play to ensure preparation and safety for play to
begin.
Ensure safety of players and spectators.
Notify appropriate City staff regarding necessary repair and/or replacement of play areas/related
equipment.
4.8.d
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EXHIBIT C
3
Perform other duties as assigned.
Minimum Qualifications:
Knowledge of:
Basic knowledge of a variety of recreation activities.
Ability to do heavy physical work including the lifting and moving of tables and chairs.
Rules, regulations, procedures, and score keeping as applied to the conduct of a variety of field
sport league activities.
Ability to follow written and oral instructions.
Basic arithmetic, including addition, subtraction, multiplication and division.
English language skills, including punctuation and spelling;
Point of sale or cash registers.
Ability to:
Learn skills needed to conduct basic recreation activities.
Follow written and oral instructions.
Communicate clearly and concisely, both orally and in writing.
Deal with difficult or stressful situations in a calm and professional manner.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Use of a personal computer is desirable.
Officiate at a variety of field sport league activities; engage in physical activity.
Exercise objective judgment in making field sport rules determinations/calls.
Exercise courtesy and tact in dealing with recreation program participants, spectators, players,
and sports and team officials.
4.8.d
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EXHIBIT C
4
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Must be available to work nights, weekends and holidays.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and special projects; identify and interpret technical and numerical information;
observe and report operational and technical policy and procedures.
On an intermittent basis, sit at desk for long periods of time; stand, walk, and bend while
assisting with recreation activities; squat, climb, kneel and twist when setting up various
recreation programs; talk or hear, in person, in meetings and by telephone; use hands and fingers
to handle, feel or operate standard office equipment; reach with hands and arms; perform simple
grasping and fine manipulation; and lift or carry weight of 100 pounds or less. While performing
duties, the employee is regularly required to use written and oral communication skills; interact
with City staff, volunteers, vendors, and the public.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities
would be:
Education: There is no educational requirement for this class; equivalent to completion of
two years of high school is desirable.
Experience: Work experience is not required; experience in handling money and cashiering is
desirable. Demonstrated experience (paid or volunteer) working with participants
in a structured or supervised social/recreational program is desirable.
Licenses; Certificates; Special Requirements:
At time of hire, must be 15 years of age or older.
Work Permit, as applicable.
Any offer of employment to an adult who will have direct contact with minors is conditional
upon submission of completed fingerprint screening and a satisfactory background check.
Current certification in First Aid and CPR is required within one month of employment
4.8.d
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EXHIBIT C
5
Possession of a valid California Class C driver’s license is not required for this class; however, if
an employee possesses a valid license, he/she may be required to provide a Certificate of
Automotive Insurance for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
4.8.d
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EXHIBIT D
1
Date Adopted: February 4, 2020
Date Revised:
Title: Customer Service Assistant
FLSA: Non-Exempt, Part-Time/Temporary-Seasonal/At-Will
General Purpose:
To perform a wide variety of customer service, cashier, and clerical duties related to the function,
facility, and department assigned. The location and hours of this part-time position are flexible
and vary based on the needs of the assigned department.
Supervision Received and Exercised:
Receives immediate supervision from assigned supervisor and functional and/or technical
supervision from higher-level clerical and/or technical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Perform general clerical duties related to assigned functional area, facility, and department.
Type, proofread, and process a variety of documents including general correspondence, customer-
related correspondence, and memos, from rough draft or verbal instruction.
Assist customers at the front counter; act as a receptionist; answer the telephone and wait on the
general public.
Provide information on department and programs areas and policies and procedures; refer inquiries
as appropriate.
Receive facility rental applications for public facilities and registration forms for City programs;
including checking availability.
Process transactions and collect fees charged from the public for registrations, facility rentals, and
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EXHIBIT D
2
other program areas.
Balance cash register and prepare reconciliation form.
Perform a wide variety of routine clerical work including filing, tallying, checking and recording
information on records.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Operate standard office equipment including computer, printer, copier, and facsimile machine.
Receive, sort and distribute incoming and outgoing mail; send facsimile requests.
Build and maintain positive working relationships with co-workers, other City employees, and the
public using principles of good customer service.
Perform related duties as assigned.
Minimum Qualifications :
Knowledge of:
English usage, spelling, grammar, and punctuation.
Word processing software.
Personal computer and ten-key adding machine.
Office methods and equipment including filing systems.
Cash handling and cashiering procedures.
Organization, procedures and operating details of the City department to which assigned.
Advanced use of word processing software.
Laws, rules and regulations related to area of assignment.
Techniques in managing difficult or stressful situations.
Ability to:
Learn the organization, procedures and operating details of the City department to which assigned.
Learn department processes and procedures, rules, and regulations related to area of assignment.
4.8.e
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EXHIBIT D
3
Perform routine clerical work including maintenance of appropriate records
Verify and check files and data.
Understand and carry out both oral and written directions
Perform simple mathematical calculations.
Communicate in an effective manner.
Exercise courtesy and tact in meeting or talking with the public.
Establish and maintain effective working relationships with those contacted in the course of work.
Operate a variety of work-related office equipment.
Must be available to work nights, weekends and holidays.
Independently perform duties in assigned area.
Type accurately at a speed of 35 words per minute.
Use word processing and spreadsheet software.
Training and Experience:
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to the completion of the twelfth grade.
Experience: Some clerical experience is desirable.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to: sit at desk for long periods of time; talk or hear, in person, at
the public counter and by telephone; use hands and fingers to handle, feel or operate standard
office equipment; and reach with hands and arms. Intermittently, twist to reach equipment
surrounding desk; walk to observe department activities; bend and squat to perform file searches;
perform simple grasping and fine manipulation; use telephone and write or use a keyboard to
communicate through written means. While performing duties, the employee is regularly required
4.8.e
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EXHIBIT D
4
to use written and oral communication skills; explain policies and procedures to vendors,
employees and the general public.
Licenses; Certificates; Special Requirements:
Valid typing certificate.
Must be available to work nights, weekends and holidays.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of completed fingerprint screening and a satisfactory background check.
Certification in Standard First Aid and CPR is desirable.
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
4.8.e
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EXHIBIT E
1
Date Adopted: February 4, 2020
Date Revised:
Title: Lifeguard/Swim Instructor
FLSA: Non-Exempt, Part-Time/Temporary-Seasonal/At-Will
General Purpose:
To perform lifeguard duties in enforcing City public swimming pool rules and monitoring pool
patron conduct; perform emergency rescue and lifesaving techniques. To provide instruction in all
levels of American Red Cross swimming certification and other aquatics programs.
Supervision Received and Exercised:
Receives immediate supervision from assigned supervisor and functional and/or technical
supervision from higher-level technical personnel including Recreation Coordinator.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical assignment
to this class.
Enforce swimming pool rules and regulations, including ensuring orderly conduct by pool patrons.
Assist in providing instruction for a variety of swimming classes for all ages and ability levels.
Assist swimmers who are in distress and administer a variety of first aid and/or life savi ng
techniques, as appropriate.
Assist in maintaining pool areas in a safe and clean condition.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Develop and implement lesson plans for swimming classes.
Maintain accurate records related to swimming classes.
Perform other duties as assigned.
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EXHIBIT E
2
Minimum Qualifications:
Knowledge of:
Use and care of lifesaving techniques and equipment used at public swimming pools.
Ability to:
Learn and enforce City swimming pool rules, regulations, and policies.
Perform lifesaving strokes according to American Red Cross standards, perform lifesaving and
emergency first aid techniques and practices; engage in physical activity.
Follow written and oral instructions. Communicate in an effective manner;
Communicate in an effective manner.
Exercise courtesy and tact in dealing with pool patrons.
Deal with difficult or stressful situations in a calm and professional manner.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and instructions, observe, identify, and report operational problems.
On an intermittent basis, sit in lifeguard station for long periods of time; stand, walk, and bend
while monitoring various swimming activities; squat, climb, kneel and twist intermittently when
setting up various programs; perform various swimming techniques; perform simple grasping and
fine manipulation; and lift or carry weight of 100 pounds or less.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required knowledge
and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:
Education: There is no educational requirement for this class; equivalent to completion of two
years of high school is desirable.
Experience: Demonstrated experience in skilled aquatic activities is desirable.
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EXHIBIT E
3
Licenses; Certificates; Special Requirements:
At time of hire, must be 15 years of age or older.
Work permit, as applicable.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
Current certification in American Red Cross CPR or the Professional Rescuer with AED;
Lifeguard Training with Administering Emergency Oxygen; First Aid for Public Safety Personnel
(California Title 22) within one year of employment.
Possession of a valid California Class C driver’s license is not required for this class; however, if
an employee possesses a valid license, he/she may be required to provide a Certificate of
Automotive Insurance for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandated Reporter
training is required within one month of employment.
4.8.f
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EXHIBIT F
1
Date Adopted: December 16, 2014
Date Revised: February 4, 2020
Title: Program Specialist
FLSA: Non-Exempt, Part-Time/Temporary-Seasonal/At-Will
General Purpose:
The purpose of the Program Specialist classification is to assist in the development, organization,
and operations of programs and projects within the City.
Distinguishing Characteristics:
Employees assigned to this classification are responsible for performing a broad range of tasks
that support planning, coordinating and implementing programs within an assigned area. The
incumbent is expected to perform routine and difficult staff work and take specific responsibility
for the assigned programs.
Supervision Received/Exercised:
Receives direction from full-time personnel. As appropriate, may exercise technical and
functional supervision over part-time recreation staff and volunteers
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Under supervision, assists with planning, coordinating and implementing programs and projects
within an assigned area.
Aid in the analysis, implementation and monitoring of City programs.
Assist in the development of new program elements and program modifications as necessary to
meet stated goals and objectives.
Conduct surveys and perform routine research and statistical analyses as requested; prepare
related reports.
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EXHIBIT F
2
Compile materials and assist in the preparation of reports, manuals, publications and
miscellaneous public information literature.
Oversee part-time recreation staff as assigned and review the activities of volunteers.
Assist with administrative tasks including the maintenance of records, files and other data.
Participates in assessing supplies needed for programs and requisition additional supplies as
needed.
Assists in the assurance that City activities start and finish in the prescribed manner and time
frames.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Techniques and methods related to the coordination of the assigned program or project.
Basic budgeting techniques.
Pertinent local, State and Federal laws, ordinances and rules.
English language usage, spelling, punctuation, and grammar.
Principles and practices of record keeping.
Principles and practices of standard safety precautions.
Methods of program planning and evaluation.
Operational characteristics of the assigned Parks and Community Services program or project.
English usage, vocabulary, spelling and punctuation.
Customer service techniques.
Ability To:
Assist with planning, coordinating and implementing programs and projects.
4.8.g
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EXHIBIT F
3
Communicate in an effective manner, both orally and in writing.
Use a personal computer, including word processing, spreadsheet, database, and desktop
publishing applications.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Attend day, evening, and weekend meetings and events.
Problem-solve conflicts and disputes.
Analyze, interpret and explain program policies and procedures.
Prepare written reports, newsletters, flyers and other written materials.
Exercise good judgment, tact and courtesy.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and special projects; identify and interpret technical and numerical information;
observe and report operational and technical policy and procedures.
On an intermittent basis, sit at desk for long periods of time, stand, walk, and bend while
conducting/reviewing programs; squat, climb, kneel and twist intermittently when setting up
various programs; frequently interact with children (depending on program area); perform simple
grasping and fine manipulation; and lift or carry weight of 100 pounds or less. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret information; resolve customer services issues; interact with City staff, volunteers,
vendors, and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Completion of twelfth grade and some college course work in the area relevant to
the assigned program area.
Completion of Associates Arts or Science degree (A.A/A.S.) is desirable.
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EXHIBIT F
4
If assigned to Preschool Program, college course work must include specialization
in early childhood education.
Experience: Two years of progressively responsible paid experience in programming and
project areas representative of the assigned program area.
If assigned to Preschool Program, experience must include one-year of
supervising staff.
Licenses; Certificates; Special Requirements:
At time of hire, must be 18 years of age or older
Any offer of employment to an adult who will have direct contact with minors is conditional
upon submission of a completed fingerprint screening and a satisfactory background check.
Possession of a valid California Class C Driver’s License and a Certificate of Automotive
Insurance for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandated Reporter
training is required within one month of employment.
Possession of current certificate, credential or license in the area of specialty program (as
appropriate). If assigned to:
Aquatics: Current certification in Safety Training for Swim Coaches; Water Safety Instructor
American Red Cross CPR for the Professional Rescuer with AED; Lifeguard Training with
Administering Emergency Oxygen; First Aid for Public Safety Personnel (California Title 22)
within one year of employment. Lifeguard Management certification desirable.
Preschool: Possession of valid Red Cross CPR and First Aid Certification.
4.8.g
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EXHIBIT G
1
Date Adopted: February 4, 2020
Date Revised:
Title: Recreation Leader
FLSA: Non-Exempt, Part-Time/Temporary-Seasonal/At-Will
General Purpose:
Under general supervision, leads and conducts activities in the delivery of recreation program
areas including preschool, playground, after school programs, parks, teens, sports, special events,
and senior citizen; Oversees the proper use of a community recreational facility; perform a
variety of custodial tasks; assist the public and staff in their use of the facility.
Distinguishing Characteristics:
The Recreation Leader classification is distinguished from the Recreation Aide level in the
complexity of duties assigned, independence of action taken, the amount of time spent performing
the duties, the nature of the public contact made, and its training responsibilities of new staff.
Positions at this level are required to be fully trained in all procedures related to assigned area of
responsibility.
Supervision Received and Exercised:
Receive general supervision from a Recreation Coordinator.
May receive technical and/or functional supervision from a Program Specialist.
Exercise technical and functional supervision over Recreation Aide.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plan, oversee, and conduct recreational activities in program areas such as preschool,
playground, parks, after school programming, teens, sports, museum, special events, and senior
citizen activities.
4.8.h
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EXHIBIT G
2
Conduct activities in areas such as arts and crafts, games, sports, music, drama, and nature study.
Instruct participants in the rules and methods of playing indoor and outdoor games.
Inspect activity areas and related equipment and recommend maintenance and repair, as
appropriate.
Assist with record-keeping and report completion.
Enforce safety rules and regulations; maintain orderly participant conduct.
Provide minor first aid to recreation program participants/spectators and/or perform related first
aid/emergency techniques.
Exercise precautions necessary to ensure the safety of recreation program participants and
spectators.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Opens and closes facilities as scheduled for use; cleans up after facility users and sets up for
subsequent activities; secures the facility upon leaving.
Sets up furniture or equipment for activities scheduled and sees that it is in proper condition and
is replaced after use.
Sweeps and mops floors as required; keeps restrooms and kitchen clean and well stocked with
paper towels, tissues, etc.; empties garbage throughout the facility as necessary.
Makes written reports of damage to equipment or facility.
Responsible for monitoring adherence to building rules and party limitations.
Maintain records and complete written program plans and reports.
Instruct participants in the rules and methods of playing indoor and outdoor games.
Inspect activity areas and related equipment and recommend maintenance and repair, as
appropriate.
Enforce safety rules and regulations; maintain orderly participant conduct.
When work assignments are in public area of assigned facility, greet visitors, collect fees, have
visitors sign guest book.
4.8.h
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EXHIBIT G
3
Provide facility and exhibit orientations and/or tours including appropriate tour materials.
Develops weekly lesson plans; plans and directs lessons, games, crafts and songs for after school
and pre-school programs.
Function as supervising attendant for evening rentals and weekday evening shifts, as necessary.
Oversee activities of part-time staff, as assigned.
Trains, supervises and evaluates Recreation Aide(s).
Maintains a variety of program records and prepares reports relevant to program area.
Requests, issues and is responsible for proper care of equipment.
Ensures that activities run smoothly and according to program objectives and guidelines and
general department philosophy.
Perform related duties as assigned.
Knowledge of:
English usage and vocabulary.
Operational characteristics of the assigned programs.
Principles and practices of facility maintenance and operational practices.
Principles and practices of standard safety precautions.
Customer service techniques.
Techniques of instruction for conducting recreation programs in preschool, playground, parks,
after school programming, teens, sports, museum, special events, and senior citizen activities.
Ability to:
Conduct recreation activities; lead recreational activities such as games, arts & crafts, music and
drama.
Develop and implement effective program curriculum/content.
Organize people, supplies, equipment and facilities; plan and schedule activities.
Follow written and oral instructions.
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EXHIBIT G
4
Express ideas and communicate effectively both verbally and in writing.
Exercise courtesy and tact in dealing with recreation program participants and spectators.
Deal with difficult or stressful situations in a calm and professional manner.
Problem solve conflicts and disputes as applicable.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Work effectively with preschool, elementary and teenage children and parents.
Learn tour and exhibit content; provide tours to diverse audiences.
Analyze and interpret facility policies and procedures.
Explain and enforce rules, regulations, procedures and program objectives.
Do heavy physical work including the lifting and moving of tables and chairs; perform routine
maintenance tasks.
Administer basic First Aid/CPR.
Supervise, train and evaluate subordinates.
Must be available to work nights, weekends and holidays.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and special projects; identify and interpret technical and numerical information;
observe and report operational and technical policy and procedures.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to bend, twist,
lift, walk; stand; and set-up and move equipment weighing up to 100 pounds. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret information and room layout specifications; and interact with City staff, volunteers,
vendors, and the public.
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EXHIBIT G
5
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities
would be:
Education: Equivalent to completion of three years of high school. Some college level course
work in recreation, early childhood education, leisure services, or a related field
are desirable.
Experience: A minimum of one-year experience performing duties similar to that of a
Recreation Aide.
Licenses; Certificates; Special Requirements:
At time of hire, must be 16 years of age or older.
Work Permit, as applicable.
Any offer of employment to an adult who will have direct contact with minors is conditional
upon submission of completed fingerprint screening and a satisfactory background check.
Current certification in First Aid and CPR is required.
Possession of a valid California Class C drivers’ license and a Certificate of Automotive
Insurance for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandated Reporter
training is required within one month of employment.
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ATTACHMENT 2
RESOLUTION NO. XX – 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
RESOLUTION AMENDING THE SALARY PLAN FOR
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent Resolutions which establish a Salary Plan for full-time personnel;
and
WHEREAS, the City Council adopted Resolution No. 86-01 and subsequent Resolutions which
establish a Salary Plan for management positions exempt from competitive service in accordance with
the City’s Personnel System Rules.
NOW, THEREFORE, BE IT RESOLVED that the positions of Communications Manager and
Human Resources Manager shall be added and covered under Article I, Section A of the Salary Plan for
Full-Time Management Positions Exempt from Competitive Service; and
BE IT FURTHER RESOLVED that the following position shall be paid a monthly salary within the
following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Communications Manager $ 10,800 - $ 13,501
Human Resources Manager $ 10,800 - $ 13,501
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective July 1, 2020.
PASSED, APPROVED AND ADOPTED this 4h day of February 2020, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
4.8.i
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ATTACHMENT XX
RESOLUTION NO. XX-20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council
adopted Resolution No. 61-17 and subsequent resolutions which comprise the Salary Plan for
Part-Time Personnel; and
WHEREAS, competitive salary provisions which will attract and retain quality employees
are important to the organization; and
WHEREAS, it is desirable to update salary provisions for part-time employees in the
City’s personnel system.
BE IT FURTHER RESOLVED that the following salary ranges in accordance with the
adopted Personnel Rules:
Part-Time Classification Minimum Maximum
Administrative Intern Minimum Wage $26.52
Customer Service Assistant Minimum Wage $28.52
Food Service Worker Minimum Wage $21.37
Head Lifeguard Minimum Wage $25.68
Lifeguard/Swim Instructor Minimum Wage $21.37
Program Specialist Minimum Wage $42.44
Recreation Aide Minimum Wage $17.85
Recreation Leader Minimum Wage $21.37
Slide Attendant Minimum Wage $14.85
BE IT FURTHER RESOLVED that this document shall become a part of the official
Salary Plan for the City of Dublin; an d that the changes contained herein shall be effective
February 4, 2020.
PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
4.8.j
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ATTACHMENT 3
RESOLUTION NO. XX- 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * *
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE
DESIGNATED POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section 2.20.040 E
of the Ordinance exempts Department Heads and other Management Positions from Competitive
Service; and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Council adopted
Resolution No. 202-08 which establishes Management Positions and defines benefits for those
positions; and
WHEREAS, it is necessary to periodically update the Resolution to reflect new classifications.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be designated as a
Management Position under the City’s Personnel Ordinance and shall be granted benefits in
accordance with City Resolution 202-08:
Communications Manager
Human Resources Manager
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1,
2020.
PASSED, APPROVED AND ADOPTED this 4th day of February 2020.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
4.8.k
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Appointment to Alameda County Mosquito Abatement District
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider the Mayor’s recommendation to appoint Councilmember
Shawn Kumagai as the City of Dublin representative to the Alameda County Mosquito
Abatement District.
STAFF RECOMMENDATION:
Confirm the Mayor’s recommendation and adopt the Resolution Making an
Appointment to the Alameda County Mosquito Abatement District Board of Trustees.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Alameda County Mosquito Abatement District Board (ACMAD) is a public agency
serving the people of Alameda County. The Alameda County Board of Supervisors, and
each of the elected councils of the 13 cities within the district, appoints one trustee to
represent its constituency on the governing board of the ACMAD.
The members of the Board of Trustees serve two-year terms without compensation and
receive allowances for expenses incurred in attending business meetings of the board.
Due to the vacancy caused by former appointee Alan Brown moving, a request from
ACMAD to appoint the City’s representative has been received.
Mayor Haubert requests that the City Council confirm the appointment of
Councilmember Shawn Kumagai as the City of Dublin’s representative to the Alameda
County Mosquito Abatement District Board for a term ending January 1, 2022. The
appointment would be made upon approval of the proposed resolution (Attachment 1).
4.9
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A certified copy of adopted Resolution will be sent to Alameda County Mosquito
Abatement District.
ATTACHMENTS:
1. Resolution Making an Appointment to the Alameda County Mosquito Abatement
District Board of Trustees
4.9
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RESOLUTION NO. XX - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
MAKING AN APPOINTMENT TO THE
ALAMEDA COUNTY MOSQUITO ABATEMENT DISTRICT
BOARD OF TRUSTEES
WHEREAS, the City of Dublin is authorized to appoint one member of the Board of
Trustees of the Alameda County Mosquito Abatement District; and
WHEREAS, the term of the former appointee expired on January 1, 2020; and
WHEREAS, the term of this appointment shall be through January 1, 2022.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council hereby appoints
Councilmember Shawn Kumagai, as Board of Trustee representing the City of Dublin on the
Mosquito Abatement District.
BE IT FURTHER RESOLVED that the City Clerk shall forward a certified copy of this
Resolution to the Alameda County Mosquito Abatement District.
PASSED, APPROVED AND ADOPTED this 4th day of February 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Mayor
ATTEST:
_________________________________
City Clerk
Reso No. XX -20, Adopted 2/4/20, Item X.X Page 1 of 1
4.9.a
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Proposed Updates to the Public Art Master Plan
Prepared by: Shaun Chilkotowsky, Heritage and Cultural Arts Manager
EXECUTIVE SUMMARY:
The City Council will receive a report on the proposed Public Art Master Plan, and
possible Public Art Ordinance changes to allow for expanded use of Public Art Funds.
STAFF RECOMMENDATION:
Receive the Staff Report and provide input and direction on the Public Art Master Plan
update.
FINANCIAL IMPACT:
The Public Art Fund, established to account for the collection and use of developer fees,
was established in January 2007 following the adoption of the Public Art Maste r Plan
and Public Art Ordinance. Currently, the Public Art Fund has a balance of $4,670,732,
with eight projects currently in various stages of completion, encumbering approximately
$1,244,825. The remaining balance of $3,425,907 is available to be used for future
projects.
DESCRIPTION:
In February of 2019, GreenPlay LLC, a nationally recognized parks and recreation
management consulting firm, was contracted to review and update the 2006 Public Art
Master Plan. The update by GreenPlay began with a comprehensive review of the
current Public Art Master Plan and projects that have been completed under the original
guidelines established.
In April through June of 2019, as part of its community outreach for the Parks and
Recreation Master Plan Update, several community and focus group meetings were
held to solicit community input. Feedback was also solicited via a community survey,
using both targeted outreach and open -link surveys. Targeted outreach is done to
ensure accurate random sampling occurs. In August of 2019, GreenPlay began writing
the draft plan using the results of the outreach efforts.
8.1
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At its September 12, 2019 meeting, the Heritage and Cultural Arts Commission received
a presentation from GreenPlay and reviewed the draft 2020 update. The 2020 update
includes a revised vision and goals, a list of new opportunities for Public Art,
recommendations for significant changes, and an appendix to the Plan that includes
guidelines to streamline processes.
Recommended strategies and opportunities that are incorporated in the 2020 update
include:
• Focused effort on art in the Downtown
• Allowance of additional use of public art funds
• Partnerships with non-profit organizations
• Historic Camps Parks sign relocation and restoration project
• Arts grant program
A full version, in draft format, of the revised Public Art Master Plan is included as
Attachment 2.
Next Steps
Should the City Council direct Staff to fully incorporate the recommended strategies and
opportunities that are outlined in the 2020 Public Art Master Plan update, Staff will bring
a recommendation to the Planning Commission as an ordinance change would be
required to achieve the desired outcomes. This includes use of Public Art Funds for
promotion of new and existing artwork, and arts grants, as the current ordinance limits
the use of Public Art funds to tangible art pieces. Staff would then return to the City
Council at a later date for formal approval and adoption.
At this time, Staff is seeking input on the draft Public Art Master Plan 2020 update. No
formal action is required.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Staff Reports from May and February 2017 and the Current Public Art Master Plan
2. Draft 2020 Public Art Master Plan
8.1
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Packet Pg. 157
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Packet Pg. 158
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Packet Pg. 159
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Packet Pg. 160
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Packet Pg. 162
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Packet Pg. 163
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Packet Pg. 164
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Packet Pg. 165
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Packet Pg. 169
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Packet Pg. 170
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Packet Pg. 175
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DRAFTCity of DublinPUBLIC ART MASTER PLANUpdated 2020Elatus, Heath Satow, 2018 Fallon Sports Park8.1.bPacket Pg. 187Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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DRAFT1Table of Contents City of Dublin Public Art Master PlanTable of Contents About the Public Art Master Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3Section 1: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Section 2: Guiding Principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9Section 3: Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13Section 4: Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15Gail, Katherine Keefer, 1994Civic Center Lobby8.1.bPacket Pg. 189Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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DRAFT3Public Art Master Plan City of Dublin Parks & Community Services Public Art Master PlanCity of DublinABOUT THE PUBLIC ART MASTER PLANA Public Art Master Plan serves as a key policy document to guide the City Council, community, and City staff with selection of artwork throughout the City. City of Dublin’s Public Art Program intent is to create a diverse collection of public artworks that promote cultural expression and artistic appreciation – at regional, national and international levels.The City of Dublin hired GreenPlay, LLC, a nationally known parks and recreation management consulting firm to oversee this update of the 2006 Public Arts Master Plan. This update was developed with City of Dublin staff, following a community survey in January of 2019, focus groups, public meetings, and discussions with both the City Council and Heritage and Cultural Arts Commission. This document includes:•A revised Vision and new Goals for the Public Art Program.•A complete list of new Opportunities for Public Art.•Recommendations for more significant changes to the Public Art Program over the next decade to betterprepare for the future.•An appendix to the Plan titled Guidelines for City Art Projects and City Art Collection and Guidelines forArt in Private Development Projects to streamline processes and make them easier to understand and follow.8.1.bPacket Pg. 191Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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DRAFT5Introduction City of Dublin Parks & Community Services Public Art Master PlanSection 1INTRODUCTIONExecutive Summary Dublin drafted its first Public Art Master Plan in 2003 and has successfully worked toward the goals and completed many of the projects outlined in that initial plan. The City adopted a Public Art Master Plan in 2006 that included the creation of a Public Art Ordinance and created the Public Art Fund. Gaia, Ned Smythe, 1990 Dublin Civic Center8.1.bPacket Pg. 193Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAF6City of Dublin Parks & Community Services Public Art Master Plan IntroductionOver the past 16 years, many of the accomplishments of the originally identified public art projects have been completed. To date, over 30 pieces of City-owned public art have been installed in notable places, including artwork for the Shannon Community Center, Emerald Glen Recreation and Aquatic Complex, Bray Commons, and Fallon Sports Park. In addition, more than a dozen works have been installed on private property.Dublin’s development of a strong public art program is evident. As the City nears its build out, it is important that future decisions about public art are strategic in nature to meet the overall needs of the community. The Plan presented in this report addresses these future needs. The adoption of the Public Art Master Plan Update will continue the City of Dublin’s commitment to sustaining a healthy public art program by:•Establishing a policy that appropriates a percentage of City of Dublin Capital Improvement Project funds forpublic art.•Requiring developers, by ordinance, to provide a set-aside for public art enhancement in private development.•Ensuring the preservation and maintenance of the City’s art collection.•Enhancing community participation in the public art process.•Providing a support system for local artists who work in the City’s Public Art Program.•Celebrating Dublin’s history and diversity through a broad range of public art projects.•Enhancing the City’s Downtown by using public art to animate the City’s public spaces.•Promoting the economic vitality of the City by using public art to brand areas of DublinHistory Public art adds value to a community. Some are obvious and practical – adding color and visual interest, boosting aesthetic appeal, discouraging vandalism and identifying the unique history or purpose of a place. Others are subtle, but equally beneficial – celebrating diversity, highlighting shared experience, provoking thought, conversation and reflection, or inspiring emotions, like a sense of peace and well-being, excitement, joy, and community pride.Dublin’s public art program first began in the late 1980s, shortly after Dublin’s incorporation, as a partnership between the City of Dublin and the nonprofit Dublin Fine Arts Foundation. The foundation contracted with an art consultant and raised funds to purchase and commission public artwork, which it was then gifted to the City for placement at City facilities.In 1997, the City of Dublin adopted its first Public Art Policy, which encouraged private developers to either include artwork within their developments or contribute to the City’s Public Art Fund. The policy detailed criteria for artwork and artist selection and guidelines for implementation. The original Policy identified the Dublin Fine Arts Foundation to serve in an advisory capacity to the City and developers on public art projects.In 1999, Dublin established a Heritage and Cultural Arts Commission to act in an advisory capacity to City Council on matters pertaining to art, including public art.In 2003, a consultant was hired, and a Public Art Master Plan Task Force was convened.Dublin’s initial Public Art Master Plan adopted in 2006 recommended the establishment of a Public Art Fund and Public Art Ordinance. The Public Art Master Plan also included detailed guidelines for both City and private development projects. These guidelines were carefully crafted based on best practices in the public art industry at the time.8.1.bPacket Pg. 194Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFT7Introduction City of Dublin Parks & Community Services Public Art Master PlanPlanning Methodology The consultant firm, GreenPlay was selected to review and update the 2006 Public Art Master Plan. As part of the Parks and Recreation Master Plan update community survey, GreenPlay asked about the importance of public art to the community and their support for public art. In addition to the community survey, GreenPlay also asked participants in the focus groups and stakeholder interviews about their support for public art.I am a Dublin resident of 19 years and love the public art here. Thank you for involving citizens in the next phases of public art... Excited to see what pieces are chosen next for the City!“”8.1.bPacket Pg. 195Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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DRAFT9Guiding Principles City of Dublin Parks & Community Services Public Art Master PlanSection 2GUIDING PRINCIPLESVision and Purpose Public Art VisionThe City of Dublin’s Public Art Collection reflects the diversity and creativity of our community with a variety of high-quality artwork – both permanent and temporary – located throughout the City. Iconic pieces help create a sense of place and identity. Artwork is carefully selected and sited to surprise and delight visitors to Dublin. Residents are inspired to actively participate in the public art program with ample opportunities to help select the artwork, learn more about the pieces in the collection, watch artists at work and participate in group art projects and events.And There Was Evening And There Was Morning, Tricia George, 2002Shannon Community Center8.1.bPacket Pg. 197Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAF10City of Dublin Parks & Community Services Public Art Master Plan Guiding PrinciplesOasis, Wowhaus, 2013 Campbell GreenPublic Art Program PurposeThe purpose of Dublin’s Public Art Program is to inspire civic pride among its residents and strengthen the City’s regional identity by enhancing public spaces, giving character to neighborhoods and business districts, and providing numerous opportunities for people to experience visual art.Goals Public Art Program Goals1.Enhance pedestrian- friendly public spaces such as parks, plazas, pathways, parking lots and other places wherepeople travel or gather.2.Strengthen the unique character of individual neighborhoods, business districts (such as the Downtown) andtransit corridors with artwork.3.Enhance the City’s identity and regional image by actively promoting Dublin’s unique public art collection.4.Encourage the creation of artworks that are integrated into the City’s built environment, including signage,gateways, sidewalks, bus stops, bollards, parking structures, crosswalks and other public amenities.5.Involve artists in the planning of spaces designated for public art.6.Ensure community participation in artwork development, through outreach opportunities for local artists tocreate and display work, and education outreach to the community.7.In new developments, support the design themes, goals and objectives of the development by working with adeveloper with the installation of public art.8.In rehabilitation of existing developments, further the design themes and goals of the area by working withresidents and business owners as well as City planners and private developers regarding public art planningand development.8.1.bPacket Pg. 198Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFT11Recommendations City of Dublin Parks & Community Services Public Art Master PlanSection 3RECOMMENDATIONSRecommended Strategies To further Dublin’s Public Art Program goals and remain a leader in the Tri-Valley, it is recommended that the City consider the following actions:1.Focus Public Art Acquisition Efforts on Downtown DublinThe City continues to realize the vision of the Downtown Dublin Specific Plan. To further its efforts, it is recommended that a significant portion of the City’s in-lieu Public Art Fees ($1.5 million) be set aside for a major public art investment in Downtown Dublin to be spread between permanent work and infrastructure to support temporary installations. This investment could fund a variety of sizes and types of art in Downtown Dublin.Survey respondents ranked Downtown Dublin as the number one location they would like to see new public art, with a majority requesting lighted pieces (66%) and artistic benches or seat walls (50%).As Downtown Dublin continues to develop, the City should work with Downtown merchants and non-profit arts organizations to encourage and support privately funded art, temporary installations and art related events in Downtown Dublin.2.Allow Additional Uses for Public Art FundsAmend the Public Art Ordinance to allow for funding of art related promotional and outreach materials such as maps, interpretative signage, and online applications. This will provide an opportunity to promote past and future investments in public art in Dublin and create interactive tools for visitors and residents to experience the artwork.Survey respondents indicated interest in promoting arts by use of maps (59%) and interpretative signage (48%). Currently, the Ordinance limits the funds for art acquisition, maintenance, and administration.Archway, Billick and Corliss, 1999 (photo courtesy The Independent)8.1.bPacket Pg. 199Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAF12City of Dublin Parks & Community Services Public Art Master Plan Recommendations3.Work with Camp Parks to Develop the Historic Sign Relocation, Restorationand Art ProjectAmend the Public Art Ordinance to allow for additional expenses related to the relocation, preservation and restoration of significant works by renowned architects when accompanied with a public art piece. This change will allow the City to partner with Camp Parks’ to preserve, relocate and restore the iconic wooden sign, designed and built around 1943 by renowned American architect Bruce Goff. The work is an outstanding example of early mid-Century architecture and serves as an important piece of history in the community.8.1.bPacket Pg. 200Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFT13Opportunities City of Dublin Parks & Community Services Public Art Master PlanSection 4OPPORTUNITIESAs the City builds out and Downtown Dublin is transformed with modern, transit-oriented mixed- use developments and walkable retail and restaurant areas, there are many opportunities to incorporate public art throughout the City. This section identifies different types of projects and locations where the City may wish to locate public art in the future.:City ProjectsCity projects are developed, funded, and owned by the City of Dublin. The valuation of public art projects in the City’s Capital Improvements Plan (CIP) are typically based on 1-2 percent of the construction budget.Additional funds may be added if the percentage does not yield a large enough art budget to accomplish the desired work. Public art associated with CIP projects are ideally planned to be in place at the time the project is completed and open to the public.The City currently owns over 30 permanent public art pieces, including large scale permanent outdoor artwork, as well as 14 temporary utility box murals.City Projects that are underway, planned, or in consideration in 2020 include:CIP projects at Public Buildings:• Public Safety Complex Public Art• Future Cultural Art Center at Civic Center CIP projects at Parks:•Veterans Art at Don Biddle Community Park• Butterfly Knoll Park• Clover Park• Jordan Ranch Neighborhood Park• Sean Diamond Park• Imagine Playground• Dougherty Hills Dog ParkHistoric World War II-era Camp Parks sign.8.1.bPacket Pg. 201Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAF14City of Dublin Parks & Community Services Public Art Master Plan OpportunitiesPartnershipsPartnership projects help the City continue to grow public art and take many forms. They are developed in collaboration with nonprofit organizations, community groups, service clubs, or other public agencies. The City’s level of involvement can vary widely, from providing funding or land, to participating as a stakeholder in the artist and art selection process with another agency or assisting with community outreach when other agencies or nonprofit groups are planning art related projects in Dublin.Partnership projects may be funded in part by the City of Dublin, through the Public Art Fund, or they may be funded entirely by an outside source. Upon completion, they may be owned by the City, using a property easement, or by the landowner.Arts Grant ProgramPartnerships were identified as a way to continue to grow public art in Dublin. To help achieve this goal, Dublin should consider establishing an Arts Grant Program to provide monetary grants to local non profits for specific arts-related activities in Dublin.Establishing an annual Arts Grants could enable nonprofit arts organizations to produce activities and foster growth of the arts community in Dublin.Private DevelopmentArt in Private Development brings it into the neighborhoods and makes art accessible to the community. It continues to be an excellent way to showcase public art. Several developments have installed or are installing public artwork on private property in Dublin. A few upcoming private development projects that are expected to install art are:•Boulevard – Multiple neighborhood residential, park and school along Dublin Boulevard•Wallis Ranch – Gated residential home community of 8 individually distinctive neighborhoods•The Avalon Dublin Station - Picturesque new Avalon community in the heart of Dublin•Zeiss Innovation Center – Corporate campus along Dublin Boulevard•Bayview Development – Residential apartment complex and co-workspace near West Dublin BART stationFunding Art in DowntownTo complement the future Downtown Streetscape Master Plan and add to the area’s appeal, the City should invest in pedestrian scale art in Downtown Dublin. Examples include temporary and permanent sculptures; kiosks for displaying 2-D artwork; murals on buildings; artist designs embedded or stamped in sidewalks; artist-painted 8.1.bPacket Pg. 202Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFT15Opportunities City of Dublin Parks & Community Services Public Art Master Plancrosswalks; and artist-designed street furniture such as flower beds or poles for hanging flower baskets, benches, bike racks or trash cans.While Dublin has done an excellent job providing the public opportunities to enjoy large-scale, permanent outdoor public art, it could work to provide opportunities to view smaller and more temporary works as many other cities have done successfully in their communities.The estimated cost for a major iconic art piece is $250,000-$500,000. The cost for smaller pieces is $10,000-$100,000. The cost for temporary installations is typically $10,000-$40,000.Utility Boxes and Other “Public Space” MuralsThe City of Dublin has been very successful using utility boxes as blank canvas areas for public art. These low-cost, high-visibility Utility Box Art murals have been extremely well received by the public and provide additional opportunities for local artists to display their works. In addition to continuing to paint City-owned Shamrock Skies, Suzanne Gayle, 2019traffic signal boxes, the City may wish to expand Dublin Boulevard and Park Placethe program to other objects that offer a “blank canvas” for public arts such as blank walls and traffic signal poles. Additionally, the City could expand upon the program to include temporary Art displays. Camp Parks Historic SignThe iconic Camp Parks sign has historic importance to Dublin, and artistic significance as well, since the renowned architect rose to prominence after his service at Camp Parks. Though the piece belongs to and resides on U.S. Army Reserve property. Parks Reserve Forces Training Area Command staff have informed the City, over the years, that it is difficult to obtain funding and expertise to properly preserve and relocate the piece.Estimated cost range from $350,000 to $500,000 depending on the extent of the project and the partnership arrangement with the Parks Reserve Forces Training Area Command.Arts Grant ProgramMany cities, including neighboring Pleasanton and Livermore, have arts grants programs that support their nonprofit arts communities. Pleasanton awarded approximately $44,000 in Fiscal Year 2018-19, for arts in schools, public performances, a cultural festival, equipment and marketing. Awards were made to 11 organizations and ranged in size from $2,000-$6,000. Livermore awarded $28,000 in Fiscal Year 2018-19 for arts in schools, an art walk and an art show.8.1.bPacket Pg. 203Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAF16City of Dublin Parks & Community Services Public Art Master Plan OpportunitiesAwards were made to four organizations and ranged in size from $3,000-$10,000. Livermore also awards mini grants of up to $1,000 to individuals.Establishing an Arts Grants Program of $20,000-$40,000 annually, could enable nonprofit arts organizations to produce activities and foster growth of the arts community in Dublin.Conclusion StatementThe City of Dublin Public Art Master Plan serves as a key policy document to guide the City Council, Community, and City staff with selection of artwork throughout the City. Through implementation of the existing Public Art Master Plan, the City has curated a diverse collection of public artworks that promote cultural expression and artistic appreciation – at regional, national and international levels. The 2020 update to the Public Art Master Plan was developed in coordination with GreenPlay, LLC and City staff. The process included a community survey, focus group meetings, public outreach meetings, and finally, recommendation by the Heritage and Cultural Arts Commission and approval by City Council. To summarize, the 2020 update includes: •A revised Vision and new Goals for the Public Art Program.•A complete list of new Opportunities for Public Art.•Recommendations for more significant changes to the Public Art Program over the next decade to betterprepare for the future.The adoption of the Public Art Master Plan update demonstrates the City of Dublin’s commitment to sustaining a significant public art program that celebrates Dublin’s history, enhances public spaces, and promotes economic vitality. 8.1.bPacket Pg. 204Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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DRAFSirius, Peter Voulkos, 1990Shannon Park8.1.bPacket Pg. 206Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration1DUBLIN PUBLIC ART MASTER PLAN PROGRAM ADMINISTRATIONGuidelines for City Art Projects and Collection The guidelines below establish roles, responsibilities and procedures for implementing City Public Art Projects and maintaining and promoting the City’s Art Collection.City Art Projects and Collection Roles and ResponsibilitiesThe City Council shall:•Adopt policies and procedures under which the Public Art Program operates;•Appropriate monies for individual capital improvement projects as part of the annual capital budgeting process;•Approve all contracts with artists;•Approve all City-funded public artwork.The Heritage and Cultural Arts Commission shall:•Recommend public art pieces to the City Council;•Serve, as needed, on Artist Selection Panels;•Review the recommendations of Artist Selection Panels and forward to the City Council;•Review and recommend to City Council policies regarding the care and maintenance of the Public Art Collection;•Review and recommend proposed gifts of public art to the City, as well as loans and long-term exhibitions ofpublic art on City-owned property;•Review and recommend accessioning (acquisition) and de-accessioning (removal) of artworks from the Public ArtCollection to the City Council;•Periodically review and recommend changes to the Public Art Master Plan.Artist Selection Panels or Committees shall:•Serve as ad-hoc panels formed for a limited time with the responsibility of recommending artists for individualCity projects or groups of projects;•Be comprised of individuals representing the following interests: arts professionals, community leaders, businessowners, residents, gallery owners and art educators, and•At least one panelist shall be a representative from the Heritage and Cultural Arts Commission•At least half the panel shall be Dublin residents•At least one panelist shall be a professional artist, architect or landscape architect with experience in public art.•Have majority representation from partnering nonprofit organizations or stakeholder organizations, whenappropriate;•Recommend to the Heritage and Cultural Arts Commission an artist or artists to be commissioned for projects;•Review the credentials, prior work, proposals and other materials submitted by artists for projects;•Look for the best fit between the artist and the requirements in the project prospectus and guidelines;•Be sensitive to the public nature of each project and the necessity for cultural diversity in the Public Art Program.City Staff shall:•Implement objectives of the Public Art Program, such as project administration, artist project management, shortand long-term planning;•Lead the development of the annual public art workplan that shall include identification of eligible capital8.1.bPacket Pg. 207Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration2improvement projects and funding appropriations and submit to the Heritage and Cultural Arts Commission;•Monitor the overall development of the Public Art Collection, including ensuring that the Collection policies arefollowed;•Oversee the existing public art collection, survey the works, update the maintenance survey and communicatemaintenance needs to appropriate staff and/or consultants;•Advise the Heritage and Cultural Arts Commission and the artist selection panel;•Act as liaison to the artist selection panels;•Act as a liaison to the arts organizations within the community;•Provide services to assist private developers in creating and implementing their public art plans;•Present staff and Heritage and Cultural Arts Commission recommendations to the Dublin City Council;•Ensure community outreach and citizen participation in the Public Art Program.Public Works Staff shall:•Determine, in consultation with the Heritage and Cultural Arts Staff, which projects are eligible for public artinclusion, the amount of eligible project costs available for public art and whether the project is appropriate forartist involvement;•Provide the Heritage and Cultural Arts Staff with information on the capital improvement program, budgets andschedules;•Inform the project architect of the artist involvement in the capital improvement project and the method of artistselection.Construction Project Managers shall:•Collaborate with the Public Art Staff on the development of public art projects;•Coordinate with the Public Art Staff on all issues related to the Public Art Program and the overall project includingsafety, liability, timeline, code requirements and installation deadlines, etc.;•Provide Heritage and Cultural Arts Staff and artist with the appropriate documentation necessary for projectcompatibility and completion (i.e., architectural design drawings and specifications, as-built drawings, structuraldrawings, mechanical drawings, electrical drawings, materials to support public outreach efforts, etc.).Procedures and CriteriaSite SelectionAn important part of curating the City’s collection is selecting the most appropriate sites for artwork, and within those sites, the ideal location for artwork.Goals of the site selection process are:•Further the mission and goals of the Public Art Program;•Strive for an equitable distribution of artworks throughout the City;•Implement goals of the overall project through an appropriate art location.The process for site selection for City Art projects is:1.Potential public art sites – including new City construction and sites suggested by the City Council, Heritage andCultural Arts Commission, staff and members of the public – are informally evaluated against Public Art MasterPlan goals.2.Once a site has been identified as a probable art site, the Public Art staff and a team from Public Works – whichcould include the CIP Manager, parks planner, engineer and contracted architects or landscape architects – reviewpreliminary site plans to identify possible art locations.3.The site and proposed art locations are presented to members of the City’s executive team for review andrecommendation to the HCA.4.The site and proposed art locations are presented to the Heritage and Cultural Arts Commission for review andrecommendation. If the site is within a City Park, the Parks and Community Services Commission also reviews8.1.bPacket Pg. 208Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration3and provides a recommendation.5.The site and proposed art locations are presented to the City Council for approval.The following criteria are used when evaluating public art sites:•Sites that establish and enhance pedestrian-friendly public spaces are preferred.•Sites where art would enhance the City’s identity and regional image are preferred.•Sites where art would help strengthen the unique character of an individual neighborhood, business district ortransit corridor are preferred.•Sites should have maximum public exposure. Sites must be accessible to the public a minimum of eight hours perbusiness day.•Art locations may be interior or exterior.•Art locations should be integrated with the overall design of the facility. Ideally the artist should be involved in theproject as early as possible, to work with developers, planners, architects and landscape architects to determine howbest to incorporate the art into the site.•In order to maximize the impact of site-specific commissions, Artists should be provided as much detail as possibleregarding the site’s purpose, history and natural environment and encouraged to do their own research.Art Selection CommitteesArt Selection Committees play a very important role in Dublin. As the group that provides the initial review of artist portfolios and/or design proposals, they represent the community and are largely responsible for the choice of Artists and Artworks.Art Selection Committees typically include members who have a background in art, especially public art, and others who represent stakeholder groups and interested members of the general public using the facility where the art will be located.Goals of the Art Selection Committee process are:•Further the mission and goals of the Public Art Program;•Invite participation from a wider pool of community members;•Ensure engagement with the people and businesses most likely to interact with the artwork;•Provide meaningful volunteer experiences for residents interested in art;•Ensure diversity on art selection committees.The process for choosing an Art Selection Committee is:1.City Staff evaluates the project and proposes the size and composition of the committee – each committee shallhave at least five members. At least one current member of the Heritage and Cultural Arts Commission will beincluded. Depending on the project, a member of City Council or the Parks and Community Services Commissionmay serve. A Staff representative from a City Department may serve. A majority of the Committee must be Dublinresidents.2.Commissions, City Council and stakeholder groups may be requested nominate a member and alternate to theArt Selection Committee.3.City Staff recommends additional members and alternates from a roster of residents who have volunteered toserve, with an eye toward diversity of gender, age and ethnicity. Preference is given to individuals who have aprofessional background in art, architecture, landscape architecture or similar fields.4.The Committee composition and members are approved by City Council.Artist SelectionSelecting the right artist – one whose experience, artistic style and commitment to collaboration matches the needs of the project – is critical to the success of any project.The public artist’s role requires not only creativity and craftsmanship, but also outstanding communication skills. 8.1.bPacket Pg. 209Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration4Artists will be required to submit credentials, visuals, proposals and/or project materials as directed for consideration by artist selection panels. For site-specific projects, artists are expected to conduct necessary research, including attending project orientation meetings and touring project sites, when possible.If selected, they must execute and complete concepts, designs and artwork in a timely manner. Artists are expected to work closely and cooperatively with Public Art Staff, Public Works staff, Project Managers and any design professionals and contractors whose work interfaces with the artwork. Artists are expected to make professional presentations to the Heritage and Cultural Arts Commission, the City Council and any other reviewing bodies as required by the contract. They may also be expected to make public presentations, conduct community education workshops, do residencies or facilitate public participation in the project, as specified in the contract.For larger projects, Artist and Artwork Selection typically happen sequentially, with Artists being selected first and then invited to submit site-specific Artwork designs for a second round of consideration. For smaller and temporary projects – for example, Utility Box Art – Artist and Artwork Selection may happen concurrently.Goals of the artist selection process are to:•Implement the goals of the overall project through an appropriate artist selection;•Further the mission and goals of the Public Art Program;•Select an artist or artists whose existing public artworks or past collaborative efforts demonstrate a high level ofquality and integrity;•Select an artist or artists who will best respond to the distinctive characteristics of the site and the community itserves;•Select an artist or artists who can work successfully as members of an overall project design team;•Ensure that the selection process represents and considers the interests of all parties concerned, including thepublic, the arts community and the City department(s) involved;•Ensure the diversity of the artists represented in Dublin’s Collection.The process for artist selection for City Projects is:1.City Public Art Staff considers the project needs and typical methods for selecting artists and recommends amethod, in accordance with the adopted Public Art Program guidelines and policies. Any of the following methodsmay be used, depending upon the requirements of a project.a.Open Competition: An open competition is a call for artists for a specific project in which any interested artistis invited to submit credentials and/or proposals, subject to any limitations established by the Artist SelectionPanel. Calls for entries for open competitions will be sufficiently detailed to permit artists to determine whethertheir work is appropriate for the project under consideration.b.Limited or Invitational Competition: A limited number of artists shall be invited by the artist selectioncommittee to submit credentials and/or proposals for a specific project. Artists shall be invited, based on theirpast work and demonstrated ability to successfully respond to the conditions posed by the particular project(i.e., water features, light works, paintings, sound works, landscape works, design team efforts, etc.), or basedon other non-aesthetic Public Art Program goals (i.e., artists who reside in a particular neighborhood where aproject is occurring, local artists or regional artists).c.Pre-qualified Artists List: Heritage and Cultural Arts Staff will develop a pool of pre-qualified artists who canbe selected for small, community-based projects with budgets under $25,000, where a separate selection panelmay not be warranted, if recommended by the Heritage and Cultural Arts Commission. A pre-qualified artistslist shall be valid for two years. If the list expires, a new list will be generated every two years or as needed toaddress projects in the queue.d.Mixed Process: A mixed process may include any combination of the above means.2.Staff prepares and distributes a Call for Artists Qualification, which includes detailed information about goals ofthe Public Art Program and any specific site(s) or project(s), and application procedures.3.Staff prepares and presents portfolios to the Art Selection Committee, which ranks artists for further consideration8.1.bPacket Pg. 210Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration5as semi-finalists.4.The Art Selection Committee ranks artists to be invited to submit site-specific designs for artwork selection.The following criteria are used in evaluating artists:•Qualifications: Artists or artist teams must be able to demonstrate, through past work – as evidenced in aresume, portfolio and reference – their ability to create professional quality artwork and act with the utmostprofessionalism. In most cases, artists have considerable training and experience working professionally at andhave been compensated for their art. For certain projects, Dublin will consider emerging or student artists, whoare working under the guidance of a professional mentor or art teacher.•Communication: Artists’ ability to effectively communicate with a variety of groups, including other designprofessionals, public officials and community members, should be taken into consideration. This is particularlyimportant when an Artist is commissioned to create site-specific work and/or work where there will be communityinvolvement in the artistic process.•Diversity: Artists should reflect the diversity of Dublin’s community. Selection Committees should be mindfulof the opportunities to add different voices to the community through their selections. Gender diversity, ethnicdiversity, and diversity in media and artistic styles and schools are all important.Artwork SelectionChoosing new public artwork to add to Dublin’s collection is a fun and important job. Depending on the media, artwork added to the collection is likely be seen and enjoyed by Dublin residents and visitors for decades to come. Special pieces may become beloved local landmarks that come to represent Dublin in the eyes of residents and visitors.Goals of the artwork selection process are to:•Implement the goals of the overall project through an appropriate artwork selection;•Further the vision and goals of the Public Art Program;•Select artwork of the highest level of design quality;•Select artwork that contributes to the distinctive characteristics of the site and is meaningful to the community itserves;•Select artwork that can be maintained within reasonable effort and expense;•Ensure that the selection process represents and considers the interests of all parties concerned, including thepublic and the City department(s) involved;•Ensure the diversity of the artworks and voices are represented in Dublin’s Collection.Whether the artwork is being commissioned or purchased from a gallery, the process for artwork selection is:1.City Public Art Staff and artist prepare and present design proposal to an Art Selection Committee. If multipledesigns are being considered, the Art Selection Committee ranks proposals and provides comment. If a singledesign is being considered for addition to the collection, as in the case of a gift or loan that has been offered to theCity, the Heritage and Cultural Arts Commission provides comment.2.The Heritage and Cultural Arts Commission, after considering any comments from the Art Selection Committeeand feedback from the public, makes comments of its own and a recommendation to the City Council. TheCommission may request more information or request the artwork be brought back after concerns have beenaddressed. For larger work, the artist typically makes a presentation. For smaller and temporary works, the artist istypically not required to make a presentation.3.City Public Art Staff prepares and presents a staff report on the proposed design and Heritage and CulturalArts Commission’s recommendation to City Council. For larger work, the artist may be invited to present andis normally requested to be present in case of questions. However, approval of artwork, especially smaller, non-controversial items, may be done via consent calendar with no formal presentation.The following are criteria for evaluating artworks:•Artist: Artwork must be created by an artist or artist team who meets the City’s criteria for artists.8.1.bPacket Pg. 211Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration6•Original work: Items may not be mass produced copies of original work. Signed limited edition copies of artworkwhich is typically produced in multiples, such as prints, photographs, cast sculptures and multimedia are consideredoriginals and are allowed.•Quality: Artwork must be of the highest quality. This includes design and materials.•Media: All forms of visual arts shall be considered, subject to any requirements set forth by the project prospectus.•Style: All schools, styles and tastes shall be considered.•Appropriateness to Site: Artwork designs shall be appropriate in scale, material, form and content to theirimmediate social and physical environments.•Appropriateness to Public Art Program Goals: Artworks should address, or artists should be willing to addresswithin their process, a commitment to enhancing public spaces and giving character to neighborhoods bysupporting the larger urban design themes of the neighborhood or district.•Permanence: Consideration shall be given to structural and surface integrity, permanence and protection of theproposed artwork against theft, vandalism, weathering, excessive maintenance and repair costs. Acquisition ofartworks into the Public Art Collection, whatever the funding source, should imply permanency. By accepting awork into the Collection, the City is making a commitment to the ongoing preservation, protection, maintenanceand display of the artworks for the public benefit, so long- term costs must be considered.•Elements of Design: Consideration shall be given to the fact that public art is a genre that is created in a publiccontext and that must be judged by standards that include factors in addition to the aesthetic. Public art may alsoserve to establish focal points; terminate areas; modify, enhance or define specific spaces; establish identity; oraddress specific issues of urban design.•Community Values: While free artistic expression shall be encouraged, consideration must be given to theappropriateness of artworks in the context of local community values and social norms.•Public Liability: Safety conditions or factors that may bear on public liability must be considered in selecting anartist or artwork.Collection Management and ConservationDublin has a growing collection of permanent public art, and additional works considered temporary in nature. The Collection is managed by City Staff with the aid of professional art conservators to provide maintenance, repairs and professional advice.Goals of Collection Management and Conservation are:•Establish what items may or may not be added to the Public Art Collection;•Establish a regular procedure for evaluating artworks in the Public Art Collection;•Ensure regular maintenance of public artworks and that all maintenance is completed with the highest standardsof professional conservation;•Establish procedures for repairing damaged public artworks;•Establish standards for the acceptance of gifts or loans of artworks;•Ensure that de-accessioning is governed by careful procedures;•Insulate the de-accessioning process from fluctuations in taste;•Facilitate public engagement and education outreach efforts to promote the collection.Eligible artworks include, but are not limited to, the following:•Sculpture: Three-dimensional artwork that is free standing, wall supported or suspended; kinetic, electronic; inany material or combination of materials.•Murals or portable paintings: Two-dimensional artwork in any material or variety of materials, with or withoutcollage or the addition of non-traditional materials.•Mixed or other media: Earthworks, fiber-works, neon, glass mosaics, photographs, prints, calligraphy, anycombination of forms of media including sound, literary elements, film, holographic images and video systems;8.1.bPacket Pg. 212Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration7hybrids of any media and new genres.•Functional art: Furnishings or fixtures designed by a qualified professional artist may be considered for thecollection. Examples include, but not limited to gates, railings, streetlights, tree grates, seating, shade structures,etc. Functional items designed by an architect or landscape architect are not normally eligible. However, if thearchitect or landscape architect’s work has achieved historical and/or artistic importance, as evidenced by inclusionin other important art collections, it may be considered.•Elements of architecture or landscaping: Artistic or aesthetic elements of the overall architecture or landscapedesign may be considered only if created by a qualified professional artist or a design team that includes aprofessional artist as a co- designer.•Infrastructure elements: Infrastructure items as sound walls, utility structures, roadway elements or other itemsmay be considered only if designed by a professional artist or a design team that included a professional artist asa co-designer.•Temporary artworks and installations: These can include artwork on loan or created for a specific time span, orsmaller works, such as utility boxes, which may have an indefinite lifespan but are not necessarily intended to berestored should they become damaged.Ineligible artworks include, but are not limited to:•Mass-produced art objects: Items which are mass produced or of standard manufacture, such as playgroundequipment, fountains or statuary elements are not eligible, unless incorporated into larger artwork by a projectartist.•Reproductions: Copies of original works of art are not allowed, except in the cases of film, video, other media artsor limited- edition photos, prints or cast sculpture.•Decorative Works: Ornamental furnishings and decorative architectural elements, are not allowed except whencommissioned from an artist as an integral aspect of a structure or site.•Landscape Architecture: Those elements generally considered to be components of the landscape architecturaldesign, (ex. vegetative materials, pool(s), paths, benches, receptacle, fixtures, planters, etc.), except when designedby artists.Artwork Donation or Loan AcceptanceArtworks proposed for donation or long-term (one year or longer) loan to the City must be carefully reviewed by the Heritage and Cultural Arts Commission and City Council. The goals of the review are:•To provide uniform procedures for review and acceptance of gifts or loans of artwork to the City.•To vest in a single agency the responsibility for insuring the management and long-term care of the donatedartwork.•To facilitate placement of the artwork on City property.•To maintain high standards for artwork displayed at City facilities.•To provide appropriate recognition for donors of artwork.8.1.bPacket Pg. 213Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration8Guidelines for Art in Private Development Projects The guidelines below establish responsibilities and procedures for implementing Art in Private Development Projects.Art in Private Development Roles and ResponsibilitiesThe City Council shall:• Adopt policies and procedures under which Art in Private Development operates;• Approve all developer-proposed public artwork.The Heritage and Cultural Arts Commission shall:• Recommend guidelines, policies and procedures related to art in private development in Dublin to the City Council;• Receive and review developer art proposals and make recommendations to the City Council.City Staff shall:• Provide guidance to Private Developers regarding Public Art Ordinance compliance;• Provide services to assist Private Developers wishing to install art on site;• Ensure community outreach and citizen participation in Art in Private Development projects;• Present Staff recommendations to the Heritage and Cultural Arts Commission and Dublin City Council regarding Art in Private Development proposals;• Monitor Art in Private Development projects to ensure the Ordinance and Public Art Guidelines are being followed, including verifying art expenditures;• Provide Developers with initial information on the Art in Private Development requirement;• Confirm which projects require public art expenditure;• Determine the building valuation to establish the amount of required art expenditure;• Determine, in consultation with the Heritage and Cultural Arts Staff, whether on-site art is recommended, not recommended or required;• If art is recommended or required, suggest specific art locations.Developers shall:• Consult with City staff to understand what is required of them, under Dublin’s Public Art Ordinance;• Inform Planning Staff at the time of the Site Development Review application whether they intend to install art on site or pay the in-lieu fee; If installing art onsite, meet with Public Art Staff to discuss their art concept and plan the timeline for getting their artwork approved by City Council;• Select an artist, using a method comparable to the methods allowed for City art projects;• Select artwork, using Dublin’s criteria for public artwork;• Solicit public feedback about the artwork;• Present artwork for review using the same public process as for City art projects;• Execute an Art Installation and Maintenance Agreement with the City of Dublin;• Install the artwork according to the agreement and provide the required documentation.Public Art OrdinanceThe City of Dublin’s Public Art Ordinance (Dublin Municipal Code Chapter 8.58) requires most developers to either install artwork on their property or pay an equivalent in-lieu fee to the City of Dublin’s Public Art Fund, under what is commonly called a percent-for-art ordinance.8.1.bPacket Pg. 214Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration9Required Art ExpenditureThe City of Dublin’s expenditure requirement is based on the type and size of development project. It applies to all commercial development (retail, industrial, office) in excess of 50,000 square feet and all new residential developments in excess of 20 units, including single-family (detached), single family (attached), and multi-family units.The required expenditure is one half of one percent (.5%) of the building valuation (exclusive of land). Any developer subject to the requirement may choose to spend more than the required .5%.The City of Dublin also allows any developer subject to the Public Art Ordinance to choose an in-lieu option of contributing to the Public Art Fund instead of installing artwork on site. For more information on the in-lieu option, see below.Building ValuationThe Building Valuation is determined by City’s Chief Building Official, who is responsible for determining both residential and commercial project valuations.If a developer is putting art on site, valuation for all phases of the project is estimated in conjunction with Site Development Review (SDR), before construction begins. Valuations done at this time are estimates and are typically very conservative.Valuations are recalculated when the developer pulls the first building permit for the phase. These valuations are more accurate and could be higher than valuation estimates provided at SDR.If developer opts to pay the in-lieu fee, the building permit valuation is used to determine the in-lieu fee.Art On-Site OptionFor developers opting to install art on site, the Public Art obligation must be satisfied prior to the issuance of a Certificate of Occupancy or a Public Art Agreement must be negotiated, and a bond must be posted for the value of the art obligation. This means the approved art must be installed to the City’s satisfaction and the expenditures verified by City staff.In-Lieu Fee OptionThe in-lieu fee for commercial projects over 50,000 square feet and residential projects of 20 units or more is equivalent to the required art expenditure of .5% of the building valuation.The in-lieu fee for commercial projects under 50,000 square feet is .45% of the building valuation.If an in-lieu fee option is chosen, the City will determine whether artwork is required to be sited on the developer’s property. If such a determination is made, the developer must reserve a space for possible public art to be installed by the City and paid for by the City using the in-lieu fee. If the City installs artwork at the site, the developer will be required to grant an easement for installation and maintenance. If the City does not require art on the developer’s property, the developer’s in-lieu fee is pooled in the Public Art Fund and may be used for any public art purpose and in any public location that the City chooses.Art in Private Development Procedures and CriteriaArt in Private Development is an important component in Dublin’s Public Art Program. Although the artworks are privately owned, they are installed for the public’s enjoyment.Goals of the Art in Private Development process are:•Inspire civic pride amongst residents;•Strengthen the City’s regional identity by enhancing public spaces;•Add interest and visual appeal throughout the City; and8.1.bPacket Pg. 215Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
DRAFTCity of Dublin Parks & Community Services Dublin Public Art Master Plan: Program Administration10•Provide – through in-lieu contributions to the Public Art Fund – funding for City public art projects and activities.The process for Art in Private Development is:1.The developer submits a completed Site Development Review (SDR) application to the Community DevelopmentDepartment, Planning Division. Planning Staff will inform the applicant of the Public Art requirement and policies.The developer is encouraged to meet with the Public Art Manager as early as possible to discuss the requirementsand procedures for artwork approval.2.Residential development applicants wishing to provide public art within their projects, are required to present aplan to the City that conforms to the requirements of the Public Art Master Plan. The Applicant’s plan shall besubmitted at the time of an application for tentative map in which individual lots are created. If a tentative mapis not required in the project, the plan for public art shall be submitted at the time of Site Development Review(SDR).3.The Building Valuation will be verified, and the minimum art allocation will be calculated by the Building Divisionupon receipt of the building permit application. The developer may be required to apply and obtain a separatebuilding permit for the construction and installation of the art project.4.Applicants choosing not to provide on-site artwork will be required to pay in-lieu fees of a minimum art allocationof .5% for commercial, industrial, office, and residential developments and .45% for commercial, industrial, andoffice developments under 50,000 square feet to the Public Art Fund, to satisfy the development standard. In lieufees must be paid prior to the issuance of a building permit.5.Upon selection of an artist and artwork, the developer will be required to meet with the Heritage & Cultural ArtsCommission for review of the artwork. Upon recommendation by the Heritage & Cultural Arts Commission, thedeveloper will be required to receive final approval by the City Council.8.1.bPacket Pg. 216Attachment: 2. Draft 2020 Public Art Master Plan (Public Art Master Plan Update)
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Update on Housing Legislation and Affordable Housing Opportunities
Prepared by: John Bakker, City Attorney
EXECUTIVE SUMMARY:
Staff will provide an update on important housing legislation and on various affordable
housing opportunities being pursued. The legislative update includes a discussion of
new laws that became effective on January 1, 2020, including: SB 330 (the Housing
Crisis Act of 2019), AB 1486 (strengthening the Surplus Lands Act), and AB 1487
(creating the Bay Area Housing Finance Authority). The legislative update also includes
an update on pending legislation, including SB 50’s status, and efforts to regulate
development impact fees. The legislative update will be followed by a description of
various opportunities that Staff is pursuing to facilitate the development of affordable
housing, including an opportunity to join a joint powers authority that acquires apartment
complexes and converts them to affordable rental housing.
STAFF RECOMMENDATION:
Receive the report and provide appropriate direction.
FINANCIAL IMPACT:
None.
DESCRIPTION:
This report has two parts. The first is a discussion of important new laws and pending
legislation related to housing. It is followed by a discussion of opportunities that Staff is
pursuing to facilitate the development of affordable housing.
Housing Legislation Update
2019 Housing Legislation. One of the key issues in the 2019 legislative session was
housing. The year started off with a flurry of bills designed to address the housing
crisis. SB 50 garnered a lot of attention, including from the national media. Ultimately,
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SB 50 failed to make it out of the Senate Committee on Appropriations, and it became a
two-year bill (see below). Nonetheless, several important bills were enacted into law
and became effective on January 1, 2020; they are summarized below.
SB 330, Housing Crisis Act of 2019. The Housing Crisis Act of 2019 (SB 330) declares
a statewide housing emergency and suspends certain existing restrictions on housing
development projects and expedites the permitting of housing in affected cities and
counties. Dublin is among the affected cities to which the Act applies. The law is an
attempt by the Legislature to address California’s housing crisis and to facilitate the
construction of additional housing units. Below is an explanation of key requirements in
SB 330, which in general will remain in effect until January 1, 2025.
SB 330 prohibits an “affected” city or county from enacting new, or enforcing existing,
policies on land where housing is an allowable use that does any of the following:
• Change the land use designation or zoning to a “less intensive use” than what
was allowed on January 1, 2018. A “less intensive use” is anything that would
limit the intensity of housing allowed, including a reduction in height or density, or
increased setback requirements or maximum lot coverage requirements.
• Impose a moratorium on housing development, with very limited exceptions.
• Enforce design standards established on or after January 1, 2020, that are not
objective.
• Limit the number of permits for housing that can be issued, such as so -called
“growth-control” ordinances. This type of limitation will remain permissible if the
limit was first approved by voters prior to January 1, 2005, and the affected
county or affected city is located within a county for which at least 50 percent,
and a minimum of 550,000 acres, of the county area is agricultural land.
The Housing Crisis Act of 2019 also makes a significant change to the Housing
Accountability Act (HAA). The HAA currently prohibits an agency from disapproving a
housing project or approving the project at a lower density if the project complies with
the applicable, objective standards and criteria in place when the project application is
determined to be complete, unless certain specific findings can be made. SB 330
amended the HAA to allow developers to lock in the standards and criteria that were in
effect at the time of submittal of a simplified “preliminary application.”
Finally, in order to streamline the processing of proposed housing development
projects, SB 330 prohibits a jurisdiction from holding more than five hearings on a
proposed project if the project complies with the applicable, objective standards and
criteria in place at the time it is “deemed complete.” Public hearings, workshops or
similar meetings held by the planning commission or governing body all count toward
the five hearing maximum.
AB 1486, Surplus Lands Act Amendments. The Surplus Lands Act requires local
agencies to offer surplus lands to agencies for open space, recreation, and affordable
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housing. AB 1486 strengthens the Act for the purpose of making public land potentially
available for affordable housing development. Among other things it:
• Expands the agencies subject to the Act.
• Broadens the application of the Act to include nearly all “disposals” of real
property.
• Adds new oversight provisions. The provisions require local agencies to submit
reports demonstrating compliance with the Act to the California Department of
Housing and Community Development (HCD). If HCD determines that an
agency has failed to comply, the Attorney General or third parties may bring
lawsuits seeking a penalty of up to 30 percent of the final sales price for the first
violation.
While AB 1486’s changes are significant, the Surplus Lands Act still does not require an
agency to sell property for affordable housing. It merely gives those receiving notices of
availability an opportunity to negotiate in good faith with the seller. Ultimately, a local
agency can elect to sell the property at its fair market value, even in the face of an
affordable housing provider offering to purchase the property for less than its fair market
value.
AB 1487, Bay Area Housing Finance Authority. AB 1487 implements a suggestion of
the CASA Compact. The CASA Compact was the work-product of the Committee to
House the Bay Area, which was convened by the Metropolitan Transit Commission
(MTC) and the Association of Bay Area Governments (ABAG).
AB 1487 creates the Bay Area Housing Finance Authority within the nine -county San
Francisco Bay Area to be jointly governed by MTC and ABAG’s Executive Board. With
voter approval, the Authority may levy parcel taxes, business license taxes, and special
business taxes based on number of employees. A ballot measure authorizing one of
the levies can be placed on the ballot of as few as four of the Bay Area counties. The
Authority can also levy commercial linkage fees on new commercial development
projects “for the purpose of addressing the need for additional housing development
necessitated by” commercial development. However, it can only do so if the voters first
approve a parcel tax or a general obligation bond.
Authority revenue must be used for construction of new affordable housing, affordable
housing preservation, tenant protection programs, plann ing and technical assistance,
and infrastructure to support housing.
Other 2019 legislation of interest. The Legislature passed a number of other housing
bills of lesser importance to the City. Among these are:
• AB 881 incorporating a number of amendments to the section addressing
accessory dwelling units. It requires ministerial approval of detached ADUs that
are less than 800 square feet, no taller than 16 feet, and having at least four -foot
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rear and side yard setbacks. It also prohibits the application of lot coverage
requirements, lot size restrictions, and owner-occupancy requirements on ADUs.
• AB 1483 requires the posting of “housing development related” information on
city and county websites. The information includes things such as a schedu le of
fees, an archive of impact fee studies, zoning ordinances that apply to each
parcel, and information required of applicants for land use projects.
• AB 1482 adds significant tenant projections. The protection includes a cap on
rent increases to existing tenants at the consumer price index plus five percent,
not to exceed 10 percent, in any 12 -month period. AB 1482 also adopted a
statewide just cause eviction requirement (prohibiting landlords from evicting
tenants for no reason).
2020 Housing Legislation. 2020 is shaping up to be another year in which housing
remains high on the list of agenda items for the Legislature.
As noted above, SB 50, which would override City land use regulations near transit
stops and in “jobs rich” areas, faces a January 31 deadline to pass out of the Senate.
The bill’s author, Senator Weiner, has made changes in an effort to eliminate
opposition, including adding a provision that delays implementation for two years and
providing a mechanism for local agencies to satisfy the requirements with an alternative
land use plan that offers the same level housing development potential as SB 50 would.
As of the date of this report, the bill is poised to receive a Senate floor vote before the
January 31 deadline.
Development impact fees are expected to be a focus of legislative attention. Toward
the end of last year’s legislative session, HCD delivered a report requested by the
Legislature that addressed the effect that development impact fees have on housing
development in California. The report led Assembly Member Grayson to amend AB
1484 in a manner that would impose significant new requirements on development
impact fees. It did not move in the last session, but Staff understands that either AB
1484 or another bill is likely to address some of the issues raised by the HCD report.
Such legislation could have a significant impact on the City’s development fee
programs—the Eastern Dublin Traffic Impact Fee, the Downtown Traffic Impact Fee,
and the Public Facilities Fee being the most prominent—and, therefore, Staff is
monitoring developments closely.
It is also notable that ABAG has begun the 2022 -2030 Regional Housing Needs
Allocation (RHNA) process. Staff will provide a report to the City Council on the status
of the RHNA process and Housing Element Update at its February 18, 2020 meeting.
Affordable Housing Opportunities
Consistent with prior direction from the City Council, Staff is pursuing various
opportunities for affordable housing.
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CalCHA Middle-Income Rental Program. Staff has been presented with an option for
the City Council’s consideration that provides affordable housing targeted at moderate
and middle-income households earning between 81-120 percent of the area median
income (AMI). There is currently limited Federal, State or local subsidies or programs to
produce or preserve below market rate rental housing for moderate and middle -income
households. The program is managed by a joint powers authority called the California
Community Housing Agency (CalCHA). CalCHA was formed by Kings County and the
Housing Authority of Kings County. Additional cities, counties and other local
government entities may join CalCHA if they wish to participate in CalCHA’s programs.
Under the program, CalCHA issues revenue bonds to acquire either new or existing
apartment complexes. It then coverts the projects into income - and rent-restrict units for
moderate- and middle-income households. CalCHA has used the program to acquire
rental projects in Santa Rosa and in Fairfield. The revenue bonds are issued as limited
obligations of CalCHA and not of the participating members and are payable solely out
of the revenues and receipts derived from the project being financed. In addition,
CalCHA grants the participating jurisdictions an option to purchase the property at an
amount equal to the remaining debt.
To participate in this new program, the City would need to become a member of the
CalCHA. The City’s membership would be limited solely for the financing or refinancing
of specific projects but would not create any liability for the City.
If the City Council is interested in considering the CalCHA program further, Staff can
return at a future meeting for the City Council to consider joining CalCHA. Staff would
analyze the program in more detail at that time. Staff understands that it can be
advantageous to join CalCHA before an acquisition is being pursued because it allows
CalCHA to commit to sellers that it can close a transaction quickly.
City Efforts to Facilitate Development of Affordable Housing. The City has funding
available for affordable housing projects. The City is eligible to receive nearly
$8,000,000 in revenue from the County of Alameda Measure A -1 Affordable Housing
Bond. In addition, the City has approximately $13,276,800 available in its affordable
housing fund, derived from in-lieu fee revenue under the Inclusionary Zoning
Regulations and revenue from the commercial linkage fee.
Staff is in the midst of identifying projects on which to deploy those resources.
Identifying available, suitable land is the first step, and Staff is attempting to find sites
that will allow it to further leverage the City’s affordable housing monies. It is expected
that the City will partner with a non-profit affordable housing developer to pursue any
project.
Three sites are under active consideration for potential affordable housing projects. The
first is an approximately 1.33-acre parcel at the end of Regional Street in Downtown that
is near the West Dublin/Pleasanton BART station. The developer of the adjacent
mixed-use St. Patrick Way project is required to dedicate that site to the City pursuant
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the approved Community Benefit Agreement. The second site is an Alameda County
Surplus Property Authority-owned site in the Transit Center adjacent to the
Dublin/Pleasanton BART station. The County is developing a second BART garage on
a portion of the property, and the remainder is suitable for affordable housing. The third
opportunity is associated with Avesta’s proposed independent senior housing and
assisted living project at 5751 Arnold Road. In accordance with the City Council’s
direction when it initiated a General Plan Amendment study for that project, Staff is in
the midst of discussions with the Developer to identify a potential site for affordable
housing on that property.
Finally, Staff also anticipates issuing a notice of funding availability seeking proposals
from affordable housing developers. Proposers may be able to identify other sites
within the City that would be suitable for affordable housing projects.
STRATEGIC PLAN INITIATIVE:
Strategy 3: Pursue efforts to help strengthen the City’s infrastructure and technology.
Strategic Objective 3d: Develop a special needs affordable housing project.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: February 4, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Discussion Regarding City Council Salary
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will discuss options regarding adjustments to Councilmember salaries.
STAFF RECOMMENDATION:
Discuss and provide direction to Staff regarding adjustments to City Council salaries.
FINANCIAL IMPACT:
Should the City Council adopt an increase at the maximum allowed by law, the financial
impact of a partial year increase (December 2020 - June 2021), including salary-based
taxes and contributions, would be an increase of $4,962. The full year (12 months)
additional cost would be $8,507.
DESCRIPTION:
Government Code Section 36516(a) allows a general law city to provide a salary to City
Councilmembers. An increase in compensation is allowed by ordinance, and “may not
exceed an amount equal to 5% for each calendar year from the operative date of the
last adjustment of the salary in effect when the ordinance or amendment is enacted”
(Government Code Section 36516(4).
The Dublin City Council last adjusted salaries for the City Council in December 2016
(Attachment 1), which became effective after the November 2018 election. City
Councilmembers’ salary is currently set at $1,211.33 per month. Dublin Municipal Code
section 2.08.040 (Attachment 2) provides an additional $100 per month to the Mayor
over the salary he/she receives as a Councilmember. The Mayor’s current salary is
$1,311.33 per month.
The allowable increase for calendar years 2018 through 2020 was calculated as follows:
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Current compensation (established 2018): $1,211.33
5% increase, 2018 to 2019: 1,271.89
5% increase, 2019 to 2020: 1,335.49
If the maximum increase is adopted, the financial impact for a partial year increase
(December 2020 - June 2021) including salary-based taxes and contributions would be
$4,962. The full year (12 months) additional cost would be $8,507.
If the City Council wishes to take such action, the City Council can direct Staff to
prepare an ordinance for consideration. In accordance with Dublin Municipal Code
Section 2.08.020B and State Law, the increase would not become effect ive until newly
elected Councilmembers are sworn into office following certification of the November
2020 election.
The City Council could also consider:
Increasing the salaries by an amount less than the maximum permitted by law
Not increasing the current salary (take no action)
Reducing current salaries
Eliminating salaries altogether
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Ordinance No. 07-18 Amending Dublin Municipal Code Section 2.08.020 and
Providing for an Increase in the Salary for Members of the City Council
2. Dublin Municipal Code Section 2.08.020
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ORDINANCE NO. 07 — 18
AN ORDINANCE OF THE CITY.COUNCIL
OF THE CITY OF DUBLIN
AMENDING DUBLIN MUNICIPAL CODE SECTION 2.08.020
AND PROVIDING FOR AN INCREASE IN THE SALARY
FOR MEMBERS OF THE CITY COUNCIL
THE CITY COUNCIL OF THE CITY OF DUBLIN DOES ORDAIN AS FOLLOWS:
Section 1. PURPOSE
Ordinance No. 6-82 established salaries for members of the City Council, as amended by
Ordinances No. 22-85, 8-87, 4-88, 3-89, 1-90, 6-91, 23-99, 7-02, 7-04, 3-06, 5-08, 2-12 and 10-16.
The purpose of this Ordinance is to modify salaries for members of the City Council in accordance
with Government Code Section 36516. The salary increase shall become effective when new
Councilmembers are sworn into office following the certification of the November 2018 General
Municipal Election.
Section 2: AMENDMENT OF MUNICIPAL CODE
Section 2.08.020, Subsection A of the Dublin Municipal Code is hereby amended to read as
follows: Pursuant to Section 36516 of the Government Code which provides that a City Council may
enact an ordinance providing that each member of the City Council shall receive a salary which shall
be determined by a schedule of population for cities, the members of the City Council shall receive a
salary of one thousand two hundred eleven dollars and thirty-three cents ($1,211.33) per month.
Section 3: EFFECTIVE DATE AND POSTING OF ORDINANCE
This Ordinance shall take effect and be in force thirty (30) days from and after the date of the
passage. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three
3) public places in the City of Dublin in accordance with Section 36933 of the Government Code of
the State of California.
PASSED, APPROVED AND ADOPTED this 18th day of September 2018, by the following vote:
AYES: Councilmembers Goel, Gupta, Hernandez, Thalblum and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
Ma or
ATTEST:
City Clerk
Ord No. 07-18, Adopted 9/18/2018, Item No. 4.10 Page 1 of 1
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Dublin Municipal Code
Chapter 2.08 CITY COUNCIL
Page 1/1
The Dublin Municipal Code is current through Ordinance 15-19, passed November 19, 2019.
Chapter 2.08
CITY COUNCIL
Sections:
2.08.010 Meeting place designated.
2.08.020 Salary for members established.
2.08.030 Election of Mayor and Councilmembers—Term of office.
2.08.040 Mayor’s salary.
2.08.050 Term limits.
2.08.010 Meeting place designated.
A. The City Council will hold all regular meetings in the Council Chambers at the Dublin Civic Center, located at
100 Civic Plaza, in the city.
B. If the regular meeting place is unable to accommodate the number of persons in attendance, the City Council
may recess the meeting to another place. If the City Council anticipates that the regular meeting place will be
inadequate, the City Council, or Mayor in the event of an emergency, may order that the meeting be held in another
place. (Ord. 17-09 § 1 (part): Ord. 14-89 §§ 1, 2)
2.08.020 Salary for members established.
A. Pursuant to Section 36516 of the Government Code which provides that a City Council may enact an ordinance
providing that each member of the City Council shall receive a salary which shall be determined by a schedule of
population for cities, the members of the City Council shall receive a salary of one thousand two hundred eleven
dollars and thirty-three cents ($1,211.33) per month.
B. No Councilmember shall be eligible to receive the increase provided herein until one (1) or more
Councilmembers begin a new term of office. (Ord. 7-18 § 2; Ord. 10-16 § 2; Ord. 2-12 § 2; Ord. 17-09 § 1 (part):
Ord. 5-08 § 2; Ord. 3-06 § 2; Ord. 7-04 § 2; Ord. 7-02 § 2; Ord. 23-99 § 2; Ord. 6-91 § 2; Ord. 1-90 § 2; Ord. 3-89
§§ 2, 3: Ord. 4-88 §§ 2, 3: Ord. 8-87 §§ 3, 4: Ord. 22-85 § 3: Ord. 6, 1982)
2.08.030 Election of Mayor and Councilmembers—Term of office.
A. The electors shall hereafter elect a Mayor and four (4) City Councilmembers.
B. The term of office of the Mayor shall be two (2) years. (Ord. 17-09 § 1 (part): Ord. 11-92 §§ 1, 2)
2.08.040 Mayor’s salary.
The Mayor shall receive a monthly salary of one hundred dollars ($100), in addition to that which he/she receives as
a Councilmember. (Ord. 17-09 § 1 (part): Ord. 13-92 § 2)
2.08.050 Term limits.
No person shall serve as Councilmember for more than two (2) consecutive terms, nor shall any person serve as
Mayor for more than four (4) consecutive terms. In addition: (A) no person who has served as a Councilmember for
one (1) term shall serve more than two (2) terms as Mayor if the terms as Councilmember and Mayor are
consecutive; (B) no person who has served as Councilmember for two (2) consecutive terms shall serve a
consecutive term as Mayor; (C) no person who has served as Mayor for three (3) or four (4) consecutive terms shall
serve a consecutive term as a Councilmember; (D) no person who has served as Mayor for two (2) consecutive
terms shall serve more than one (1) succeeding consecutive term as Councilmember; (E) no person who has served
consecutive terms as Mayor and Councilmember shall serve more than one (1) more consecutive term as Mayor; and
(F) no person who has served consecutive terms as Mayor and Councilmember shall serve another consecutive term
as Councilmember. As used herein, a person shall be considered to have served a term of office as a Councilmember
if such person has served as a Councilmember for two (2) years plus one (1) day and a person shall be considered to
have served a term of office as Mayor if such person has served as Mayor for one (1) year plus one (1) day. (Ord.
17-09 § 1 (part): Ord. 18-96 § 1)
8.3.b
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