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HomeMy WebLinkAbout06-12-1989 Adopted CC MinREGULAR MEETING - June 12, 1989 A regular meeting of the City Council of the City of Dublin was held on Monday, June 12, 1989, in the meeting room of the Dublin Library. The meeting was called to order at 7:35 p.m., by Mayor Paul Moffatt. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alle- giance to the flag. SIGN ORDINANCE - Request from Pat Costello, Crown Chevrolet, for Council to reconsider previous action Mayor Moffatt asked Mr. Costello if he wished to start the discussion. Mr. Costello stated he would reserve his comments for later in the meeting. Mr. Alan Twille with Chez Twille Deli indicated that he had been selected as a spokesman for the group.J The group believes that the City's Sign Ordinance violates Section 5490 of the Business & Professions Code. They contend that the City's Ordinance does not provide for payment of fair and just amortization compensation. Don Johnson addressed the Council and stated he is a business person in Dublin, as well as a resident of Via Zapata. He is also President of the Board of Directors of the Chamber of Commerce. He apologized for not being in attendance at the last City Council meeting. They feel that time is needed to review the Ordinance. This Ordinance places many businesses in town under great stress. He was aware that the Ordinance has a provision to ask for an extension of time if one writes a letter, but he likened it to filing income taxes, in that most people wait until the deadline. He stated he knew that the Council desires to have businesses prosper in Dublin. He asked for additional time. He stated he would like to come up with a simple form to handle all signs. Signs on buildings are the number one advertising media for most small businesses. He felt that a number of signs which appear on a list as being non-conforming appear to be very nice signs. Cm. Hegarty advised that he was not present at the last meeting, but in reading the minutes, a great amount of discussion had to do with time. There was a considerable amount of time given to the business community @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-1 78 Regular Meeting June 12, 1989 in order to provide input into the Ordinance. As Cm. Vonheeder pointed out, this was a very lengthy process. The sandwich board signs were what prompted this to begin with. Early on, the City contacted over 40 or so business owners and ask them to come to a special meeting. There were about 10 people that came and gave comments. Cm, Hegarty stated he did not understand why now, at the 11th hour, all these people want extensions. Instead of being threatened with going to court, we should all sit down and work out the problems. Threats are no way to negotiate. A former president was credited with the quote, "Never fear to negotiate, but don't negotiate out of fear". The City Council wants the economy to be good and they don't want to fight with businesses, but they do want a clean environment. He heard from only I businessman this last week. cm. Hegarty stated he gets very upset when he hears the comment that the City Council or City Staff is not workable. Mr. Twille thanked Cm. Hegarty for his comments and stated that as far as taking the City to court, this is not why they are present at this meeting. He stated he was present at the meeting 3 years ago and that no one got up to speak at that time. Tonight, however, they have come to ask for an extension. He thought it was an excellent idea to form a study group to research the Sign Ordinance. They could look at it from a rational approach and present facts within 4 months. Mayor Moffatt questioned who Mr. Twille was representing. Mr. Twille stated he was representing property owners who will have to change their signs if this can't be worked out. Cm. Vonheeder questioned Staff of the 155 signs, how many are still non- conforming. Planning Director Tong stated there were actually about 160 non- conforming signs in 1986 and that in May the number was down to about 120 that received reminder notices. As of this afternoon, City Staff have received 8 applications for Site Development Review and 41 requests for extension. There may be some still in the mail. This leaves approximately 71 businesses that are undetermined as to whether they have made some modifications on their own of which we are not aware. Most of the signs can be approved under the existing Ordinance. About 20% might exceed what is allowable. Mr. Don Johnson stated the Chamber of Commerce agrees 100% with everything Cm. Hegarty has said. They have no intentions of being opponents and fighting about everything. They are looking at the Ordinance from a promotional sign standpoint. They have formed a committee, and he felt it would be nice if someone from the City Council could sit on the committee. He felt the City had done an exemplary job in beautifying the City. We need to maintain the attraction for people to continue to shop in Dublin. Cm. Vonheeder stated that irrespective of.the portion of the Ordinance that calls for a June 12th deadline, the Ordinance has been in effect for 3 years. In reality, we are talking about 20 or so businesses that all @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-179 Regular Meeting June 12, 1989 they have to do is apply for an extension. She felt there was no real reason why the Ordinance cannot stand the way it is. There is a City Council policy that says if an issue dies for lack of support, it requires one of the negative votes to bring it up again for discussion. Don Johnson asked if he could get a list of the 20 businesses so that he could call them personally. Mr. Tong indicated that the 20% figure is a Staff estimate. He did not have specifics available. City Manager Ambrose advised that it would be difficult to provide this information as the City's Zoning Investigator resigned in May and she has not yet been replaced. Don Johnson asked if the City could address the regulations mentioned in the Business & Professions Code. Mayor Moffatt stated that it has been reviewed and the City is in compliance. Anyone who has not complied will be in non-compliance as of tomorrow. Mr. Windell Mitchell, an attorney representing the Busick Air property questioned the City Attorney regarding his thoughts on fair and just compensation. He felt there is an entitlement under the Business & Professions Code, as the City's new Ordinance imposes more restrictive conditions. Cm. Vonheeder stated that since the City has been threatened with a lawsuit, they did not wish to deal with this in a public meeting. Mr. Mitchell requested that the City Attorney interpret the Business & Professions Code. City Attorney Nave agreed with Cm. Vonheeder that this was an improper forum. The City has been threatened with litigation and suffice it to say, the City has been advised by their Legal Counsel that they are in compliance. Cm. Snyder advised that when Dublin first incorporated as a General Law City, the first item. of business was to adopt all of the Alameda County Ordinances. Subsequent to 1982, after a review of all of the Ordinances in place, the City decided that some of the Ordinances were not applicable to a General Law City. We retained the Sign Ordinance. One of the first major items 'of complaint in the City was the proliferation and bad taste of signage in the City. A 25 member committee was appointed to study the Sign Ordinance. The committee was made up of a broad mix of community members. The committee worked very diligently for about 2 years, and received input from many many sources. Out of this came what many felt was a very workable Sign Ordinance which was adopted in 1986, and all of the regulations being discussed at this meeting tonight were discussed at that time. Cm. Snyder'expressed chagrin that @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-180 Regular Meeting June 12, 1989 people will wait until the last possible minute and then say they are sorry they did not know this was happening. The City has made every attempt through the sign inventory to have everyone come into compliance. It is sad that members of the community have tried to generate others to defy the Ordinance. The City received one of the letters, and he did not feel that the letter showed any class. Staff has been asked to be extremely lenient with regard to the requests for extensions. Cm. Snyder felt that it is time that the business community became non-confronta- tional regarding every single issue that affects them. Those that have voluntarily complied have a tremendous investment and now a small group would have their investment go for naught. This is not fair. He was not in favor of a 4 month extension. The process is built into the Ordinance to allow for this to happen already. Mayor Moffatt felt that the City Council has discussed this and presented the City's feelings. He would like to see something worked out; however, the Ordinance is in effect. Anyone who has a non-conforming sign can apply for a Variance or a CUP to bring the sign into conformance. Cm. Jeffery felt that anyone who has been cited should come into City Offices and state their case so that the City can deal with and understand their particular problems. Mr. Nave advised that they have until midnight tonight to apply for up to a 3 year extension. Mr. Ambrose indicated that another alternative is to file fOr a Variance. Bill Pennington asked if there was some way the City could give a 2 or 3 day extension so that the City does not lose face. Mr. Ambrose stated that after reviewing the letter that was sent out, there was a lot of confusion placed on the business community. Many people were mislead. He suggested that it might be appropriate to extend the deadline for those who got bad information. The City Council could do this by a 4/5 vote. Mr. Nave advised that either Cm. Jeffery or Cm. Snyder would have to ~make the motion to extend the time for filing for an extension since they were the opposing votes at the last meeting. Cm. Snyder stated he was willing to continue a dialog, but was not willing to modify the Ordinance. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to place this item on the agenda for discussion and action. A public hearing was opened. Betty Heller, a Burton Street resident asked if a person in the community were to purchase a business within the next 30-60 days, but was not aware of the Ordinance, will they have to comply with the Ordinance in 30 days? @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-1 81 Regular Meeting June 12, 1989 Mr. Tong advised that the sign owner would need to request the extension. The extension would then pass to the new owner. Mayor Moffatt closed the public hearing. Cm. Jeffery felt that one reason for allowing any kind of an extension was due to the letter that was sent by someone which contained inaccurate information. She requested that the person who sent the letter come forward and provide the City with a list of all those who were sent the letter. Attorney Harvey Levine responded that he had prepared the letter and would be glad to provide this information to the City. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to allow 30 additional days to apply for an extension. On an urgency basis, the Council waived the reading and adopted ORDINANCE NO. 9 - 89 AMENDING ORDINANCE NO. 7-86 EXTENDING THE AMORTIZATION PERIOD FOR NON-CONFORMING SIGNS AND DECLARING THIS ORDINANCE AN URGENCY ORDINANCE TO TAKE EFFECT IMMEDIATELY CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of May 22, 1989; ApProved the City Treasurer's Investment Report for Period Ending May 31, 1989; Waived the Encroachment Permit Fee and authorized the City Engineer to issue an Encroachment Permit for the closure of Burton Street for a 4th of July block party; Accepted improvements constructed under Contract 89-5, Dublin Swim Center pool pump replacement and authorized the retention payment of $795 to John Martin; Accepted improvements constructed under COntract 89-3 Annual Street Overlay and Repair and authorized Staff to make final payment and retention ($118,901.13) to Bay Cities Paving & Grading; RESOLUTION NO. 64 - 89 REVERSING THE PLANNING COMMISSION'S ACTION DENYING PA 88-133 ASHCROFT VARIANCE, APPROVING THE REQUEST TO ALLOW A 7' 7" HIGH FENCE (NOW EXISTING) WHERE A MAXIMUM OF 6' IS PERMITTED AT 11452 WINDING TRAIL LANE @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-182 Regular Meeting June 12, 1989 RESOLUTION NO. 65 - 89 REVERSING THE PLANNING COMMISSION'S ACTION DENYING PA 89-001 PETRAY VARIANCE, APPROVING THE REQUEST TO ALLOW AN 8' HIGH FENCE (NOW EXISTING) WHERE A MAXIMUM OF 6' IS PERMITTED AT 11450 WINDING TRAIL LANE RESOLUTION NO. 66 - 89 APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (TRACT 5511 ) RESOLUTION NO. 67 - 89 APPOINTING TIME & PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (TRACT 5511 ) Approved Warrant Register in the amount of $629,205.59; ApproVed the Financial Report for Period Ending May 31, 1989. ASSEMBLY BILL 1611 (MTC REPRESENTATION) Staff advised that Legislation has been introduced by Assemblywoman Eastin and others in the State Legislature which would revise the composition of the Metropolitan Transportation Commission. The intent is to have the Board made up of officials from the member counties according to the population of the county. The current structure allows counties with populations less than Alameda County to have more representatives. A draft letter of support was provided for the Council's review and comments. On motion of Cm. Jeffery, seconded by Cm. Snyder, and by unanimous vote, the Council aUthorized the Mayor to send the letter supporting the legislation which is scheduled to be heard on June 14, 1989, by the Assembly Ways & Means Committee. PUBLIC HEARING - DECK CONSTRUCTION AT 7254 TINA PLACE REQUEST FOR INTERPRETATION OF SECTION 12.1, ITEM 10 OF ORDINANCE NO. 58-87 WHICH ADOPTED PR0VISIONS OF 1985 UNIFORM BUILDING CODE Mayor Moffatt opened the public hearing. Building Official Taugher advised that this request is in connection with the construction of a deck located at 7254 Tina Place. On May 4th, the Building Inspector observed a partially constructed deck which was started without a permit. The deck abuts, but is not structurally @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-183 Regular Meeting June 12, 1989 attached to a building on one side. Because of the slope of the lot and varying levels of the deck, the exterior boundary of the deck is less than 30" above the ground. However, the deck is about 40" above the ground at the center portion of the deck. Section 12.1 of Ordinance No. 58-87 lists 24 items which are exempt from permits. Item 10 indicates that permits are not required for decks that are less than 30" above the ground at any point. The 30" high provision is related to another building code provision which requires guardrails on decks, raised floors, etc., when 30" or more above the ground or adjoining floor. The Applicant is requesting that for the purposes of applying Item 10 of Section 12.1 that measurement of the height of the deck be made at any point along the exterior boundaries of the deck. If measurement is made as requested by the Applicant, a permit would not be required. Mr. Taugher felt'that a finding could be made that the interpretation is consistent with the purpose of the Ordinance and that it would not lessen the protection to people or property in the City of Dublin. Mrs. Schroeder stated that she felt that Staff had presented the issue correctly. Mayor Moffatt closed the public hearing. On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO. 68 - 89 ADDRESSING REQUEST OF MRS. JUDI SCHROEDER, 7254 TINA PLACE, FOR AN INTERPRETATION OF SECTION 12.1, ITEM 10 OF ORDINANCE NO. 58-87 RELATED TO DECK CONSTRUCTION PUBLIC HEARING - CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1; 1989-90 LEVY OF ASSESSMENTS Mayor Moffatt opened the public hearing. Public Works Director Thompson advised that in 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. The City ordered levy of assessments for the first time in August, 1984 with a budget of $116,500. The 1989-90 District assessment represents an increase of $14,382 (9%) over the last Fiscal Year. The increase is primarily attributable to the increased number of street lights and anticipated increases in energy rates. @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-184 Regular Meeting June 12, 1989 For Fiscal Year 1989-90, the diagram boundary is proposed to be the same as the City Limits, as no annexations were made in the period between March 1, 1988 and February 28, 1989. The actual assessments to property owners will be calculated once the City receives the tax rOlls from the County Assessor's Office. Last year's assessment for a single-family house was $18.72. Staff estimated that the 1989-90 assessment would be about $20 for a single-family house. No comments were made by members of the public. Mayor Moffatt closed the public hearing. 0n motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 69 - 89 APPROVING ENGINEER'S REPORT, CONEIRMING DIAGRAM & ASSESSMENT AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 PUBLIC HEARING - PLANNED DEVELOPMENT REZ0NING REQUEST TO MODIFY CONDITION #47 OF THE PLANNED DEVELOPMENT APPROVING THE VILLAGES PA 89-041 Mayor Moffatt opened the public hearing. Planning Director Tong advised that on March 24, 1986, the City Council granted approval of the Planned Development District (PA 85-041.1) for the 1165+ unit Villages @ Alamo Creek project. The PD Rezoning (City Council Resolution No. 31-86), establishes development criteria for the ultimate construction of The Villages project. The Applicant is requesting the approval to modify Condition #47 of the PD approving the Villages. Staff felt the requested change was significant enough to warrant a final action by the City Council through the PD rezoning process. Condition #47 states: "Dougherty Road/Dublin Boulevard Intersection The project developer shall pay for construction of a right-hand turn lane, including curb, gutter and signal improvements, together with restriping as necessary, to accommodate a free right-hand turn lane off Dougherty Road and Dublin Boulevard. Improvements shall be complete, or in the event that right-of-way acquisition.has not been completed by the City, funds shall be deposited with the City to cover the required improvements prior to occupancy of more than 360 project units." @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-185 Regular Meeting June 12, 1989 The Applicant would like to replace Condition #47 with the following wording: "The developer shall be responsible for installing the underground duct work, vaults, and accessory structures (excluding conductors, transformers, switches or other electrical equipment) as required for the future undergrounding of the PG&E overhead wires on Dougherty Road in the area of the street improvements provided for under Condition #53. Developer shall provide duct work, and pull boxes for future street lights, but no bases or poles. Developer shall stub out ducts for all future services at the property line. Upon completion of duct work street improvements, as provided under Condition #53, all facili- ties shall be conveyed to the City for use in future undergrounding of wires." Mr. Tong advised that the Public Works Director has indicated that the replacement wording is acceptable. He has indicated that since a right turn lane has already been striped on Dougherty Road at Dublin Boulevard, the intent of the original Condition #47 has been temporarily met. For information purposes, the Applicant provided cost estimates associated with Condition #47. The Public Works Director provided a Memorandum on cost impacts to the City and the Developer regarding Condition #47. The Public Works Director felt that the requested amendment would benefit the City by saving $87,205 in future underground utility construction costs. No public comments were made relative to this issue. Mayor Moffatt closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 70 - 89 APPROVING AND ESTABLISHING FINDINGS AND GENERAL PROVISIONS FOR THE APPROVAL OF PA 89-041, VILLAGES @ ALAMO CREEK PLANNED DEVELOPMENT REZONING REQUEST TO MODIFY CONDITION #47 OF RESOLUTION NO. 31-86 On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council waived the reading and INTRODUCED an Ordinance amending the Zoning Ordinance to permit the PD Rezoning Modification to Condition #47 for The Villages @ Alamo Creek - Rafanelli & Nahas Real Estate Development. @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-1 86 Regular Meeting June 12, 1989 AGREEMENT WITH CALTRANS REGARDING FREEWAY IMPROVEMENTS 1-580 FROM TASSAJARA ROAD TO 0.1 MILE WEST OF DOUGHERTY ROAD Public Works Director Thompson advised that this agreement pertains to freeway improvements proposed to be constructed within the most recently annexed area of Dublin, east of Dougherty Road, which are not covered by previously approved agreements. The specific improvements involved include construction of the Hacienda interchange, improvements to the Tassajara interchange, and addition of auxiliary lanes extending to the 1-580/I-680 interchange, as well as any necessary frontage roads or alterations to existing facilities. In the agreement, the City consents to the closing of City streets, construction of a frontage road and other local roads, and other construction affecting City streets, all as shown on the plan map attached to the agreement. The work now being done by NPID does not include any City streets, as Tassajara Road is outside the City Limits and all other streets between the railroad right-of-way and Tassajara Road are privately owned. Mr. Thompson explained that under the ultimate improvements, there is not enough weaving room and we are basically losing the access from 1-680. Another interchange could come about where No Name Pizza exists and on the west side to the edge of Enea Plaza. However, until there is an environmental study performed, this is not appropriate for discussion. They are simply putting us on notice related to the access from 1-680. City Manager Ambrose stated that the City did not feel this was appropriate. Dublin is not giving up anything at this point though. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 71 - 89 APPROVING AGREEMENT WITH STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REGARDING 1-580 FROM TASSAJARA ROAD TO 0.1 MILE WEST OF DOUGHERTY ROAD (FREEWAY AGREEMENT) ' DUBLIN UNIFIED SCHOOL DISTRICT LIAISON COMMITTEE City Manager Ambrose advised that in order to facilitate the review of the draft Joint Use Recreation Facilities Agreement at the policy level, the Mayor and President of the Board of Trustees of the Dublin Unified School District have suggested that both agencies designate Liaison Com- mittee representatives to work with Staff. The draft agreement, which has been reviewed by School District Staff would be refined prior to presenting the agreement to the full Board of each agency. Singer & Hodges has prepared some cost estimates. Policy direction is now needed. @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-1 87 Regular Meeting June 12, 1989 Cm. Vonheeder and Cm. Jeffery both indicated an interest in serving on this Committee. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to proceed in this direction and appointed Cm. Vonheeder and Cm. Jeffery to serve on this Liaison Committee. Mr. Ambrose advised that he would get a copy of the Draft Agreement to all the Councilmembers. OTHER BUSINESS Guns Cm. Jeffery requested, with regard to the letter from Dr. Zev Kahn in May related to the dangers to young children of having guns in homes, that Staff research the issue to see what can be done. City Attorney Nave indicated that his office could take a look at this. His preliminary indication was that the State pre-empts with their assault weapons legislation. Cm. Jeffery requested that Staff research possibly requiring that guns and/Or ammunition be locked away. Soccer Tournament Cm. Vonheeder stated that any Councilmembers planning to attend the Far West Regional Kick-Off on Friday night needs to let her know. They want to introduce everyone. Audit Committee Report Cm. Vonheeder advised that the Auditors have started working. Tri-Valle¥ Transportation Committee · , Cm. Vonheeder advised that the Tri-Valley Transportation Committee had agreed to allow MTC to do some compilations. Also, some rules will be brought to each Council in the near future. Library Cm. Hegarty advised that he was in Sacramento last month lobbying for money for libraries. California State Assemblyman Bill Baker'has become a supporter and has argued successfully for money for libraries. @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-188 Regular Meeting June 12, 1989 Cm. Hegarty felt the City Council should thank him for his support and encouraged the Councilmembers to write letters as individuals. Following discussion, the Council directed Staff to prepare a letter for the Mayor's signature thanking Assemblyman Baker for his efforts on behalf of library funding. Sister City Reception City Manager Ambrose requested that the Council provide more precise direction with regard to the reception that the City will be hosting honoring those people who will be visiting this summer from Dublin's sister city, Bray, Ireland. The reception will be on Monday evening, July 31st. Concern was expressed due to the fact that Staff was not sure the Civic Center would be complete in order for the event to be held there. Shannon Center is currently undergoing renovation, but Cm. Snyder stated he had spoken to the Recreation Director who advised him that the facility should be complete and available for use that evening. The City could use the big room. Mayor Moffatt stated he wanted to at least have a walk-through of the new Civic Center for the group. The City will be designating and dedicating the regional meeting room "The Bray Room" and the unveiling will be made at that time. Discussion was held relative to whether to have a sit-down dinner versus a buffet type reception. Cm. Jeffery felt that if a dinner is planned, this tends to exclude the public, and she did not want anyone excluded. In 1987, at the last dinner, some of the host families were not invited and she felt this was awkward. Logistics of transportation were discussed. Cm. Jeffery stated she would coordinate transportation for getting the Bray people from Shannon Center to the Civic Center for their tour. Cm. Snyder felt that the idea was to have a dinner for the Bray people, and then have a reception open to everyone. There will be about 25 in the sister city group. Cm. Jeffery stated what she would like to see would be a very nice reception with the community being invited. She stated she had some recommendations related to a caterer which she would discuss with Staff. Staff was directed, to prepare press releases advertising the event. The final resolution was that the tour of the Civic Center would start at 5:00 p.m., so the people should be at Shannon Center ready to be picked up by bus around 4:30 p.m. They will be transported back to Shannon Center for the reception which will be from 6:00 p.m. to 8:00 p.m. @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-189 Regular Meeting June 12, 1989 Any organizations that might want to make any type of presentation Should be invited to attend and Cm. Snyder stated that a professional photog- rapher will be there taking pictures which will be available a couple of days later. CLOSED SESSION At 9:26 p.m., the Council recessed to a Closed executive session to discuss personnel related matters. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:05 p.m. ATTEST: @%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@%@ CM-8-190 Regular Meeting June 12, 1989