HomeMy WebLinkAbout04-24-1989REGULAR MEETING - April 24, 1989
A regular meeting of the City Council of the City of Dublin was held on
Monday, April 24, 1989, in the meeting room of the Dublin Library. The
meeting was called to order at 7'33 p.m., by Mayor Paul Moffatt.
ROLL CALL ,
PRESENT' Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt.
PLEDGE OF ALLEGIANCE
The Mayor led the Council, Staff and those present in the pledge of alle-
giance to the flag.
PROCLAMATION
Mayor Moffatt indicated that a proclamation had been prepared declaring
the week of April 24, 1989 as "General Federation of Women's ClubS Week".
INTRODUCTION OF NEW EMPLOYEE
Public Works Director Thompson introduced the City's new Public Works
Inspector, Ed Zale. Ed replaces Phil Tiewater. Ed's most recent
experience was with the City of Pleasanton and he has owned his own
construction business.
CONSENT CALENDAR
On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous
vote, the Council took the following actions'
Approved Minutes of Regular Meeting of April 10, 1989;
Adopted
RESOLUTION NO. 48 - 89
APPROVING THE APPLICATION OF GRANT FUNDS UNDER THE
ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM
Adopted
RESOLUTION NO. 49 - 89
IN SUPPORT OF THE BAY TRAIL PLAN
CM-8-151
Regular Meeting April 24, 1989
Adopted
RESOLUTION NO. 50 - 89
AWARDING CONTRACT 89-4 ANNUAL STREET SLURRY SEAL PROGR~ TO
McREYNOLDS PAVING, INC. ($33,556.22)
and authorized the Mayor to execute the agreement;
Authorized the Mayor to execute an agreement with NEC Business
Communications Systems Inc., for a telephone system for the Civic Center
($84,849);
Approved Warrant Register in the amount of $853,435.55.
PUBLIC HEARING - REVISIONS TO FEE SCHEDULE FOR
ENCROACHMENT PERMITS REVISION TO POLICY FOR SAN RAMON ROAD BANNER POLES
Mayor Moffatt opened the public hearing.
Public Works Director Thompson advised that the two proposed resolutions
would: 1) modify the City's fee schedule for encroachment permits by
adding fees for use. of the San Ramon Road banner poles and modify the
fees for oversized vehicle permits; and 2) modify the adopted policy for
use of the banner poles to allow advertising events held outside the
City, which benefit the City. A $50 fee is proposed to be charged on all
banner permits.
A second modification to the encroachment fee schedule is proposed in
order to simplify the fees for oversized vehicles. The fees proposed are
$35 for one-trip permits and $100 for annual permits. These fixed fee
permits will be issued only for loads which do not require Staff time for
traffic control or other monitoring. A deposit amount of $250 will be
required to take care of situations which require traffic control or
Staff inspection time. All transportation permits require an insurance
certificate indicating $1,000,000 liability coverage.
No comments were made by members of the public on this issue.
Mayor Moffatt closed the public hearing.
Cm. Hegarty clarified that the actual cost of putting up a banner is just
under $400, as the City contracts with MCE. He questioned what the
equipment would cost if Dublin purchased it, and whether or not this
would be economically feasible.
Mr. Thompson advised that MCE tried to use a scissor lift, but this piece
of equipment is not really movable. Since they need this mobility, they
have been using a boom truck. This piece of equipment is very expensive.
Mayor Moffatt questioned the paragraph in the banner resolution which
states that the Council will not waive the $50 permit fee for any
applicant.
CM-8-152
Regular Meeting April 24, 1989
City Manager Ambrose advised that if there is a provision for a waiver,
applicants will ask for it.
On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by majority
vote, the Council adopted
and
RESOLUTION NO. 51 - 89
AMENDING RESOLUTION NO. 96-84
ADOPTING FEES FOR MUNICIPAL SERVICES
(MODIFYING EXHIBIT 4 ENCROACHMENT FEES)
RESOLUTION NO. 52 - 89
AMENDING RESOLUTION NO. 73-83
POLICY FOR THE INSTALLATION OF ADVERTISING BANNERS
WITHIN PUBLIC RIGHTS-OF-WAY
Mayor Moffatt voted against this motion.
PUBLIC HEARING - GOLDEN GATE DRIVE
REQUEST FOR MODIFICATION TO TWO-HOUR PARKING ZONE
Mayor Moffatt opened the public hearing.
Public Works Director Thompson advised that in 1981, Alameda County
established a 435' two-hour parking zone on the east side of Golden Gate
Drive at the request of Fox and Carskadon Management Company, who was the
property manager of the buildings at 6401-6459 Golden Gate Drive at that
time. As was Alameda County's policy, Fox and Carskadon paid the cost of
the signing.
In February, 1989, the Police Department began enforcing the zone, due to
a complaint. SmithKline Bio-Science Labs, 6511 Golden Gate Drive has
requested that the two-hour parking zone be removed. Representatives
have stated that their on-site parking is inadequate, and employees park
along the street, .as well as in the lots of some of the nearby shopping
centers. Removal of the entire 435' zone would provide unrestricted
parking for approximately 15-18 cars.
Staff advised that the County established two separate two-hour zones on
the east side of Golden Gate Drive. Pat Costello of Crown Chevrolet
stated that he prefers to leave the 525' zone along Crown's property as
is.
Staff sent surveys to other businesses on Golden Gate Drive and 'received
five responses. Two responses had no objection to the removal of the
two-hour zone and three responses were not in favor of removing the two-
hour zone.
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CM-8-153
Regular Meeting April 24, 1989
Staff advised SmithKline Bio-Science that since some of the businesses
still needed the two-hour zone for customer parking, City Staff would
prefer to leave the zone as is. Subsequently, SmithKline Bio-Science
asked that the City Council consider a request to remove the two-hour
zone in front of their property only and leave the two-hour zone in front
of 6401-6459 Golden Gate Drive. Notices were sent to all businesses on
Golden Gate Drive, and one communication was received from Schuck's
Transmission opposing any changes in the two-hour zone.
Staff felt the most reasonable and economical solution would be to remove
the parking restriction for about 117' of the lab's frontage. This
action would provide 6 to 7 spaces with no time limit and leave 9 to 11
two-hour spaces in front of part of the lab's property and 6401-6459
Golden Gate Drive.
This limited parking zone was originally adopted by the County by
ordinance and must, therefore, be repealed by ordinance. The City's
Traffic Ordinance, adopted in 1987 now allows limited parking zones to be
adopted by resolution. Staff recommended that the entire two-hour
parking zone be repealed and that the portion that is to remain two-hour
parking be adopted by resolution.
Cm. Hegarty questioned if, when these buildings were originally built,
the County followed the same formula for parking.
Planning Director Tong advised that they did. In this instance, however,
the number of spaces is inadequate.
Cm. Snyder requested that Mr. Thompson identify exactly Where the parking
was on the site.
Mayor Moffatt asked if this discussion also applied to the west side of
the street.
Mr. Thompson responded that they were only discussing the east side.
Chris Kinzel advised that the west side is unrestricted and the heaviest
usage is on the end near Dublin Boulevard.
Vijay Aggarwal, General Manager of SmithKline Bio-Science Labs indicated
that they have been in negotiations with Crown Chevrolet and the property
east to lease additional space for parking. Their entire lot is
available for parking with all available spaces filled.
Cm. Jeffery questioned how many employees they have.
Mr. Aggarwal reported that they have approximately 180 employees working
3 different shifts. They have about 73 parking spots on their lot.
Cm. Jeffery asked if they had worked with their employees and suggested
carpooling.
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CM-8-154
Regular Meeting April 24, 1989
Mr. Aggarwal indicated that many of the work schedules are irregular, but
they have explored alternatives available to them.
Mayor Moffatt closed the public hearing.
Cm. Hegarty felt there should be a compromise and felt that what had been
worked out would accomplish this compromise. No one single business has
the privilege of saying they want this or that. The argument could be
made that they have overintensified their labor force. The City should
be aware of this problem when Crown Chevrolet builds on their property.
Cm. Snyder stated he was concerned with regard to comments made in the
letter from Schuck's Transmission. It sounds like there is a common
problem in this entire area. He felt it should be understood that this
action is intended to benefit everyone. The Police Department can make a
periodic check for abandoned cars.
Cm. Vonheeder felt that part of the problem is that this area was
originally developed for one usage and that usage has changed over the
years, and has intensified.
Mayor Moffatt urged SmithKline Bio-Science.Labs to look for additional
parking spaces and advised that BART is talking about putting in a Park &
Ride lot right across the street.
On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote,
the Council waived the reading and INTRODUCED an ordinance repealing a
limited parking zone on Golden Gate Drive, and adopted
RESOLUTION NO. 53 - 89
ESTABLISHING A LIMITED PARKING ZONE ON GOLDEN GATE DRIVE
(effective on the same date that the Ordinance above becomes effective)
FURNITURE BID AWARD
Assistant City Manager Paul 'Rankin advised that the furnishings requested
under this bid include furniture for public areas such as waiting areas,
conference rooms, lunch rooms, and large meeting rooms. The bid was
arranged in 3 parts in order to allow for the widest distribution and to
obtain competitive pricing. A total of 15 dealers were provided with bid
packages.
A total of 9 bids were received. In examining the bids, Staff found an
irregularity in 4 of the bids in that no bid bonds were included as
clearly stated in the Instructions to Bidders.
Staff examined all bids and corrected any errors based on the unit
prices. Ail bidders are required to allow the City to add or delete
items prior to placing the order, based on the unit prices. In addition,
bidders on Group I and II will allow the City to place a supplemental
order at the same unit prices within the next 6 months.
CM-8-155
Regular Meeting April 24, 1989
On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous
vote, the Council awarded the bids for Group I (Steelcase) to OUI of
Walnut Creek for $113,957.68; Group II (Kimball) to Holsinger, Inc., of
Burlingame for $52,096.25; and Group Ill (various manufacturers) to
Lindsay's of Dublin for $100,830.94 and authorized Staff to proceed with
ordering and any adjustments required based on the unit prices of the
successful bidders.
BANNER REQUEST - WINGS FOR CHARITY
Public Works Director Thompson advised that an amendment to the fee
schedule for encroachment permits and a revision to the policy for use of
the San Ramon Road banner poles were adopted earlier in the meeting.
The Wings for Charity Air Show is an event which funds a number of Tri-
Valley health care or social service related groups. Some of the
organizations which receive funds from this event are the Dublin
Historical Preservation Association, Kaleidoscope Center, New Horizons,
Family Crisis Center, Echo Housing, Lifeline, Meals on Wheels, Tri-Valley
Haven, Valley Community Health Center and Senior Support.
A $50 encroachment permit fee will be required, and the Applicant must
provide the required liability insurance certificate.
Cm. Jeffery stated that she had spoken with Michal Dittrich this
afternoon and she indicated she was sorry she would be unable to attend
the meeting, but hoped the request would be approved.
Cm. Snyder stated he noticed that this request was for 2 weeks and
questioned if this is the nOrmal policy.
Mr. Thompson stated that 2 weeks is the maximum amount of time that a
banner can be up.
On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote,
the Council approved the request for banner installation for the weeks of
July 10 and July 17, 1989, and authorized Staff to issue encroachment
permit once insurance certificate has been received.
ANNUAL REVIEW OF HIGH ACCIDENT LOCATIONS
& DOWNTOWN INTERSECTION MONITORING REPORT
Chris Kinzel, TJKM advised that during a review of traffic related
matters in 1987, the Council requested that Staff prepare an annual
analysis of high accident locations, along with recommendations for
corrective measures.
A review of the last 4 years of accident records revealed that the total
number of accidents were: 1985-269; 1986-305; 1987-257; and 1988-269.
CM-8-156
Regular Meeting April 24, 1989
The locations having the'highest incidence of accidents were identified
as being 4 locations. Two additional locations showed an unusually high
number of accidents when compared to previous years and were also
included in the review. The 6 locations are: 1) Dublin Boulevard & San
Ramon Road; 2) Dublin Boulevard & Regional Street; 3) Dublin Boulevard &
Dougherty Road; 4) San Ramon Road & Amador Valley Boulevard; 5) Dougherty
Road & Monterey Drive; and 6) Village Parkway & Tamarack Drive. At most
of these locations, some improvements have been constructed since 1988.
There are pending improvements at others. The primary ·purpose of the
improvements is to increase capacity, but a secondary benefit may be
reduction in the number of accidents.
The City's Downtown Specific Plan specifies that the Traffic Monitoring
Program periodically conduct counts at key locations within and leading
to the downtown area. TJKM monitored 5 intersection locations and
compared current conditions to previous years. The intersection with the
fastest growth rate over the last several years has been San Ramon Road
and Amador Valley Boulevard, with an average annual growth rate of 5.7%.
Cm. Hegarty stated he was concerned with traffic coming off 1-580 onto
San Ramon Road heading westbound, in that cars must cross several lanes
of traffic in order to turn left onto Dublin Boulevard. This location is
a Problem.
Mr. Kinzel stated that there is a solution identified and that would be
the signalization of the off-ramp, like has been done at Dougherty Road.
This signal would prevent a conflict with traffic coming off or over the
ramp.
Public Works Director Thompson advised that a study is underway of
locations identified in the Downtown Improvement Study.
Cm. Jeffery stated she thought the land was actually located within
Pleasanton and maybe we need to negotiate something.
Mr. Kinzel stated that Pleasanton has a similar Problem on their side of
the freeway.
Cm. Snyder reported that he was recently riding with Pleasanton Mayor
Mercer and they came through this area and he advised Mayor Mercer that
Dublin would be willing to investigate all accidents at this location if
Pleasanton would pay for a signal. Needless to say, Mayor Mercer did not
favor this solution.
EAST DUBLIN GENERAL PLAN AMENDMENT/SPECIFIC PLAN STUDIES & EIR AGREEMENT
AMENDMENTS - FIRST AMENDMENT TO AGREEMENT WITH WALLACE ROBERTS & TODD
Planner Barger advised that the' East Dublin Planning Consultant has
identified the need to do additional geotechnical and biological work in
the East Dublin Study area. In addition, the City needs to be able to
evaluate the effects of alternative plans on the visual quality of
hillsides. In order to assist in this endeavor, a model of the study
CM-8-157
Regular Meeting April 24, 1989
area would be, constructed by California Model Design at a cost of $3,748.
This work is not within the scope of the existing contract for service.
In order to accommodate these additional costs, it will be necessary for
the City to amend its agreements with the County of Alameda, the
sponsoring property owners, and WRT, the City's Planning Consultant.
Cm. Jeffery asked for an example of a mitigating factor if they find a
kit fox.
Mr. Barger stated they would identify the area where the den is located
and declare this as an open space or they could relocate it to another
area.
City Attorney Nave stated he recently worked with a sewer treatment plant
is Santa Nello and kit foxes were found and they were required to place
metal culverts at various spots in the project for dens.
Cm. Snyder asked with regard to the 4 people that chose not to
financially participate, if future development occurs on their property
will there be costs.
Mr. Barger indicated that the work being done involves just the General
Plan Amendment work and participation is totally voluntary.
Mr. Ambrose stated that this would be provided that the remaining
property owners are willing to pick up the additional costs.
Mayor Moffatt asked if Alameda County is participating.
Mr. Barger advised that they are.
On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous
vote, the Council adopted
RESOLUTION NO. 54 - 89
and
APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN
AND WALLACE ROBERTS & TODD
RESOLUTION NO. 55 - 89
and
APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN
AND ALAMEDA COUNTY
RESOLUTION NO. 56 - 89
APPROVING FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN
AND SPONSORING PROPERTY OWNERS
and authorized the City Manager to execute the agreements between the
City and Wallace Roberts & Todd and the City and the sponsoring property
owners, all of which should occur after monies have been received from
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CM-8-158
Regular Meeting April 24, 1989
sponsoring property owners to pay for the additional geological and
biological work; and authorized the Mayor to sign the agreement between
the City and Alameda County, after monies have been received from
sponsoring property owners to pay for the additional geological and
biological work.
OTHER BUSINESS
Dublin High School Drill Team
Cm. Snyder stated he would like to see the City somehow honor the Dublin
High School Drill Team which recently placed third in international
competition in Ohio. The Council requested that City Staff prepare a
proclamation and invite the Drill Team to the next Council meeting.
Tri-Valley Transportation Committee
City Manager Ambrose advised the Council that the time for this committee
meeting scheduled for Wednesday evening, April 26th had been changed from
5' 30 p.m., to 7'00 p.m.
Tri-Vall. ey Joint .City Council Meeting,.
City Manager Ambrose reminded the Council that Dublin is hosting the next
meeting of the Tri-Valley Joint City Councils. The meeting will be on
Thursday evening, April 27th at The Hayward Fishery Restaurant.
CLOSED SESSION
At 8'35 p.m., the Council recessed to a closed executive session to
discuss pending litigation, City of Dublin vs. McCartney and City of
Dublin vs. JMH.
ADJOURNMENT
There being no further business to come before the Council, the meeting
was adjourned at 9'10 p.m.
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CM-8-159
Regular Meeting April 24, 1989