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HomeMy WebLinkAbout04-10-1989 Adopted CC MinREGULAR MEETING - April 10, 1989 A regular meeting of the City Council of the City of Dublin was held on Monday, April 10, 1989, in the meeting room of the Dublin Library. The meeting was called to order at 7:35 p.m., by Mayor Paul Moffatt. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, ~Staff and those present in the pledge of alle- giance to the flag. PROCLAMATIONS Mayor Moffatt read and presented proclamations declaring: April 9-15, 1989 as "National Library Week"; April 15-22, 1989 as "Dublin Pride Week"; April 22, 1989 as "San Francisco Bay Blackhawks Day"; and April 9-15, 1989 as "Harmony Week". CONSENT CALENDAR On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council took the following actions: Authorized the Mayor to execute an agree]nent for towing services with Bee-Line Towing; Adopted RESOLUTION NO. 39 - 89 APPROVING AGREEMENT WITH THE STATE OF CALIFORNIA FOR MAINTENANCE OF TRAFFIC SIGNALS @ DUBLIN BOULEVARD/SAN RAMON ROAD INTERSECTIONS and authorized the Mayor to execute the agreement; Adopted RESOLUTION NO. 40 - 89 FOR THE ACCEPTANCE OF IMPROVEMENTS, TRACT 5777 HACIENDA HEIGHTS (PULTE HOMES) and authorized Staff to accept a maintenance bond at a future date; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 688666666666868688666@66666866@68668@ CM-8-1 36 Regular Meeting April 10, 1989 Adopted RESOLUTION NO. 41 - 89 FOR THE ACCEPTANCE OF IMPROVEMENTS, VILLAGE II "COTTON WOOD" (VILLAGES @ WILLOW CREEK) and authorized Staff to accept a maintenance bond at a future date; Accepted the City Treasurer's Investment Report for the period ending March 31, 1989; Adopted RESOLUTION NO. 42 - 89 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted RESOLUTION NO. 43 - 89 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 83-2 (Tract 4719 - Stagecoach Road) Adopted RESOLUTION NO. 44 - 89 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING DISTRICT NO. 86-1 (Tract 5511 ) Adopted RESOLUTION NO. 45 - 89 RESCINDING REJECTION OF OFFER OF DEDICATION OF LANDSCAPE MAINTENANCE EASEMENTS AND LANDSCAPE ACCESS EASEMENTS WITHIN TRACT 5511 AND ACCEPTING OFFER OF DEDICATION Approved an Expenditure Plan for Dublin Pride Week (total estimated expenses $1,675); Adopted RESOLUTION NO. 46 - 89 AWARDING CONTRACT 89-6 DUBLIN SPORTS GROUNDS BARRIER FENCE TO CALCO FENCE ($15,373.20) Accepted Financial Statements for March, 1989; Authorized the Mayor to execute Amendment No. 3, an extension of the Civic Center Architectural Agreement with George Miers & Associates; ************************************ CM-8-1 37 Regular Meeting April 10, 1989 Authorized the City Manager to execute Change Order No. 62 to the Civic Center Agreement with Dickman-Nourse, Inc. (add storage space under stairwells and upgrade structural Steel in main corridors $13,084 & 16 days extension); Authorized Staff to solicit bids for furnishings for the Civic Center; Approved Warrant Register in the amount of $408,161.83; Cm. Snyder requested that the minutes be removed from the Consent Calendar for discussion. He stated that he wished to clarify a comment he made related to the Dublin Pride Week discussion. With regard to the car litter bags, he did not feel that the dealers would buy them for distribution, not that they wouldn't be used. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council approved the Minutes of the Regular Meeting of March 13, 1989 with the addition to Page CM-8-116. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by majority vote (Cm. Snyder abstained), the Council approved the Minutes of the Regular Meeting of March 27, 1989. Cm. Snyder requested that the purchase of the Police vehicles be pulled from the Consent Calendar for discussion. Cm. Snyder expressed concern regarding what is happending in the vehicle market with police cars. Chrysler has announced that they will not be producing police package cars for the next 3 years. This leaves Fords and General Motors cars. Cm. Snyder suggested we look at not just buying 5 cars now, but at what the future holds. Chrysler has had the bulk of the police car market for years. City Manager Ambrose indicated that we originally purchased all 8 cars at the same time. One of the cars is unmarked and is driven primarily by the Police Chief or for undercover work. We have started using the vehicles differently so that we do not need to replace them all at once. Some vehicles are running ahead in terms of mileage. Our experience has been fairly limited in this area. The only bids that we received at the time were bids from Ford and cars that were offered through the State Program. Other manufacturers did not express an interest in bidding. Mr. Ambrose advised that this year, the State is using GM cars. Cm. Snyder stated that with regard to quantity, he was mainly concerned that we purchase them in the most prudent manner. Mr. Ambrose advised that we have an equipment replacement fund which generates income each year to replace these vehicles. He was not certain that there is enough money in the fund to replace all the vehicles at this time. Cm. Jeffery questioned if there was an urgency to approve the bid tonight. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-1 38 Regular Meeting April 10, 1989 Mr. Ambrose advised yes, Staff must get moving and also, the warranty period expires in July. Cm. Jeffery asked if local dealers can bid on these. Mr. Ambrose responded that they certainly can. When we purchased our last cars, in order to determine whether it was economically feasible to switch from the County, we sent notices out to the local dealers. We ended up buying locally. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized Staff to solicit bids for 5 marked patrol vehicles and solicit bids for detailing and transfer of emergency equipment to all vehicles. SENATE BILL 103 (PROPOSITION 103 INSURANCE INITIATIVE) Staff advised that Senate Bill 103 is proposed to clarify and endorse the provisions of Proposition 103, the insurance reform measure which was passed by California voters in the November, 1988 election. The State Senate Committee on Insurance, Claims and Corporations is urging cities and counties to support SB 103. Cm. Jeffery stated that this issue is now in the Supreme Court and she felt that the representatives up in Sacramento are playing games. She did not feel that the City should support this as it will let the legislators off the hook. Cm. Snyder stated that until Proposition 103 comes out of the Supreme court, how do we know how it will be affected. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to take no action on the request related to SB 103. PUBLIC HEARING-CASDEN COMPANY-HERITAGE COMMONS PLANNED DEVELOPMENT REZONING REQUEST TO REZONE APPROXIMATELY 17.45 ACRES TO ALLOW 206 MULTI-FAMILY RESIDENTIAL UNITS Mayor Moffatt opened the public hearing. Staff advised that on March 27, 1989, the City Council adopted a resolution approving the Casden Company, Planned Development Rezoning request (and concurrent Tentative Map and Site Development Review requests) and introduced an Ordinance amending the Zoning Ordinance. The application involves approximately 17.45 acres and rezones the property to allow 206 apartment/condominiums along with on-site recreation facilities. The requested PD, Planned Development District @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-139 Regular Meeting April 10, 1989 designation amends the existing PD, Planned Development District applied by Alameda County (1497th Zoning Unit) which allowed 230 townhouse units as part of a larger project. No comments were made by members of the public related to this item. Mayor Moffatt closed the public hearing. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 7 - 89 AMENDING THE ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY WITHIN THE CITY OF DUBLIN PUBLIC HEARING-HOWARD JOHNSON'S HOTEL CONDITIONAL USE PERMIT, TEMPORARY RETAIL SALES AND AUCTIONS WITHIN EXISTING CONFERENCE/BANQUET ROOMS 6680 REGIONAL STREET Mayor Moffatt opened the public hearing. Planner Laura Hoffmeister advised that this public hearing was continued from the March 27, 1989 Council meeting. In December, 1988, the Appli- cant made a Conditional Use Permit application to consider additional uses at the hotel which were not included in previous conditional use permits (barber/beauty shop, hair salon, gift shop, offices, a dance floor in the Lord Dublin Restaurant Lounge), and to allow for temporary retail sales and auctions to occur within the conference/banquet rooms. On February 21, 1989, the Planning Commission considered and approved the CUP with conditions, and on March 3, 1989, the Commission action was appealed by Councilmember Snyder. The appeal was in regards to only the action which allowed the establishment of temporary retail sales and auctions within the conference/banquet rooms. The Planning Commission expressed concerns as to how temporary retail sales/auctions could be regulated/monitored. COnditions included and recommended by Staff and adopted by the Commission would require that these activities could only occur in conference/banquet rooms, and prior to each occurrence applicable State licenses/permits would need to be submitted to the City to ensure the event would be a retail sale or auction and that the proper sales tax would be collected. The City Attorney has advised that the temporary use of retail sales/auction activities is a discretionary consideration through the Conditional Use Permit process. Each site and proposal is reviewed on its own merits to determine if the required Conditional Use Permit findings can be made in support of the request. Should the Council make the findings that the uses are: 1) not required by public need; 2) not properly related to other land uses in the vicinity and; 3) not appropriate or compatible use for this site, the Council could disapprove of the retail sales/auction. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-140 Regular Meeting April 10, 1989 At the March 27, 1989 meeting, Staff was directed to contact the Cities of Livermore and Pleasanton to determine policies on these types of requests. Pleasanton's zoning regulations allow for temporary sales/auctions as an accessory use within a hotel conference room if the hotel is in a retail business zone and the use has a temporary business license. Livermore's zoning requires the issuance of a Zoning Use Permit, (issued administratively by Staff), even if the site is zoned for the use. The Permit would require the property owner to be co-applicant on the request and the City would be able to limit the duration of the event (typically, no more than 10 days/events within a 6-month period). In addition, the City has a business license program requiring the issuance of a temporary business license. Staff also contacted the City of Walnut Creek, which requires the issuance of a zoning administrator's permit, as well as a temporary business license. Staff advised that should the Council determine that the findings can be made to support the request, conditions could be applied to minimize potential impacts. However, the conditions could only apply to the use event, not to any individual conducting the event as State law controls the licensing/ permitting of the individual. The Council could consider conditions that would regulate the type of goods to be sold or auctioned, the hours of the event and frequency of the event. Cm. Vonheeder stated that in the other cities, when someone applies for a business license, the City gets information that we don't get because we don't require a business license. She questioned if Dublin could condition it to require the auctioneer to register with the City. City Attorney Nave advised that the Business and Professions Code deals with the requirements for auctioneers. They are licensed by the State. Cm. Vonheeder questioned other kinds of sales. Can we require through a CUP that the user show someone their retail sales permit. Mr. Nave stated that this would be valid. Ms.'Hoffmeister indicated that this requirement is contained in the conditions. Mayor Moffatt questioned if there was any problem with making the landowner a co-sponsor of the selling process. Mr. Nave stated we could require them to be a co-sponsor or co-applicant if they apply for a CUP. Mayor Moffatt asked if the landowner would have any liability. Mr. Nave advised that if something.were to happen in the course of an auction/ sale, there could be some exposure. CM-8-1 41 Regular Meeting April 10, 1989 Ms. Debra Hayward, the local Sales Manager for an auctioneering firm advised that they are licensed by the State of California and are regulated and bonded. They are as concerned about this as is the City. Cases of misrepresentation have to go through the State Commission. Tom Hayward, with an auctioneering firm based out of Fremont advised that they will need to utilize hotels more and more in the future for auctions as it is very difficult to go into a retail location for only a short period of time. When they go into a city, they always request the necessary permits. If someone is stiffed at an auction, there are ways of protecting against this. There are. some unethical'people in their profession, just as there are in any profession. He did not feel that the City should penalize the ones who are trying to do the best they can. Cm. Hegarty questioned what they have done about people who are doing illegal things. Mr. Hayward advised that when he is aware, he reports them and money can be taken out of their bonds and they can be fined. They also can potentially have their sales tax permits revoked. Their license must be posted at the location of the sale. Ryan of Dublin stated that it looks like the City is trying to keep business from coming into Dublin. He asked if we really want business in Dublin or do we just want to make it all residential. He wanted to know why we can't just say they are allowed to have all these things instead of having them come to the City every time they want to rent a room. Johnson Clark stated they have been doing these temporary sales and auctions for 16 years with no problems he is aware of. If the City keeps putting in regulations, they are bound to run afoul someWhere. There is a lot of competition across the street. When they lose business, the City loses sales tax revenue. Mr. Clark requested a chance to rebut Cm. Snyder's testimony, if necessary. He stated he would like to get moving on this as it has been going on for about 6 months. Ms. Louise Clark stated she called most of the hotels in the area and no one seems to be aware of any restrictions. They stated they do not go to the various cities or get any permits to rent their meeting rooms. Ms. Clark stated that last year they lost out on an opportunity for an event because of the lengthy delay by the City and the client went across to the Compri Hotel and was able to have a sale the next day. Cm. Jeffery stated there is a difference between a room being used for a meeting as opposed to selling something. Mayor Moffatt closed the public hearing. Cm. Snyder stated his main concern is for the protection of the buying public, whether they are Dublin residents or not. He feels the City has a reasonable right to questiOn and look at this type of an operation. He happened to go to a sale held at Howard Johnson's and observed that it was nothing more than a bait and switch operation. Johnson Clark advised @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-142 Regular Meeting April 10, 1989 him that when someone calls to rent a room, they do not ask any questions. He felt the City Council needed to be cognizant of what is going on. Cm. Snyder stated that what is done in Pleasanton is not the main concern. Mr. Clark's property is not zoned for this.use now and we must get these things out in the open and deal with them. There must be some concern for the community regarding what types of activities occur. Cm. Vonheeder stated she understood Cm. Snyder's concerns but didn't wish to preclude Howard Johnson's from having the type of activities that occur all over the Bay Area. She felt City Staff should be aware that the people are licensed. Cm. Vonheeder stated that in a recent conversation with a representative from the California State Board of Equalization regarding Dublin's lack of a business license, they indicated that Dublin was probably losing out on hundreds of thousands of dollars of sales tax, by not having a business license. She felt that Howard Johnson's employees should be asking what the rooms are being used for. She felt that the conditions imposed by Exhibit A-1 would give the City some control. She also felt that just because the other hotels don't do it doesn't necessarily mean that it's not required. .We need a little tighter handle on who's selling what in Dublin. Cm. Hegarty stated that he gets very upset when people come and say the City doesn't have a right to know what is going on in Dublin. We need to be very aware of what is going on. He felt the proprietor should be able to come in and ask for a CUP and supply the necessary information. He felt that Exhibit A-1 accomplishes this. The hotel owner should know exactly what is going on on their premises. Cm. Snyder stated he wanted to clarify that the. event he attended wasn't an auction and he did not intend to make this inference. Cm. Jeffery felt that if the Council added the requirement that a hotel must sign the application, Exhibit A-1 would work. Cm. Snyder felt the City needs to know who, what, when, where and why. Cm. Jeffery felt this could be obtained by requiring a permit. Mr. Nave felt that Page 4, Condition 11 of Exhibit A-1 could be modified to require Staff to devise a permit which would contain blanks for the desired information and to have the applicant complete the application on the required form and to have the hotel operator be a co-applicant. Cm. Vonheeder felt it should be something very simple that requires signatures of Johnson Clark and Larry Tong. Mr. Nave requested that the Council call a short recess in order that he could prepare the necessary verbage. RECESS A short recess was called. Ail Councilmembers were present when the meeting reconvened. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@~*@*@*@*@ CM-8-1 43 Regular Meeting April 10, 1989 Johnson Clark requested an opportunity to rebut Cm. Snyder's comments. On motion of Cm. Snyder, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to reopen the public hearing. Mr. Clark gave an example of a sale/auction held in his hotel; postage stamps that have a face value of $ .25. These could sell for 100 or even 1,000 times their face value. Potentially a buyer could think they got gypped. Whenever you attend an auction, you run a risk of not getting what you are paying for. Ms. Clark stated she wished to assure the Council that she knows what is going on every day at the hotel. They are concerned with what goes on. Mayor Moffatt closed the public hearing. Mr. Nave indicated that Condition #17 has already been taken care of and no longer needs to be included, so the new verbage would become Condition #17. "Not later than four days prior to the sales event or auction, applicant shall, for each temporary sales event and/or auction event, submit to the Dublin Planning Department a letter which includes, but is not limited to the following information concerning the indiVidual or firm conducting said sales event and/or auction: 1) the name, address and telephone number of the seller or auctioneer; 2) the State Retail Sales Permit or Resale License number of seller; 3) the State Auction- eer's License number of the auctioneer; 4) the identity of the surety and the amount of the surety bond of the auctioneer; 5) the hours of the sale and/or auction; 6) the date of the sale and/or auction; 7) the room number or room name of the location of the temporary sale and/or auction; 8) the signature of the seller or the auctioneer. Applicant shall, after submission of a letter including the above information, and prior to the event, receive written zoning approval of the Planning Director. Cm. Vonheeder questioned possible problems with the 4 calendar day limit. We seem to be putting the entire burden onto Larry Tong to approve it instantly. Cm. Jeffery felt that if someone is going to have a sale, they will need time to promote it in advance. Mr. Tong stated that 4 days prior to the event they must submit the necessary information to the Planning Department and then they would have to turn it around within that 4 day time period. The Council discussed and agreed to change the requirement to 4 working days. This change would also apply to Condition #11 that refers to 4 calendar days. City Manager Ambrose advised that there really isn't that much to review; either the information is there or it isn't. He wasn't sure the Planning Director's signature was required. It could be his designee. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-1 44 Regular Meeting April 10, 1989 Mr. Tong stated that typically this is what is done. He currently does not personally review all the pieces of information, but one of the Staff Planners does. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted, with the discussed changes RESOLUTION NO. 47 - 89 UPHOLDING THE PLANNING COMMISSION'S ACTION APPROVING PA 88-148 HOWARD JOHNSON'S CONDITIONAL USE PERMIT TO ADD A PROPOSED BARBER/ BEAUTY SHOP (HAIR SALON), GIFT SHOP, OFFICES, TEMPORARY RETAIL SALES & AUCTION ACTIVITIES WITHIN THE EXISTING HOTEL BUILDING & A DANCE FLOOR WITHIN THE LORD DUBLIN RESTAURANT/LOUNGE AREA Cm. Snyder apologized to the Clarks for not being present at the last meeting. SELECTION OF TELECOMMUNICATIONS SYSTEM Assistant City Manager Paul Rankin advised that included within the Civic Center development budget were sufficient funds for the telecommunica- tions systems for the Civic Center. On January 23, 1989, the Council authorized Staff to circulate two RFP's; one for telephone equipment and one for data and phone cabling. On March 1, 1989, the City received a total of 10 proposals for the phone system and 5 for the cabling scope of work. Staff and the City's Telecommunications Consultant (CSD) have completed the selection process for the telecommunications system. Five proposals were eliminated from further consideration due to various reasons. A detailed review was done on the 5 remaining proposals. Staff attempted to consider both the near term cost of implementing the system, as well as the long term maintenance costs. A subcommittee consisting of City employees was formed to review the offerings of the 5 finalist proposals. The subcommittee felt that the NEC System offered the best package of features. The cost of the "Base System" equipment is $63,249. A potential drawback related to this system is that modifications may be required to the phone equipment room to provide adequate ventillation. Staff is working with the manufacturer to clarify this issue. An additional option which could be available with this system is the "Voice Mail" option. This is an automated messaging system which allows individuals to receive detailed messages. Staff recommended that this feature be included in the bid award as it would result in improved service to the public. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-1 45 Regular Meeting April 10, 1989 Staff identified the costs for the proposed NEC System: Switching Equipment (Central Processor) $ 46,047 Operator Console 1,598 Station Equipment (Phones) 15,604 Sub-Total $ 63,249 (NOTE: As the facility will not have a central switchboard, the City may be able to reduce the costs by deleting the "operator console" and installing a standard multi-line set.) Optional Equipment Battery Backup Total System Cost * Basic Voice Mail (5 hrs. storage) Total Capital Excluding Cable Cable (Assume Transpac Proposal) $ 3~302 $ 66,551 18~298 $ 84,849 37~450 $122,299 Funds were included as a lump sum in the Civic Center furnishings and equipment budget. Adequate funds are available. (* Proposed unit does not meet storage requirements of RFP.) Estimated Annual Operating Costs Excluding Utility Charges Maintenance System (beginning of second year) $ 4,032 Maintenance of Voice Mail 1,064 $ 5,096 As a comparison, Mr. Rankin explained that the City currently leases telephones from AT&T at an annual cost of approximately $6,500 per year. This provides for approximately 40 telephone sets. The NEC System will have approximately 102 telephone sets. This comparison shows that the City should be able to obtain operating cost savings over our current arrangement. Mr. Rankin summarized that the Consultant has advised that the overall contract for the system is quite complex and additional time will be required to complete the process. The cost of the system should not deviate materially from the proposal; however, the terms and conditions must be specified. Staff requested that the City Council authorize the negotiation of a final contract based on the NEC proposal. The contract would include the Voice Mail option. It is Staff's intent to have the contract on the City Council agenda of April 24, 1989. Mr. Rankin advised that Glenn Rudh, the Consultant and representatives of NEC were in attendance to answer any questions. Cm. Snyder asked if this equipment had sequential answering and/or if it could be modified to .accommodate this. Mr. Rudh indicated that something similar to automatic answering can be accomplished through the voice mail; it could be added in the future. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@.@*@.@.@.@.@ CM-8-1 46 Regular Meeting April 10, 1989 C. Ryan of Dublin asked if a person could call from an outside phone and pick up their messages. Mr. Ryan also asked what arrangements had been made in case of a power failure. Mr. Rudh stated definitely, as one of the advantages of the voice mail is that if you are away from your office, you can access this feature. Mr. Rudh also advised that a 4 hour battery backup is included, plUs there are provisions to connect to the facility's emergency generator. On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council authorized Staff and the Consultant to negotiate a contract with NEC America, Inc. TELEPHONE & DATA CABLING & PAGING SYSTEM AWARD Assistant City Manager Paul Rankin advised that as part of the Telecommunications proposal process, a separate proposal was issued for cabling. This included both telephone and data cabling. In addition, a small paging system was included for the Police facility. On March 1, 1989, the City received a total of 5 proposals. The costs ranged from $37,450 to $68,502. CSD, the City's Consultant has reviewed the proposals and checked the references of TRANSPAC, the apparent low bidder, and is satisfied that they understand the scope of work required. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council authorized the City Manager to execute an agreement based on the proposal from TRANSPAC which shall not exceed $37,450. SHANNON PARK RENOVATION Recreation Director Lowart advised tha~ on April 28, 1986, the City Council adopted the Parks Masterplan Report for Alamo Creek, Dolan, Dougherty Hills, Kolb, Mape and Shannon Parks. Since that time, Dolan and Kolb Parks have been constructed and Alamo Creek Park, Phase I is under construction. Renovation of the 10 acre Shannon Park is scheduled for Fiscal Year 1988-89 & 1989-90. The firm of Beals/Lechner Associates has been retained to prepare the final design and construction documents for the park. This firm is presently in the Analysis and Design Phase. In this phase, the program will be refined and a revised masterplan for park improvements will be developed. The next phase, Design Development, will address the specifics of all the elements within the project. Construc- tion documents are then prepared. On March 28, 1989, the Park & Recreation Commission reviewed the proposed masterplan. The masterplan prepared by Beals/Lechner Associates is based on the original masterplan prepared by Singer & Hodges, and includes: @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@.@.@.@.@.@.@.@.@ CM-8-1 47 Regular Meeting April 10, 1989 1) expanded rear parking area; 2) outdoor gathering areas adjacent to Center; 3) creek revegetation; 4) bicycle trail-park access; 5) parking lot renovation; 6) park entry sign; 7) individual picnic/BBQ; 8) pedestrian bridge; 9) demonstration garden; 10) revised circulation- walkways; 11) entry fountain courtyard; and 12) play activity area-upper grade play area, spray fountain, courtyard seating, tot lot play area, picnic area/BBQ. Ms. Lowart advised that the preliminary budget estimate of $840,053 is approximately $22,000 over the budgeted funds available in the 1988-93 Capital Improvement Program. However, Staff and the Consultant feel that the budget estimate can be modified and refined during Design Development in order to fall within the funds available. Ron Lechner, a Principal of the firm Beals/Lechner gave a slide presentation. City Manager Ambrose advised that the funding in the budget for this project has changed substantially. We have obtained some additional grant funds for this project and will be using less money from the General Fund. Mayor Moffatt asked if there were restrooms in the park. Ms. Lowart advised that restrooms are being added to the lower level of Shannon Center and they will be open for use on weekends and evenings in the park. Zev Kahn, 11708 Harlan Road advised that he was impressed with the master plan. He has seen the spray pool idea meet with overwhelming success. The use he had seen, however, was on a dry bed with individual control. Removing your shoes and socks, was not necessary to get into the spray pool, and you didn't get completely soaked. Cm. Jeffery stated she also liked the idea of a spray pool and thought this should be considered. Mr. Kahn expressed concern regarding the significant back up that is caused on the east side of the Center when people pick up children from the preschool program. Mr. Lechner advised that under the new design, there will be a stopping point and a passby. He also indicated that the splash pool/spray pool can be addressed in the design development. Additional parking spaces in the back of the building were evaluated, and it was determined that the few spaces that could be put in would not warrant the additional costs involved. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the Masterplan and authorized the Consultant to proceed with Design Development and Construction Documents. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-1 48 Regular Meeting April 10, 1989 PARK AND POOL SIGNS DESIGN APPROVAL Recreation Director Lowart advised that this project provides for the resigning of the parks and pool that were transferred from the Dublin San Ramon Services District to the City on July 1, 1988. This includes Mape Park, Dublin Sports Grounds and the Dublin Swim Center. The Mape Park sign would be wood, with perhaps some river rock and plantings around it, thereby blending into the rural atmosphere at that park. Ms. Lowart advised that we are looking at a terraced sign for the Swim Center, in a color close to the center with some plantings. For the Sports Grounds, Staff is looking at a sign made out of the same materials as the Civic Center. This sign would be located as you enter into the main parking lot at the Sports Grounds. They propose to move the fence back with perhaps some mounding, and the sign placed at an angle so that it would be visible as you are coming into the parking lot or driving down Dublin Boulevard. The City Council reviewed the sign designs for the 3 facilities. Cm. Snyder felt there should be a brass identification plate permanently imbedded at Mape Park, along with~a sign which identifies why it's called Mape Park. Ms. Lowart advised that she has a brass plate for Mape Park and indicated she wasn't sure how she got it. Cm. Jeffery felt it could possibly be imbedded on one of the river rocks. At the Sports Grounds, Cm. Vonheeder felt a directional sign needs to be considered, or possibly a v-sign could be utilized. People tend to use these as land marks when giving directions. Ryan of Dublin asked if there would be something on the westbound side of 1-580 indicating the location of the sports park. Ms. Lowart advised that nothing is currently being proposed as part of this project. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the proposed designs, directed the Consultant to prepare bid documents and authorized Staff to advertise the project for bids. @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM-8-1 49 Regular Meeting April 10, 1989 CIVIC CENTER GENERAL PLAN AMENDMENT STUDY AUTHORIZATION Planning Director Larry Tong reported that the City Attorney's Office has recommended that the Dublin General Plan be amended to designate the Civic Center site as a "public/semi-public facility" or similar land use designation. The General Plan currently designates the Civic Center site as "retail/office" and "parks/recreation". The General Plan Amendment Study would not require a substantial amount of Staff time. The study would need to consider the most appropriate land use designation and environmental review document. It may be possible to rely on the previous Negative Declaration prepared for the Civic Center to comply with the California Environmental Quality Act. The Planning Commission and City Council would need to hold public hearings on the item. 0n motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized the General Plan Amendment Study. CLOSED SESSION At 10:13 p.m., the Council recessed to a closed executive session to discuss potential litigation. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:40 p.m. City ************************************ CM-8-1 50 Regular Meeting April 10, 1989