Loading...
HomeMy WebLinkAbout7.2 Parks and Community Services Report on Dublin-Based Non-Profit and Fundraising FeesCELEBRATING STAFF REPORT CITY COUNCIL DUBLIN CALIFORNIA Agenda Item 7.2 DATE: September 6, 2022 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT : Parks and Community Services Report on Dublin -Based Non -Profit and Fundraising Fees Prepared by: Jackie Dwyer, Director of Parks and Community Services EXECUTIVE SUMMARY: The City Council will receive a report on Dublin -based non-profit and fundraising fees at City of Dublin facilities and their fiscal impact. Options for the City Council to consider are included. STAFF RECOMMENDATION: Receive the report and provide direction on Dublin -based non-profit and fundraising fees. FINANCIAL IMPACT: The City Council may implement any fee adjustments from the proposed options. Based on historical information —if the fundraising fee is eliminated, the cost to the City will be approximately $5,000 annually. DESCRIPTION: Background On June 21, 2022, the City Council requested that the Parks and Community Services Department provide a report regarding the impact of non-profit versus fundraising fees for Dublin -based non- profit fundraising rentals at City of Dublin facilities. The City Council further expressed some interest in potential changes to the fees to allow for either a split fee, or the elimination of the fundraising fee. These options are outlined at the end of the report. As part of the due diligence, Staff reached out to various non-profit groups that use the City's rental facilities. A survey was sent in which Staff received two responses. Staff began following up directly with some of the users to get feedback on possible changes. In summary, the non-profit user groups were supportive of changing the rate structure but did not provide direct feedback on Page 1 of 5 197 the best approach when given the options to consider, most likely because both options presented were beneficial to the groups. Current Fee Structure The below fees were gathered from the fee schedule adopted on June 21, 2022. Tables reflect only those facilities with fundraising rates. Table 1: Heritage Park & Museum - St. Raymond Church Type (per hour) Fee Discount Resident (R) $63 Dublin -based commercial business (C) $83 Dublin -based non -profits $17 73% off R / 80% off C Dublin -based non -profits for fundraising $47 25% off R / 43% off C Table 2: Heritage Park & Museum - St. Raymond Church Outdoor Patio Type (per hour) Fee Discount Resident (R) $60 Dublin -based commercial business (C) $80 Dublin -based non -profits $17 72% off R / 79% off C Dublin -based non -profits for fundraising $45 25% off R / 44% off C Table 3: Heritage Park & Museum - Kolb Sunday School Barn Type (per hour) Fee Discount Resident (R) $104 Dublin -based commercial business (C) $140 Dublin -based non -profits during business hours $17 84% off R / 88% off C Dublin -based non -profits $26 75% off R / 81% off C Dublin -based non -profits for fundraising $79 24% off R / 44% off C Table 4: Heritage Park & Museum - Lawn Area Type (per hour) Fee Discount Resident (R) $78 Dublin -based commercial business (C) $104 Dublin -based non -profits $17 78% off R / 84% off C Dublin -based non -profits for fundraising $59 24% off R / 43% off C Table 5: Library Community Room Type (per hour) Fee Discount Resident (R) $94 Dublin -based commercial business (C) $125 Dublin -based non -profits $0 100% off R / 100% off C Dublin -based non -profits for fundraising $71 25% off R / 43% off C Page 2 of 5 198 Table 6: Senior Center - Alamilla SDrins Ballroom Type (per hour) Fee Discount Resident (R) $193 Dublin -based commercial business (C) $256 Dublin -based non -profits $48 75% off R / 81% off C Dublin -based non -profits for fundraising $145 23% off R / 43% off C Table 7: Senior Center - Classroom A and CID Type (per hour) Fee Discount Resident (R) $39 Dublin -based commercial business (C) $51 Dublin -based non -profits $17 56% off R / 67% off C Dublin -based non -profits for fundraising $24 39% off R / 40% off C Table 8: Senior Center - Classroom B Type (per hour) Fee Discount Resident (R) $29 Dublin -based commercial business (C) $40 Dublin -based non -profits $17 41% off R / 58% off C Dublin -based non -profits for fundraising $24 17% off R / 53% off C Table 9: Shannon Community Center - Ambrose Hall Type (per hour) Fee Discount Resident (R) $261 Dublin -based commercial business (C) $346 Dublin -based non -profits during business hours $17 93.5% off R / 95% off C Dublin -based non -profits $89 66% off R / 74% off C Dublin -based non -profits for fundraising $196 25% off R / 43% off C Table 10: Shannon Community Center - Outdoor Patio Type (per hour) Fee Discount Resident (R) $123 Dublin -based commercial business (C) $164 Dublin -based non -profits during business hours $17 86% off R / 90% off C Dublin -based non -profits $31 75% off R / 81% off C Dublin -based non -profits for fundraising $92 25% off R / 44% off C Table 11: Shannon Community Center - Multinurnose Room Type (per hour) Fee Discount Resident (R) $73 Dublin -based commercial business (C) $97 Dublin -based non -profits during business hours $17 77% off R / 83% off C Dublin -based non -profits $24 67% off R / 75% off C Dublin -based non -profits for fundraising $55 25% off R / 43% off C Page 3 of 5 199 Table 12: Shannon Community Center - Classroom Type (per hour) Fee Discount Resident (R) $31 Dublin -based commercial business (C) $42 Dublin -based non -profits $17 45% off R / 60% off C Dublin -based non -profits for fundraising $24 25% off R / 43% off C Table 13: Dublin -based Non -Profit Fundraising Rental Examples The below fees represent the most commonly used rental time frames (based on actuals) at various locations. Totals included here do not consider fees for linens, alcohol insurance, dance floor, stage, or other items that may be added. Hours / Location Cost Lost Revenue 11 AM-11 PM (12 hours) / Shannon Community Center - Ambrose Hall $2,352 Fundraising Rate If all non-profit: $1,068 If Split Cost @ 2 hours non -profit —total: $2,138 If Split Cost @ 3 hours non -profit —total: $2,031 All non-profit: $1,284 Split @ 2: $214 Split @ 3: $321 11AM - 12 AM (11 hours) / Heritage Park & Museum - St. Raymond Church $517 Fundraising Rate If all non-profit: $187 If Split Cost @ 2 hours non -profit —total: $457 If Split Cost @ 3 hours non -profit —total: $427 All non-profit: $330 Split @ 2: $60 Split @ 3: $90 2 PM-12 AM (10 hours) / Heritage Park & Museum - Kolb Sunday School Barn $790 Fundraising Rate If all non-profit: $260 If Split Cost @ 2 hours non -profit —total: $684 If Split Cost @ 3 hours non -profit —total: $631 All non-profit: $530 Split @ 2: $106 Split @ 3: $159 4 PM-12 AM (8 hours) / Senior Center - Alamilla Springs Ballroom $1,160 Fundraising Rate If all non-profit: $384 If Split Cost @ 2 hours non -profit —total: $966 If Split Cost @ 2 hours non -profit —total: $869 All non-profit: $776 Split @ 2: $194 Split @ 3: $291 Options Staff is seeking direction from the City Council on whether the time that non -profits use for fundraising should continue to be charged at the fundraising rate for the entire rental, or changed to one of the following options: 1. Split Fees: Allow for two or three hours (total) at the Dublin -based non-profit rate. This time can be used for setup and/or takedown, but the remaining rental time will be charged Page 4 of 5 200 at the Dublin -based non-profit fundraising rate. 2. Eliminate the fundraising rate for Dublin -based non -profits. All Dublin -based non -profits will pay the Dublin -based non-profit rate regardless of the event. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: None. Page 5 of 5 201