HomeMy WebLinkAbout7.2 Parks and Community Services Report on Dublin-Based Non-Profit and Fundraising FeesCELEBRATING
STAFF REPORT
CITY COUNCIL
DUBLIN
CALIFORNIA
Agenda Item 7.2
DATE: September 6, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT : Parks and Community Services Report on Dublin -Based Non -Profit and
Fundraising Fees
Prepared by: Jackie Dwyer, Director of Parks and Community Services
EXECUTIVE SUMMARY:
The City Council will receive a report on Dublin -based non-profit and fundraising fees at City of
Dublin facilities and their fiscal impact. Options for the City Council to consider are included.
STAFF RECOMMENDATION:
Receive the report and provide direction on Dublin -based non-profit and fundraising fees.
FINANCIAL IMPACT:
The City Council may implement any fee adjustments from the proposed options. Based on
historical information —if the fundraising fee is eliminated, the cost to the City will be
approximately $5,000 annually.
DESCRIPTION:
Background
On June 21, 2022, the City Council requested that the Parks and Community Services Department
provide a report regarding the impact of non-profit versus fundraising fees for Dublin -based non-
profit fundraising rentals at City of Dublin facilities. The City Council further expressed some
interest in potential changes to the fees to allow for either a split fee, or the elimination of the
fundraising fee. These options are outlined at the end of the report.
As part of the due diligence, Staff reached out to various non-profit groups that use the City's
rental facilities. A survey was sent in which Staff received two responses. Staff began following up
directly with some of the users to get feedback on possible changes. In summary, the non-profit
user groups were supportive of changing the rate structure but did not provide direct feedback on
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the best approach when given the options to consider, most likely because both options presented
were beneficial to the groups.
Current Fee Structure
The below fees were gathered from the fee schedule adopted on June 21, 2022. Tables reflect only
those facilities with fundraising rates.
Table 1: Heritage Park & Museum - St. Raymond Church
Type (per hour)
Fee
Discount
Resident (R)
$63
Dublin -based commercial business (C)
$83
Dublin -based non -profits
$17
73% off R / 80% off C
Dublin -based non -profits for fundraising
$47
25% off R / 43% off C
Table 2: Heritage Park & Museum - St. Raymond Church Outdoor Patio
Type (per hour)
Fee
Discount
Resident (R)
$60
Dublin -based commercial business (C)
$80
Dublin -based non -profits
$17
72% off R / 79% off C
Dublin -based non -profits for fundraising
$45
25% off R / 44% off C
Table 3: Heritage Park & Museum - Kolb Sunday School Barn
Type (per hour)
Fee
Discount
Resident (R)
$104
Dublin -based commercial business (C)
$140
Dublin -based non -profits during business hours
$17
84% off R / 88% off C
Dublin -based non -profits
$26
75% off R / 81% off C
Dublin -based non -profits for fundraising
$79
24% off R / 44% off C
Table 4: Heritage Park & Museum - Lawn Area
Type (per hour)
Fee
Discount
Resident (R)
$78
Dublin -based commercial business (C)
$104
Dublin -based non -profits
$17
78% off R / 84% off C
Dublin -based non -profits for fundraising
$59
24% off R / 43% off C
Table 5: Library Community Room
Type (per hour)
Fee
Discount
Resident (R)
$94
Dublin -based commercial business (C)
$125
Dublin -based non -profits
$0
100% off R / 100% off C
Dublin -based non -profits for fundraising
$71
25% off R / 43% off C
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Table 6: Senior Center - Alamilla SDrins Ballroom
Type (per hour)
Fee
Discount
Resident (R)
$193
Dublin -based commercial business (C)
$256
Dublin -based non -profits
$48
75% off R / 81% off C
Dublin -based non -profits for fundraising
$145
23% off R / 43% off C
Table 7: Senior Center - Classroom A and CID
Type (per hour)
Fee
Discount
Resident (R)
$39
Dublin -based commercial business (C)
$51
Dublin -based non -profits
$17
56% off R / 67% off C
Dublin -based non -profits for fundraising
$24
39% off R / 40% off C
Table 8: Senior Center - Classroom B
Type (per hour)
Fee
Discount
Resident (R)
$29
Dublin -based commercial business (C)
$40
Dublin -based non -profits
$17
41% off R / 58% off C
Dublin -based non -profits for fundraising
$24
17% off R / 53% off C
Table 9: Shannon Community Center - Ambrose Hall
Type (per hour)
Fee
Discount
Resident (R)
$261
Dublin -based commercial business (C)
$346
Dublin -based non -profits during business hours
$17
93.5% off R / 95% off C
Dublin -based non -profits
$89
66% off R / 74% off C
Dublin -based non -profits for fundraising
$196
25% off R / 43% off C
Table 10: Shannon Community Center - Outdoor Patio
Type (per hour)
Fee
Discount
Resident (R)
$123
Dublin -based commercial business (C)
$164
Dublin -based non -profits during business hours
$17
86% off R / 90% off C
Dublin -based non -profits
$31
75% off R / 81% off C
Dublin -based non -profits for fundraising
$92
25% off R / 44% off C
Table 11: Shannon Community Center - Multinurnose Room
Type (per hour)
Fee
Discount
Resident (R)
$73
Dublin -based commercial business (C)
$97
Dublin -based non -profits during business hours
$17
77% off R / 83% off C
Dublin -based non -profits
$24
67% off R / 75% off C
Dublin -based non -profits for fundraising
$55
25% off R / 43% off C
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Table 12: Shannon Community Center - Classroom
Type (per hour)
Fee
Discount
Resident (R)
$31
Dublin -based commercial business (C)
$42
Dublin -based non -profits
$17
45% off R / 60% off C
Dublin -based non -profits for fundraising
$24
25% off R / 43% off C
Table 13: Dublin -based Non -Profit Fundraising Rental Examples
The below fees represent the most commonly used rental time frames (based on actuals) at
various locations. Totals included here do not consider fees for linens, alcohol insurance, dance
floor, stage, or other items that may be added.
Hours / Location
Cost
Lost Revenue
11 AM-11 PM
(12 hours) /
Shannon
Community Center
- Ambrose Hall
$2,352 Fundraising Rate
If all non-profit: $1,068
If Split Cost @ 2 hours non -profit —total: $2,138
If Split Cost @ 3 hours non -profit —total: $2,031
All non-profit: $1,284
Split @ 2: $214
Split @ 3: $321
11AM - 12 AM
(11 hours) /
Heritage Park &
Museum - St.
Raymond Church
$517 Fundraising Rate
If all non-profit: $187
If Split Cost @ 2 hours non -profit —total: $457
If Split Cost @ 3 hours non -profit —total: $427
All non-profit: $330
Split @ 2: $60
Split @ 3: $90
2 PM-12 AM
(10 hours) /
Heritage Park &
Museum - Kolb
Sunday School
Barn
$790 Fundraising Rate
If all non-profit: $260
If Split Cost @ 2 hours non -profit —total: $684
If Split Cost @ 3 hours non -profit —total: $631
All non-profit: $530
Split @ 2: $106
Split @ 3: $159
4 PM-12 AM
(8 hours) /
Senior Center -
Alamilla Springs
Ballroom
$1,160 Fundraising Rate
If all non-profit: $384
If Split Cost @ 2 hours non -profit —total: $966
If Split Cost @ 2 hours non -profit —total: $869
All non-profit: $776
Split @ 2: $194
Split @ 3: $291
Options
Staff is seeking direction from the City Council on whether the time that non -profits use for
fundraising should continue to be charged at the fundraising rate for the entire rental, or changed
to one of the following options:
1. Split Fees: Allow for two or three hours (total) at the Dublin -based non-profit rate. This
time can be used for setup and/or takedown, but the remaining rental time will be charged
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at the Dublin -based non-profit fundraising rate.
2. Eliminate the fundraising rate for Dublin -based non -profits. All Dublin -based non -profits
will pay the Dublin -based non-profit rate regardless of the event.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
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