HomeMy WebLinkAbout4.5 Contract Change Order Authorization for Cricket Field Fencing at Fallon Sports Park - Phase 3CELEBRATING
STAFF REPORT
CITY COUNCIL
DUBLIN
CALIFORNIA
Agenda Item 4.5
DATE: September 20, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SU B.ECT : Contract Change Order Authorization for Cricket Field Fencing at Fallon
Sports Park - Phase 3
Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider increasing the contract change order authority of the City Manager
for Fallon Sports Park - Phase 3, to allow the contractor, Suarez and Munoz Construction, Inc., to
provide fencing and netting at the cricket field.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the City Manager to Approve Contract Change Orders with
Suarez and Munoz Construction, Inc. for the Fallon Sports Park - Phase 3 Project, CIP No. PK0119.
FINANCIAL IMPACT:
A $700,000 increase in the contingency amount is requested to cover the anticipated costs
associated with fencing and netting work at the cricket field. There are sufficient funds in the
project budget for Fallon Sports Park - Phase 3, CIP No. PK0119, (Attachment 2) to fund the
additional contingency amount.
DESCRIPTION:
On February 16, 2021, the City Council adopted Resolution No. 15-21 awarding a contract to
Suarez and Munoz Construction, Inc. for the Fallon Sports Park - Phase 3 Project, (CIP No.
PK0119) and authorizing the City Manager to approve contract change orders up to a contingency
amount of $700,000 (Attachment 3). Currently, there is approximately $110,000 remaining in
contingency.
During construction, there were necessary changes and additions to the project, which utilized
approximately $590,000 of the contingency. The additional work included the expansion of cricket
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pitches to five clay/grass pitches, revision to the irrigation system to accommodate the expanded
number of pitches, and landscape restoration in the parking lot. Additionally, there were
adjustments and integration of storm drainage, electrical and irrigation modifications, and
inclusion of signage, concrete mow bands, and dugout shade fabric.
The project team, consisting of Staff, the design consultant, and a cricket play and maintenance
consultant (who was brought on during the construction phase) have been reviewing the
constructed conditions as the project nears completion. After the evaluation, the project team
determined that cricket field fencing and netting is needed along a portion of the east side of the
field, adjacent to Fallon Road, and along a portion of the west side of the field, next to the seating
area and existing restroom/concession building (Attachment 4). The fencing and netting will help
prevent balls going beyond the park boundary and will help protect park users.
The proposed cricket field fencing and netting is like the outfield boundary of the 90-foot baseball
diamond near the southeast corner of Fallon Sports Park. The baseball field is enclosed with
fencing and has netting above the fencing along the left field and right field boundaries to prevent
baseballs from reaching Fallon Road and Central Parkway. For the cricket field, the proposed
design includes up to six -foot -tall chain link fencing with netting above, to a height of up to 30 to
35 feet along Fallon Road and up to 30 feet along the seating area on the southwest side of the
cricket field.
The increase in the contingency falls within the project budget but requires a change to the City
Manager's contract change authority. Staff is currently getting pricing from the contractor on the
actual cost of the fencing and netting, but due to the projected opening date at the end of October,
the request to bring this to City Council is in advance of that information.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Authorizing the City Manager to Approve Contract Change Orders with Suarez and
Munoz Construction, Inc. for Fallon Sports Park - Phase 3, CIP No. PK0119
2) CIP No. PK0119
3) Resolution No. 15-21 Approving the Plans and Specifications, Rejecting a Bid Protest, and
Awarding a Contract to Suarez and Munoz Construction, Inc. for the Fallon Sports Park - Phase
3 Project CIP No. PK0119
4) Aerial Site Plan
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Attachment I
RESOLUTION NO. XX — 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE CITY MANAGER TO APPROVE CONTRACT CHANGE ORDERS WITH
SUAREZ AND MUNOZ CONSTRUCTION, INC. FOR FALLON SPORTS PARK - PHASE 3,
CIP NO. PK0119
WHEREAS, on February 16, 2021, the City Council of the City of Dublin adopted
Resolution No. 15-21 authorizing the City Manager or designee to execute a contract with
Suarez and Munoz Construction, Inc. for the Fallon Sports Park - Phase 3 Project CIP No.
PK0119 (Project); and
WHEREAS, the City Council of the City of Dublin authorized the City Manager or
designee to approve the Project Contract Change Orders for the Project up to the contingency
amount of $700,000; and
WHEREAS, additional fencing and netting has been identified as needed along portions
of the cricket field perimeter; and
WHERAS, sufficient budget is available in the Project to increase the Project contingency
by $700,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby authorize the City Manager or designee to approve contract change orders with Suarez
Munoz Construction, Inc. up to the revised contingency amount of $1,400,000 and increase the
construction contract total to $8,017,814.
PASSED, APPROVED AND ADOPTED this 20th day of September 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1 98
Number
FALLON SPORTS PARK - PHASE 3
Program PARKS
PROJECT DESCRIPTION
Fallon Sports Park is a 60-acre community park bordered by Fallon Road, Central Parkway, Lockhart Street and Gleason Drive. Phases 1 and 2 of the park have been completed
and Phase 3 represents the final phase of park development.
The Phase 3 project provides for the design and construction of the remaining 14 acres of Fallon Sports Park, referred to as the Upper Terrace. On December 17, 2019, City
Council approved the concept design that includes a cricket field, two ballfields, sand volleyball courts and multi -sport batting cages. Construction is underway and is projected to
be substantially complete in summer 2022 with a park opening in fall 2022.
ANNUAL OPERATING IMPACT: $260,000
MANAGING DEPARTMENT: Public Works
2022-2027 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2021-2022
BUDGET
2022-2023
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
9100 Salaries & Benefits
9200
9400
$110,492
Contract Services
Improvements
9500 Miscellaneous
$530,378
$1,414,615
$23,774
$59,526
$1,463,734
$6,819,155
$176,326
$170,018
$1,994,112
$8,233,770
$200,100
2,079,260 $8,518,740
FUNDING SOURCE
PRIOR
YEARS
2021-2022
BUDGET
2022-2023
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
4100 Public Facility Fees
1 $2,079,260 $8,518,7401
$10,598,000
TOTAL
$2,079,260 $8,518,740
$10,598,000
ANNUAL OPERATING IMPACT
$195,000
$260,000
$260,000
$260,000
$260,000
RESOLUTION NO. 15 - 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE PLANS AND SPECIFICATIONS, REJECTING A BID PROTEST, AND
AWARDING A CONTRACT TO SUAREZ AND MUNOZ CONSTRUCTION, INC. FOR THE
FALLON SPORTS PARK — PHASE 3 PROJECT CIP NO. PK0119
WHEREAS, the design team completed plans and specifications for the Fallon Sports
Park - Phase 3 Project, CIP No. PK0119 ("Project"), and the Project includes the construction of
two little league fields, play area, four volleyball courts, five -bay lighted batting cage and cricket
pitch at Fallon Sports Park; and
WHEREAS, the City of Dublin did, on January 21, 2021, publicly open, examine, and
declare all sealed bids for doing the work described in the approved plans and specifications for
the Project, which plans and specifications, are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to City Staff and Suarez and Munoz Construction,
Inc. was determined to be the lowest responsive and responsible bidder for doing said work; and
WHEREAS, a bid protest from Robert A. Bothman was filed with the City by 5:00 p.m. on
the third business day after bid opening in accordance with the Instructions to Bidders; and
WHEREAS, the bid protest from Robert A. Bothman was deemed meritless based on the
additional documentation received from Suarez and Munoz Construction, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
reject the bid protest from Robert A. Bothman.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for the Project to the lowest responsive bidder, Suarez and Munoz
Construction, Inc., at a bid of six million, six hundred seventeen thousand, eight hundred
fourteen dollars and zero cents ($6,617,814.00), the particulars of which bids are on file in the
Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to approve the Project Contract Change Orders based
on the appropriate funds designated for the Project up to the contingency amount of seven
hundred thousand dollars and zero cents ($700,000.00).
BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute
the Project Construction Agreement with Suarez and Munoz Construction, Inc.
Reso. No. 15-21, Item 4.5, Adopted 02/16/2021 Page 1 of 2 100
PASSED, APPROVED AND ADOPTED this 16th day of February 2021, by the following
vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
ATTEST:
DocuSigned by:
City Clerk
B22Fd0A
Mayor
DocuSigned by:
P
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Reso. No. 15-21, Item 4.5, Adopted 02/16/2021 Page 2 of 2 101
Attachment 4
FALLON ROAD
iratts
74I,
102