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HomeMy WebLinkAbout8.2 Review of City Proclamations and ProcessCELEBRATING STAFF REPORT CITY COUNCIL DUBLIN CALIFORNIA Agenda Item 8.2 DATE: September 20, 2022 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B,ECT : Review of City Proclamations and Process Prepared by: Colleen Tribby, Assistant City Manager EXECUTIVE SUMMARY: The City Council will review and discuss the Official List of Proclamations and the proclamation process. STAFF RECOMMENDATION: Receive the report, adopt the updated Official List of Proclamations, and provide direction. FINANCIAL IMPACT: None. DESCRIPTION: Background At its meeting of June 9, 2020, the City Council received a report of the list of proclamations that were previously presented by the City Council on an annual basis and a list of other nationally recognized proclamations. The City Council accepted that combined list as the City of Dublin's Official List of Proclamations. Currently, Staff prepares the accepted proclamations monthly, in addition to proclamations added at the request of the City Council. The proclamations are adopted by the City Council on the Consent Calendar and occasionally an organization will attend the meeting to receive a proclamation under Oral Communications. Staff prepares approximately 100 proclamations in a year and 13 percent are received in person at City Council meetings. The remaining proclamations are not printed. The volume of proclamations requires roughly 10 hours per month of staff time reviewing and preparing them. Page 1 of 2 394 Recommendation Staff proposes a change to the process that considers the Staff time involved, while still providing a framework to acknowledge organizations and notable occasions in the City. Staff will bring a single proclamation to the City Council each January that recognizes each of the proclamations from the existing Official List. Proclamations added at the request of the City Council throughout the year will be brought as separate agenda items and then added to the Official List to be adopted again the following January. In addition, Staff will provide a request form on the City website for those who wish to receive a proclamation in person at a City Council meeting. Staff will reach out to organizations that have received their proclamations in person in the past to make them aware of the new procedure. Every three years, Staff will review the Federal Register for new proclamations and bring a new Official List to the City Council in January for approval. Staff will publish the Official List on the City website and recognize the months through social media. It should be noted that with approval of this process and the Official List at the September 20, 2022 meeting, the next Official List would be brought to the City Council in January 2026. Attached is the current Official List, which includes those proclamations found on the Federal Register and not previously on the list. Staff asks that the City Council accept this as the new City of Dublin Official List of Proclamations and provide direction on the proclamation process. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) City of Dublin Official List of Proclamations Page 2 of 2 395 Attachment 1 City of Dublin Official List of Proclamations (updated 9/20/2022) Added from Federal Register Requested/Presented Proclamations January Mentoring Month Stalking Awareness Month Slavery and Human Trafficking Prevention Month February Teen Dating Violence Awareness and Prevention Month African American History Month/ Black History Month American Heart Month Career and Technical Education Month March Women's History Month Irish -American Heritage Month Colorectal Cancer Awareness Month American Red Cross Month Meals on Wheels Disabilities Awareness Month April Arbor Day Bike Month and Bike to Work Day Sexual Assault Awareness and Prevention Month Donate Life Month Cancer Month Financial Capability Month Child Abuse Prevention Month Second Chance Month Fair Housing Month Crime Victims' Rights Month Month of the Military Child May Small Business Week Public Works Week Affordable Housing Week Lupus Awareness Month Mental Health Awareness Month Physical Fitness and Sports Month Building Safety Month 396 Foster Care Month Older Americans Month Jewish American Heritage Month Asian American and Pacific Islander Heritage Month Correctional Workers Week June LGBTQ+ Pride Month and Flag Raising Flag Day and National Flag Week National Oceans Month Carribbean-American Heritage Month Homeownership Month Great Outdoors Month African American Music Appreciation Month Juneteenth Gun Violence Awareness Day and Month World Elder Abuse Month Immigrant Heritage Month July Pledge to America's Workers Month August National Night Out American Muslim Appreciation and Awareness Month September Suicide Prevention Awareness Month Hispanic Heritage Month Childhood Cancer Awareness Month Wilderness Month Prostate Cancer Awareness Month Preparedness Month Ovarian Cancer Awareness Month Childhood Obesity Awareness Month Alcohol and Drug Addiction Recovery Month Constitution Week Sickle Cell Awareness Month October Walk and Roll to School Fire Prevention Week Red Ribbon Week Bullying Prevention Month & Unity Day Energy Action Month Breast Cancer Awareness Month Domestic Violence Awareness Month 397 Youth Justice Awareness Month Disability Employment Awareness Month Cybersecurity Awareness Month Arts and Humanities Month Global Diversity Awareness Month Manufacturing Day Children's Environmental Health Month Diwali Hindu American Awareness and Appreciation Month Clean Energy Action Month Substance Abuse Awareness Month November Native American Heritage Month Family Caregivers Month Diabetes Month Entrepreneurship Month Critical Infrastructure Security and Resilience Month College Application Month Alzheimer's Disease Awareness Month Adoption Month Veterans and Military Families Month United Against Hate - Oral Communications American History and Founders Month Lung Cancer Awareness Month December Impaired Driving Prevention Month Total Proclamations -103 13/103 Presented (13%) 398