HomeMy WebLinkAboutReso 110-22 Amending the Classification PlanRESOLUTION NO. 110 — 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan;
and
WHEREAS, it is necessary to periodically amend job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be amended to include the following position:
Maintenance Coordinator (Exhibit A)
Geographic Information Systems (GIS) Coordinator (Exhibit B)
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to delete the following job descriptions:
Heritage Center Director
Parks and Community Services Business Manager
Public Works Maintenance Superintendent
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
September 20, 2022.
PASSED, APPROVED AND ADOPTED this 20th day of September 2022, by the following
vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
ATTEST:
—DocuSigned by:
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City Clerk
DocuSigned by:
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Mayor
Reso. No. 110-22, Item 4.2, Adopted 09/20/2022 Page 1 of 1
Exhibit A
Title:
FLSA:
General Purpose:
Maintenance Coordinator
Exempt
Date Adopted: September 20, 2022
Date Revised:
Under general direction of the Public Works Manager, the Maintenance Coordinator performs a
variety of duties relating to the delivery and oversight of maintenance efforts including contract
management, field quality assurance inspections, customer service support, Computerized
Maintenance Management System (CMMS) development and management, data collection and
analysis, preventative maintenance program development, implementation, and monitoring, and
other duties as required.
Distinguishing Characteristics:
This classification is responsible for: planning, organizing, and directing various maintenance
contracts; administering the Computerized Maintenance Management System (CMMS);
developing and monitoring preventative maintenance programs; developing effective work
processes; performing high level analytical work; exercising considerable judgement and
initiative.
This classification is distinguished from the Public Works Manager who has overall responsibility
for maintenance functions.
Supervision Received and Exercised:
Receives direction from the Public Works Manager. May exercise supervision over assigned City
and contract employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Prepares scopes of work, schedules, and budgets for maintenance activities.
Develops and manages maintenance budgets and invoicing; manages the status of financial
expenditures and account balances.
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Exhibit A
Communicates directly with maintenance service providers, vendors, contractors, and various city
staff.
Develops and manages consultant and service contracts.
Monitors and evaluates operations performed by maintenance contractors and service providers,
sets performance standards, and recommends actions for improvement, as necessary.
Analyzes, develops, and implements maintenance projects, plans, procedures, and practices.
Reviews and makes recommendations for revisions of City ordinances related to infrastructure.
Provides customer service support; responds to requests and concerns from the public.
Reviews and prepares recommendations for capital improvement, development, and maintenance
projects.
Participates in and provides technical assistance to community and professional groups and
committees.
Represents the Maintenance Division at City Council, Planning Commission, interagency,
community and professional groups, and other public meetings.
Administers the Computer Maintenance Management System (CMMS).
Modifies and maintains the CMMS to support asset data analysis; ensures data accuracy and
maintains quality control.
Develops, coordinates, and implements an infrastructure asset management registry and inventory
database.
Performs and coordinates asset inventory, data analysis, work order management, database
management, and modeling and planning activities for asset maintenance, rehabilitation, and
replacement.
Develops, implements, coordinates, evaluates, and updates preventative maintenance programs.
Develops annual and long-range maintenance capital improvement program recommendations.
Examines risk assessment data and develops processes that can help to prioritize capital and
maintenance decisions.
Performs a variety of data extractions and system integrations.
Assists with the development and implementation of workflows and business practices.
Performs other related work as required.
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Exhibit A
Minimum Qualifications:
Knowledge of:
Principles, practices, and methods of municipal maintenance programs.
Work planning and budgeting.
Customer service techniques.
Methods of collaborative problem solving.
Programs and systems management.
CMMS and Citizen/Customer Request Management software and associated work order
processing and tracking.
Methods and techniques of data collection and analysis.
Preventative maintenance programs.
Report preparation research methods.
Ability To:
Understand, apply, and implement policies, practices, and procedures.
Develop, prioritize, and manage multiple projects and programs.
Work independently in identifying the need for and developing proposed changes to maintenance
and operating practices.
Analyze projects, research, and identify impacts, propose alternatives, and implement
recommendations.
Collect, analyze, interpret, and apply a variety of data and information.
Establish and maintain cooperative relationships with City Staff, contractors, vendors, and the
general public.
Operate a personal computer with common software applications (i.e., word processing,
spreadsheet, and database) and specialty software including CMMS.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, local, and
departmental policies, procedures, laws, and regulations.
Prepare clear and concise reports, correspondence, procedures, and other written materials.
Read, interpret, and retrieve drawings, blueprints, maps, and specifications.
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Exhibit A
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk, stand, and safely lift and/or maneuver office supplies and construction
plans weighing up to 20 pounds. While performing duties, the employee is regularly required to
use written and oral communication skills; read and interpret complex data, information, and
documents; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, employees, and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education:
Experience:
Equivalent to a bachelor's degree from an accredited college or
university, preferably with major course work in computer science,
information technology, civil engineering, environmental studies, public
administration, business administration, engineering, or related field.
Two (2) years of maintenance experience, project management, customer
service, business process analysis, contract management, and CMMS
development, preferably in a municipality.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
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Exhibit B
Title:
FLSA:
General Purpose:
Date Adopted: September 3, 2002
Date Revised: September 20, 2022
Geographic Information Systems (GIS) Coordinator
Exempt
Under administrative direction, performs work of routine difficulty in the development,
implementation, coordination, utilization, and implementation of a City-wide Geographic
Information Systems (GIS). Personally performs both routine and complex tasks of both a
technical and administrative nature necessary to develop and operate the system. Provides
technical support for related software.
Distinguishing Characteristics:
This is the full journey level class. Employees at this level receive only occasional instruction or
assistance as new or unusual situations arise and are knowledgeable of the operating procedures
and policies within the work unit. While the work is primarily performed for the Public Works
Department, the position provides support to multiple user departments throughout the City.
Successful performance of the work requires advanced technical skills in addition to the ability to
interpret and explain technical concepts to non -technical users. GIS Coordinator is distinguished
from the lower level of Information Systems Specialist by the responsibility for maintenance of
specialized and dedicated technology systems, such as GIS, as compared to the Specialist more
generalized technical support responsibilities involving physical installation, assembly,
configuration, and maintenance of the personal computer network linking all City Depai llnents.
Supervision Received and Exercised:
Receives direction from the Public Works Director. This position may also receive technical and
functional supervision from departmental management/professional staff. Provide lead direction
to City staff or contractors as applicable.
Provide management and direction for City GIS contractors.
Essential Duties and Responsibilities:
Prepares, collects, organizes, and inputs data to build a digital database of City's utilities.
Performs routine data management tasks, such as data validation and correction, queries and
editing in GIS as well as relational database management.
Performs textual and point digitization of graphic data related to City's infrastructure.
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Exhibit B
Prepares engineering drawings and maps, and standard detail drawings with use of GIS or
computer -aided design (CAD) system.
Operates GIS based workstation. Troubleshoots hardware and software problems.
Aids engineering Staff in production of standard and customized maps or plots.
Undertakes minor field surveys.
Performs management and administration of geospatial data, including integration and
maintenance of commonly used GIS data within a shared enterprise GIS database.
Provides technical support and guidance to other City departments in GIS database design,
connectivity, access, and quality assurance.
Prepares, collect, organize, and input data to maintain and enhance the GIS database for all
geospatial data.
Integrates hardware (Laptops/Tablets, GPS, servers, etc.) with GIS software and development of
interfaces between GIS and other city applications according to standard IS methodologies.
Responds to customer requests for geographic information.
Provides intermediate administration of GIS and GIS SQL Database servers, including data
security, hardware problem identification, configurations, system updates and documentation.
Provides intermediate administration and support to City database systems, including deficiency
correction in databases, problem resolutions, data integrity, and documentation.
Other duties as required in support of system and users.
Minimum Qualifications:
Knowledge of:
Principles, practices, terminology and trends in geographic information systems usage and
modern land -based mapping application theory.
City and related department regulations, policies, and procedures relative to area of assignment.
Applications of and ability to use computer operating systems and various software programs,
including network software.
Modern office procedures, methods, and computer equipment.
Global Position System (GPS) data collection utilities.
Arclnfo, ArcView, MapGuide Author, MapGuide Server, and AutoCAD applications or similar
software.
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Exhibit B
Ability To:
Plan and create databases.
Determine most appropriate software and data resources.
Coordinate the work of outside consultants.
Prepare professional quality maps.
Develop GIS demos.
Integrate GIS data for City and County Uses.
Train others in GIS techniques.
Apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and
permutations.
Apply mathematical operations to such tasks as frequency distribution, determination of test
reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor
analysis.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend,
climb, kneel and twist while working on computer equipment, peripherals, and ancillary
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; discern wire colors and see small text and numbers on wiring and
circuitry; routinely move equipment weighing up to 30 pounds.
While performing duties, the employee is regularly required to use various hand tools and testing
equipment in repair, adjustment and problem identification of personal computers and related
equipment; read and interpret complex data, information, and documents; analyze and solve
problems; interact with City management, other governmental officials, contractors, vendors,
employees, and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: A bachelor's degree from an accredited college or university with major course
work in planning, computer science, geography (GIS), engineering, or a related
field. An associate's degree and two (2) years of geographic information systems
experience may substitute for the four-year degree requirement.
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Exhibit B
Experience: Three (3) years progressively responsible experience in database analysis,
database design, application development, project management, automated
mapping, or GIS.
Training: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
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