HomeMy WebLinkAbout09-28-2022 YAC Agenda Packet
Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, September 28, 2022 Location: Dublin Senior Center
7600 Amador Valley Blvd
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no
action or discussion may take place on any item not appearing on the posted agenda. The
Committee may respond to statements made or questions asked, or may request Staff to
report back at a future meeting concerning the matter. Any member of the public may contact
the Recording Secretary’s Office related to the proper procedure to place an item on a future
Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss
and/or take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the audience,
Staff or the Youth Advisory Committee who would like an item removed from the Consent
Calendar for purposes of public input may request the Chair to remove the item.
3.1 Approval of the August 24, 2022 Youth Advisory Committee Special Meeting Minutes
The Committee will consider approval of the minutes of the August 24, 2022 Youth Advisory
Committee Special Meeting.
September 28, 2022 Dublin Youth Advisory Committee Agenda 1 1
STAFF RECOMMENDATION:
Approve the minutes of the August 24, 2022 Youth Advisory Committee Special Meeting.
Staff Report
Attachment 1 - Minutes of the August 24, 2022 Youth Advisory Committee Special Meeting
4. UNFINISHED BUSINESS
4.1 2022-23 Youth Advisory Committee Work Plan
The Youth Advisory Committee will review and approve the 2022-23 Youth Advisory
Committee Work Plan.
STAFF RECOMMENDATION:
Approve the 2022-23 Youth Advisory Committee Work Plan.
Staff Report
4.2 Youth Mental Health Event Ad-Hoc Committee Updates and Discussion
The Committee will receive updates from the Youth Mental Health Event Ad-Hoc
Committee.
STAFF RECOMMENDATION:
Receive the update from the Youth Mental Health Event Ad-Hoc committee.
Staff Report
5. NEW BUSINESS
5.1 Participation in the Fall Tri-Valley Youth Committees Round Table Event
The Youth Advisory Committee will discuss participation in the Fall Tri-Valley Round Table
event.
STAFF RECOMMENDATION:
Approve participation in the Fall Tri-Valley Round Table.
Staff Report
5.2 2023 Dublin Benefit Concert Work Plan and Ad Hoc Committee
The Youth Advisory Committee will review the 2023 Dublin Benefit Concert work plan and
appoint members to an ad hoc committee.
STAFF RECOMMENDATION:
Appoint four members to the 2023 Dublin Benefit Concert Ad Hoc Committee.
Staff Report
6. OTHER BUSINESS
Brief information only reports from Committee Members and/or Staff, including committee
reports and reports by Committee Members related to meetings attended at City expense
(AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
September 28, 2022 Dublin Youth Advisory Committee Agenda
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If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available
in appropriate alternative formats to persons with a disability, as required by Section 202 of the
Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions a
culture of diversity and inclusion.
September 28, 2022 Dublin Youth Advisory Committee Agenda 3
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 3.1
DATE:September 28, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the August 24,2022 Youth Advisory Committee Special Meeting
Minutes
Prepared by: Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:
The Committee will consider approval of the minutes of the August 24, 2022 Youth Advisory
Committee Special Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the August 24, 2022 Youth Advisory Committee Special Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes from the August 24,2022
Special Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1)Minutes of the August 24, 2022 Youth Advisory Committee Special Meeting
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE OF THE CITY OF DUBLIN
Special Meeting: August 24, 2022
Page 1 of 3
Attachment 1
A Special Meeting of the Dublin Youth Advisory Committee was held on Wednesday, August 24, 2022 at the Dublin Senior Center. The meeting was called to order at 7:00 PM by Liz Elliott, Recreation Supervisor.
1.Call to Order and Pledge of AllegianceAttendee Name Title StatusBrandon Maskey Committee Chair PresentEsha Shenoy Committee Vice-Chair PresentKavin Berry Committee Member AbsentChloe Brandt Committee Member PresentIrene Chi Committee Member PresentHarsh Gupta Committee Member PresentNeel KarurParekh Committee Member PresentAnika Kolan Committee Member AbsentAakrisht Mehra Committee Member PresentIshita Prasad Committee Member PresentYmaSantosCommittee Member PresentKrittika Senthilkumar Committee Member PresentMahidhara Sudeendra Committee Member Present* Arrived at 7:02 PMGabriella Gazman Committee Member (Alternate 1)PresentTanish Zutshi Committee Member (Alternate 2)PresentBraden Ou Committee Member (Alternate 3)PresentAdvaith Krishna Anoop Krishna PCS Student Representative Present
2.Oral Communications
2.1 Public CommentSusan Gardner, Teen Librarian, reported on the teen programs and events held at the Dublin Library.
3.Consent Calendar
3.1 Approved the minutes of the May 25, 2022 Youth Advisory Committee Regular
Meeting. The Committee approved the Consent Calendar.
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RESULT:APPROVED [UNANIMOUS]
MOVED BY:Krittika Senthilkumar, Committee Member
SECOND:Mahidhara Sudeendra, Committee Member
AYES:Brandt, Chi, Gupta, KarurParekh, Maskey, Mehra, Prasad, Santos, Senthilkumar, Shenoy, Sudeendra, Gazman, Zutshi
ABSENT:Berry, Kolan
4. Unfinished Business – None.
5. New Business
5.1 Rosenberg’s Rules of Order and Brown Act TrainingThe Committee received a report from City Clerk, Marsha Moore on Robert’s Rules of Order and the Brown Act.
5.2 Election of 2022-23 Youth Advisory Committee Chairperson and Vice
Chairperson. Liz Elliott, Recreation Supervisor, presented an overview of the responsibilities of the Youth Advisory Committee Chairperson and Vice Chairperson. The Committee elected Brandon Maskey as the Chairperson per the Bylaws and Rules of Procedure for Youth Advisory Committee
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Esha Shenoy, Committee Vice Chair
SECOND:Chloe Brandt, Committee Member
AYES:Brandt, Chi, Gupta, KarurParekh, Maskey, Mehra, Prasad, Santos, Senthilkumar, Shenoy, Sudeendra, Gazman, Zutshi
ABSENT:Berry, Kolan
The Committee elected Esha Shenoy as the Vice Chairperson per the Bylaws and Rules of Procedure for the Youth Advisory Committee
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Chloe Brandt, Committee Member
AYES:Brandt, Chi, Gupta, KarurParekh, Maskey, Mehra, Prasad, Santos, Senthilkumar, Shenoy, Sudeendra, Gazman, Zutshi
ABSENT:Berry, Kolan
5.3 2022-23 Youth Advisory Committee Work PlanLiz Elliott, Recreation Supervisor, presented the 2022-23 Youth Advisory Committee Work Plan for discussion.
5.4 2022 Youth Mental Health Forum Ad Hoc Committee
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Liz Elliott, Recreation Supervisor, presented the 2022 Mental Health Forum Work plan for discussion.The following Committee Members volunteered for the Ad-Hoc Committee: Chloe Brandt, Gabriella Gazman, Yma Santos, Krittika Senthilkumar, Mahidhara Sudeendra.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mahidhara Sudeendra, Committee Member
SECOND:Krittika Senthilkumar, Committee Member
AYES:Brandt, Chi, Gupta, KarurParekh, Maskey, Mehra, Prasad, Santos, Senthilkumar, Shenoy, Sudeendra, Gazman, Zutshi
ABSENT:Berry, Kolan
5.5 Discussion of Volunteer Assignments at City EventsLiz Elliott, Recreation Supervisor, presented the 2022 volunteer assignments for City events including Splatter, Harvest Fair, and Floating Pumpkin Patch. Committee Members received the report. 6.Other Business - None
7. Adjournment – None Chairperson Maskey adjourned the meeting at 9:07 PM.Minutes prepared by Senior Office Assistant, Kim Bonato.
_____________________________________ Youth Advisory Committee ChairpersonATTEST:
_______________________________Liz ElliottRecreation Supervisor
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STAFF REPORT
Youth Advisory Committee
Page 1 of 4
Agenda Item 4.1
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DATE:September 28, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2022-23 Youth Advisory Committee Work Plan Prepared by:Liz Elliott,Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will review and approve the 2022-23 Youth Advisory Committee Work Plan.
STAFF RECOMMENDATION:Approve the 2022-23 Youth Advisory Committee Work Plan.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee (YAC)establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific time period. At the August 24, 2022,Special Meeting, the Committee discussed and established goals for the2022-23 Work Plan.WORK PLAN GOAL #1 -Youth Mini-Grant Program
Offer the Youth Mini-Grant Program to Dublin-based youth organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities.
All members must participate in reviewing applications.
o Objective 1.1 -Advertise and begin accepting applications for the program on October 3, 2022,to Dublin Unified School District (DUSD) high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations.
o Objective 1.2 -Accept applications through November 1,2022.
o Objective 1.3 -Review applications and presentations at the November 16, 2022
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Special Meeting.
o Objective 1.4 - Present mini-grant recipient recommendations at the December 19, 2022, Parks and Community Services Commission meeting and forward to City Council for approval in January 2023.WORK PLAN GOAL #2 – Youth Mental Health Forum
Plan and implement a mental health forum for Dublin middle and high school youth. Panelists will include school counselors and local therapists that work with youth to provide an overview of mental health issues and coping strategies. The forum may include students that have experienced mental health issues and wish to share their stories.
o Objective 2.1 – Secure the event location, date, and time.
o Objective 2.2 – Develop format, agenda, and timeline, and present to the YAC at the September 28, 2022, Regular Meeting.
o Objective 2.3 – Begin to solicit panelists and set a deadline to have a panel in place by October 5, 2022.
o Objective 2.4 – Develop a marketing plan, including a flyer and social media posts. Begin advertising the event to Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations by October 11, 2022.
o Objective 2.5 –Prepare a survey for participants and ask for feedback from panelists and attendees after the event.
o Objective 2.6 – Prepare and send thank you notes to all panelists and complete any follow-up for the event within seven days.
o Objective 2.7 – Meet to review and provide feedback about the event. Discuss what went well and what future improvements can be made. Present the findings at the December 14, 2022, YAC Special Meeting. WORK PLAN GOAL #3 – Benefit Concert
Plan and implement the 2023 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program.
o Objective 3.1 – Establish a timeline and work plan for the event, and appoint four members to an ad-hoc committee at the September 28, 2022, Regular Meeting.
o Objective 3.2 – Create an application for performers by February 10, 2023, for Staff review. Solicit youth and senior performers from the DUSD high and middle schools, Quarry Lane School, Valley Christian Schools, City contract youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on February 15, 2023.
o Objective 3.3 – The Ad-hoc Committee will review applications between March 1 and 7 and select performers by March 10, 2023.
o Objective 3.4 – Create a flyer for Staff review and advertise in the Spring Recreation Activity Guide, City website, City newsflash, and distribute by YAC members starting March 15, 2023.
o Objective 3.4 – Attend, emcee, and implement the 2023 Dublin Benefit Concert on April 6, 2023, at the Farmer’s Market in Emerald Glen Park.
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WORK PLAN GOAL #4 – Youth Hackathon
Plan and host a Youth Hackathon event. This one-day event will include Dublin-based youth ages 11-14 to compete in coding activities in teams. All Committee members must be present at the event and help with setup, logistics, and clean-up. An ad-hoc committee of no more than four members will be selected at the December 14, 2022, Special Meeting.
o Objective 4.1 – Secure location, date, and time by January 13, 2023.
o Objective 4.2 – Develop rules, guidelines, scoring, judges, awards, and timeline by March 10, 2023.
o Objective 4.3 – Develop a marketing plan, including preparing a flyer and registration form by March 15, 2023.
o Objective 4.4 – Advertise and begin accepting applications on March 23, 2023, to the DUSD high school and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations.
o Objective 4.5 – Open registration beginning March 21, 2023, until a week before the event date.
o Objective 4.6 – Review the activity roster and send pertinent event details to participants via email one week prior to the event date.
o Objective 4.7 – Hold the event on a weekday evening or Saturday in early to mid-May. Ask attendees for feedback after the event.
o Objective 4.8 – Review and provide feedback, including what went well, and what future improvements can be made at the May 24, 2023, Regular Meeting. WORK PLAN GOAL #5 – Annual Report
Generate an annual report highlighting the accomplishments of the Youth Advisory Committee during the 2022-23 term.
Chair and Vice Chairperson to present the report to the Parks and Community Services Commission and the City Council.
o Objective 5.1 - Chair and Vice Chairperson to create a draft PowerPoint presentation of accomplishments of the 2022-23 Youth Advisory Committee and provide Parks and Community Services Staff with the Annual Report presentation by March 10, 2023.
o Objective 5.2 - Present the Annual Report at the March 22, 2023, Youth Advisory Committee meeting for YAC members to review and provide feedback.
o Objective 5.3 - Present the Annual Report to the Parks and Community Services Commission at their April 17, 2023 meeting and the City Council at their May 16, 2023 meeting. All YAC members are to be present.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:
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None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 4.2
DATE:September 28, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Youth Mental Health Event Ad-Hoc Committee Updates and DiscussionPreparedby:Liz Elliott,Recreation Supervisor
EXECUTIVE SUMMARY:The Committee will receive updates from the Youth Mental Health Event Ad-Hoc Committee.
STAFF RECOMMENDATION:Receive the update from the Youth Mental Health Event Ad-Hoc committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Youth Advisory Committee (YAC)members have identified the need to address mental health issues in the Dublin youth community. Accordingly, the YAC implemented a mental health forum for Dublin middle and high school youth, including panelists such as school counselors and local therapists that work with youth to provide an overview of mental health issues and coping strategies. The forum may include students that have experienced mental health issues and wish to share their stories. Discussion topics may include anxiety, depression, isolation, and other mental health struggles. The proposed event will be planned for mid-November. All members must be present for the entire event to assist with logistics. The Committee appointed four members to the Youth Mental Health Forum Ad-Hoc Committee at the Special Meeting on August 24, 2022. The Ad-Hoc Committee met on September 7, 2022,to discuss objectives from the work plan and will provide an update.
o Objective 1 –Secure the event's location, date, and time.
o Objective 2 –Develop the format, agenda, and timeline, and present it to the YAC.
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o Objective 3 – Begin to solicit panelists and set a deadline to have a panel in place by October 5, 2022.
o Objective 4 – Develop a marketing plan, including a flyer and social media posts. Begin advertising the event to Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth organizations by October 11, 2022.
o Objective 5 –Prepare a survey for participants and ask for feedback from panelists and attendees after the event.
o Objective 6 – Prepare and send thank you notes to all panelists and complete any follow-up for the event within seven days.
o Objective 7 – Meet to review and provide feedback about the event. Discuss what went well and what future improvements can be made. Present the findings at the December 14, 2022, Special Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 5.1
DATE:September 28, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Participation in the Fall Tri-Valley Youth Committees Round Table Event
Prepared by: Liz Elliott, Recreation Supervisor
EXECUTIVE SUMMARY:
The Youth Advisory Committee will discuss participation in the Fall Tri-Valley Round Table event.
STAFF RECOMMENDATION:
Approve participation in the Fall Tri-Valley Round Table.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Each year, the Youth Advisory Committee participates in a Tri-Valley Youth Committees
Roundtable event with youth advisory committees from Danville, Livermore, Pleasanton,and San
Ramon. The event's goals are to collaborate and socialize with other youth committees, review
upcoming events and programs, and discuss successes and challenges.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 5.2
DATE:September 28, 2022
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 Dublin Benefit Concert Work Plan and Ad Hoc CommitteePreparedby:Liz Elliott,Recreation Supervisor
EXECUTIVE SUMMARY:The Youth Advisory Committee will review the 2023 Dublin Benefit Concert work plan and appoint members to an ad hoc committee.
STAFF RECOMMENDATION:Appoint four members to the 2023 Dublin Benefit Concert Ad Hoc Committee.
FINANCIAL IMPACT:None.
DESCRIPTION:Each year the Youth Advisory Committee establishes a work plan for their term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. At the August 24, 2022,Special Meeting, members discussed goals for the 2022-23 work plan. Upon discussion and receipt of feedback, the Committee agreed to plan and implement the 2023 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Fee Assistance Program. All members are expected to be present for the entire event to assist with setup, logistics, and cleanup.Staff recommends the formation of a 2023 Dublin Benefit Concert Ad Hoc Committee comprising no more than four members who will meet at least three times to plan the event. The Ad Hoc Committee will update the Committee at regular and special meetings. The Ad Hoc Committee will meet on January 11, February 8, and March 8, 2023,to complete the
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following objectives:Benefit Concert Work Plan
Plan and implement the 2023 Dublin Benefit Concert at the first Dublin Farmer’s Market of the season on April 6, 2023. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program.
o Objective 1 – Establish the timeline and work plan for the event, and appoint four members to an ad hoc committee at the September 28, 2022 Regular Meeting.
o Objective 2 – Create an application for performers by February 10, 2023 for Staff review. Solicit youth and senior performers from Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City-run youth and senior class participants, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on February 15, 2023.
o Objective 3 – The Ad Hoc Committee will review applications between March 1 and 7 and select performers by March 10, 2023.
o Objective 4 – Create and submit an event flyer for Staff review by January 25, 2023,to advertise on the City website and by City newsflash, and for distribution by Youth Advisory Committee members starting March 15, 2023. Staff will ensure inclusion in the Spring Activity Recreation Guide.
o Objective 5 – Attend, emcee, and implement the 2023 Dublin Benefit Concert on April 6, 2023, at the Farmer’s Market in Emerald Glen Park.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
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