HomeMy WebLinkAboutReso 118-22 Approving the Memorandum of Understanding Between the Pleasanton and the Danville, Dublin, Livermore, San Ramon for Joint Tri-Valley Cities Legislative Advocacy ServicesRESOLUTION NO. 118 — 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
PLEASANTON AND THE TOWN OF DANVILLE, CITY OF DUBLIN, CITY OF LIVERMORE,
AND CITY OF SAN RAMON FOR JOINT TRI-VALLEY CITIES LEGISLATIVE ADVOCACY
SERVICES
WHEREAS, The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton, and San
Ramon (Tri-Valley Cities) have joined together since 2007 to advocate regarding federal issues
and legislation on behalf of the Tri-Valley region and have jointly contracted with a legislative
advocacy firm, equally sharing costs to assist in these efforts; and
WHEREAS, The Tri-Valley Cities desire to continue their collaborative efforts under a their
Legislative Framework that will focus on advocacy efforts regarding issues and legislation on
federal, state, regional, and local levels and to equally share costs of an advocacy firm to assist
in these efforts; and
WHEREAS, The Tri-Valley Cities, through a formal Request for Proposals, selected
Townsend Public Affairs to serve as their advocacy firm and propose to enter into a five-year
agreement, as described in the accompanying Staff Report to this Resolution; and
WHEREAS, The Tri-Valley Cities desire to enter into a Memorandum of Understanding
(MOU), attached to this Resolution as Exhibit A, to clarify the responsibilities of all parties in
regards to Legislative Advocacy Services; and
WHEREAS, the MOU outlines responsibilities of all parties and affirms the agreement to
retain Townsend Public Affairs, Inc., to provide legislative advocacy services. The MOU further
outlines financial responsibility of each City/Town and specifies a rotating schedule of
responsibilities for the Tri-Valley Cities and Town; and
WHEREAS, the City's share of this cost shall not exceed $150,000 over the five-year term
of the MOU.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approve the Memorandum of Understanding Between the City of Pleasanton and the
Town of Danville, City of Dublin, City of Livermore, and City of San Ramon for Joint Tri-Valley
Cities Legislative Advocacy Services.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendments to the agreements, attached hereto as Exhibit A, and make any necessary, non -
substantive changes to carry out the intent of this Resolution.
Reso. No. 118-22, Item 4.3, Adopted 10/18/2022 Page 1 of 2
PASSED, APPROVED AND ADOPTED this 18th day of October 2022, by the following
vote:
AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
ATTEST:
DocuSigned1- by: f 1n
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City Clerk
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Mayor
Reso. No. 118-22, Item 4.3, Adopted 10/18/2022 Page 2 of 2
EXHIBIT A
MEMORANDUM OF UNDERSTANDING (MOU)
BETWEEN
THE CITY OF PLEASANTON
AND
THE TOWN OF DANVILLE, CITY OF DUBLIN, CITY OF LIVERMORE,
AND CITY OF SAN RAMON
FOR JOINT TRI-VALLEY CITIES LEGISLATIVE ADVOCACY SERVICES
This Memorandum of Understanding (MOU) is entered into as of October 1, 2022,
between the City of Pleasanton, and the Town of Danville, City of Dublin, City of Livermore,
and City of San Ramon (collectively referred to as the Tri-Valley Cities).
RECITALS
a. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon
have joined together since 2007 to advocate regarding federal issues and legislation
on behalf of the Tri-Valley region and have jointly contracted with a legislative
advocacy firm, equally sharing costs to assist in these efforts.
b. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon
desire to continue their collaborative efforts under a new Legislative Framework that
will focus on advocacy efforts regarding issues and legislation on Federal, State,
Regional, and Local levels and continue to equally share costs of an advocacy firm to
assist in these efforts.
c. The Tri-Valley Cities of Danville, Dublin, Livermore, Pleasanton and San Ramon
desire to enter into this MOU to clarify the responsibilities of all parties in regards to
Legislative Advocacy Services.
d. The term on this agreement is from October 1, 2022 through September 30, 2027.
NOW, THEREFORE, in consideration of the promises herein, the parties agree as
follows:
1. The Tri-Valley Cities agree to retain Townsend Public Affairs (Consultant) as the
firm to provide Legislative Advocacy Services.
2. The City of Pleasanton is the fiduciary agent and entered an agreement with the
Consultant for a term of five (5) years (October 1, 2022 to September 30, 2027).
The Agreement amount will not exceed $150,000 annually.
3. Any amendments to the contract term, amount, or scope of work will be discussed
and agreed upon by all Tri-Valley Cities. No party will authorize the Consultant
to exceed the contracted costs without the consent of all Tri-Valley Cities.
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EXHIBIT A TO THE RESOLUTION
4. The Tri-Valley Cities agree to equally share the costs of Legislative Advocacy
Services $30,000 each annually.
5. The City of Pleasanton will bill each of the Tri-Valley Cities for the expenses
related to the Service Agreement as follows:
October 2022 $30,000 (12 months of Service Agreement)
October 2023 $30,000 (12 months of Service Agreement)
October 2024 $30,000 (12 months of Service Agreement)
October 2025 $30,000 (12 months of Service Agreement)
October 2026 $30,000 (12 months of Service Agreement)
The Tri-Valley Cities agree to pay the City of Pleasanton within 30 days of
receiving an invoice from the City.
6. In the event that the contract is terminated, or the City of Pleasanton no longer
wishes to serve as the fiduciary agent, all unspent funds will be returned, in equal
portions to each of the Tri-Valley Cities.
7. Should any of the Cities or Town engage the Consultant to initiate a specific task
unique to their organization, the financial obligation and project management for
that specific task will be the sole responsibility of that agency and will not be
covered under this MOU or the Service Agreement with Consultant.
8. Project management for the Tri-Valley Cities Legislative Advocacy work will be
rotated annually. The scheduled rotation is as follows:
July 2022 to June 2023 — Town of Danville
July 2023 to June 2024 — City of Dublin
July 2024 to June 2025 — City of Livermore
July 2025 to June 2026 — City of Pleasanton
July 2026 to June 2027 — City of San Ramon
THIS AGREEMENT executed the date and year first above written.
TOWN OF DANVILLE CITY OF DUBLIN
Joseph A. Calabrigo, Town Manager Linda Smith, City Manager
CITY OF LIVERMORE CITY OF PLEASANTON
Marianna Marysheva, City Manager Gerry Beaudin, City Manager
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EXHIBIT A TO THE RESOLUTION
CITY OF SAN RAMON
Joseph Gorton, City Manager
APPROVED AS TO FORM: ATTEST:
Daniel G. Sodergren, City Attorney Jocelyn Kwong, City Clerk
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